246-24-Q-0130 Source Sought.pdf

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.

The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing the below Indian Health Services (IHS) requirement. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached). Instructions for submission are outlined below.

Indian Small Business Economic Enterprises (ISBEEs) and other small business are highly encouraged to respond to this notice. However, firms should understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required.

Responses must directly demonstrate the company’s capability, experience, and ability to provide Panoramic 3D Imaging Platform.

The Government requests interested parties submit a written response to this notice, which includes:

a. Company Name.

b. Company Socioeconomic Status.

c. Company System for Award Management (SAM) Unique Entity Identifier (UEI) number.

d. Company point of contact, mailing address, and telephone number(s), and website address

e. Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify responses with government representatives.

f. DUNS Number:

g. Cage Code:

h. Tax ID

i. Date submitted.

j. Applicable company GSA Schedule number or other available procurement vehicle.

k. Company’s System for Award Management (SAM) registration status. All respondents must register on the SAM located at http://www.sam.gov/.

l. Submit Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form

(attached)

Disclaimer and Important Notes. This notice does not obligate the Government to award contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a government GPE. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

How to respond: Please include the notice IHS 246-24-Q-0130 Haskell IHS Panoramic 3D Imaging Platform in the subject line. Responses must be submitted via email to the Contract Specialist, Mary Ann Yocham at maryann.yocham@ihs.gov no later than 2:00 PM CST on June 13, 2024.

Capability statements will not be returned and will not be accepted after the due date. The maximum number of pages for this submission is five (5) pages.

mailto:maryann.yocham@ihs.gov

DEPARTMENT OF HEALTH & HUMAN SERVICES

Indian Health Service

Office of Management Services Division of Acquisition Policy (DAP)

5600 Fishers Lane Rockville, MD 20857

INDIAN HEALTH SERVICE

BUY INDIAN ACT

INDIAN ECONOMIC ENTERPRISE

REPRESENTATION FORM

SOLICITATION/SOURCES SOUGHT/RFI #: _________________________________________________

PROJECT TITLE: ________________________________________________________

DATE: ___________________________________________________________________

In accordance with 25 U.S.C. 47 the Buy Indian Act, the signature below constitutes self-certification that the Offeror meets the definition of an “Indian Economic Enterprise” (HHSAR 326.601) in response to this Sources Sought Notice, Request for Information (RFI) or Solicitation and resultant contract.

The enterprise must meet the definition of “Indian Economic Enterprise” throughout the following time periods:

(1) At the time an offer is made in response to this solicitation;

(2) At the time of contract award; and

(3) During the full term of the contract performance period. At any point during these periods, if the Contractor no longer meets the eligibility requirements, the contractor must provide immediate written notification to the Contracting Officer.

Individual Contracting Officers may require documentation of eligibility before awarding a set-aside or sole source contracts under the Buy Indian Act and awards may be subject to protest if the eligibility of the successful Offeror is in question. In addition to the self-certification requirements, successful Offerors must also be registered with the System of Award Management (SAM).

Any false or misleading information submitted by an enterprise when submitting an offer in consideration of an award set-aside under the authority of the Buy Indian Act is a violation of the law and punishable under 18 U.S.C. 1001.

False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

REPRESENTATION

The Offeror represents as part of its offer that it does _____, does not _____ meet the definition of an “Indian Economic Enterprise” with “Indian Ownership” under the authority of the Buy Indian Act.

Name of the 51% owner of IEE Firm

Certifying Signature

Print Name

Name of Federally Recognized Tribal Entity

Business Name

UEI Number

Department of Health and Human Services

May 2024 Statement of Work (SOW)

ProMax 3D Plus Imaging Platform

1. PURPOSE OF THE PROJECT

The Haskell Indian Health Service (IHS) Clinic has a requirement for the purchase of a new Panoramic Planmeca ProMax 3D Plus Imaging Platform to replace our current Planmeca ProMax 3D Imaging Platform, which has met its end of life.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall furnish all equipment, software, parts, labor, delivery, supplies, and technician travel (transportation, travel, hotel, etc.) required to accomplish the delivery, installation, and training for the new panoramic imaging platform. The panoramic 3D imaging platform shall have the minimum requirements as listed below. If an equal brand is offered then, that brand shall meet or exceed the following imaging platform features/functions.

