FEDBIZOPP_-NP_CONTRACT_DOCS.pdf

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER RATING

UNDER DPAS (15 CFR 700)

PAGE OF PAGES

1 61

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

246-17-Q-0047

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

8/19/2017

6. REQUISITION/PURCHASE NUMBER

807-TSD-2017-001565

807-TSD-2017-001555

7. ISSUED BY CODE GCG 8. ADDRESS OFFER TO (If other than item 7)

Indian Health Service Oklahoma Area 701 Market Drive, Oklahoma Offer may be emailed to gabrielle.gomez@ihs.gov City, OK 73114

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 1 copy for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in It em 7 until 12:30 p.m. Local time on 9/19/2017 (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Gabrielle C. Gomez

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

Gabrielle.gomez@ihs.gov

AREA CODE

NUMBER

EXTENSION

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM A-1 X I CONTRACT CLAUSES I-1

X B SUPPLIES OR SERVICES AND PRICES/COSTS B-1 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT C-1 X J LIST OF ATTACHMENTS J-1

X D PACKAGING AND MARKING D-1 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE E-1 X K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

K-1

X F DELIVERIES OR PERFORMANCE F-1

X G CONTRACT ADMINISTRATION DATA G-1 X L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS L-1

X H SPECIAL CONTRACT REQUIREMENTS H-1 X M EVALUATION FACTORS FOR AWARD M-1

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 7 calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXTENSION

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

0J227020171DA0 7100-50-0104 J507629

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

X 10 U.S.C. 2304 (c) 41 U.S.C. 3304(a) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified) G.2

24. ADMINISTERED BY (If other than Item 7) Indian Health Service Oklahoma Area 701 Market Drive Oklahoma City, OK 73114

25. PAYMENT WILL BE MADE BY CODE

Indian Health Service Oklahoma Area Attn: Finance 701 Market Drive Oklahoma City, OK 73114

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

Table of Contents Page

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A-1

A-1

SF 33 SOLICITATION, OFFER AND AWARD A-1

PART I - THE SCHEDULE B-1

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS B-1

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK C-1

SECTION D - PACKAGING AND MARKING D-1

[FOR THIS SOLICITATION, THERE ARE NO CLAUSES IN THIS SECTION] D-1

SECTION E - INSPECTION AND ACCEPTANCE E-1

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE E-1

SECTION F - DELIVERIES OR PERFORMANCE F-1

F.1 REPORTING REQUIREMENTS F-1

SECTION G - CONTRACT ADMINISTRATION DATA G-1

G.1 INVOICE REQUIREMENTS G-1

G.2 INVOICE SUBMISSION G-1

G.3 METHOD OF PAYMENT G-1

G.4 CONTRACTING OFFICER'S REPRESENTATIVE G-2

G.5 CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE G-2

G.6 ACCOUNTING AND APPROPRIATION DATA G-3

SECTION H - SPECIAL CONTRACT REQUIREMENTS H-1

H.1 HHSAR 352.270-5 KEY PERSONNEL (JANUARY 2006) H-1

H.2 LEGAL HOLIDAYS H-1

H.3 DISCLOSURE OF INFORMATION H-1

H.4 ALLOWABLE COST H-2

H.5 PRECONTRACT COST H-3

H.6 OVERTIME PREMIUM H-3

H.7 TRAVEL H-3

H.8 DOMICILE TRANSPORTATION H-4

H.9 TRAVEL TIME (OTHER THAN DAILY COMMUTING) H-4

H.10 MATERIALS H-4

H.11 BUSINESS ASSOCIATES AGREEMENT CLAUSE H-4

PART II - CONTRACT CLAUSES I-1

SECTION I - CONTRACT CLAUSES I-1

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE I-1

I.2 52.204-1 APPROVAL OF CONTRACT (DEC 1989) I-3

I.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) I-3

I.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT

(MAR 2000) I-3

I.5 52.232-25 PROMPT PAYMENT (OCT 2003) I-3

I.6 INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE

(FAR 52.237-7) (JAN 1997) I-8

I.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) I-9

I.8 HHSAR 352.227-70 PUBLICATIONS AND PUBLICITY (DEC 2015) I-9

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS J-1

SECTION J - LIST OF ATTACHMENTS J-1

PART IV – REPRESENTATIONS AND INSTRUCTIONS K-1

SECTION K-REPRESENTATIONS, CERTIFICATIONS, & OTHER STATEMENTS OF OFFERORS K-1

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE K-1

K.2 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998) K-1

K.3 52.204-5 WOMEN-OWNED BUSINESS (OTHER THAN SMALL BUSINESS) (OCT 2014) K-2

K.4 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015) K-2

K.5 52.215-6 PLACE OF PERFORMANCE (OCT 1997) K-5

K.6 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (OCT 2014) K-4

K.7 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999) K-7

K.8 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984) K-7

K.9 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (OCT 2015) K-7

K.10 GOVERNMENT EMPLOYEE REPRESENTATION K-9

K.11 IDENTIFICATION OF SUBCONTRACTORS K-9

K.12 SUBCONTRACTOR INFORMATION K-9

K.13 SIGNATURE BLOCK K-9

SECTION L - LIST OF ATTACHMENTS L-1

L.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE L-1

L.2 52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION (JAN 2004)

