SCOPE_OF_WORK_-_Lawton_Eye_Glass_Program.docx

SCOPE OF WORK – EYE GLASS PROGRAM

May 17, 2018

I. Background:

The Lawton Service Unit (LSU) is comprised of three ambulatory clinics including the Lawton Indian Health Center (LIHC), Anadarko Indian Health Center and Carnegie Indian Health Center. As part of the LIHC’s efforts to increase access to care, the Special Diabetes Program in collaboration with the Optometry Department operates an Eye Glass Program for diabetic patient’s receiving care within the service unit.

II. General:

a. This Scope of Work describes the requirement for the Eye Glasses program to be provided to the Lawton Indian Health Special Diabetes Program/Optometry Department.

b. Work is to be performed off site at the contractor’s laboratory.

c. The contractor is fully responsible for verifying and validating all information contained within this scope.

d. All work shall conform to, and comply with, the latest edition/version of ALL applicable federal, state, and local laws, rules, regulations, codes, and standards.

III. Responsibilities:

a. Contractor shall provide spectacle frames and lens to include scratch resistant coatings on all plastic lens and a 1 year warranty on frame and lens at no additional charge.

b. Contractor shall supply 30 frames per site location referenced above for display in the eye clinic. Selection of such frames shall be at the discretion of the Optometry Department upon review of contractor’s frame catalog and shall be updated at no charge. Additional frames shall be provided at no charge if needed. Frames for display shall include a variety of mid-range frames suitable for men, women, and children.

c. Lens shall be fabricated to the exact specifications provided by the prescription received from the Optometry Department.

d. Lens prescription changes shall be provided at no additional charge within 90 days of the original order.

e. All frames and lens shall include a 1 year warranty based on industry standards.

f. Contractor shall provide an online ordering website/portal for placement of orders.

g. Completed frame and lens orders shall be delivered by mail with shipment tracking to the Optometry Department within 7 days of receipt of order. The contractor shall notify the Optometry Department of any unexpected delays.

h. Contractor shall inspect final lens to ensure lens correctly matches accompanying prescription order.

IV. Period of Performance: The contract term shall be for 1 years (contract base plus one option year). Base Year -- September 1, 2018-August 31, 2019.

Option year 1 -- September 1, 2019-August 31, 2020.

V. Contractor Qualification Requirements: Contractor shall be a certified laboratory with the ability to complete the requirements set forth within this scope.

VI. Rates of Payment:

Contracted rates shall be established at an all-inclusive rate (including shipping and handling) for the following:

a. Single vision lens (monovision) with plastic, polycarb (children, elderly, or visually impaired), without transition.

b. Bi-focal lens with line.

c. There shall be no additional charge to the package pricing for oversize, high powers or prisms.

All invoicing shall be invoiced on a totaled completed monthly service and be submitted as identified in sections IX of this Scope of Work.

VII. Government Furnished Information, Property and Services:

The contractor shall provide display case for frame display.

VIII. Invoicing Requirements

The Contractor shall be required to provide an original invoice to Oklahoma City Area Indian Health Service, Division of Financial Management, 701 Market Center Drive, OKC, 73114 and a copy to the Lawton Indian Hospital Optometry and Diabetes Programs.

IX. Point of Contact:

Optometry Department Supervisor:

Dr. Laura Alexander Lawton Indian Health Center 1515 NE Lawrie Tatum Rd Lawton, OK 73507

(580) 354-5466 laura.alexander@ihs.gov