246-2016-Q-0043 _Nurse_Call_System_(Final).pdf

246-2016-Q-0043

PAGE OF PAGES

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF. RATING

UNDER BDSA REG. 2

AND/OR DMS REG. 1

5A. ISSUED BY 6. DELIVER BY (Date)

5B. FOR INFORMATION CALL: (No collect calls) 7. DELIVERY

NAME TELEPHONE NUMBER FOB DESTINATION (See Schedule)

OTHER

AREA CODE NUMBER 9. DESTINATION

a. NAME OF CONSIGNEE

8. TO:

a. NAME b. COMPANY b. STREET ADDRESS

c. STREET ADDRESS c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE ON

OR BEFORE CLOSE OF BUSINESS (Date)

This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(a) (b) (c) (d) (e) (f)

a. 10 CALENDAR DAYS % b. 20 CALENDAR DAYS % c. 30 CALENDAR DAYS % d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION 15. DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. Name (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

IMPORTANT:

11. SCHEDULE (Include applicable Federal, State and local taxes)

12. DISCOUNT FOR PROMPT PAYMENT

(THIS IS NOT AN ORDER)

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

Previous edition not usable Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

REQUEST FOR QUOTATIONS

1 35

X

08/03/2016 IHS1297777

Oklahoma City Area Indian Health Service 701 Market Drive Oklahoma City, OK 73114

150 Days after Award

Shaun McGinnis Fax (405) 951-3932 shaun.mcginnis@ihs.gov 405 951-3929

(To Prospective Offerors)

Claremore Indian Hospital

101 S. Moore Ave.

Claremore, OK

OK 74017

COB Monday, 5 September 2016

Contractor shall provide and install a nurse call system in the Claremore Indian Hospital in Claremore, Oklahoma in accordance with the attached SOW and Drawings.

Additional Provisions and Conditions;

(9 pages; 2-10, are attached hereto).

Scope of Work;

(13 Pages; 11-23).

Attachments A, B, C, & D – Drawings (6 Pages; 24-29).

General Wage Decision OK160052 07/01/2016;

is hereby incorporated. (6 Pages; 30-35).

FAR Clauses 52.213-4, Terms and Conditions – Simplified Acquisitions, are incorporated herein.

FAR Clause, 52.204-7, System for Award Management, does apply.

A Site Visit is scheduled for:

Date: Thursday, 11 August 2016 Time: 1:00pm - 2:30pm Location: Claremore Indian Hospital, 101 South Moore Avenue, Claremore, Oklahoma 74017

JB $______ $_________

X

ADDITIONAL PROVISIONS/TERMS AND CONDITIONS

A.1 NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

The following clauses are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" contained in this document. FAR 52.252-2 contains the internet address for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS MAY 2014