ALTERNATIVE I (OCT 1997) L-1

L.3 52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION (JAN 2004)

ALTERNATIVE II (OCT 1997) L-4

L.4 52.215-20 REQUIREMENTS FOR COST OR PRICING DATA OR INFORMATION OTHER THAN

CERTIFIED COST OR PRICING DATA (OCT 2010) L-7

L.5 52.216-1 TYPE OF CONTRACT (APR 1984) L-8

L.6 52.233-2 SERVICE OF PROTEST (SEP 2006) L-8

L.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) L-8

L.8 GENERAL INSTRUCTIONS FOR THE PREPARATION OF PROPOSALS L-9

L.8.1 VOLUME I – TECHNICAL PROPOSAL L-9

L.8.2 VOLUME II – BUSINESS PROPOSAL L-10

L.8.3 VOLUME III – COST/PRICE PROPOSAL L-10

L.9 RETURN OF OFFERS L-11

L.10 ALTERNATE PROPOSALS L-11

L.11 ACCEPTANCE OF PROPOSALS L-11

L.12 PRE-AWARD SURVEY L-11

L.13 AMENDMENTS TO PROPOSAL L-11

L.14 CONTRACT CLAUSES L-12

SECTION M – EVALUATION FACTORS FOR AWARD M-1

M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE M-1

M.2 BEST OVERALL RESPONSE M-1

M.3 PRICE/COST EVALUATION M-1

M.4 UNBALANCED BIDS/OFFERS M-1

SECTION B - SUPPLIES OR SERVICES AND PRICE/COST

PART I-THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

The vendor shall provide halfway house services for the prevention and treatment of alcoholism for the American Indian population within the Lawton, Oklahoma service area for the period September 30, 2017 through September 29, 2018.

Base Year September 30, 2017 – September 30, 2018 Option Year 1 September 30, 2018 – September 30, 2019 Option Year 3 September 30, 2019 – September 30, 2020 Option Year 3 September 30, 2020 – September 30, 2021 Option Year 4 September 30, 2021 – September 30, 2022

*SUBJECT TO: FAR 52.232-19 - Availability of Funds for the Next Fiscal Year

B-1

SECTION C - DESCRIPTION/SPECIFICATIONS /STATEMENT OF WORK

C.1 PURPOSE:

To provide non medical, residential treatment Halfway House Services to Native Americans residing in and around the Lawton, Oklahoma service area.

C.2 BACKGROUND:

According to the Indian Health Service (IHS) data, the abuse of alcohol and other drugs along with its related effects on the community, families and tribal groups is considered the major socio economic and health problem of American Indians and Alaskan Natives. Through its initiative, the IHS intends to impact strongly on substance abuse problems by making every possible effort to bring this problem under control. Providing ongoing support to Tribes or Indian organizations is a major component of this initiative through the use of contracts and grants.

Initial funds for this purpose were authorized by Congress, and came with the transfer of operating Indian substance abuse programs from the National Institute on Alcohol Abuse and Alcoholism to the IHS with the passage of P.L. 94 437. The enactment of P.L. 99 570 targeted additional funds toward Indian communities to further combat substance abuse.

In the Oklahoma Area it is estimated by both IHS and State Mental Health authorities that substance abuse rate among Native Americans is about four times that of the non Indian population in the region. In order to address this significant problem and thereby alleviate human suffering to the greatest extent possible, the IHS requests to contract for halfway house services for Indian people who reside in and around the Lawton service area. Referrals shall also be accepted on a space available basis from surrounding communities. The basic goal of this contractual agreement will be to provide ten (10) beds for substance abuse clients.

Definition for Halfway House Service is:

A Halfway house is a non medical, residential treatment program designed to facilitate the rehabilitation by placing the alcohol/substance abuser clients in an organized therapeutic environment. This type of environment provides diagnostic services, individual and group counseling, group support sessions, and vocational and/or employment services and a structured social and recreational activities.

Clients who are detoxified and have adequate knowledge of facts and skills taught in the Primary Residential Treatment (PRT) are suitable for admission to a halfway house. The halfway house program is designed to assist the client to practice and develop independent living skills needed to function in a sober lifestyle.

C.3 STATEMENT OF WORK

(a) ADMINISTRATIVE/MANAGEMENT:

(1) Organization:

(i) Provide evidence that the governing body is representative of and accountable to the Indian community.

ii) Define powers and duties of the governing body, its committees and program director.

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(iii) Organization structure established, formally documented organizational chart, which depicts lines of authority and reporting relationships for the governing body, director, and all program staff.

(iv) Ensure safety and well-being of all clients and staff.

