23Q0013_Solicitation_Attachments.pdf

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VIBB 20-10-0001

April 5, 2022

SOLE SOURCE REQUIRMENTS FOR THE ACQUISITION OF A

HAAS VF-6/50 CNC VERTICAL MILLING MACHINE

SCOPE.

Scope. The content of this specification describes the sole source requirements for a Haas VF-6/50 CNC Vertical Milling Machine. The Tool & Die shop manufactures jigs & fixtures (special tools) using various machining equipment at the Corpus Christi Army Depot (CCAD).

APPLICABLE DOCUMENTS.

General. The documents listed in this section are cited in sections 3 and 4 of this specification. This section does not include documents cited in other sections of this specification or recommended for additional information or as examples. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited in sections 3 and 4 of this specification, whether or not they are listed.

Government Documents.

Specifications, Standards, and Handbooks. The following specifications, standards and handbooks form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those listed in the solicitation or contract.

STANDARDS – FEDERAL

FED-STD-H28B: Screw Thread Standards for Federal Service (2019 Ed.)

U.S Department of Labor, Occupational Safety and Health Administration

(OSHA)

29 CFR 1910 Vol. 5: General Industry, OSHA Safety and Health Standards (2017 Ed.)

(Application for copies should be addressed to the OSHA Publications Superintendent of Documents P.O. Box 37535 Washington, D.C. 20013-7535)

DEPARTMENT OF DEFENSE

MILITARY STANDARDS

MIL-STD-130N w/Change 1: Identification Marking of U.S. Military Property (2012 Ed.) Item Unique Identification Marking (IUID)

(Application for copies should be addressed to Air Force Product Data Systems Modernization Standards (TMSS) Office, 554 ELSG/SBP, 4375 Chidlaw Road, Bldg. 262, Room S008, Wright-Patterson AFB, OH 45433-5006, Phone (937) 257- 0870 or 0853 or https://quicksearch.dla.mil/qsSearch.aspx)

Other Government Documents, Drawings, and Publications. The following other Government documents, drawings, and publications form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those listed in the solicitation or contract.

LOCAL FACILITY DOCUMENTS

Attachment A. AT OPSEC Contract Sec Requirement

Attachment B. Future State of Machine Shop Layout

(Applications for these documents should be addressed to the contracting officer)

Non-Government Publications, Specifications, Standards, and Handbooks. The following documents form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those listed in the solicitation or contract.

American National Standards Institute, Inc. (ANSI)

B11/STD B11.23: Safety Requirements for Machining Centers and Automatic, Numerically Controlled Milling, Drilling, and Boring Machines (2002 Ed. 2012R)

(Address application for copies to the American National Standards Institute, 11 West 42nd Street, New York, NY 10036)

International Organization for Standardization (ISO)

ISO 10791-7: Test Conditions for Machining Centres Part 7: Accuracy of Finished Test Pieces (2014 Ed.)

ISO 4413: Hydraulic fluid power-General rules and safety requirements for systems and their components (2010 Ed.)

ISO 4414: Pneumatic power-General rules and safety requirements for systems and their components (2010 Ed.)

(Application for copies should be addressed to the International Organization for Standardization (ISO) 1 rue de Varembé, Casepostale56, CH211Geneva 20, Switzerland)

National Electrical Manufacturers Association (NEMA)

NEMA ICS 1: Industrial Control and Systems General Requirements (2000 Ed.

2015R) https://quicksearch.dla.mil/qsSearch.aspx

NEMA ICS 6: Industrial Control and Systems: Enclosures (1993 Ed. 2016R)

NEMA MG 1: Motors and Generators (2018 Ed.)

(Application for copies should be addressed to the National Electrical Manufacturers Association, 1300 N 17th Street, Rosslyn, VA 22209)

National Fire Protection Association (NFPA)

NFPA 70: National Electrical Code (2017 Ed.)

NFPA 79: Electrical Standard for Industrial Machinery (2018 Ed.)

(Applications for copies should be addressed to the National Fire Protection Association, ATTN: Support Services, 11 Tracy Drive, Avon, MA 02322)

Order of Precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulation unless a specific exemption has been obtained.

REQUIREMENTS.

Design. The item offered shall be new and a current commercially available model. A current model is defined as the manufacturer’s currently produced model which, on the date this solicitation is issued, has been designed, engineered, sold or is being offered for sale through advertisements or manufacturer’s published catalogue or brochures. Products such as a prototype unit, pre-production model, or experimental unit do not qualify as meeting the requirements specified herein. The machine shall include all components, parts, and features necessary to meet the performance requirements specified herein. All parts subject to wear, breakage or distortion shall be accessible for adjustment, replacement, and repair.

Measuring and Indicating Device Graduations. All measuring and indicating devices on the machine shall be graduated in the inch/pound system.

Controls. All electrical, mechanical, hydraulic, and pneumatic operating controls shall be located convenient to the operator's work station(s).

Safety and Health Requirements. All machine parts, components, mechanisms, and assemblies furnished on the machine, whether or not specifically required herein, shall comply with all of the requirements of OSHA 29 CFR 1910.

