Solicitation.DOCX

Insert 1449

Contents

Introduction:

Contract Line Item Structure:

This solicitation is composed of five (5) Contract Line Items (CLINS). Each CLIN contains Line Items (LI’s). These LI’s encompass a geographic region and create a complete CLIN. A successful offer must possess the capability for all LI’s associated with the specific CLIN. Partial offers will be evaluated as long as the offer encompasses all LI’s associated with the specific CLIN. An offer that does not encompass all LI’s associated with a CLIN will be identified as “Fail” for the technical evaluation.

Multiple Awards/Partial Small Business Set-asides:

CLIN one (1) along with all Lline Iitems associated with it are set-aside for small business concerns. CLIN one (1) has been set-aside for small businesses as the Government has conducted market research and determined that at least two (2) or more small businesses are interested and capable of meeting the requirements of this solicitation. The North American Industry Classification System (NAICS) number assigned to this procurement is 561990 and has a small business size standard of $11,000,000.00. To be considered a small business, the offeror must be registered in the System of Award Management System and be certified as a small business utilizing the NAICS outlined in this solicitation. As a result of this solicitation, it is the Governments intent to award two (2) contracts for CLIN one (1). Task orders will be issued against the awarded contracts in accordance with Federal Acquisition Regulation (FAR) 16.505.

CLINS’ two (2) and three (3) are unrestricted. The Government conducted market research and found that there are less than (2) small businesses interested or capable of meeting the requirements for the geographic regions included in CLINS two (2) and three (3). As a result of this solicitation, it is the Governments intent to award two (2) contracts for these unrestricted CLINS.

CLIN four (4) all offerors must offer pricing for CLIN four (4).

CLIN (5) all offerors must offer pricing for CLIN five (5).

Method of Evaluation:

The method of evaluation selected for this solicitation is Lowest Priced Technically Acceptable. An offer must be found technically acceptable or “Pass” all technical evaluation factors and sub-factors. All offers that pass the technical evaluation will then be evaluated on price. The two (2) lowest priced offers of CLIN one (1), four (4) and five (5) will be offered contracts and the two (2) lowest priced offers for CLIN’s two (2), three (3), four (4) and five (5) will be offered contracts. The Government reserves its right to award more than two (2) contracts per category if it is determined to be advantageous.

Offerors are highly encouraged to answer all evaluation criteria and utilize the pricing / billing schedules and structures outlined in this announcement.

Questions and Answers:

Questions for this solicitation will be accepted for the first seven (7) business days. All questions will be answered and posted to FBO.GOV within the following seven (7) business days. All questions must be in writing, numbered in chronological order, and emailed to Jesse.Rumbel@NBIB.GOV. Solicitation number 24362018Q0001 shall be identified in the subject line of the e-mail.

Supplies or services and prices/costs General

The contractor shall provide all management, supervision, labor, materials, supplies and equipment (except as otherwise specified); and shall plan, schedule, coordinate, and assure the efficient performance of all shredding services for the NBIB at the locations outlined in this section. All services provided under this Price Schedule are an Indefinite-Delivery Indefinite-Quantity (IDIQ) type contract. Period of Performance (POP) for the Contract Line Items (CLINS) is as follows:

At this time the quantities outlined in this section are the Governments best estimates of actual needs and monthly usage. Offers pricing schedules should be based on 251 working days per year.

CLIN’s 0001, 1001, 2001, 3001, & 4001 CLINS 0001, 1001, 2001, 3001, & 4001 are comprised of Line Items one (1) through four (4) and are set-aside for small business concerns.

Suite 528 Consoles / 3

Suite 553 Consoles / 2

Sub Total:

Year / CLIN

Base Year

CLIN 0001

Option Year One

CLIN 1001

Option Year Two

CLIN 2001

Option Year Three

CLIN 3001

Option Year Four

CLIN 4001

CLIN’s 0002, 1002, 2002, 3002, & 4002

CLINS 0002, 1002, 2002, 3002, & 4002 are comprised of Line Items one (1) through fifty (50) and are unrestricted.