(v) Responsible for complying with contract requirements.

(2) Fiscal Management:

(i) Assure appropriate expenditure of funds, documentation of monetary and in kind contributions, and complying with contract requirements.

(ii) Assure control of inventory to include product selection, evaluation, supply, storage, distribution and receipt.

(iii) Maintain liability insurance issued by a responsible insurance carrier of not less than the following amount per specialty per occurrence:

$100,000.00.

(3) Client Treatment Program:

(i) Provide a comprehensive treatment program plan detailing goals, objectives, measurable results expected, quality improvement, and reporting requirements.

(ii) Insure program capability to provide highest quality of care appropriate and adequate to clients through the availability of sufficient resources such as, but not limited to, the following: funds, supplies, equipment, facilities and professional staff.

(iii) Comply with Federal/state/local/tribal standards, certification and/or licensure requirements for the operation and staffing for a co ed adult halfway house substance abuse program, twenty four (24) hours per day, seven (7) days per week.

(iv) Provide for program management, operation, board authority, regulation, philosophy and principles, and established networking with community resources.

(4) Personnel Management:

(i) Meet the minimum requirements for the standards identified herein as outlined in the Indian Health Service Manual, Part 3, Professional Services. A certification program for all counselors shall be in place.

(ii) Have lines of authority delineated including those relating back to the parent agency and/or governing body. Authority, role and responsibilities of the Director and all program staff delineated.

(iii) Responsible for all personnel in the program, including consultants and subcontractors.

(iv) Have written polices that include details for administration of programs, staffing requirements, position descriptions and qualifications, and standards for performance. Insure proper use of staff time.

(5) Professional Staff Minimum Qualifications:

(i) Have staff upon initial hire, if recovering from alcoholism or drug dependency, affirm in writing that his/her employment performance has not been impaired by alcohol/substance abuse over the past two years.

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(ii) Knowledge of and sensitive to Indian cultures and alcoholism/substance abuse.

(iii) Must pass a background check.

(iv) Basic knowledge of the following treatment areas:

(A) Life style and language of the target population.

(B) Physiological, psychological, behavioral, and social variable of alcohol and other substance abuse.

(C) Theories and issues in alcoholism/substance abuse including different counseling methodologies and treatment techniques.

(D) Community Resources.

(E) Interviewing, casework, psychosocial and emotional development and family and community systems and therapies.

(F) Laws, regulations, political issues, and public policy related to alcoholism/substance abuse and its treatment.

(G) The philosophy, goals, and procedures under which the organization operates.

(v) Meet requirements for national, area or state certification/licensure as an alcoholism/substance abuse counselor unless their job is another specialty. Then staff shall meet certification/licensure requirements of the specialty.

(6) Support Staff Minimum Qualifications:

(i) Have staff upon initial hire, if recovering from alcoholism or drug dependency, affirm in writing that his/her employment performance has not been impaired by alcohol/substance abuse over the past two years and successfully pass a background check.

(ii) Have appropriate training and experience for their positions.

(iii) Knowledge of the philosophy underlying alcoholism/substance abuse treatment and the need for client confidentiality.

(iv) Knowledge of client confidentiality required as a condition of employment for those positions, which require direct contact with clients (such as house manager). Other positions may be provided client confidentiality training within the first ninety (90) days of employment such as secretaries, cooks and custodians.

(7) Outside Consultants/Subcontractors:

(i) Describe role and scope of service to be performed and monitoring of performance.

(ii) Specify arrangements to oversee and evaluate these services.

(8) Confidentiality of Records:

Insure the confidentiality of records is maintained at all times in accordance with HHSAR 352.224-70 Confidentiality of Information clause.

(b) Client Substance Abuse Treatment and Continuum of Care Plans:

(1) Client Treatment Plan:

(i) Assure that all treatment services are appropriately documented and reported in compliance with contract reporting requirements.

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(ii) Developed by a team of at least two (2) staff members based on the diagnostic assessment of the client, an individualized treatment plan.

(A) Developed with active participation by the client and where appropriate his/her family.

(B) Delineate those services required for the client, including medical services.

(C) Evaluate the treatment plan no less than every fourteen (14) days.

(D) Document all treatment services in client’s chart.

(E) Contain at least two (2) treatment goals, one of which shall be sobriety. The goals shall have specific target dates and measurable outcomes.

(F) Each treatment plan shall contain short and long-term goals.

(G) A target of fifty percent (50%) of all clients completing the treatment plan shall have achieved all the established short-term goals and those long-term goals that can be completed while the client is in the halfway house program.

(iii) Documentation of programs planned for daytime, evenings, and weekends consistent with the needs of the client for social, education, and recreational activities.

Detail the following weekly treatment plan requirements for each client:

(A) A minimum of thirty (30) hours of treatment activities in addition to employment (training) activities.

(B) A minimum of ten (10) hours of individual and group counseling therapy.

