243-24-RFP-00002 IT System Backup Solution.pdf

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IT System Backup Solution Federal contract opportunity
Solicitation number
243-24-RFP-00002
Issued by
Department of Health and Human Services Indian Health Service

About this file

This document is a Request for Proposal (RFP) for an IT System Backup Solution. The Indian Health Service, Alaska Area Native Health Service has a requirement for a centralized and standardized backup solution, with local backups performed onsite and replicated offsite to a central repository in Albuquerque, NM or a FedRAMP approved cloud storage service.

The RFP specifies the technical requirements for the backup solution, including encryption, data redundancy, ransomware protection, and integration with multiple hypervisors. It also details the required services for onsite installation, configuration, and training. The solicitation is set-aside for Native Owned businesses, with a cascading set-aside structure if no acceptable Native Owned offers are received. Proposals are due on May 29, 2024 by 4:30 PM Alaska Standard Time.

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243-24-RFP-00002 IT System Backup Solution_Revised 2024-05-20.pdf PDF
243-24-RFP-00002 Amendment No. 00001 Questions and Answers.pdf PDF
IHS IEE Representation Form.pdf PDF
Buy Indian Act.pdf PDF

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SECTION

15A. NAME AND

ADDRESS

OF OFFEROR

SOLICITATION, OFFER, AND AWARD 1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. EMAIL ADDRESS

11. TABLE OF CONTENTS

(X) DESCRIPTION PAGE(S) (X) SECTION PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause Number 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

DATEAMENDMENT NUMBERAMENDMENT NUMBER DATE

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION UNDER THE

UNITED STATES CODE AT:

10 U.S.C. 3204(a) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB) INVITATION FOR BID

NEGOTIATED (RFP) REQUEST FOR

PROPOSAL

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 43

See Section F, F.1 for Ship To Addresses

Alaska Area Indian Health Service 4141 Ambassador Drive, Suite 300, Anchorage, AK 99508-5928

243-24-RFP-00002

4:30 PM

Gladys C. Wheeler gladys.wheeler@ihs.gov

05/29/2024

907 215-8095

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 43

CONTINUATION SHEET

PAGE OFREFERENCE NO. OF DOCUMENT BEING CONTINUED

243-24-RFP-00002

(A) (B) (C) (D) (E) (F)

Base Year: TBD 3-Year Term:

1 RHA-6404S-01, Rubrik r6404s Appliances, 2 EA

4-note,48tB raw HDD, 16tb SSD, SFP+NIC.

2 RCA-F3M-CBL-01, Rubrik Fiber Optic OM3 LC/LC 4 EA

Cable, 3M, pack of 4.

3 RCA-SFP-TSR-01, Rubrik 10G/1G Dual Rate SFP+ 4 EA

Transceiver, pack of 4.

4 RA-PS-INST-ONST, Rubrik Professional Services, 2 EA

Onsite Installation and Configuration of up to 8 briks (32 nodes) per site, maximum of 1 cluster configured, must be used within 6 months of purchase.

5 RA-PS-CON-RMOT, Rubrik Professional Services, 1 EA

Remote Consulting services per day, must be used within 6 months of purchase.

6 RS-BT-FE-RSCP-PE-PP, Rubrik Security Cloud - 60 EA

Private, Foundation Edition, per usable BETB, Premium Support.

7 RS-HW-SVC-PE-S2, Rubrik Support for R6000S-2 2 EA hardware, 1 Year Support; Premium Support.

8 RS-NRD-R6000S, Non-Returnable Disk Service for 2 EA

Rubrik r6000S Appliances.

9 RA-TRN-VTL-PP, Public 4-Day Introduction to 1 JB

Rubrik Security Cloud Virtual Bootcamp. For customers with on-premise workloads like VMs, Filesets, Databases. NOT for SaaS/ UCL exclusive customers.

Option Year 1: 4th Year - TBD 1-Year Term:

10 RS-BT-FE-RSCP-PE-PP, Rubrik Security Cloud - 60 EA

Continued ...

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 43

CONTINUATION SHEET

PAGE OFREFERENCE NO. OF DOCUMENT BEING CONTINUED

243-24-RFP-00002

(A) (B) (C) (D) (E) (F)

Private, Foundation Edition, per usable BETB, Premium Support.