4 95 Gallon / 2

64 Gallon /

65 Gallon /

/ 1 65 Gallon / 1

64 Gallon / 1 95 Gallon / 1

Sub Total:

Year / CLIN

Base Year

CLIN 0002

Option Year One

CLIN 2002

Option Year Two

CLIN 3002

Option Year Three

CLIN 3002

Option Year Four

CLIN 4002

CLINS 0003, 1003, 2003, 3003, & 4003

CLINS 0003, 1003, 2003, 3003, & 4003are comprised of Line Items one (1) through three (3).

95 Gallon / 2

65 Gallon usage of 40 Bins Shredded Per Day / Includes Shredding, laborers, and additional box truck

Sub - Total:

Year / CLIN

Base Year

CLIN 0003

Option Year One

CLIN 1003

Option Year Two

CLIN 2003

Option Year Three

CLIN 3003

Option Year Four

CLIN 4003

CLINS 0004, 1004, 2004, 3004, & 4004

CLINS 0004, 1004, 2004, 3004, & 4004 are comprised of Line Items one (1) through three (3).

The purpose of the below pricing table is to provide pricing in the event of a Field Office move, creation, and increase / decrease in bin usage. This change in usage or location may be temporary or permanent. The Government shall provide a thirty (30) day notice to the Contractor in the event of any changes outlined in this section. The Contractor shall respond within five (5) business days of receipt of a written notice to changes outlined in this section. The Contractor shall be required to provide a revised schedule of performance and start work within forty five (45) days of receipt of written notice of change. If the awarded contractor does not respond within five (5) business days of written notification of change or cannot perform in an area due to a Field Office move or Field Office creation, the Government reserves the right to contract directly with another contractor. In this event the contractor will be provided a thirty day shut off notice and will only be paid for the services that are performed in the notice. The pricing in this section will be considered at the time of source selection and shall be added to the grand total value of the awarded contract. The Grand Total may be found in section Monthly Pricing / Billing Schedule.

Note: Add these totals to the Grand Total only and not the monthly price section.

Contract Line Item Number

Price / EA

Price / EA

Price / EA

Price / EA

Price / EA

Sub - Total:

Year / CLIN

Base Year

CLIN 0004

Option Year One

CLIN 1004

Option Year Two

CLIN 2004

Option Year Three

CLIN 3004

Option Year Four

CLIN 4004

CLIN 0005

Monthly Pricing / Billing Schedule

The Monthly Pricing and Billing Schedule are comprised of the total firm fixed price associated with all CLINS/Sub Totals offered.

The Grand Total shall include all CLINS / Sub Totals to include the base and all option years.

Grand Total

(Base and all Option Years)

Minimum/Maximum Order Limitations Minimum and maximum order limitations are contained in contract clause 52.216-19.

The minimum contract value will be set by CLIN 64 and is a one-time charge. This charge is to pay for travel expenses to the kick-off meeting. Travel costs are to be offered as a firm fixed priced line item. Allowable travel expenses can be found in Federal Acquisition Regulation 31.205-46 Travel Costs.

The maximum contract value will be determined by selection of the successful contractors and the value of the contract will be determined at the time of award.

Purpose

Proper destruction and recycling of designated paper material that may contain Personally Identifiable Information (PII). All shredding must be performed on-site subject to National Background Investigations Bureau (NBIB) oversight.

Background

The Office of Personnel Management, National Background Investigations Bureau (OPM/NBIB) is primarily located in Boyers, PA and performs Federal background investigations. The records of these investigations are currently housed in government-leased space in a former limestone mine owned by Iron Mountain. These investigations generate a significant amount of paper records. OPM is currently governed under National Archives and Records Administration (NARA) retention schedule(s) and must abide by the guidelines governing records disposal. In addition, OPM/NBIB maintains fifty five (55) nationwide locations and two (2) offices located in Slippery Rock, PA area that will be covered under this or subsequent agreements.

Scope

The contractor shall provide all personnel, equipment (to include lockable collection bins,) tools, materials, supervision, disposal transportation, and other items and services necessary to shred paper products to render them unusable, unreadable, and shall remove shredded material from fifty seven (57) nationwide NBIB locations and three (3) locations located in the Slippery Rock area. Additionally, the contractor will supply sufficient personnel and/or vehicles to transport the materials to be shredded in the on-site NBIB facility parking lot. The contractor will clean/remove all residue and residual shredding material from the on-site shredding process. The resulting shredded by-product must be recycled utilizing an industry acceptable method.