(C) A minimum of four (4) hours of group support sessions, such as Alcoholic Anonymous (AA) and Narcotic Anonymous.

(D) A minimum of eight (8) hours of alcoholism/substance abuse education.

(E) A minimum of forty (40) hours of employment preparation and/or training, and actively seeking employment.

(F) Clients employed during the day shall be required to attend treatment sessions during evenings or weekends.

(G) A minimum of two (2) hours of supervised recreation/physical activities.

(H) A minimum of four (4) hours of spiritual activities.

(I) Activities, which fit into two or more categories, can be applied to both categories (e.g., the individual and group counseling can be applied to the thirty (30) hour treatment requirements; AA can be applied to group support and spirituality if spirituality was the main theme of the AA meeting).

(iv) Abide by the Indian Health Service AIDS and HIV policies and procedures.

(v) Report those cases where sexual abuse of clients is suspected or identified to the appropriate authorities. Include long-term physical, social and mental health treatment for the sexual abuse in the treatment plan.

(2) Client Continuum of Care Plan

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(i) Provide a formal individualized aftercare plan developed seven (7) days prior to discharge from the component (except those refusing services, or leaving against advice). The client and counselor will negotiate the development of this formal aftercare plan, which a copy will remain in the client’s folder for future use.

(ii) Develop and implement a tracking system to have contact with clients for a minimum of two (2) years to enhance after care follow-up services.

(iii) Specific aftercare plan objectives shall consist of:

(A) Establish contact within five (5) working days after discharge from the last treatment component, and/or at predictable periods of high stress to evaluate progress on the individual aftercare plan.

(B) Continue contacting the client at a minimum of sixty (60) day intervals for up to two (2) years in order to obtain evaluative data related to levels of treatment program success.

(C) Refer client to appropriate resources as needed for additional substance abuse treatment.

(D) Provide ongoing contacts with the client and his/her family at a minimum rate of eight (8) sessions each ninety (90) days until the client is ready for discharge from the follow-up activity.

(iv) Establish “alumni” support groups to assist discharged clients in maintaining sobriety.

(c) FACILITY:

(1) Operation:

Provide and maintain a facility within acceptable current physical health and safety standards as established by Federal, State and local/tribal authorities having jurisdiction.

(2) Client Treatment and Living Environment:

(i) Policies and Procedures governing the use, furnishings and decoration of its facilities shall be consistent with its treatment philosophy.

(ii) Documentation of the facility’s environment is consistent with client needs and the environment contributes to the development of therapeutic relationships. This documentation will be reviewed during the semi-annual review.

(iii) Establish an environment that enhances the positive self-image of the client and maintains human dignity through facility constructions, personal hygiene, sleeping areas, clothing, sanitation and furnishings.

(iv) Provide adequate space with physical characteristics for security/privacy to house ten (10) adults, seven (7) males and three (3) females.

(v) Provide adequate office space for program staff.

(3) Food Service:

(i) Food service shall be prepared, stored, and served in accordance with federal, state/tribal, or local standards.

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(ii) Assure control of inventory to include product selection, evaluation, supply, storage, distribution, and receipt.

(iii) Have a written plan that indicates food services available to clients, menus and time schedule.

(4) Life/Fire Safety:

(i) Maintain written records of all inspections by federal, state and local/tribal authorities having jurisdiction. These written records shall be maintained by the Administration.

(ii) Provide written plans and procedures established for meeting potential emergencies such as fire and natural disasters. These plans and procedures shall be posted in a highly visible location.

(iii) Evacuation drills shall be conducted by staff on a quarterly basis and documented in a record for that purpose

C.4 CONTRACT TASKS TO BE PERFORMED:

The Contractor shall:

A. Have specific written program objectives and policies, including measurable results expected from program activity. Established policies related to the following issues shall include, but not withstand, the following:

1. Rights of Patients

2. Suicidal Behavior/Ideas

3. Child Abuse/Neglect

4. Domestic Violence

5. Confidentiality

6. Sexual Assault

7. Incident Reporting

8. Discharge Planning

9. Post discharge follow/up (6 & 12 months)

B. Establish formal intake and screening process. A case management system shall be established pursuant to Federal Medical Records requirements.

C. Assessment of the severity of the client’s use/abuse and the biopsychosocial stress factors.

D. Provide evidence of signed individualized treatment plans related to specific diagnostic impression(s). Preference for multi/discipline treatment planning and consultation is documented when appropriate.

1. The treatment plan shall delineate those services required for the clients, i.e.

social work, psychological, vocational, medical, legal, and psychiatric, etc.

2. The treatment plan shall be documented and evaluated periodically with specific goals and time frames with measurable outcomes.

3. Patient’s response to intervention is documented at least at the conclusion of a treatment episode or each one (1) month.

4. Follow-up on referral to another agency to determine if service was received shall be documented.

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5. Consultation with other providers/services as necessary shall be documented.