11 RS-HW-SVC-PE-S2, Support for R6000S-2 hardware, 1 2 EA

Year Support; Premium support.

12 RS-NRD-R6000S, Non-Returnable Disk Service for 2 EA

Rubrik r6000S Appliances.

Option Year 2: 5th Year - TBD 1 Year Term:

13 RS-BT-FE-RSCP-PE-PP, Rubrik Security Cloud - 60 EA

Private, Foundation Edition, per usable BETB, Premium Support.

14 RS-HW-SVC-PE-S2, Support for R6000S-2 hardware, 1 2 EA

Year Support; Premium support.

15 RS-NRD-R6000S, Non-Returnable Disk Service for 2 EA

Rubrik r6000S Appliances.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Request for Proposal No. 243-24-RFP-00002

SECTION B

Supplies or Services and Prices/Costs

B.1 Statement of Work

Indian Health Service, Alaska Area Native Health Service has a requirement for a centralized and standardized backup solution. Local backups are to be performed onsite to the new local appliances, then replicated out to a central Repository hosted by IHS in Albuquerque, NM or FedRamp approved cloud storage service.

This procurement is for new equipment only; no remanufactured or ‘gray market” items. Vendor shall be an Original Equipment Manufacturer. (OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, such that OEM warranty and service are provided and maintained by the OEM). All, warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions. All Equipment must be covered by the manufacturer's warranty. The proposal MUST include a copy of the authorized distributor letter from the manufacturer to verify that the vendor is an authorized distributor of the products being proposed; failure to provide evidence of this may result in your proposal not being further considered.

SECTION C

Description/Specifications

C.1 Backup Solution Technical Requirements

The Contractor shall provide all labor, supplies and materials to implement a backup solution standard for Alaska Area Office. The data from the Alaska Area Office will be backed up to the local appliance, then replicated offsite to the Albuquerque, NM data center storage.

The following section outlines the requirements of the Statement of Work (SOW), as provided by the Contracting Officer’s Representative (COR). All offers shall be Brand Name or Equal to Rubrik Cloud Data Management software tool. This SOW speaks to the minimum salient characteristics/functions for which equal item offerings must explicitly possess to meet the technical requirements of this acquisition.

Equal offerings should address how items are different, but equal in addressing the needs of this requirement. Providing literature or product guides will not suffice; narrative responses shall be provided or proposals may not be found technically acceptable.

A. Hardware/Software/licensing

The Alaska Area Office site will receive an onsite backup appliance(s), software to run and integrate with IHS systems (Windows, VMware, SQL, Oracle), and licensing to operate:

• AKA – Appliance with 48TB Usable storage for backups, with SFP+ connections;

The following site will be the DR site for the above locations. This site will host a backup appliance and be the target for replication:

• Albuquerque, NM – Appliance with 48TB usable storage for replication, with SFP+ connections.

B. Backup Solution technical requirements:

• Data ingested by the backup solution should be encrypted in flight and at rest at all phases of the backup lifecycle such as replication and archive. Backups should not be stored in a native format to the source data as this allows for potential access of the data.

• Provides AES 256 encryption in-flight and at-rest using TLS 1.2 SHA-512 hash

• Lock AES 256 encryption in-flight and at-rest using TLS 1.2 SHA-512 hash

• No removal of replication, archiving, re-assigning or shortening retention.

• Must Not have sole dependency on external NTP source to prevent NTP poisoning or drift

• Must not be capable of installing/configuring third-party applications on the data protection solution

• Online backups should not be exposed via open protocols such as SMB and NFS. A logical air gap solves for rapid speed of recovery while keeping the backups vaulted offline from the network and behind a zero-trust configuration.

• The backup solution should make use of CRC to ensure that the data committed to the backup repository is the same data that was backed up at the time of the backup, through the life cycle of the data, and when the data is called for restore to ensure the backups have not been modified. If any data is modified the solution should be self-healing to correct the data.

• Solution provides Two-Person-Rule (TPR) for separation of power

• To ensure single user not able to perform key operations (data destructive). Key operations require the consensus of an identified secondary approver to complete.