An approved NBIB representative will oversee the location. The representative will be escorting the Contractor and the shredding material throughout the facility and during the on-site shredding process at all times.

All facilities/vehicles used for this contract must meet minimum security standards outlined in the NBIB Security Manual located in the attachments and be subject to periodic announced and unannounced inspections by the Contracting Officer Representative (COR) or NBIB representative overseeing the location.

In order to perform Line Item fifty eight (58) a Tier 5 (SSBI) investigation is required.

The Contractor is required to provide qualified personnel who possess the appropriate investigation at its expense. For personnel requiring investigation, the Contractor will reimburse NBIB for the investigation in accordance with the published rates set forth each fiscal year in the Federal Investigation Notice (FIN). For personnel holding an existing investigation, the Contractor will pay a $200 adjudication fee. If additional work is required, the Contractor will pay the published RSI Federal Investigation Notice (FIN) price. All personnel working on this contract will be subject to an appropriate background investigation; a Tier 5 (SSBI) investigation at the current FIN price.

All facilities/vehicles used for this contract must meet minimum security standards outlined in the NBIB Security Manual and be subject to periodic announced and unannounced inspections by the Contracting Officer’s Representative (COR) or NBIB representative overseeing the location.

Identification Requirements

All contract employees, including supervisors, must wear distinctive clothing for proper identification. The Government will restrict access of any contractor employees who are improperly attired.

General Information Government Furnished Property (GFP)

No government property shall be furnished.

Shredding Location

The contractor shall shred all material collected at any of the other fifty five (55) nationwide and Boyers, PA locations at the Iron Mountain complex. All material collected shall be destroyed in the parking of the facility outing in the delivery and cost schedules. Material collected at one facility may not be transported to another facility or any other location without first being shredded.

For example 1: Material collected at the Tucson, Arizona location may not be transported to the Phoenix, Arizona to be shredded. This material must be shredded at the Tucson, Arizona location.

As an example 2: material collected at the National Training Center in Slippery Rock, PA may not be moved to the Boyers facility to be shredded. This material must be shredded at the National Training Center.

The contractor will be responsible for transporting bins from the NBIB facility to the on-site parking lot for shredding. The contractor must provide a written plan regarding the method of transportation. The Boyers, PA location will require a vehicle with the ability to transport the full shred bin to the destruction site located in the parking lot. This vehicle shall be equipped with the appropriate locking and safety mechanisms that will ensure the security of NBIB’s un-shredded material. The vehicle cannot exceed 12 feet in height. The vehicle must be able to pass a PA State Inspection.

At the Boyers, PA location, the contractor shall set a schedule for picking up full bins, replacing empty bins, and staging excess bins for review and approval. A bin is considered full when it is at a minimum of .75 capacities. Bins less than .75 full will not be removed for shredding. Once the COR has approved of the schedule, this schedule will be become part of the Quality Assurance surveillance plan (QASP). The contractor will allow for unscheduled pickups and supplying authorized cleared personnel to perform the pickups. At the time of pick-up, the full bins will be immediately replaced with empty bins. The contractor will maintain a minimum of 10% surplus bins to accomplish this and other unforeseen events.

If a situation should arise that would require a relocation of the on-site shredding area, the NBIB COR has the authority to approve a temporary shred re-location. This temporary location change will be requested in a written format to the COR for approval. The contractor will also be required to draft a contingency plan that will highlight an off-site shredding strategy, if necessary.

The contractor will allow for unscheduled pick-ups. At the time of pick-up, the bins will be immediately replaced with empty bins. The contractor will maintain a minimum of 10% in surplus bins to accomplish this and other unforeseen events.

The contractor shall pick up bins, replacing with empty bins, and stage excess bins for review and approval.

Recycling Shredded Product

The contractor shall transport all recyclable shredded materials to an off-site facility for recycling. All recyclable material shall be recycled in accordance with accepted industry standards. The contractor must bear the burden of financial responsibility for recycling of NBIB’s shredded material in accordance with Executive Order 13423.