6. A discharge summary with current impression, prognosis, functioning level, and aftercare plan shall be documented.

E. Provide written procedures for handling medical emergencies.

F. Provide crisis intervention services to families and individuals.

G. Provide (20) hours of counseling, education, and peer support services to individuals, groups, and families per week.

H. Therapeutic services to individuals, groups, and families (optional). Documentation of services provided is required.

I. Provide a facility with adequate space to accommodate ten (10) clients with physical characteristics for privacy, security, etc.

J. Provide appropriate staff that meets counselor certification/licensure requirements. (See IHS Substance Abuse Standards).

I. Each counselor/clinician will provide a minimum of at least twenty (20) hours of direct patient contact per week in addition to employment (training) and prevention activities.

2. Each counselor shall have documentation of credentials with annual performance standards established.

H. Provide a process by which the client is contacted within five (5) working days following discharge from the last treatment component.

C.5 QUALITY ASSURANCE:

The contractor shall document a current QA plan and the communication to a facility QA committee. Major aspects of care are identified, monitored, and issues discovered addressed. In-service education to staff and other primary care providers is documented. Patient satisfaction surveys are conducted annually. Workload data is collected for staff and reviewed monthly.

Consultant and specialty services are monitored.

C.6 WORK SCHEDULE:

Hours of operation shall be during regularly scheduled periods, which make outpatient services accessible to clients, including those employed between 8:00 a.m. and 5:00 p.m., and the general public.

C.7 PERSONNEL QUALIFICATIONS:

The contractor shall provide substance abuse treatment personnel to perform the contracted services. Staff trained in the provision of behavioral health services with knowledge and understanding of substance abuse shall be required. Counseling staff should have a minimum of state certification/licensure in the field of expertise.

C.8 INDEMNITY AND INSURANCE:

C-7

The Government assumes no responsibility for negligent acts of either the Contractor of his/her employees; therefore, the Contractor is responsible for obtaining that amount of professional liability insurance coverage that he/she considers appropriate. The Contractor will keep harmless and indemnify the Government against any or all loss, cost damage claims, expenses or liability whatsoever as a result from the performance of the contract.

Contractor will hold the Federal Government and its agents including the medical director and the governing body immune from civil or professional liability for all acts related to quality care management and enforcement of this contact.

C-8

SECTION D - PACKAGING AND MARKING

(THERE ARE NO CLAUSES IN THIS SECTION)

D-1

SECTION E- INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER

52.246-5

TITLE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

INSPECTION OF SERVICES-COST-REIMBURSEMENT

DATE

APR 1984

E-1

SECTION F – DELIVERIES OR PERFORMANCE

F-1

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.242-15 STOP-WORK ORDER

ALTERNATE I (APR 1984)

AUG 1989

F.2 PERIOD OF PERFORMANCE

A. The period of performance of this contract shall be for a twelve-month period from 09/30/2017 through 09/29/2018 with an option to renew for four 12-month periods.

B. If the Government exercises its options pursuant to section I, FAR Clause 52-217-9 Option to Extend the Term of the Contract (Mar 2000) of the contract, the period of performance will be extended in accordance with the following schedule:

YEAR OPTION PERIOD

Option Period 1 - Year 2

Option Period 2 - Year 3

Option Period 3 - Year 4

Option Period 4 - Year 5

09/30/2018 through 09/29/2019

09/30/2019 through 09/29/2020

09/30/2020 through 09/29/2021

09/30/2021 through 09/29/2022

F.3 PROGRAM REPORTING REQUIREMENTS

The contractor shall submit through the contract Project Officer, to the Contracting Officer the following report:

F-2

SECTION F – DELIVERIES OR PERFORMANCE

A. Monthly Report

The contractor shall provide monthly narrative written report will be provided by the 10th day of the month.

The report will include as a minimum a detail of the services provided and the number of patient contacts.

B. Annual Report

Within thirty (30) working days after the end of the performance period of the contract, a summarization report shall be provided which indicates the actual accomplish accomplishments as compared with the objectives outlined in this contract. Explanations must be included to indicate how these objectives were accomplished with any major variances explained.

C. Monthly Invoice

An SF1034, Public Voucher for Purchases and Services Other Than Personal. Submit an original and two (2) copies, due the 15th day of the following month. Submit through the Project Officer for review and certification at Indian Health Service 701 Market Drive, Oklahoma City, OK 73114.

The Project officer shall be identified at the time of award.

F.4 WORK SCHEDULE

Hours of operation shall be during regularly scheduled periods , which make outpatient services accessible to clients, including those employed between 8:00 a.m. and 5:00 p.m., and the general public.

F.5 PROGRAM MANAGEMENT AND CONTROL

Criteria for review of the contractor's performance will be through an annual program review completed by the Oklahoma Area Human Services Program Review Document.

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SECTION G – CONTRACT ADMINISTRATION

G.1 INVOICE REQUIREMENTS

Invoices shall be submitted in an original and one (1) copy to the Government office designated in this contract or on the delivery order to receive invoices. To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

(1) Name of the business concern and invoice date.