• Retention Lock, not to be confused with immutable backups, Retention Lock protects against insider threats or compromised identities by providing a compliant method of locking data to not expire until a predetermined time has expired. This requires at a minimum Two-Person-Integrity via a support-drive process, otherwise an individual, even a security admin role, can go rogue and disable retention lock.

• Your data protection system should be able to identify anomalous filesystem activities and encryption events at the file level. Ransomware events are ‘unknown recovery events’ and are different than the traditional IT Restore request.

• Your data protection system should be able to identify Indicators of Compromise (IoC), such as file hashes, a file matching a hex value, file extensions etc., via YARA rules. This needs to apply across all of the backups to discover and report where IoC are present and when they were introduced.

• Includes storage and compute in a single hardware appliance.

• Must natively support multiple hypervisors to include but not limited to Hyper-V, Acropolis HV, and VMware ESXi. Any proposed solution is capable of supporting a variety of hypervisors such that user is not prevented from changing hypervisors in the future should they choose to do so without the use of third-party hardware or software.

• The solution’s software defined storage features Includes the following data management features:

• Compression (Either Inline or Post Process).

• Deduplication (Deduplication must span all storage tiers to include but not limited to RAM, flash and HDD, and scale as the storage cluster grows.

• Data redundancy policies that provide options for single host failure and simultaneous host failure with no impact to data availability.

• Supports SAML 2.0 SSO with an iDP, i.e. ADFS, to support Alt-CAC/PIV cards to authenticate to the

UI;

• he solution has no single point of failure;

• s able to do Google-like predictable search for files within NAS backups;

• Is capable of restoring single file and full directories;

• Provides a master-less clustered architecture;

• Is FIPS 140-2 compliant;

• Supports VLAN Tagging (IEEE 802.1 Q standard);

• Must have IP-based connectivity;

• Is TAA Compliant;

• Certified Common Criteria (Minimum EAL 2+)

• Verified free from Foreign Ownership, Control or Influence (FOCI).

C. Services:

Onsite Installation for each appliance to include:

• Project Planning -

• Confirmation of site readiness - space, power, switch and port availability;

• Review network configuration requirements;

• Review firewall, NTP and DNS requirements;

• Confirmation and documentation of IP addressing;

• Confirmation of workload account permissions;

• Security Checklist Review and Confirmation.

• Physical Installation -

• Confirm Delivery Contents;

• Rack equipment;

• Cable equipment;

• Power and validate network accessibility.

• Cluster Initialization/Bootstrapping -

• Confirm software version;

• Confirm Hardware Health Status;

• Perform Node discovery;

• Confirm all Management and IPMI IPs available;

• Initiate bootstrap process;

• Enable support tunnel;

• Support Portal Registration.

• One-time setup items -

• Upgrade software Version (if applicable);

• Network settings;

• Users settings;

• Notification settings;

• Review Support Tunnel;

• Security Hardening Best Practices;

• Enablement and Workload Integration -

• Dashboard Overview;

• SLA Domain Configuration of up to 5 SLAs;

• Integrate (1) One Hypervisor (VMware);

• Configure up to 5 VMs for protection and demonstrate supported recovery options;

• Configure up to 5 SQL databases and demonstrate basic supported recovery options (Live Mount, Export, Restore, Instant Recovery, Download);

• Configure up to 5 (each) Windows and Linux hosts and demonstrate supported recovery options of File set + Volume Groups;

• Configure up to 5 NAS file shares using file sets and demonstrate supported recovery options of File Recovery;

• Addition of a single Archival and single Replication Target;

• Demonstrate reporting capabilities;

• Central Device Management Integration -

• Register Appliance with Central Device Management;

• Users and Roles;

• Initiated Upgrades;

• Initiated Support Tunnel;

• Security Hardening Best Practices.

• QuickStart Review Session -

• Question & Answer - Recap Session.

• Project Closeout -

• Provide completed Implementation Summary including Workbook;

• Review Support Engagement Process.

D. Training: Onsite Training at the Alaska Area Office.

• In-person instructor-led training course at customer site, local offices, or virtual.

I. GENERAL CONDITIONS:

A. Proof of qualifications. Provide qualification packet which shall include business capability, list of similar projects completed, licenses held, list of representative agreements, certification held and a list of qualified technicians who will perform the work.