The contractor is responsible for ensuring that all materials are shredded prior to recycling. Recyclable paper destroyed under this contract shall be used or sold as recyclable paper only. The contractor shall not use, allow access to, or offer for resale any papers, documents, file record material or any other form of records as files, records, or for the information contained therein.

Dissemination of Policies

The contractor is responsible to ensure that its employees who are performing services are fully knowledgeable regarding the requirements of this contract and will be fully trained, competent, and able to perform the required work.

Reporting Tonnage

The reporting of tonnage is only required for the Boyers, PA location. The contractor shall report the total amount of paper shredded by weight in pounds on the monthly invoice. This weight will be actual weight as determined by a contractor-provided scale certified and recertified on an appropriate schedule as dictated by the State of Pennsylvania. If estimates of weight are provided, the method used to determine the estimate shall be provided and approved. This report will also require a breakdown of the total number of bins shredded during the billing period.

Shredding Specifications Containers

The contractor will supply NBIB with securable bins to be placed at designated locations as assigned by the COR. While the COR, with assistance from the NBIB representative at each Field Office, is responsible for the location of the bins, the contractor is responsible for placement, collection, and replacement of bins. The size of the containers will vary from 30- gallon consoles, 64-gallon size to 95-gallon size. The containers shall have a slotted lid or front panel allowing for the discarding of documents. The containers will be locked at all times and will have a design that will preclude the ability of hands reaching into the bins. The containers must also be injection-molded to ensure extra strength and durability.

The containers shall be locked and all shall be opened by the same key system. The COR or the Filed Office manager must be provided with a set of keys to gain entry into the containers, if needed. The initial set will contain 20 keys. Additional keys may be required upon request. The containers having materials to be shredded shall remain locked at all times until transported to the shredding site and may be unlocked just prior to the shredding process. Typically, the Boyers, PA locations of NBIB will need 125 lockable shredding (64-gallon type) containers. An additional 10% inventory of containers will be maintained on the premises for use, as required. Extra shredding containers will need to be available to handle extra supplies of paper to be shredded. All shred containers shall be given a unique number and be clearly labeled for manifesting purposes.

Shredding Standard

All paper submitted for shredding (to include PII) will be destroyed by shredding. NBIB Security Standards require on-site shredding to a largest particle of .5 x .5” – 1.5, utilizing the pierce and tear method. A shred sample must be provided the first business day of each month. The COR or NBIB representative overseeing the location reserves the right to obtain a shred sample as deemed necessary.

(NOTE: The material may contain an amount of contaminants consisting of mixed paper, staples, paper clips, and black metal clips.)

*A SAMPLE OF THE SHREDDED PRODUCT WILL BE REQUIRED PRIOR TO AWARDING OF THE CONTRACT.

Shredding Schedules

The contractor shall set a schedule for picking up bins, replacing empty bins, and staging excess bins for review and approval. The proposed schedule must include all fifty five (55) field locations. It will also include the day or days of the week for scheduled pick-ups. Once schedule approval is accomplished, this will be the schedule the contractor will be evaluated on for contract performance.

The contractor shall conduct shredding at the Boyers, PA locations on a daily basis.

The government will evaluate the contractor’s performance under this contract. The COR will record all observations and evaluate contractor performance against contract requirements and standards. The main emphasis shall be placed on security of the material, quality of performance, and timeliness of performance. Contractor will have the ability to review performance evaluations on an agreed-upon interval (not to exceed quarterly) to fully realize NBIB’s performance expectations and standards.

The contractor is required to provide shredding service to the NBIB Field Offices not less than once a month. The number of day’s in-between shredding sessions is required to be not less than twenty (20) days.

PII Protection Manifesting

The contractor shall be responsible for creating a manifesting process that will track the destruction schedule of each shred container. The manifest must provide:

· Shred Bin identification number

· Contractor staff who received the bins at Staging Area

· Time/Date received from Staging Area by Shred Contractor

· Time/Date bin was shredded

· Contractor staff who shredded the bin

· Contractor staff member’s signature

The manifest shall be sent to the COR, or NBIB Representative, at any time during the contract period. The invoices will not be paid until all manifests have been received.