(2) Contract Number, or other authorization for delivery of property or services.

(3) Description, price, and quantity of property and services actually delivered or rendered.

(4) Shipping and payment terms, and such other substantiating documentation or information as required by the contract.

(5) Name (where practicable), title, telephone number, and complete mailing address of responsible official to whom payment is to be sent.

G.2 INVOICE SUBMISSION

Invoices shall be submitted to the following address:

Oklahoma City Area Indian Health Service ATTN: Office of Tribal Self Determination

– Debra Isham, Project Officer 701 Market Drive Oklahoma City, OK 73114

G.3 METHOD OF PAYMENT

a) Payments under this contract will be made either by check or by wire transfer through the Treasury Financial Communications System at the option of the Government.

b) The Contractor shall forward the following information in writing to the Contracting Officer not later than 7 days after receipt of notice of award:

1) Full Name (where practicable), title, telephone number, and complete mailing address of responsible official(s) :

(i) to whom check payments are to be sent, and

(ii) who may be contacted concerning the bank account information requested below.

2) The following bank account information required to accomplish wire transfers:

(i) Name, address, and telegraphic abbreviation of the receiving financial institution.

(ii) Receiving financial institution's 9-digit American Bankers Association (ABA) identifying number for routing transfer of funds. (Provide this number only if the receiving financial institution has access to the Federal

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Reserve Communications System.)

(iii) Recipient's name and account number at the receiving financial institution to be credited with the funds.

(iv) If the receiving financial institution does not have access to the Federal Reserve Communications System, provide the name of the correspondent financial institution through which the receiving institution receives electronic funds transfer messages. If a correspondent financial institution is specified, also provide:

(a) Address and telegraphic abbreviation of the correspondent financial institution.

(b) The correspondent financial institution's 9-digit ABA identifying number for routing transfer of funds.

(c) Any changes to the information furnished under paragraph (b) of this clause shall be furnished to the Contracting Officer in writing at least 30 days before the effective date of the change. It is the Contractor's responsibility to furnish these changes promptly to avoid payments to erroneous addresses or bank accounts.

(d) The document furnishing the information required in paragraphs (b) and

(c) must be dated and contain the signature, title, and telephone number of the Contractor official authorized to provide it, as well as the Contractor's name and contract number

G.4 CONTRACTING OFFICER'S REPRESENTATIVE

The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract.

Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation .

G.5 CONTRACTING OFFICER'S REPRESENTATIVE

a) The following person is hereby designated to act as Contracting Officer's Representative under this contract:

Oklahoma City Area Indian Health Service Tribal Self-Determination Office Attn: Debra Isham 701 Market Drive Oklahoma City, OK 73114 Telephone 405-951-3892

b) The COR is responsible for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment prior to forwarding the original invoice to the payment office and a conformed copy to the Contracting Officer.

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c) The COR does not have the authority to alter the contractor's obligations under the contract, direct changes that fall within the purview of the General Provisions clause entitled "Changes" and/or modify any of the expressed terms, conditions, specification, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contractual obligations or the Scope of the Work, the Contracting Officer shall issue such changes in writing and signed.

G.6 ACCOUNTING AND APPROPRIATION DATA

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Funds currently obligated in this contract are chargeable as follows:

CONTACT FOR CONTRACT ADMINISTRATION

In the even your firm receives a contract as a result of this solicitation, designate a person we may contact during the period of performance for prompt contract administration.

Name & Title:

Phone:

Address:

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 HHSAR 352.237-75 KEY PERSONNEL (DEC 2015)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

NAME POSITION/TITLE

HALFWAY HOUSE DIRECTOR

H.2 LEGAL HOLIDAYS

The following Federal legal holidays are observed under this contract.

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas Day

1 January Third Monday in January Third Monday in February Last Monday in May 4 July First Monday in September Second Monday in October November 11 Fourth Thursday in November December 25

H.3 DISCLOSURE OF INFORMATION

Any information made available to the Contractor by the Government shall be used only for the purpose of carrying out the provisions of this contract and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

In performance of this contract, the contractor assumes responsibility for protection of the confidentiality of Government records and shall ensure that all work performed by its subcontractors shall be under the supervision of the contractor or the contractor's responsible employees.

Each officer or employee of the contractor or any of its subcontractors to whom any Government record may be made available or disclosed shall be notified in writing by the contractor that information disclosed to such officer or employee can be used only for a purpose and to the extent authorized herein, and that further disclosure of any such

H-1 information, by any means, for a purpose or to an extent unauthorized herein, may subject the offender to criminal sanctions imposed by 19 U.S.C. 641. That section provides, in pertinent part, that whoever knowingly converts to their use or the use of another, or without authority, sells, conveys, or disposes of any record of the United States or whoever receives the same with intent to convert it to their use of gain, knowing it to have been converted, shall be guilty of a crime punishable by a fine of up to $10,000, or imprisoned up to ten years, or both.

