25-005M MPA RFP As-Needed Nuisance Abatement Services.pdf

REQUEST FOR PROPOSAL

25-005

As-Needed Nuisance Abatement Services

COVER SHEET

RFP Issue Date: July 4, 2025

RFP Number: 25-005

RFP Title: As-Needed Nuisance Abatement Services

RFP Questions Due: Friday, July 18, 2025 @ 9:00am MT

Addendum (if necessary): Friday, July 25, 2025

Proposal Due Date: Friday, August 1, 2025 @ 9:00am MT

Proposal will be received at: BidNetDirect.com

(Only electronic submissions via BidNet Direct accepted.)

Procurement Point of Contact: Kelsey Archuleta

Email Address: procurement@brightonco.gov

The individual listed above is the sole point of contact for this solicitation. Initiating contact with anyone other than this individual will result in disqualification of the Respondent’s proposal.

The City of Brighton by and through its Division of Procurement & Contracts is accepting Proposals from qualified Respondents to furnish all labor, equipment, supplies, and material as necessary for As-Needed Nuisance Abatement Services stated herein this Request for Proposal.

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As-Needed Nuisance Abatement

SUBMISSION INSTRUCTIONS

PROJECT SUMMARY: The City of Brighton seeks the proposal of qualified firms to provide as-needed municipal code violation abatement services. Types of services may include, but not be limited to:

• Weed mitigation / mowing

• Brush trimming and removal from the property

• Trash, junk, debris, and litter removal

• Fence repair and/or removal

• Tire removal (with or without rims)

• Furniture / appliance removal

• Tree and stump removal, branch trimming

• Sidewalk repair

• Pest and rodent mitigation / extermination

• Hazardous waste / material cleanup

• Disabled and junk vehicle removal (to include cars, trucks, campers, RVs, and boats)

1. CONTRACT TERM: The award firm will be required to sign a Master Price Agreement.

1.1. Requests for work to be performed will be based on actual need and the capabilities, experience and availability of the vendor. No guarantee of the actual work requirement is implied or expressed by this solicitation.

1.2. The Term of this Agreement shall be for one (1) year, commencing on the date an

Agreement is executed by the City. All Services to be performed under said Agreement shall commence promptly after receipt of a fully executed task order to the extent that the Professional has been authorized to proceed by the City.

1.3. The City, at its sole discretion, may offer annually to extend this Agreement for up to four

(4) additional one-year terms provided the Professional has performed the Services satisfactorily and all terms and conditions of the Agreement have been fulfilled. Each extension option must be mutually agreed upon in writing, by and between the City and the Contractor, approved by the City of Brighton City Council, and shall be subject to the annual appropriation of funds therefore. The option is a City prerogative and not a right of the Contractor and will be exercised only when such continuation has been deemed in the best interest of the City. The Master Price Agreement shall automatically terminate upon the applicable Expiration Date if the City fails to provide vendor a notice of the City’s intent to exercise its option as set forth by the Master Price Agreement

2. TASK ORDER AGREEMENT:

Individual Project Requirements shall be awarded based on the pricing and scope of the Master Price Agreement and will be awarded via executed Task Order Agreement or issued Purchase Order. Detailed quotes shall be provided for all individual Project Requirements and

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shall contain a detailed scope to be incorporated into the Task Order Agreement or Purchase Order.

3. RESPONSE FORMAT:

Each response shall consist of the following, in one single Word or PDF document, and in the following order, unless otherwise specifically requested in the specifications/scope of work. Should Respondents include a cover letter or executive summary, it shall not exceed one (1) page. Information that is reasonably considered proprietary or confidential should be clearly marked as such in the submitted Response.

3.1. CAPABILITIES AND EXPERIENCE:

3.1.1. Provide specific information regarding the Firm’s experience and capabilities on similar projects or related services. Focus, to the greatest extent possible, on the Firm’s past or present experience with projects similar to this scope. Include experience with other past projects for the City of Brighton which would be of benefit to this service.

Provide a summary of the Firm’s local in-house capabilities in all disciplines that may be applicable.

3.1.2. Provide an organizational chart that identifies each of the project members and the respective reporting hierarchy. The City desires to work with one point of contact within the Firm or company, please identify this person within the Proposal. The Project Manager shall be one individual that shall have the responsibility for things such as construction inspection, meeting attendance, as well as all other requirements as set forth in the specific requirements as needed.

3.1.3. Provide a list of completed projects of similar size and nature within the last five

(5) years. The project list shall include the name of the customer, date of service, project budget/original contract amount, number of approved change orders, total dollar amount of approved change orders, and final contract amount. For each referenced project, identify which of the proposed project members contributed to the project.

3.2. PROJECT APPROACH: Provide a comprehensive plan incorporating the requirements of the scope of work, applicable regulatory agency requirements, and the Firm’s suggested value-adding services for the project. Include tasks and details of all phases, should the scope require a phased approach in the opinion of the Respondent. The approach shall outline the methodology to be followed; describe the objectives, deliverables, and outcomes; and identify risks, constraints, and assumptions. Outline an approval and monitoring process that the Respondent plans to follow related to potential change orders.

Describe the information that the City will need to be prepared to provide to the Respondent upon request to complete the required deliverables.