Shredding Practice

The contractor shall take all appropriate measures when handling the pre- and post-shredded material. This includes, but is not limited to:

· Never leaving shred bins containing material unsupervised while outside NBIB space or the shred area

· Un-shredded material may be transported from the facility to the facility specific on-site parking lot but may not be transported in an un-shredded state from the facility specific on-site parking lot. For example, material may not be transported from the Tucson Field Office to the Phoenix Field Office location to be shredded. The Tucson materials must be shredded at the Tucson facility site.

Safety Requirements

The contractor shall comply with all safety and health requirements necessary for the protection of personnel, facilities and equipment including, but not limited to, all applicable Occupational Safety and Health Administration (OSHA) standards while performing this contract at the on-site shredding location designated for the destruction of NBIB’s materials.

The contractor shall maintain a written Safety Program, as required by OSHA, and make the plan available for review by NBIB upon request by the Contracting Officer. In addition, this plan should be provided to the COR within thirty (30) days of contract award with revisions provided to the COR as they are incorporated in the manual.

In the event of a mishap during the performance of this contract, the contractor shall notify the Contracting Officer and COR in an expeditious manner. Notification shall include the following information:

· Contract, Contract number, Name and Title of person(s) reporting

· Date, Time and exact location of accident/incident

· Brief Narrative of accident/incident (events leading to accident/incident)

· Cause of accident/incident (if known)

· Type of injury sustained and/or estimated cost of accident/incident (material and labor to replace/repair) when damage is to government property

· Nomenclature of equipment and personnel involved in accident/incident

· Corrective Actions (taken or proposed)

· Other pertinent information Security

Contractor Security Requirements

This clause applies to the extent that this Contract involves access to controlled unclassified information (CUI) as established by E.O. 13556 and subject to Privacy Act restrictions. This requirement does not require access to classified national security information.

The Contractor and any Subcontractor(s) will comply with the current Security Agreement and the OPM-FIS Security Manual, as well as the current guidelines for protecting CUI and material. Any revisions to these documents will be provided to the Contractor by OPM, and incorporated by reference into this Contract.

If the security requirements are changed by the Government, subsequent to the date of this Contract, and if the changes cause an increase or decrease in security costs or otherwise affects any other term or condition of this Contract, any resulting financial burden will be the sole responsibility of the Contractor.

The Contractor agrees to insert terms that conform substantially to the language of this section in all subcontracts under this Contract that involve access to classified information.

The Contractor will provide a Facility Security Officer to ensure the security requirements of this Contract are met and maintained, including submissions of initial investigations and re-investigations.

Personnel Security Requirements Contractor Personnel

The Contractor will provide an adequate, fit, qualified, trained, and investigated/adjudicated staff with the skills necessary to perform all functions referenced in this Contract and all attachments and references.

All Contractor employees and Subcontractors engaged in the performance of work under this Contract will have a completed, current, current investigation of the appropriate level relevant to the sensitivity of the position. The level of investigation required for these positions has been determined based on position designation in accordance with title 5 Code of Federal Regulations (CFR) part 731 and 5 CFR part 1400, which takes into account duties the Contractor will be performing for, or on behalf of, the Federal government. The investigation will be adjudicated favorably by the OPM Security Official prior to the Contractor employee working under this Contract and prior to any subsequent change of position.

No Contractor personnel may perform work under this Contract until NBIB grants specific permission to do so, regardless of existing clearance. The Contractor will provide a list of proposed employees with a current investigation to the COR and the Contractor Adjudications Branch (CAB), which includes:

· List of employees and subcontractors identified by position;

· Social Security Numbers;

· All names (aliases) used;

· Date and place of birth;

· Date and type of last investigation; and

· If applicable, date of clearance and granting authority.

NBIB will approve proposed employees only after verification of an existing current favorably adjudicated investigation that meets or exceeds the needs of the individual’s intended position. The Contractor will initiate reinvestigations in accordance with timelines set forth in the 5 CFR part 731, 5 CFR part 1400 and the 2012 Federal Investigative Standards of all Contractor employees performing work under this Contract through notification to the COR and CAB. It is the responsibility of the Contractor’s FSO to notify OPM-FIS, CAB, six (6) months prior to their Contract personnel needing a reinvestigation. NBIB will review, close, and adjudicate the investigations conducted on these personnel.