B. Codes and Standards. The Contractor shall adhere to the following code requirements for work performed, including testing and inspection:

1. NFPA 70 National Electric Code

2. IEEE Standards

3. BICSI International Standards

4. International Building Code

5. Occupational Safety and Health Act – CFR1926

C. Project Safety:

1. All work will comply with Occupational Safety and Health Act – CFR1926.

2. Contractor shall supply all required worksite safety equipment.

3. Contractors will be required to submit and adhere to the following items including but not limited to:

a. MSDS construction binder for all products used onsite.

b. Project specific site safety plan.

4. Contractor shall be responsible for complete and strict compliance with all Fort Yuma Service Unit facility policies, including the safety policy.

D. Submittals: Furnish submittals for all building materials, fixtures and appliances. Provide in scanned PDF format for formal approval.

1. Product Cutsheets.

2. MSDS Sheets for all products.

E. Quality Assurance/Quality Control:

1. All materials shall be approved by owner.

2. All materials shall be installed per manufacturer’s instructions and all applicable codes, and good work practices.

3. Housekeeping will be accomplished on a daily basis. All debris and trash generated by this project will be disposed of properly in accordance with governing national, state and local environmental regulations.

4. Qualifications: All electrical, plumbing and HVAC work shall be performed by an appropriately licensed contractor specializing in the specific trade required.

F. Execution:

1. Installation activities shall be coordinated with Indian Health Service Facility Management Staff to ensure that there are no detrimental impacts on the day to day operations.

2. The Contractor shall be responsible for obtaining all required installation permits and licensing, and paying all applicable fees as required.

3. The Contractor shall verify all existing field conditions and measurements prior to foundation and building installation.

G. Performance Period: 60 days following issuance of a written Notice to Proceed from the Contracting Officer.

SECTION E

Inspection and Acceptance

E.1 Inspection

1. The Government reserves the right to inspect all aspects of work performed, including hiring a third-party inspector to verify proper installation and operation.

2. Contractor is required to demonstrate full and complete operation of all work performed.

3. Final acceptance will be based on an acceptable final inspection, including final verification testing of all material and workmanship.

E.2 52.246-2 Inspection of Supplies-Fixed-Price (AUG 1996)

(a) Definition. "Supplies," as used in this clause, includes but is not limited to raw materials, components, intermediate assemblies, end products, and lots of supplies.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering supplies under this contract and shall tender to the Government for acceptance only supplies that have been inspected in accordance with the inspection system and have been found by the Contractor to be in conformity with contract requirements. As part of the system, the Contractor shall prepare records evidencing all inspections made under the system and the outcome. These records shall be kept complete and made available to the Government during contract performance and for as long afterwards as the contract requires. The Government may perform reviews and evaluations as reasonably necessary to ascertain compliance with this paragraph. These reviews and evaluations shall be conducted in a manner that will not unduly delay the contract work. The right of review, whether exercised or not, does not relieve the Contractor of the obligations under the contract.

(c) The Government has the right to inspect and test all supplies called for by the contract, to the extent practicable, at all places and times, including the period of manufacture, and in any event before acceptance. The Government shall perform inspections and tests in a manner that will not unduly delay the work. The Government assumes no contractual obligation to perform any inspection and test for the benefit of the Contractor unless specifically set forth elsewhere in this contract.

(d) If the Government performs inspection or test on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties. Except as otherwise provided in the contract, the Government shall bear the expense of Government inspections or tests made at other than the Contractor’s or subcontractor’s premises;

provided, that in case of rejection, the Government shall not be liable for any reduction in the value of inspection or test samples.

(e) (1) When supplies are not ready at the time specified by the Contractor for inspection or test, the Contracting Officer may charge to the Contractor the additional cost of inspection or test.

(2) The Contracting Officer may also charge the Contractor for any additional cost of inspection or test when prior rejection makes reinspection or retest necessary.

(f) The Government has the right either to reject or to require correction of nonconforming supplies. Supplies are nonconforming when they are defective in material or workmanship or are otherwise not in conformity with contract requirements. The Government may reject nonconforming supplies with or without disposition instructions.