--SECONDARY SITE OF THE

WORK

52.222-6 CONSTRUCTION WAGE RATE REQUIREMENTS MAY 2014

52.222-7 WITHHOLDING OF FUNDS MAY 2014

52.222-8 PAYROLLS AND BASIC RECORDS MAY 2014

52.222-9 APPRENTICES AND TRAINEES JUL 2005

52.222-10 COMPLIANCE WITH COPELAND ACT FEB 1988

REQUIREMENTS

52.222-11 SUBCONTRACTS (LABOR STANDARDS) MAY 2014

52.222-12 CONTRACT TERMINATION - DEBARMENT MAY 2014

52.222-13 COMPLIANCE WITH WAGE RATE REQUIREMENTS MAY 2014

AND RELATED REGULATIONS

52.222-14 DISPUTES CONCERNING LABOR STANDARDS FEB 1988

52.222-15 CERTIFICATION OF ELIGIBILITY MAY 2014

52.222-27 AFFIRMATIVE ACTION COMPLIANCE APR 2015

REQUIREMENTS FOR CONSTRUCTION

52.222-42 STATEMENT OF EQUIVALENT RATES FOR MAY 2014

FEDERAL HIRES

52.222-50 COMBATING TRAFFICKING IN PERSONS MAR 2015

52.225-2 BUY AMERICAN ACT CERTIFICATE MAY 2014

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN JUN 2008

PURCHASES

52.228-1 BID GUARANTEE SEPT 1996

52.228-5 INSURANCE-WORK ON A GOVERNMENT JAN 1997

INSTALLATION

52.228-15 PERFORMANCE & PAYMENT BONDS- OCT 2010

CONSTRUCTION

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION MAY 2014

CONTRACTS

52.233-4 APPLICABLE LAW FOR BREACH OF OCT 2004

CONTRACT CLAIM

52.236-5 MATERIAL AND WORKMANSHIP APR 1984

52.236-7 PERMITS AND RESPONSIBILITIES NOV 1991

52.236-8 OTHER CONTRACTS APR 1984

52.236-9 PROTECTION OF EXISTING VEGETATION, APR 1984

STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

52.236-10 OPERATIONS AND STORAGE AREAS APR 1984

52.236-11 USE AND POSSESSION PRIOR TO COMPLETION APR 1984

52.236-26 PRECONSTRUCTION CONFERENCE FEB 1995

52.237-1 SITE VISIT APR 1984

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, APR 1984

EQUIPMENT, AND VEGETATION

52.242-14 SUSPENSION OF WORK APR 1984

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

52.243-1 CHANGES--FIXED-PRICE AUG 1987

52.246-12 INSPECTION OF CONSTRUCTION AUG 1996

52.246-21 WARRANTY OF CONSTRUCTION MAR 1994

352.270-2 INDIAN PREFERENCE APR 1984

A.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (APR 2016)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 238210.

(2) The small business size standard is $15M

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for

Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certification in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

[_] (i) Paragraph (d) applies.

[_] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(iv) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(v) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation.

(vi) 52.209-5; Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(vii) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any

Federal Law. This provision applies to all solicitations.

(viii) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(ix) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(x) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(xi) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xii) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xiii) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xiv) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xv) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xvi) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xvii) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xviii) 52.225-4, Buy American--Free Trade Agreements--Israeli Trade Act Certificate. (Basic, Alternates I, II, and III.)

This provision applies to solicitations containing the clause at 52.225- 3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $77,533, the provision with its Alternate II applies.

(D) If the acquisition value is $79,507 or more but is less than $100,000, the provision with its Alternate III applies.

(xix) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xx) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xxi) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to

Iran—Representation and Certification. This provision applies to all solicitations.

(xxii) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[Contracting Officer check as appropriate.]

___ (i) 52.204-17, Ownership or Control of Offeror.

___ (ii) 52.204-20, Predecessor of Offeror.

___ (iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

___ (iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Certification.

___ (v) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-

-Certification.

___ (vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA-Designated

Products (Alternate I only).

___ (vii) 52.227-6, Royalty Information.

___ (A) Basic.

___ (B) Alternate I.

___ (viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically via the SAM Web site accessed through https://www.acquisition.gov . After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of Provision)

A.3. 52.213-4 Terms and Conditions, Simplified Acquisitions (Other Than Commercial Items) (Jun 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

(ii) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(iii) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

(iv) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(v) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(vi) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78 (19 U.S.C. 3805 note)).

(2) Listed below are additional clauses that apply:

(i) 52.232-1, Payments (Apr 1984).

(ii) 52.232-8, Discounts for Prompt Payment (Feb 2002).

(iii) 52.232-11, Extras (Apr 1984).

(iv) 52.232-25, Prompt Payment (Jul 2013).

(v) 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013).

(vi) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

(vii) 52.233-1, Disputes (May 2014).

(viii) 52.244-6, Subcontracts for Commercial Items (Jun 2016).

(ix) 52.253-1, Computer Generated Forms (Jan 1991).

(b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note) (Applies to contracts valued at $30,000 or more).

(ii) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb 2016) (E.O.

13126). (Applies to contracts for supplies exceeding the micro-purchase threshold).

(iii) 52.222-20, Contracts for Materials, Supplies, Articles, and Equipment Exceeding $15,000 (May 2014) (41 U.S.C. chapter 65) (Applies to supply contracts over $15,000 in the United States, Puerto Rico, or the U.S. Virgin Islands).

(iv) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212) (Applies to contracts of $150,000 or more).

(v) 52.222-36, Equal Employment for Workers with Disabilities (Jul 2014) (29 U.S.C. 793) (Applies to contracts over $15,000, unless the work is to be performed outside the United States by employees recruited outside the United States.) (For purposes of this clause, “United States” includes the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.)

(vi) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212) (Applies to contracts of $150,000 or more).