The OPM-FIS Adjudications Officer will determine if the security/fitness requirements have been met. The background investigation will be adjudicated favorably, or the current security clearance accepted by the NBIB Security Official prior to the Contractor employee working under the awarded contract.

The Contractor will immediately remove from the Contract, any employee whose permission to work on the Contract is revoked or suspended by NBIB. NBIB reserves the right to suspend Contractor personnel from this NBIB Contract at any time.

Interim Access - The Government reserves the right to grant interim access to allow the Contractor to begin work on a task order. Such access will be granted only in an emergency as requested by the Contractor. The Contractor may request interim access for all investigative personnel without requesting priority service from Contract award through November 30, 2016. Cases scheduled after November 30, 2016 revert to requiring the Contractor to request and pay for priority service. The Contractor will request and pay for priority service on cases accompanying an interim access request. Access may be granted only after the following conditions have been met:

· The Contractor submits a written waiver requesting consideration for access prior to the completion of the background investigation;

· NBIB has reviewed and accepted required security forms and scheduled the appropriate background investigation;

· OPM's Security Investigation Index (SII) has been checked by NBIB and relevant information has been made available to an NBIB adjudicator;

· A National Agency Check (NAC) has been scheduled and any preliminary results are favorable; and

· The subject interview, if required, has been completed.

If the OPM Adjudications Officer receives information that could result in an unfavorable evaluation at any time during the investigation, the CO or designated representative may retract the temporary exception and withdraw access pending resolution of the issue(s). NBIB will attempt to process the access requests in a timely manner, but cannot guarantee the timeliness of the process.

Certification

The awarded contractor is required to be certified by the National Association for Information Destruction “NAID” (or equivalent) for the entire length of the evaluation of offers and contract. Additional information regarding NAID certification may be found at http://www.naidonline.org/nitl/en/certification.html.

Inspection and acceptance Contractor Quality Control

The contractor shall develop, submit for approval by NBIB, and maintain quality control programs to ensure destruction and recycling services are performed in accordance with commonly accepted industry practices and NBIB Security Manual. A copy of the contractor’s Quality Control Plan shall be provided within thirty (30) calendar days of contract award. The contractor shall develop and implement procedures to identify and prevent the occurrence of defective services. The contractor shall develop quality control procedures to remediate any processes where acceptable quality or performance levels are not met.

Quality Assurance Surveillance Plan

This Quality Assurance Surveillance Plan (QASP) has been developed to provide the Quality Assurance Evaluator /COR an effective and systematic surveillance method for each listed service. The QASP describes a systematic method to evaluate the services the contractor is required to furnish.

Quality Assurance is based on the premise that the contractor, and not NBIB, is responsible for management and quality control actions to meet the terms of the contract.

Any non-conformance with contract requirements is a “defect.” A defect may be recorded for each item evaluated that failed to meet the standards as required by NBIB. Examples of defects that will be recorded include, but are not limited to:

· Failure to perform a required task

· Failure to take corrective action to prevent reoccurrence of less than satisfactory performance

· Performance of less than satisfactory work (quality work consists of completing the work in accordance with the appropriate NBIB requirements)

All items outlined in the QASP are required to be submitted in a report on a monthly basis. This report shall be in writing and submitted to the COR along with a draft copy of the invoice. The report shall be approved by the COR before the submission of and payment of any invoices.

Failure to comply with the guidelines described in the contract may result in actions up to contract termination or dismissing all interests to exercise option years.

Acceptable Quality Levels

Material Shred Standards

Contractor will provide for the destruction of paper by shredding to the agreed upon specifications (meeting or exceeding the standard 1/2” X 1/2” -1 1/2” pierce and tear).

Shredding Schedule

Contract Administration Data Contracting Officer

The Contracting Officer (CO), has the overall responsibility for this Contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the Contract terms, conditions, and requirements. The CO may delegate certain other responsibilities to authorized representatives or Contracting Officer’s Representative (COR).