(g) The Contractor shall remove supplies rejected or required to be corrected. However, the Contracting Officer may require or permit correction in place, promptly after notice, by and at the expense of the Contractor. The Contractor shall not tender for acceptance corrected or rejected supplies without disclosing the former rejection or requirement for correction, and, when required, shall disclose the corrective action taken.

(h) If the Contractor fails to promptly remove, replace, or correct rejected supplies that are required to be removed or to be replaced or corrected, the Government may either (1)by contract or otherwise, remove, replace, or correct the supplies and charge the cost to the Contractor or (2) terminate the contract for default. Unless the Contractor corrects or replaces the supplies within the delivery schedule, the Contracting Officer may require their delivery and make an equitable price reduction. Failure to agree to a price reduction shall be a dispute.

(i) (1) If this contract provides for the performance of Government quality assurance at source, and if requested by the Government, the Contractor shall furnish advance notification of the time-

(i) When Contractor inspection or tests will be performed in accordance with the terms and conditions of the contract; and

(ii) When the supplies will be ready for Government inspection.

(2) The Government’s request shall specify the period and method of the advance notification and the Government representative to whom it shall be furnished. Requests shall not require more than 2 workdays of advance notification if the Government representative is in residence in the Contractor’s plant, nor more than 7 workdays in other instances.

(j) The Government shall accept or reject supplies as promptly as practicable after delivery, unless otherwise provided in the contract. Government failure to inspect and accept or reject the supplies shall not relieve the Contractor from responsibility, nor impose liability on the Government, for nonconforming supplies.

(k) Inspections and tests by the Government do not relieve the Contractor of responsibility for defects or other failures to meet contract requirements discovered before acceptance. Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise provided in the contract.

(l) If acceptance is not conclusive for any of the reasons in paragraph (k) hereof, the Government, in addition to any other rights and remedies provided by law, or under other provisions of this contract, shall have the right to require the Contractor (1)at no increase in contract price, to correct or replace the defective or nonconforming supplies at the original point of delivery or at the Contractor’s plant at the Contracting Officer’s election, and in accordance with a reasonable delivery schedule as may be agreed upon between the Contractor and the Contracting Officer; provided, that the Contracting Officer may require a reduction in contract price if the Contractor fails to meet such delivery schedule, or

(2) within a reasonable time after receipt by the Contractor of notice of defects or nonconformance, to repay such portion of the contract as is equitable under the circumstances if the Contracting Officer elects not to require correction or replacement. When supplies are returned to the Contractor, the Contractor shall bear the transportation cost from the original point of delivery to the Contractor’s plant and return to the original point when that point is not the Contractor’s plant. If the Contractor fails to perform or act as required in paragraph (l)(1) or (l)(2) of this clause and does not cure such failure within a period of 10 days (or such longer period as the Contracting Officer may authorize in writing) after receipt of notice from the Contracting Officer specifying such failure, the Government shall have the right by contract or otherwise to replace or correct such supplies and charge to the Contractor the cost occasioned the Government thereby.

(End of clause)

SECTION F

Deliveries or Performance

F.1 Ship To Addresses and Place of Performances

The Contractor shall ship one (1) each of the servers to the following addresses:

Alaska Area Native Health Service Albuquerque Data Center

Indian Health Service Indian Health Service 4141 Ambassador Drive, Suite 300 Attn: John Manuel Anchorage, AK 99508 1011 Indian School Rd. NW Suite 151 Albuquerque, NM 87104

F.2 Project Schedule

1. The contractor shall provide a detailed schedule indicating the date that each phase of installtion will be completed.

2. Facility day time hours of operations are 7:00 AM – 5:00 PM, Monday through Friday (excluding Federal holidays). Work outside of these hours must be submitted in writing to the Facility Manager for approval.

3. Schedule shall in Microsoft Project format or approved equal.

F.3 Period of Performance for the Warranties

Contractor shall warrant all work for one year from date of acceptance for the following warranties:

• All Hardware shall come with a 5-year warranty.

• All Software shall come with a 5-year warranty.

The term for warranties will be with base with 3 years and 2 one-year option periods as follows:

• Base Year: TBD 3-year term which will start once the equipment are installed and running.