(vii) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67) (Applies to service contracts over $2,500 that are subject to the Service Contract Labor Standards statute and will be performed in the United States, District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wake Island, or the outer Continental Shelf.)

(viii)(A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627) (Applies to all solicitations and contracts).

(B) Alternate I (Mar 2015) (Applies if the Contracting Officer has filled in the following information with regard to applicable directives or notices: Document title(s), source for obtaining document(s), and contract performance location outside the United States to which the document applies).

(ix) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (Applies when 52.222-6 or 52.222-41 are in the contract and performance in whole or in part is in the United States (the 50 States and the District of Columbia)).

(x) 52.223-5, Pollution Prevention and Right-to-Know Information (May 2011) (E.O. 13423) (Applies to services performed on Federal facilities).

(xi) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693) (Applies to contracts for products as prescribed at FAR 23.804(a)).

(xii) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693) (Applies to maintenance, service, repair, or disposal of refrigeration equipment and air conditioners).

(xiii) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C.

8259b) (Unless exempt pursuant to 23.204, applies to contracts when energy-consuming products listed in the ENERGY STAR® Program or Federal Energy Management Program (FEMP) will be—

(A) Delivered;

(B) Acquired by the Contractor for use in performing services at a Federally-controlled facility;

(C) Furnished by the Contractor for use by the Government; or

(D) Specified in the design of a building or work, or incorporated during its construction, renovation, or maintenance).

(xiv) 52.223-20, Aerosols (Jun 2016) (E.O. 13693) (Applies to contracts for products that may contain high global warming potential hydrofluorocarbons as a propellant or as a solvent; or contracts for maintenance or repair of electronic or mechanical devices).

(xv) 52.223-21, Foams (Jun 2016) (E.O. 13693) (Applies to contracts for products that may contain high global warming potential hydrofluorocarbons or refrigerant blends containing hydrofluorocarbons as a foam blowing agent; or contracts for construction of buildings or facilities).

(xvi) 52.225-1, Buy American —Supplies (May 2014) (41 U.S.C. chapter 83) (Applies to contracts for supplies, and to contracts for services involving the furnishing of supplies, for use in the United States or its outlying areas, if the value of the supply contract or supply portion of a service contract exceeds the micro-purchase threshold and the acquisition--

(A) Is set aside for small business concerns; or

(B) Cannot be set aside for small business concerns (see 19.502-2), and does not exceed $25,000).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792) (Applies to contracts greater than $25,000 that provide for the provision, the service, or the sale of food in the United States).

(xviii) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (Applies when the payment will be made by electronic funds transfer (EFT) and the payment office uses the System for Award Management (SAM) database as its source of EFT information.)

(xix) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (Applies when the payment will be made by EFT and the payment office does not use the SAM database as its source of EFT information.)

(xx) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. App.1241) (Applies to supplies transported by ocean vessels (except for the types of subcontracts listed at 47.504(d).)

(2) Listed below are additional clauses that may apply:

(i) 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (Jun 2016) (Applies to contracts when the contractor of a subcontractor at any tier may have Federal contract information residing in or transiting through its information system.)

(ii) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (Applies to contracts over $35,000).

(iii) 52.211-17, Delivery of Excess Quantities (Sep 1989) (Applies to fixed-price supplies).

(iv) 52.247-29, F.o.b. Origin (Feb 2006) (Applies to supplies if delivery is f.o.b. origin).

(v) 52.247-34, F.o.b. Destination (Nov 1991) (Applies to supplies if delivery is f.o.b.

destination).

(c) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm

(d) Inspection/Acceptance. The Contractor shall tender for acceptance only those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. The Government must exercise its postacceptance rights --

(1) Within a reasonable period of time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(e) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence, such as acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(f) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall http://farsite.hill.af.mil/vffara.htm immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges that the Contractor can demonstrate to the satisfaction of the Government, using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided.

(g) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance.

In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(h) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

End of Clause

A.4 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions affecting the work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) A site visit is scheduled for 11 August 2016 at 10:30am and will be the only site visit.