Requirements:

Model or equivalent capability Quantity Planmeca ProMax 3D Plus 20x10 Imaging Platform (Item # PMPLUS-SP) or equal

Planmeca ProMax 3D Plus 20 x 10 Imaging Platform or equal with features included listed below:

i. SmartPan-Panoramic

ii. Corrective Algorithm for Latent Patient Movement (CALM)

iii. Ultra Low Dose Protocol (ULD)

iv. Endo Module (75 µ resolution Capability)

v. Implant Library with Implant planning module,

vi. Romexis v6.x software with 3 concurrent licenses per unit; DICOM and Archival configuration;

Full License

vii. Hardwired Power Line Conditioner (PLC) with wall mount for the ProMax 3D

viii. Five year warranty, includes all parts

ix. Planmeca ASE Installation

x. Planmeca Advanced Training (3D/Romexis) (at least 1-day onsite, in clinic)

xi. Dimensions: 83.5” (88.8” clearance) x 56.3” (58.3” clearance) x 94.1”

a. Chin Rest Level: 97-171 cm

b. Cephalostat ear post level: 97-179 cm

xii. Compatible with current windows 10 computer software and Dentrix program

3. PERIOD OF PERFORMANCE

The Period of Performance shall be the delivery and installation of equipment within 90 days from the contract award date.

4. LEVEL OF EFFORT

4.1. The contractor shall provide product by period of performance timeline.

4.2. The contractor shall install product on site and provide onsite training, and replace any products or software damaged on delivery or during install free of charge.

4.3. Training: Contractor shall provide training one day of onsite, in clinic, training on latest model

Department of Health and Human Services

5. SPECIAL REQUIREMENTS

5.1. Individuals providing services, with potential interaction with Indian children, are subject to a character investigation. IHS personnel offices will conduct these investigations following award of non-personal services contract unless in the judgment of the Contracting Officer, in consultation with the Personnel Officer, investigation may be waived based on prior investigations on file. Until the Contracting Officer has been notified of the result of the investigation, such individuals shall not have clearance to be on federal premises.

5.1.1. In accordance with HHSAR 304.1303, To ensure compliance with Homeland Security

Presidential Directive-12: Policy for a Common Identification Standard for Federal Employees and Contractors (HSPD-12) It is the IHS policy that all staff and contractors who require physical access to federally controlled facilities and logical access to the IHS Information Technology (IT) networks and systems must obtain an HSPD-12-compliant access card. Individuals will be issued an access card upon meeting the HSPD-12 requirements and a favorable background investigation.

5.2. The Haskell IHS Clinic is a tobacco/smoke free environment (buildings and grounds). No tobacco /smoking use shall be tolerated during service.

5.3. Security Requirements: Contractor personnel shall be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include, but are not limited to, escort by Haskell IHS Clinic official, presenting valid identification, smoking restriction and any safety procedures.

5.4. No equipment that contains sensitive government information shall be removed from the premises without consulting with Haskell Indian Health Center Information Technology personnel.

5.5. The contractor shall not disclose or cause to disseminate any information concerning operations of the Haskell IHS Clinic. Such action(s) could result in violation of the contract and possible legal actions.

5.5.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor shall coordinate the delivery, installation, and training date with the designated government employee. The government shall provide the contractor access and building access for this sole purpose. No deliveries can be made after 4:15pm. Driver needs a valid ID.

Facility does NOT have a loading dock, contractor will need lift gate upon delivery. Facility can provide pallet jack if needed.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC shall be empowered to make daily decisions to ensure that the contract implementation and day-to-day management that meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall supply network connectivity or telephone access as needed. The Government shall also provide access to the facility and escort as needed within business hours.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. The contractor shall furnish all personnel, materials, supplies, and equipment required to perform work under the contract, to include but not limited to: equipment, tools, parts, and testing equipment.

9. CHANGES TO THE STATEMENT OF WORK (SOW)

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

An expected Performance Matrix is provided below:

Performance Matrix Performance Standard AQL

Delivery and installation

Equipment and software is delivered and installed according to period of performance. 95%

Installation Technician installs product according to period of performance. 95%

Training Provides full day of onsite training, in clinic, for all dental personnel. 95%

Warranty Vendor honors 5 year warranty, and replaces any product or software damaged upon delivery or installation free of charge. 95%

Contract Oversight: Jake Choi, Chief Dental Officer ____________________________________ Signature Date

Supervisor Approval: Shannon Lowe, Chief Operating Officer _____________________________________ Signature Date