H.4 ALLOWABLE COST

(a) Allowable cost. The estimated cost of the Contractor's performance is shown in Section B.

(b) Fixed Fee. In addition to the "allowable" cost the Government shall pay to the Contractor a fixed fee as set forth in Section B. Subject to the withholding provisions of Section I clause "Fixed Fee", the contractor, at the time or reimbursement of allowable costs, will be entitled to proportionate payment of fee in an amount which reflects the ratio of total fee to total estimated cost exclusive of fee.

(c) The contractor shall, to the extent of his ability, acquire materials and services at the most advantageous prices available with due regard to securing timely delivery of satisfactory materials and take all cash and trade discounts, rebates, allowances, credits, salvage commissions and beneficiation.

(d) It is understood and agreed that subject to those Section I clauses entitled Limitation of Costs or Limitation of Funds, and Allowable Costs and Payment, the following shall be considered as allowable items of cost under the contract when incurred or paid by the Contractor and when necessary and required and used for performance of work hereunder. This clause does not preclude the allowance of other costs allowable under the Federal Acquisition Regulation, Part 32.

(1) Indirect Costs. For the period of this contract, subject to the establishment of final annual indirect cost rate(s), the Contractor shall be reimbursed at billing rate(s) established by the Contracting Officer of by an authorized representative (the cognizant auditor), in accordance with paragraph (e) of the contract clause, Allowable Cost and Payment.,

(2) Travel and Subsistence. Reasonable subsistence shall be allowed in accordance with the Contractor's established and Government approved policy for transportation for personnel employed in the performance of this contract while in travel status; provided such travel is necessary for the performance of this contract and provided further that expenses for transportation hereunder by motor vehicle other than common carrier or rented automobile shall be reimbursed on a reasonable actual expense basis plus any toll or ferry charges. The difference in cost between first-class air accommodations and less than first-class air accommodations is unallowable except when less than first-class accommodations are not reasonably available to meet mission requirement. Reasonableness shall be ascertained by a review of all facts pertaining to the specific cost by the Contracting Officer. Should transportation ad subsistence expenses by incurred concurrently in connection with the performance of more than one contract, such expenditures shall be allocated on an equitable basis to the contracts involved. This allocation shall be based on a review of all pertinent facts concerned with the particular trip.

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(3) Reproduction costs. "Duplicating" is defined in Printing and Binding Regulations published by the Joint Committee on Printing of the Congress of the United States, current issue. Allowable reproduction and duplicating usually includes that produced from stencils , masters, and mats used on single unit duplicating equipment not larger than 11 by 17 inches with a maximum image of 10 3/4 by 14 1/4 inches, provided that, not more than 5,000 production units shall be produced of any page and that items consisting of multiple page will not exceed 25,000 production units in the aggregate.

(4) Special Costs. Special items which have been certified in writing by the Contracting Officer as constituting part of the Contractor's undertakings hereunder.

H.5 PRECONTRACT COST

Precontract costs incurred by an offeror prior to the date of award of this contract are not allowable.

H.6 OVERTIME PREMIUM

Overtime which results in the payment of premium wages or in a direct labor charge to the contract must be approved in advance by the Contracting Officer pursuant to FAR 52.222-2 "Payment for Overtime Premiums" in Section I.

H.7 TRAVEL

(a) Notwithstanding the provisions of FAR 52.216-7 and 52.216-8, entitled, "Allowable cost and Payment" and "Fixed Fee" respectively, the following additional provision applies to per diem and travel:

The per diem and travel rates for reimbursement purposes shall be in accordance with acceptable accounting procedures, Section 31 of the FAR, and shall not exceed those established by Volume 2 of the Joint Travel Regulation (JTR).

(b) The Contractor shall be reimbursed by the Government for travel cost required in performance of this contract provided such travel and prior approval by the Contracting Officer of his duly authorized representative.

(c) Request for travel shall be in writing and shall include the dates, locations, and estimated costs of the travel. The Government may issue invitational Travel Orders when contractor personnel must travel overseas or in military aircraft.

(d) The Contractor shall use Government contract Airfares and other Government transportation services whenever possible.

(e) The contractor shall use the Joint Travel Regulation (JTR) rates for determining the reimbursement for travel expenses such as per diem, rental cars, lodging, and other common expenses.

(f) The contractor shall prepare travel orders and provide them to the COR in sufficient time to allow for processing, prior to beginning travel (as determined by the Government on individual delivery orders).

H.8 DOMICILE TRANSPORTATION

Transportation of employees from domicile to work places shall not be an allowable cost under this contract.

H.9 TRAVEL TIME (OTHER THAN DAILY COMMUTING)

Time required to travel from the contractor's site or sites to any other site(s) of performance and return shall be considered time spent in performance.