Please coordinate with Shaun McGinnis at shaun.mcginnis@ihs.gov and Cc Judy Perkins at judy.perkins@ihs.gov.

mailto:shaun.mcginnis@ihs.gov mailto:judy.perkins@ihs.gov

Claremore Indian Hospital Indian Health Service

US PHS Indian Hospital 101 South Moore Avenue

Claremore, Oklahoma 74017 Phone: (918) 342-6020 Fax: (918) 342-6217

SCOPE OF WORK

Nurse Call System Replacement Project

Project # OK4CAS11H6 June 8, 2016

I. Objective:

The objective of this project is to replace the existing Dukane Pro Series 6000 Nurse Call system at the US PHS Indian Hospital located in Claremore, Oklahoma. The hospital is a 110,000+ ft2 hospital building that consists of outpatient services such as OB/GYN, Behavioral Health, Radiology, MRI, CT, Pediatrics, Medical/Urgent Clinics, Contract Health, Dental, WIC, Pharmacy, Diabetes Education, and Public Health, as well as in-patient services that includes ER, OB, Medical-Surgical Unit, OR, and ICU. The hospital occupancy is 75% healthcare and 25% business occupancy (outpatient clinics).

II. Background:

A. The existing nurse call system is a Dukane ProCare 6000 series nurse call system originally installed in August, 1999. The system covers the Medical-Surgical Unit (GMS), ICU, and OB in-patient areas, and also covers ER, OR, with a code blue station at the operator’s desk in the main lobby and at the GMS Nurses’ Station. The control rack is location in Electrical Room 619. There are several stand-alone emergency pull stations with dome lights that are not connected to the existing nurse call system and are located in the Lab, MRI, Radiology, and Medical Clinic patient restrooms. The existing nurse call system is obsolete and is difficult to obtain parts for. Several areas of the hospital have changed use, are no longer up to healthcare codes concerning nurse call system coverage, have renovation projects scheduled in 2016, and need to have nurse call system components added/changed to bring the facility up to current healthcare codes concerning nurse call systems.

B. The existing Dukane nurse call system includes the following:

• ProCare 6000 Master Station Model 4A3610 (4) o ER o ICU o GMS o OB

• ProCare 6000 Central Equipment Cabinet Model 12A3605 (1 in room 619)

• ProCare 6000 Single Patient Station Model 4A2381 (18) o 7 in GMS/Medical Surgical Unit o 6 in ICU o 5 in OB

• ProCare 6000 Dual Patient Station Model 4A2386 (14) o 9 in GMS/Medical Surgical Unit o 5 in OB

• ProCare 6000 Staff/Duty Station Model 4A2395 (23) o 8 in ER o 5 in OB o 2 in CT areas o 1 in MRI o 4 in GMS/Medical Surgical Unit o 3 in OR

• ProCare 4000/6000 Code Blue Station Model 9A2115 (17) o 8 in ER o 6 in ICU o 3 in OR Recovery

• ProCare 4000/6000 Pull Cord Lavatory/Emergency Station (62) o 19 in OB o 2 in Radiology o 5 in ER o 1 in MRI o 2 in ICU o 30 in GMS/Medical Surgical Unit o 2 in Lab Patient Restroom o 1 in Medical Clinic Patient Restroom

• ProCare 4000/6000 Zone/Corridor Light Model 18A430 (62) o 10 in ER o 2 in Radiology o 2 in CT areas o 2 in Lab o 1 in MRI o 3 in OR o 16 in OB areas o 8 in ICU o 18 in GMS/Medical Surgical Unit

• ProCare 4000 Code Blue Display Unit Annunciator Model 18A500 (2) o Operator’s desk o GMS/Medical Surgical Unit

• Dukane Power Supply Model 110-2185 (7 in room 619)

• Dukane AC Line Isolator Model 9A2030 AC (1 in room 619)

• Dukane Power Supply Model 110-2170 (2 in room 619) C. Areas that no longer require nurse call system components due to change in use of the room/area or change in code requirements:

a. GMS Storage Room 705 (was patient tub room) emergency pull station.

b. GMS Storage Room 623 (originally a sitz bath room) emergency pull station.