• Option Year 1: 4th Year - TBD 1-year term

• Option Year 2: 5th Year - TBD 1-year term

All option years will be exercised via a notification and contract modification as outlined in the Federal Acquisition Regulation Clause entitled “Option to Extend the term of the Contract”. All option years are subject to the appropriation of funds for the Alaska Area.

F.4 52.242-15 Stop-Work Order (Aug 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage.

Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either-

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if-

(1) The stop-work order results in an increase in the time required for, or in the Contractor’s cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

SECTION G

Contract Administration Data

G.1 IHS Contracting Officer Responsibility

The Contracting Officer (CO) is the only person with authority to act as an agent of the Government under this contract. The CO is the only individual with the authority to:

• Direct or negotiate any changes in the scope of work.

• Modify or extend the period of performance.

• Change any monetary aspect of the contract.

Gladys C. Wheeler will be the designated as the CO for the contract. Contact Information: Email:

gladys.wheeler@ihs.gov.

G.2 Contracting Officer Representative (COR)

The major responsibility of the COR is to ensure contractor accountability, monitor performance, and assist the Contractor in the resolution of problems encountered during the performance.

The COR, who the CO shall designate in writing, will be responsible for working with the CO in ensuring that Contractor complies with contract requirements. However, the COR does not have the authority to modify or change the terms and conditions of the contract. The COR’s duties will be specifically identified in the COR Appointment Letter issued by the CO at the time of the award.

Tim Goodluck will be the designated COR for the contract. Contact information: Email tim.goodluck@ihs.gov.

G.3 IHS Invoice Submission Instructions

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL).

Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register-however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at

(866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.

i. Contracting personnel may want to consider including language in the solicitation for Offerors to provide information on possible exemptions under mailto:gladys.wheeler@ihs.gov mailto:tim.goodluck@ihs.gov https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

HHSAR 332.7002(2)- The contractor has demonstrated that electronic submission would be unduly burdensome. For example: “Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer”

G.4 Invoice Requirements and Supporting Documentation

Supporting documentation and invoices must be submitted after product has been shipped out. Changes or corrections shall be submitted by separate invoice. In addition to information required for submission of a “proper” invoice in accordance with FAR 52.212-4 (g) all Invoices shall be prepared with the following information CLEARLY identified on the invoice:

1. Name and address of the Contractor;

2. Invoice Date and Number;

3. Contract Number, line item number and, if applicable, the order number;

4. Description, quantity, unit of measure, unit price and extended price of the items delivered;

5. Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

6. Terms of any discount for prompt payment offered;

7. Name and address of official to whom payment is to be sent;

8. Name, title, and phone number of person to notify in event of defective invoice; and

9. Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if require elsewhere in this contract.

10. Electronic funds transfer (EFT) banking information.

11. UEI number

Invoices shall be prepared and submitted electronically and in accordance with rates and terms as stated in the contract. Invoices should be sent electronically to the following: https://www.ipp.gov/.

F.4 Final Payment

Final payment will not be authorized until all work complete (including punch list) the final inspection has been made and Warranty Documents for the appurtenances have been received.

https://www.ipp.gov/

SECTION I

Contract Clauses

CLAUSES:

C. 1 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/browse/index/far

Number Title Date

52.202-1 Definitions (Jun 2020) 52.203-3 Gratuities (Apr 1984) 52.203-7 Anti-Kickback Procedures (Jun 2020) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Jun 2020) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.212-4 Contract Terms and Conditions – Commercial Products and (Nov 2023) Commercial Services 52.212-2 Audit and Records-Negotiation (Jun 2020)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or (Feb 2024) Executive Orders – Commercial Products and Commercial Services

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR

2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__(2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

__(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__(6) [Reserved].

__(7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__(8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT

2016) (Pub. L. 111-117, section 743 of Div. C).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of

Division R of Pub. L. 117-328).

__(10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply

Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) ( Pub. L.

115–390, title II).

__(11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (DEC 2023) ( Pub. L. 115–390, title II).

__(ii) Alternate I (DEC 2023) of 52.204–30.

X (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__(13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT

2018) ( 41 U.S.C. 2313).

__(14) [Reserved].

__(15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022)

( 15 U.S.C. 657a).

__(16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT

2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__(17) [Reserved] __(18) (i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__(ii) Alternate I (MAR 2020) of 52.219-6.