H.10 MATERIALS

(a) INDIAN HEALTH SERVICES MANUAL, PART 3, PROFESSIONAL SERVICES, CHAPTER 18 – ALCOHOL/SUBSTANCE ABUSE PROGRAM

(b) THE LIFE SAFETY CODE, NATIONAL FIRE PROTECTION ASSOCIATION, PUBLICATION 101

(c) ACCESSIBILITY OF BUILDINGS TO THE DISABLED, AMERICAN NATIONAL

STANDARDS INSTITUTE A117.1

(d) FOOD AND DRUG ADMINISTRATION’S FOOD CODE.

H.11 AUDIT

In accordance with the OMB Circular A-133 (Budget and Accounting Procedures Act of 1950, as amended; Reorganization Plan No. 2 of 1970 and Executive Order 115410 the Contractor shall obtain an annual CPA audit.

H-12 BUSINESS ASSOCIATE AGREEMENT CLAUSE

Pursuant to 45 C.F.R. § 164.502(e), the Indian Health Service (IHS), as a covered entity, is required to enter into an agreement with a “business associate,” as defined by 45 C.F.R. § 160.103, under which the business associate must agree to appropriately safeguard Protected Health Information (PHI) that it will use and disclose when performing functions, activities or services pursuant to its contract with the IHS. By signing Contract No. TBD, TBD agrees that it is a Business Associate and will comply with the terms below, in addition to other applicable Contract terms and conditions, and applicable law, relating to the safekeeping, use, and disclosure of PHI. This Appendix comprises the Business Associate Agreement (Agreement).

II. Definitions:

The following terms shall have the same meaning as those terms in 45 C.F.R. Part 160 and Part 164, which are the federal regulations implementing the Health Insurance Portability and Accountability Act of 1996 (HIPAA), as amended: Breach, Designated Record Set, Disclosure, Health Care Operations, Individual, Minimum Necessary, Notice of Privacy Practices, PHI, Required by Law, Secretary, Security Incident, Subcontractor, Unsecured PHI, and Use.

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A. Business Associate. “Business Associate” shall generally have the same meaning as the term “business associate” at 45 C.F.R. § 160.103, and in reference to the party to this Agreement shall mean TBD.

B. Covered Entity. “Covered Entity” shall generally have the same meaning as the term “covered entity” at 45 C.F.R. § 160.103, and in reference to the party to this Agreement, shall mean the IHS.

C. HIPAA Rules. “HIPAA Rules” shall mean the Privacy, Security, Breach Notification, and Enforcement Rules at 45 C.F.R. Part 160 and Part 164.

D. Master Patient Index (MPI). The “Master Patient Index” or “MPI” is composed of a unique list of patients and a current list of medical centers where each patient has been seen. This enables the sharing of patient data between operationally and regionally diverse systems. Each record (or index entry) on the MPI contains a small amount of patient data used to identify individual entries.

The mission of the MPI is to uniquely identify a patient and to “link” that patient’s data throughout the IHS facilities using the Integration Control Number (ICN). The MPI is the authoritative source of a patient’s ICN, the enterprise-wide identifier for IHS facilities and the key to accessing a patient’s record. The accuracy of patient information and patient identification directly affects clinical, administrative, billing, and interdepartmental processes.

III. Obligations and Activities of Business Associate:

A. Compliance: Business Associate agrees not use or disclose PHI other than as authorized by the Agreement or as required by law. Business Associate acknowledges that it is directly liable under the HIPAA Rules and subject to civil and, in some cases, criminal penalties for making uses and disclosures of PHI that are not authorized by the Agreement or required by law. Business Associate agrees that it will require all of its agents, employees, subsidiaries, and affiliates, to whom Business Associate provides PHI, or who create or receive PHI on behalf of Business Associate for Covered Entity, to comply with the HIPAA Rules and to enter into written agreements with Business Associate that provide the same restrictions, terms, and conditions as set forth in the Agreement.

B. Subcontractors: In accordance with 45 C.F.R. §§ 164.502(e)(1)(ii) and 164.308(b)(2), which govern relations with subcontractors, Business Associate agrees to ensure that any subcontractors that create, receive, maintain, or transmit PHI on behalf of Business Associate agree to the same restrictions, terms, and conditions that apply to Business Associate with respect to such PHI.

C. Safeguarding PHI: Business Associate shall develop and use appropriate procedural, physical, and electronic safeguards to protect against the use or disclosure of PHI in a manner not authorized by this Agreement or required by law. Business Associate will limit any use, disclosure, or request for use or disclosure of PHI to the minimum amount necessary to accomplish the intended purpose of the use, disclosure, or request.

D. Safeguarding Electronic PHI: Business Associate agrees to use appropriate safeguards, as set forth in Subpart C of 45 C.F.R. Part 164 with respect to electronic PHI, to prevent

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E. Reporting Use or Disclosures Not Authorized By this Agreement or Required by Law:

Business Associate agrees to report to Covered Entity any use or disclosure of PHI not authorized by this Agreement or required by law within thirty (30) days of discovering the use or disclosure, or any security incident of which it becomes aware.