D. Areas that may require nurse call system components due to change in use of the room/area, change in code requirements, or were not previously modernized:

a. OB L&D Soiled Utility Room 414 – 1 staff/duty station

b. OB Female Lounge 404 – 1 staff/duty station

c. OB Male Lounge 400 – 1 staff/duty station

d. GMS Medication Room 632 – 1 staff/duty station

e. GMS Nourishment Area 633 – 1 staff/duty station

f. Endoscopy Procedure Room 745 & Bathroom 744 – 1 staff/duty station

g. ACSU Patient Stations 1-6 in room 749 – 6 single patient stations with 6 pillow speaker/call cords.

h. ACSU Patient Restrooms 746 & 809 – 2 emergency call stations

i. ER Exam Room 17 (249) that was converted over from an office – 1 emergency call station.

j. ER Soiled Workroom 248 – 1 staff/duty station

k. CT Patient Restroom 268B – 1 emergency call station

l. X-ray Room 326 – 1 staff/duty station

m. X-ray Room 342 – 1 staff/duty station

n. OR Staff Lounge 570 – 1 staff/duty station

o. OB Staff Lounge 455 currently has an emergency pull station and should have a staff station – 1 staff/duty station E. Renovation projects scheduled in 2016 that require nurse call system components installed:

a. New EKG room 345 converted from X-ray room 346 (renovation underway in

2016) – 1 staff/duty station

b. New Echocardiogram room 346 converted from X-ray room 346 (renovation underway in 2016) – 1 staff/duty station

c. Renovation of Storage room 1208 into Urgent Care Clinic o 2 Triage Rooms – 2 staff/duty stations and 2 dome lights o 4 Urgent Care Exam Rooms – 4 single patient call stations with 4 pillow speakers/call cords, 4 dome lights.

o 1 New Urgent Care Nurses’ Station – 1 master station.

o 1 Patient Restroom for Urgent Care by Nurses’ Station – 1 emergency call station and 1 dome light.

F. There have been problems with several emergency pull stations, corridor lights not working, and failed power supplies.

G. The stand-alone restrooms with emergency pull stations in Radiology, Medical Clinic, MRI, and Lab do not appear to be connected to the existing nurse call system. Installation date is unknown for Radiology & Medical Clinic. MRI location was installed in 2014 and Lab locations were installed circa 1995.

H. Patient beds currently used are Stryker and Hill-Rom.

I. Layouts for the current nurse call system, nurse call system with dimensions, and areas needing to be reviewed for nurse call system to be installed are shown in the following attachments:

• A. Current Nurse Call System

• B. Nurse Call System with Dimensions

• C. Review for New Nurse Call System

J. A site visit is highly recommended for bidding purposes.

III. Scope of Work:

A. General:

1. Contractor shall provide all labor, materials, supplies, tools and equipment, transportation, supervision and all other necessary items for replacing the current nurse call system and in bringing the hospital up to current nurse call system requirements for healthcare.

2. The Contractor shall be responsible for all aspects of verifying the existing layout, components, and all existing conditions of the current nurse call system. Any conditions found outside this scope of work shall immediately be brought to the Contracting Officers and IHS COR’s attention.

3. The Contractor is responsible for verifying the accuracy of all drawings supplied.

Any photos and/or sketches are for reference use only. If any clarification or additional information is required, the IHS Contracting Officer has to be notified with a written Request for Information (RFI).

4. The Claremore Indian Hospital is a tobacco free campus. No smoking is permitted on the campus grounds.

5. The Contractor shall provide their own Personal Protective Equipment (PPE), Lock- Out/Tag-Out (LOTO) equipment, infection control barriers, vehicles barriers, and any other safety related supplies, materials, and equipment.

6. The Contractor shall be responsible for furnishing to the Government an access roster with the names of all employees performing work on the project and shall be responsible for ensuring the access roster is current throughout the contract performance period.

7. Contractor is responsible for installing and removing electrical portions of the existing and new nurse call system up to the electrical power source panel. This may require a licensed electrician.

8. Contractor shall provide a one-year minimum manufacturer’s warranty on the installed system components, one year warranty on labor/installation, and one year of technical support.

9. Signing in/out and scheduling of contractors and sub-contractors shall be coordinated with the IHS COR or his designee in his absence in order to maintain efficient use of traffic-flow, parking, access to building and locked areas.

10. The Contractor shall, at all times while on hospital grounds, keep the work area free from accumulations of waste materials, including storage areas, work sites, and public access areas. The Contractor shall remove from the work and premises any rubbish, tools, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory according to Facilities Management/IHS COR.

11. Contractor shall provide their own disposal means for the removal of debris, equipment, material, and waste for the duration of the project and dispose of according to State, local, Federal, and EPA regulations and recycle precious metals when possible.