__(19) (i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__(ii) Alternate I (MAR 2020) of 52.219-7.

__(20) 52.219-8, Utilization of Small Business Concerns (FEB 2024) ( 15 U.S.C. 637(d)(2) and (3)).

__(21) (i) 52.219-9, Small Business Subcontracting Plan (SEP 2023) ( 15 U.S.C. 637(d)(4)).

__(ii) Alternate I (NOV 2016) of 52.219-9.

__(iii) Alternate II (NOV 2016) of 52.219-9.

__(iv) Alternate III (JUN 2020) of 52.219-9.

__(v) Alternate IV (SEP 2023) of 52.219-9.

__(22) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__(ii) Alternate I (MAR 2020) of 52.219-13.

__(23) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__(24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP

2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__(25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-

Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) ( 15 U.S.C. 657f).

__(26) (i) 52.219-28, Post Award Small Business Program Rerepresentation (FEB 2024) ( 15 U.S.C. 632(a)(2)).

__(ii) Alternate I (MAR 2020) of 52.219-28.

https://www.acquisition.gov/far/52.203-15#FAR_52_203_15 https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.204-14#FAR_52_204_14 https://www.acquisition.gov/far/52.204-15#FAR_52_204_15 https://www.acquisition.gov/far/52.204-27#FAR_52_204_27 https://www.acquisition.gov/far/52.204-28#FAR_52_204_28 https://www.govinfo.gov/link/plaw/115/public/390 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.209-6#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.209-9#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/52.219-3#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/52.219-4#FAR_52_219_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 https://www.acquisition.gov/far/52.219-7#FAR_52_219_7 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-7#FAR_52_219_7 https://www.acquisition.gov/far/52.219-8#FAR_52_219_8 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-13#FAR_52_219_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-13#FAR_52_219_13 https://www.acquisition.gov/far/52.219-14#FAR_52_219_14 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-16#FAR_52_219_16 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-27#FAR_52_219_27 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-28#FAR_52_219_28 https://www.acquisition.gov/far/52.219-28#FAR_52_219_28

__(27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(m)).

__(28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) ( 15 U.S.C. 637(m)).

__(29) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) ( 15 U.S.C. 644(r)).

__(30) 52.219-33, Nonmanufacturer Rule (SEP 2021) ( 15U.S.C. 637(a)(17)).

X (31) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

__(32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (FEB 2024).

X (33) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

X (34) (i) 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

__(ii) Alternate I (FEB 1999) of 52.222-26.

__(35) (i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) ( 38 U.S.C. 4212).

__(ii) Alternate I (JUL 2014) of 52.222-35.

X (36) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) ( 29 U.S.C. 793).

__(ii) Alternate I (JUL 2014) of 52.222-36.

__(37) 52.222-37, Employment Reports on Veterans (JUN 2020) ( 38 U.S.C. 4212).

__(38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC

2010) (E.O. 13496).

X (39) (i) 52.222-50, Combating Trafficking in Persons (NOV 2021) ( 22 U.S.C. chapter 78 and E.O.

13627).

__(ii) Alternate I (MAR 2015) of 52.222-50 ( 22 U.S.C. chapter 78 and E.O. 13627).

__(40) 52.222-54, Employment Eligibility Verification (MAY 2022) (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

__(41) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__(ii) Alternate I (MAY 2008) of 52.223-9 ( 42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__(42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__(43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

__(44) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

__(ii) Alternate I (OCT 2015) of 52.223-13.

__(45) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and

13514).

__(ii) Alternate I (Jun2014) of 52.223-14.

__(46) 52.223-15, Energy Efficiency in Energy- Consuming Products (MAY 2020) ( 42 U.S.C. 8259b).

__ (47) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

__(ii) Alternate I (JUN 2014) of 52.223-16.

X (48) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN

2020) (E.O. 13513).

__(49) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

__(50) 52.223-21, Foams (Jun2016) (E.O. 13693).

__(51) (i) 52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552 a).

__(ii) Alternate I (JAN 2017) of 52.224-3.

__(52) (i) 52.225-1, Buy American-Supplies (OCT 2022) ( 41 U.S.C. chapter 83).

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