Contracting Officers Representative

At the time of Contract award, the Contracting Officer will appoint one or more Contracting Officer's Representatives (COR), in writing, to provide technical direction and control during Contract performance, monitor the progress of the Contract, and ascertain, for purposes of approval for payment, that the performance of the Contractor is acceptable with respect to content, quality of services and materials, cost, and timeliness.

The COR will not be authorized to change any Contract terms or conditions. That authority is reserved exclusively to the Contracting Officer.

The COR or designated representative is authorized to issue task orders.

LIMITATION OF TECHNICAL DIRECTION FROM THE COR

G.1 G.2 G.3 Performance of work under this Contract will be subject to the technical direction of the COR or a designated representative.

Technical direction must be within the scope of Section C [Descriptions / Specifications / SOW] of the Contract. The COR does not have the authority to issue any technical direction which:

Constitutes a change of assignment of additional work outside Section C [Descriptions / Specifications / SOW];

Constitutes a change as defined in the Contract clause entitled "52.212-4;

In any manner causes an increase or decrease in the Contract price, or the time required for Contract performance;

Changes any of the terms, conditions or specifications of the Contract; or

Interferes with the Contractor's right to perform under the terms and conditions of the Contract.

Liability Workers’ compensation and employer’s liability

Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

General Liability

(1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.

Automobile liability

The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

Contractor Points of Contact

Provide a POC for inquires and notifications for changes, billing and invoicing. This person must be located in the Continental United States and available from 10:00 A.M. to 5:00 P.M. E.S.T.

Ordering Instructions:

Task orders (FAR 16.505)

Solicitations for task order may be issued as needed, be firm fixed priced and utilize a Best Value Decision (BVD) approach. At a minimum the following factors should be used when requesting offers and conducting a basis on how a selection will be made:

1. Contractor’s capability to perform in the geographic area.

2. Contractor’s capability to meet the performance start date.

3. Past Performance.

4. Price.

Procedures for orders with an anticipated award value more than $150,000.00 but not exceeding $5.5 million:

· Solicitations for task orders will be issued in writing through email.

· Each contract holder will be given at least three (3) but not exceeding ten (10) business days to respond to the solicitation.

· At minimum each contract holder will be provided the following information:

1. Solicitation Response instructions:

2. How and who to submit the offer to.

3. Date and time to submit offer.

4. A basis upon how selection will be made.

· Period of Performance:

1. Period of performance for each task order may range from one (1) business day to one (1) year.

· Contract Line Item Number and Line Item number.

· Place of Performance.

Exceptions to the fair opportunity process.

The contracting officer shall give every awardee a fair opportunity to be considered for a delivery-order or task-order exceeding $3,500 unless one of the following statutory exceptions applies:

· The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

· Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

· The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

· It is necessary to place an order to satisfy a minimum guarantee.

· For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that the purchase be made from a specified source.

· In accordance with section 1331 of Public Law 111-240 (15 U.S.C. 644(r)), contracting officers may, at their discretion, set aside orders for any of the small business concerns identified in 19.000(a)(3). When setting aside orders for small business concerns, the specific small business program eligibility requirements identified in part 19 apply.

Manifesting

The contractor shall be responsible for creating a manifesting process that will track the destruction schedule of each shred container. The manifest must provide:

· Shred Bin identification number

· Contractor staff who received the bins at Staging Area

· Time/Date received from Staging Area by Shred Contractor

· Time/Date bin was shredded

· Contractor staff who shredded the bin

· Contractor staff member’s signature

Invoices will not be paid until all manifests have been received.

Contract clauses— Clauses Incorporated by Reference:

52.204-4 -- Printed or Copied Double-Sided on Postconsumer Fiber Content Paper.

52.204-13 – System for Award Management Maintenance.

52.204-19 – Incorporation by Reference of Representations and Certifications.

52.204-21 – Basic Safeguarding of Covered Contractor Information Systems.

52.232-40 – Providing Accelerated Payments to Small Business Subcontractors.

Contract Clauses 52.212-4 -- Contract Terms and Conditions -- Commercial Items.

As prescribed in 12.301(b)(3), insert the following clause:

Contract Terms and Conditions -- Commercial Items (Jan 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights --

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its…