12. Contractor shall provide phasing of the installation of the new nurse call system and for the demolition/removal of the current nurse call system. This is required in order to reduce the length of time the hospital is without an operational nurse call system and provide proper critical patient-care coverage for all hospital patients.

13. In addition, the new nurse call system shall meet the design criteria as identified in the IHS 2013 Architect/Engineering (A/E) Design Guide. This guide can be downloaded at the following URL or a copy of the 135-page document can be requested from the Contracting Officer’s Representative (COR).

http://www.ihs.gov/des/includes/themes/newihstheme/display_objects/documents/A EDesignGuide2013.pdf

14. All work shall conform to, and comply with, the latest editions of ALL applicable codes. The list is as follows (not inclusive):

• International Building Code (IBC)

• FGI’s Guidelines for Design & Construction of Hospital & Outpatient Facilities 2014 Edition.

• Occupational Safety Health Association (OSHA)

• NFPA 70 National Electric Code (NEC)

• NFPA 101 Life Safety Code 2012 Edition

• NPFA 99 Healthcare Facilities Code 2012 Edition

• United States Environmental Protection Agency (EPA)

• The Joint Commission’s Comprehensive Accreditation Manual for Hospitals

(CAMH)

• UL 1069

• FDA

• AS 3811

• All other referenced National Fire Protection Association (NFPA) Publications

B. Design and Layout of the New Nurse Call System

1. Contractor shall provide a design and layout of a new nurse call system and a list of all equipment and components to be used in the system to the IHS COR and IHS CO for review according to the submittal process details in this SOW. NO

RETROFIT KITS!

2. The design and layout shall be in significant detail and with adequate separation of sections of the hospital (rooms used for equipment, department separation, output circuits, input circuits, transmitting circuit, etc.) shown on separate prints, show locations of all components, and show a detailed legend with symbols.

3. Contractor shall coordinate the location of the new nurse call system main electrical/communication components with the IHS COR/Project Officer before http://www.ihs.gov/des/includes/themes/newihstheme/display_objects/documents/AEDesignGuide2013.pdf http://www.ihs.gov/des/includes/themes/newihstheme/display_objects/documents/AEDesignGuide2013.pdf providing prints for review. The current nurse call rack is located in Electrical Room 619.

4. Contractor shall be responsible for having the new nurse call system design and prints reviewed by required entities for accuracy as required by code.

5. Contractor shall provide a nurse call system design to cover all sections of the hospital that are required by code and shall provide a thorough review of the hospital for any deficiencies and codes issues that need to be corrected in the new design.

6. X-ray room 346 is to be renovated into two new rooms in 2016, EKG room 345 on the North side of existing room 346, and Echocardiogram room 346 on the South side of existing room 346. Both new rooms can have staff/duty/code blue stations installed as the room exists.

7. Existing Storage Room 1208 is to be renovated into an Urgent Care Department in 2016/2017 with 4 exam rooms, 2 triage rooms, 1 new nurses’ station, and 1 patient restroom just above the new nurses’ station (not shown with nurse call in Attachment D.). See Attachment D. Planned Urgent Care Renovation Area.

8. Nurse Call System Requirements:

a. Contractor shall install a nurse call system that can be serviced by other vendors and is not a strict proprietary installation and service by the service department of the manufacturer of the system.

b. Nurse call system shall be sized and rated appropriately to accommodate all components with 30% minimum additional capacity and/or capability for future expansion.

c. Nurse call system components shall be standardized when possible with any keys/reset abilities standardized.

d. Nurse call system shall have a proven industry track record with minimal failures, open market repair parts, and have 10+ years of expected service and support life after installation.

e. All input & output circuits shall not be overloaded and have capability for additional expansion.

f. Nurse call system shall have the required two-way communication, paging for staff (nursing, housekeeping, etc.), pillow speakers, call cords, LED corridor lights, and wireless device notifications.

g. If available, provide windows-based PC interface software and ability to view program/system for alerts, monitoring, faults, etc.

C. General Demolition

1. Contractor shall demolish and remove the current nurse call system and related components. This includes all existing nurse call component wiring, power supplies, conduit, remote annunciators/code stations, zone/corridor lights, staff stations, patient stations, bath stations, master stations, etc. after the new system is installed, commissioned, and verified for proper operation.