3.3. WORK IN PROGRESS: List the projects the Firm currently has in progress including the location and name of project, original contract amount, number of approved change orders, current contract amount, percentage of completion, and scheduled completion date. The intent of this request is to understand the Respondent’s capacity to perform the work stated in the scope of work/specifications. Respondents are not required to provide a comprehensive work in progress list; however, it should encompass enough detail to accurately reflect the Respondent’s capacity to perform the work associated with the City of Brighton’s project.

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3.4. SAFETY RECORD: Provide a copy of the Firm’s EMR to explain the Firm’s Workers compensation experience rating and safety record for the past five (5) years.

3.5. WARRANTIES: Acknowledge the following warranty statements.

3.5.1. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature.

3.5.2. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City.

3.6. QUALIFICATION STATEMENT: Complete the City’s form in its entirety and include with the submission.

3.7. SUBCONTRACTOR & MATERIAL SUPPLIER LIST: On the City’s form, provide a complete list of subcontractors and material suppliers for the project and include with the submission.

3.8. AFFIDAVIT OF RESIDENCY: Complete the City’s form in its entirety and include with submission.

3.9. DISADVANTAGED BUSINESS ENTERPRISE SELF-CERTIFICATION FORM: Complete the City’s form in its entirety and include with submission.

3.10. CERTIFICATE OF FACT OF GOOD STANDING: Include current Certificate of Good

Standing with the State of Colorado.

3.11. SIGNATURE FORM: Signature form must be completed and signed by an authorized signatory, acknowledging all addendums issued during the solicitation period.

3.12. FEE SCHEDULE: The fee schedule will become part of the awarded Master Price

Agreement and shall be submitted with the RFP documents. The schedule shall contain rates for all anticipated project tasks including a per hour charge for all work and/or per-unit rate for materials as required. The per hour charge shall include but is not limited to all hourly labor, on-site visits, inspections, report preparation, copies, travel time, meeting attendance, photographs, schedule reporting, final inspections, occupancy coordination, etc. Include any materials and/or subcontractor markups as necessary.

The Respondent shall use the provided document and complete it accordingly. At times, the Respondent may want to add additional categories and fees that the City has not identified. The City shall provide blank lines for the Respondent to do so within the provided “Fee Schedule.”

Each term shall be priced separately. To be considered for selection, each proposal must have a valid dollar amount for the base term and each subsequent annual term. The proposed pricing shall prevail during the specified term of the contract. No more than a 3% increase, term over term, will be accepted without sufficient justification for any such increase. The City shall have the right to accept or reject any requested price adjustments.

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4. OTHER TERMS:

4.1. There is no guaranteed minimum level of services to be ordered.

4.2. The City reserves the right to award to one or multiple general contractors for an As- Needed Master Price Agreement.

4.3. The City reserves the right to supply any or all materials.

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK.

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As-Needed Nuisance Abatement

SCOPE OF SERVICES

The mission of the City of Brighton Community Services Unit is to maintain and improve quality of life within the City while equitably enforcing the Municipal Code. To accomplish this, the Brighton City Council enacts ordinances and regulations to address issues that may be detrimental to the health, safety, economy, or general welfare of citizens. The Community Services Unit enforces these ordinances and regulations to control the use of all zoned properties within the City of Brighton. The City of Brighton seeks the proposal of qualified firms to provide as-needed municipal code violation abatement services. Upon identification of a property-maintenance ordinance violation, Community Services will send a notice to the property owner. If the property fails to come into compliance as a result of the notice, citation, and / or mediation, then a Community Services Officer will contact the Provider for the following types of services to include, but not be limited to:

1. Weed mitigation / mowing

2. Brush trimming and removal from the property

3. Trash, junk, debris, and litter removal

4. Fence repair and/or removal

5. Tire removal (with or without rims)

6. Furniture / appliance removal

7. Tree and stump removal, branch trimming

8. Sidewalk repair

9. Pest and rodent mitigation / extermination

10. Hazardous waste / material cleanup

11. Disabled and junk vehicle removal (to include cars, trucks, campers, RVs, and boats)

The Respondent shall only submit a response for the services which they are qualified to perform. Vendors must be able to provide services in compliance with all applicable laws, and in a manner that ensures the property in violation is brought into compliance with the Brighton Municipal Code.

Vendor must be able to provide a response to a service request within two (2) business days of the City of Brighton requesting a quote. Vendor must also be able to mobilize and initiate services within five (5) business days after the City of Brighton accepts the quote, excepting circumstances where specialized tools, labor, or planning is needed. In circumstances where specialized tools, labor, or planning is needed, Vendor must provide a justification notice containing an estimated time to complete procurement and planning within five (5) business days.

Vendor shall provide all labor, tools, equipment, and materials to perform abatement requests as ordered by the City of Brighton. Vendor shall be responsible for insurance, licensing, and maintenance of all labor and equipment. Vendors shall be responsible for all safety training, procedures, and oversight of staff.

Services shall be provided by the Vendor on an as-needed, non-exclusive basis. The City of Brighton does not represent that it will utilize any Vendor’s services in any guaranteed amount.

No minimum dollar amount or number of work orders are guaranteed by the City of Brighton.