RFQ 246-20-Q-0027 Amendment A-01.pdf

Wewoka Indian Health Center Indian Health Service

Service Unit of the Oklahoma City IHS Area Office

36640 Highway 270

Wewoka, Oklahoma 74884

Statement of Work Mammography System

February 27, 2020

I. Responsibilities:

A. Shall provide a quote for a system that is the same or equal to the equipment listed in section “IV. Equipment Specifications”

B. Shall provide all labor, materials, and transportation associated with the delivery and install of the Mammography system.

1) Shall install according to manufacturer’s instructions C. Shall provide training to Health Center staff D. The contractor shall also be responsible for the removal of any waste materials such as boxes, wrappings and ties that might be a result of the delivery.

E. A garbage bin is available on the property for use. Contractor shall provide submittals of x-ray system with their quote. Submittals may be drawings, sketches, manufacturer’s literature, catalog descriptions, or other descriptions in sufficient detail to allow a decision.

F. Shall provide a trade-in value for current system, a Hologic Selenia Dimensions system with AWS July 2011.

G. Shall remove old system H. Shall provide a 1-year warranty for installed equipment I. The equipment shall fit in the existing Mammography room, on-site visit is recommended to bid on project.

J. Submittals shall include any necessary electrical requirements and/or modifications needed to be completed in the existing Mammography room prior to install.

K. The contractor shall remove old equipment 5 calendar days prior to delivery and install date of the new equipment to allow for any electrical modifications (needed for the new equipment) to be completed by Wewoka Indian Health Center.

II. Period of Performance:

A. Delivery shall be within 90 days of award date.

III. Equipment Specification: Shall be brand name or equal to:

A. Hologic Selenia Dimensions 9000 2D/3D Digital Mammography System

1) Hologic Universal Acquisition Workstation (UAWS)

2) 2D Screening

3) 2D Diagnostic

4) 3D screening and Diagnostic

5) 3D images shall have a minimum of 70-micron

6) Provide a maximum of 3.7 second scan time or less

7) X-Ray Exposure Foot Switch

8) Powered Console Height adjustment

9) Powered Memory console height adjustment

10) Biometric Login

11) Touch Screen control monitor

12) Barcode Reader

13) Integrated UPS (uninterruptible power supply)

14) 3MP Medical Grade Monochrome Image Monitor

15) Image Monitor Fixed Arm Mount

16) Advanced Connectivity (MPPS and Dose SR) and Notices Licenses

17) Electromagnetic braking system

18) Stow able Keyboard

19) Productive Work Surface with Symmetrical, Configurable Controls

20) Paddle Kit for 3Dimensions/Selenia Dimensions 9000

21) Smart Curved Breast Stabilization system

22) Paddle Rack

23) Image Checker CAD Computer Aided Detection, Quantra 2.2 Breast Density Assessment

Software for 2D and 3D.

24) Fast tele radiology transmission via Digital Imaging and communication in medicine

(DICOM)

B. Contractor shall provide the following support

i. On-line help

ii. Technical support

iii. Customized Equipment to support clinical needs

iv. Applications Training - onsite 2D and 3D training

v. Customer Support

vi. Systems meet OEM Specifications or greater

vii. Provide (1) one year of Warranty for all Equipment Maintenance and Software.

viii. Provide a full Physicist Survey after installation is complete.

C. All hardware associated with this equipment shall be compatible with the current Carestream Version 12 Picture Archiving Communication System (PACS) that is currently being used.

IV. SUBMITTALS:

Submittals may be drawings, sketches, manufacturer’s literature, catalog descriptions, or other descriptions in sufficient detail to allow a decision. Submittals shall be required as follows:

a) Submittals shall be provided where called for in the Statement of Work or on the drawings.

b) For any item the contractor proposes to substitute for a specified item as same “or equal”.

c) For any proposed design change or deviation from the Statement of Work or the drawings.

d) For anything in the plans or Statement of Work found to conflict with applicable codes and standards.

e) Contractor shall provide electronic submittals and any MFG signed & dated warranties for the Contracting Officer Representative to review and approve. The Contracting Officer Representative shall respond within seven workdays with either an approval, return for correction, or disapproval

V. GENERAL:

A. The Contractor shall coordinate with the Contracting Officer Representative in the removal of the existing equipment, and the install of new equipment.