2. Contractor shall properly seal all penetrations as old wiring/conduit is removed with an approved fire barrier product. Any penetrations not found sealed shall require the Contractor to address immediately. A map of the facility shall be provided by the IHS COR to track penetrations in fire and smoke walls.

3. Contractor shall remove any existing nurse call system conduit or electrical boxes that can’t be reused for the new nurse call system. Contractor shall be responsible for repairing/covering any holes in walls left from the removal of any nurse call system component during the project.

4. Contractor shall replace all ceiling tiles damaged during the removal of the existing nurse call system.

D. Installation

1. Contractor shall install the new nurse call system equipment, wiring, conduit, panels, and related components according to the approved nurse call system design and codes.

2. Contractor shall place any cabling/wiring above the ceiling 2’ from the ceiling. Any cabling not installed in conduit above the ceiling shall be supported by dedicated J-hooks that are not utilized by any other wiring/cabling.

3. Contractor shall utilize cabling of a unique color that is different from existing cabling for quick identification. Currently red is used for fire alarm systems, orange for patient telemetry, yellow & white for security systems, black for Cox/internet, blue & white for IT.

4. Contractor shall use approved plenum-rated CAT 5E/6 or equivalent cabling/wiring (see submittal process in this SOW).

5. Contractor shall mark all equipment and components with the appropriate voltage service, nurse call system address, and power source locations as required.

6. Contractor shall provide adequate training/in-service to the hospital staff on how to operate the nurse call system.

7. Contractor shall seal all fire and smoke wall/hard ceiling penetrations with an approve fire/smoke barrier sealant.

8. Contractor shall patch holes in casework where nurse call system components were removed.

9. Contractor shall use compression fittings for conduit where conduit is required.

10. Contractor shall replace any ceiling tiles damaged during the installation of the new nurse call system.

11. Contractor shall not attach any items to the fire sprinkler piping and supports.

E. Commissioning

1. Contractor shall perform a startup and 100% test of all components, circuits, panels, and communication devices as part of a commissioning process codes for the new nurse call system.

2. Contractor shall adjust, troubleshoot, and repair all problems found during the testing and commissioning of the new nurse call system.

3. Contractor shall document loads on all circuits on the new nurse call system.

4. All commissioning and startup documentation shall be provided to the IHS COR for review and record keeping.

IV. General Requirements A. Point of Contacts:

All applicable documents shall be distributed as follows:

Contracting Officer:

Judy Perkins, Contract Specialist Oklahoma City Area Indian Health Service Office of Environmental Health and Engineering 701 Market Drive Oklahoma City, Oklahoma 73114 Phone: (405) 951-6023 Fax: (405) 951-3929 Judy.Perkins@ihs.gov

Facility Manager, IHS COR, & Project Officer Shawn Chopper, Facility Manager/Engineer Facilities Management US PHS Indian Hospital-Claremore 101 S. Moore Avenue Claremore, OK 74017 Phone: (918) 342-6020 Shawn.Chopper@ihs.gov

B. Contractor Work Hours:

1. Monday through Friday, during normal business hours of 7:45 am to 4:30 pm, after normal business hours past 4:30 p.m., and weekends from 7:00 am to 7 pm. Work identified in this scope of work shall be accomplished while the hospital is occupied and fully operational. Coordination and scheduling of work is shall be coordinated with the IHS COR. IT IS EXTREMELY IMPORTANT TO SCHEDULE WORK

APPROPRIATELY WHEN WORKING IN THE HEALTHCARE ENVIRONMENT

AND WHEN THE NURSE CALL SYSTEM IS NOT OPERATIONAL.

C. Safety Requirements:

1. Contractor shall abide by all Safety, Security and Infection Control Policies and Procedures of the Claremore Indian Hospital.

mailto:Duke.Henthorn@ihs.gov mailto:Shawn.Chopper@ihs.gov

2. Before any construction or services are to be performed within an IHS healthcare facility, The Contractor is 100% responsible for implementing and maintaining all Safety and Infection Control Measures during performance of their contract. Initial and periodic inspection will be conducted by the IHS COR, Safety Officer, and Infection Control Officer and any deficiencies will have to be immediately corrected by Contractor. The implementing of all Safety and Infection Control Measures is the sole responsibility of the Contractor to ensure these measures meet OSHA, NFPA, ASHRE, & The Joint Commission Standards.

3. All trades shall comply with all typical laws and standards. The contractor shall review procedures with respect to Life Safety and Infection Control measures prior to beginning inspection job. A film video will be made available to the contractor to view prior to starting inspection to comply with infection control procedures during hospital construction.

a. Video on “Infection Control during Construction”.

b. OSHA standard 1926.28 Personal Protective Equipment (PPE).

c. ILSM (Interim Life Safety Hospital Measure) Policy-Part A, Chapter 10, Section 4.

d. Guideline for environmental infection control in Health Care Facility 2003.

4. Contractor shall read and agree to all of the health safety regulations needed for this job.

a. Control risk assessment per type of project of activity per matrix of precaution for construction and renovation-Type 1-5. Attached policy “Infection Control during Construction and Renovation (Part H, Chapter 4, Section 7.0).

5. Contractor shall not impede or block any means of egress without notifying the Facility Manager/IHS COR. An Interim Life Safety Measure (ILSM) may be implemented during this project if exits and corridors are required to be blocked or partially blocked.

6. Any work performed above the ceiling shall require an “Above-the-Ceiling Permit” from Facilities Management/IHS COR with a map provided to show all smoke and fire wall penetrations to be made by the Contractor.

D. Quality of Workmanship:

1. Contractor shall perform high quality trade & craft workmanship. All work shall conform to, and comply with, the latest edition & version of ALL applicable codes including, but not limited to, ADA, OSHA, NFPA, IBC, FGI, and The Joint Commission Codes, Standards and Guidelines.

E. Project Review, Coordination, Meetings and Submittals:

1. After Contractor receives the Notice to Proceed (NTP) from IHS Contracting Officer, Contractor shall coordinate with the IHS Contracting Officer to schedule a date and time to have a Pre-Construction Conference project review meeting.

The Contractor is responsible to provide meeting minutes to the IHS CO and IHS COR within 5 business days after this meeting.

2. A Pre-Construction meeting shall be held before the work commences. This meeting shall cover the responsibilities and procedures of each of the interested parties to insure that the project is provided in accordance with the contract documents.

3. The Pre-Construction project review meeting shall be conducted prior to start of any construction work to ensure that all communication and documentation is in order and approved. At this meeting the Contractor shall also provide the following additional information:

• Gantt Chart Progress Schedule;

• List of Contractor’s on-site staff and, if any, sub-contractor listing;

• Submittal Register for items that will be submitted for this project;

• Project Specific Safety Plan;

• Project Specific Infection Control Plan;

• Project Specific Quality Control Plan; and

• Schedule of Values.

4. Prior to the start of any work, Contractor shall have items above reviewed and approved by the IHS COR and IHS Contracting Officer.

5. Contractor shall provide submittals for IHS COR review and approval. IHS COR shall respond within 7 work days with either an approval, return for correction, or disapproval.

6. Contractor shall provide all warranties for installation, craftsmanship, sliding doors, lights, and other materials to the IHS COR and IHS CO at the completion of the project. Two sets of Operation and Maintenance (O&M) manuals and prints shall be provided by the Contractor along with a list of recommended parts to keep on hand.

7. Contractor shall warranty provide a warranty on parts and labor for a period of one year (minimum on parts).

F. Material and Equipment:

1. All supplies, materials, and equipment shall be new and of a type of quality that conforms to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the IHS COR.

a. The contractor shall submit to the IHS COR a listing indicating the name of the manufacturer, the brand name, and the intended use of each of the materials proposed for use in the performance of its work.

b. The contractor shall not use any materials which the IHS COR determines would be unsuitable for the intended purpose.

c. Materials and equipment used by the Contractor shall conform to healthcare requirements and all applicable codes.

G. Submittals / Request for Information (RFI):

1. Submittals may be drawings, sketches, manufacturer’s literature, catalog descriptions, or other descriptions in sufficient detail to allow a decision.

Submittals shall be required as follows:

a. The contractor shall submit a layout (sketch, print, AutoCAD drawing, etc.)

of the new nurse call system design according to the SOW for approval before commencing work.

b. Submittals shall be provided where called for in the specifications or on the drawings.

c. For any item the contractor proposes to substitute for a specified item as same “or equal”.

d. For any proposed design change or deviation from the specifications or the drawings.

e. For anything in…