B. The Contractor shall conduct the removal of and/or the install of the new equipment so not disturbed patient care. This meaning that some or all the work will need to be done after normal business hours, Monday thru Friday 5:00 P.M.

to 11:59 P.M. and Weekends from 8:00 a.m. to 10:00 p.m.

C. After award, contractor shall complete the Pre-Employment Clearance and Background Investigation Requirement for all individuals that will be working on this project.

D. Contractor shall be responsible for furnishing to the Government an access roster with the names off all employees performing work on the project and shall be responsible for ensuring the access roster is current throughout the contract performance period.

E. Contractor shall sign in, obtain a contractor ID badge before beginning work at the facility, and sign out and return badge at the end of each day.

F. The Wewoka Indian Health Center is a United States Federal government facility that is a tobacco/smoke free environment (building and grounds). No tobacco/smoking will be tolerated during the construction.

G. The public restroom facilities may be used by the Contractors.

VII POINTS OF CONTACT:

Contract Specialist:

Katrina Eaton, Contracting Specialist Oklahoma City Area Indian Health Service Division of Acquisition Management 701 Market Drive Oklahoma City, Oklahoma 73114 Phone: (405) 951-3704 Fax: (405) 951-3771 katrina.eaton@ihs.gov

Contracting Officer Representative:

Casey Kelley Wewoka Indian Health Center Oklahoma City Area Indian Health Service

36640 Highway 270 Wewoka, OK 74884 Phone: (405) 257-7516 Fax (405) 257-2066 casey.kelley@ihs.gov mailto:katrina.eaton@ihs.gov mailto:casey.kelley@ihs.gov

Questions and Answers

RFQ 246-20-Q-0027

1. The RFQ SOW identifies Hologic Selenia 9000 2D/3D or equal. The Hologic 9000 is no longer available and has been replaced by one of two systems. Hologic 3Dimensions. What model would the alternate be?

-To our knowledge the Hologic Selenia 9000 is available. An alternate would have equal specs to the Hologic Selenia 9000

2. Would it be possible to clarify any requirements that may be necessary other than electrical and/or modifications needed to be completed in the existing mammography room prior to install? Will cosmetic repairs from the removal of the trade-in system be completed by IHS Facilities Maintenance personnel? Example: Repairs such as floor repair or paint touch up where existing mammography system/panels may be removed and/or relocated?

-Pre-Award requirement clarification shall not be accepted after the due date for questions. A site visit was scheduled and a due date for questions was stated in solicitation notice. Post- Award: A request for clarification of contract documents will be allowed after award prior to install.

-Cosmetic damage caused by the Contractor shall be the responsibility of the Contractor to repair. Cosmetic repairs such as the example in question will be the responsibility of Wewoka staff.

3. Do you require the Contractor to use a specific Physicist? Or, are we allowed to utilize one of our commonly utilized Certified Physicists? If required to utilize a specific Physicist, it will be necessary for that Physicist contact information to be provided so that we may request his/her Acceptance Survey fee.

-No, you can use your normal person if you choose to as long as they are certified.

4. In one RFQ announcement paragraph “small business” is specified, and in a second location “SDVOSB” is specified. I am assuming consideration for Buy Indian Set-Aside is not being considered?

-This solicitation is set-aside 100% for a SDVOSB.

5. We are respectfully requesting an opportunity to schedule a time to conduct a site visit in order to evaluate the existing room to determine what if any renovations may be required.

-Due to patient and other project schedules we are unable to schedule a second site visit. We will upload a drawing and/or photos of the room

6. Are you okay with a refurbished unit with a 2018 detector?

-Unit shall be brand new. No refurbished items

7. Please explain DRX Accident Protection plan for one year or Equal -This is a typo disregard. We will amend the Statement of Work to reflect the deletion.

8. All hardware associated with this equipment shall be compatible with the current Carestream Version 12 Picture Archiving Communication System (PACS) that is currently being used. We need to speak to your PACS Admin to see if your existing PACS can support "BTO images" If it does not, no matter with 3D unit they get it won't be compatible.

-Our Current PACS system can support “BTO Images”.

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