Safety Guarding. Covers, guards, or other safety devices shall be provided per ANSI B11.23. The safety devices shall not interfere with the operation of the machine. The safety devices shall prevent unintentional contact with the guarded part, and shall be easily removed to facilitate inspection, maintenance, and repair of the parts.

Audible Noise Level. Audible noise emitted by the equipment shall not exceed 84 decibels (dB), measured on the “A” weighted scale of a standard Type II sound level meter, at the operator's work position or any point at a distance of three (3) feet from the equipment. Noise generated by the work piece shall be excluded in determining compliance of the equipment with the 84 dB requirements.

Mercury Restriction. The machine shall not contain mercury or mercury compounds nor be exposed to free mercury during manufacture with the exception of fluorescent lighting where required.

Asbestos Restriction. Asbestos and materials containing asbestos shall not be used on or in the machine.

Lead. Lead and materials containing lead shall not be used on or in the machine with the exception to radiation cladding and lead solder in circuits.

Use of Polychlorinated Biphenyl (PCB). The use of polychlorinated biphenyl (PCB) on or in the equipment is prohibited.

Environmental Protection. Under the operating, service, transportation, and storage conditions described herein, the machine shall not emit materials hazardous to the ecological system as prohibited by Federal, state, or local statutes in effect at the point of installation.

Lubrication. Means shall be provided to ensure adequate lubrication (oil, grease, coolant, etc.) for all moving parts. Recirculating lubrication systems shall include a filter that is cleanable or replaceable. Each lubricant reservoir shall have at least a 24-hour capacity. Means shall be provided to indicate a low lubrication condition. When a low lubrication condition occurs, the machine shall complete the current operation and come to a complete stop. The machine shall indicate that lubrication is required. All oil holes, grease fittings, and filler caps shall be easily accessible.

Replacement Parts. All parts subject to replacement shall be manufactured to definite dimensions and tolerances. Replacement parts shall be interchangeable without requiring modification. Replacement parts are those that are subject to wear or failure such as gears, bearings, shafts, feed screws, drive belts, pumps, and seals. Electrical replacement parts shall include but not be limited to, motors, relays, fuses, switches, magnetics, pushbuttons, light bulbs, braking mechanisms, and solid-state devices. Tooling and accessories normally supplied as standard items shall also be considered replacement parts.

Construction. The machine shall be constructed of parts that are new, without defects, and free of repairs. The structure shall withstand all forces encountered during operation of the machine to its maximum rating and capacity without distortion.

Castings and Forgings. All castings and forgings shall be free of defects, scale, and mismatching. No processes such as welding, peening, plugging, filling with solder or paste shall be used for reclaiming any defective part.

Fastening Devices. All screws, pins, bolts, and other fasteners shall be installed to prevent unintentional loosening. Fastening devices subject to removal or adjustment shall not be permanently installed.

Threads. All threaded parts used on the machine and its related attachments and accessories shall conform to FED-STD-H28B and the applicable “Detailed Standard” section referenced therein.

Gears. All gears shall be of proper width and size to transmit full-rated torque and horsepower throughout the speed ranges without failure for the expected service life of the machine. Gears in drive trains shall be hardened and ground steel.

Surfaces. All surfaces shall be clean and free of harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. The condition and finish of all surfaces shall be in accordance with the manufacturer's commercial practice.

Welding, Brazing, or Soldering. Welding, brazing, or soldering shall be employed only where specified in the original design. None of these operations shall be employed as a repair measure for any defective part.

Painting. The machine shall be painted in accordance with the manufacturer’s commercial practice. All paint shall be of the lead free type.

Workmanship. Workmanship of the machine shall meet all requirements specified herein and shall be of a quality equal to that prevailing among manufacturers producing equipment of the type covered by this purchase description.

Components. The machine shall consist of not less than the following components:

Base. The base shall be a stress relieved, heavy duty, ribbed casting or steel weldment having characteristics that minimize both thermal and vibration effects, while providing the strength and size to assure maximum rigidity and support for any load within the rated capacity of the machine. Means shall be provided for accurate, ease of leveling.

Table. The worktable shall be a casting of iron, or iron alloy, internally ribbed and proportioned to support and withstand the maximum capacity work-piece weights and tool thrust loads. The worktable shall be precision fitted to the ways of the saddle and be the compound type, arranged to provide work-piece travel in X and Y axes. The top of the worktable shall be machine finished for a work mounting surface. The worktable shall have a coolant trough or similar means for draining spent coolant into its reservoir.

Machine Ways. Machine ways shall be hardened. The ways shall be of a type suitable for high grade precision numerically controlled machines covered by this purchase description. Movement of the slides on the way surfaces shall be through adjustable preloaded, re-circulating roller bearing cartridges or nonmetallic way liners having a low coefficient of friction, with excellent slip-stick and damping properties. Protection of the

4th Axis Rotary Table.

machine ways shall be either telescoping or curtain type way covers equipped with way wipers.

Axes. All axes of the machine shall be actuated through a closed loop, high-gain electrical servo mechanism. Infinitely variable feed drives shall be provided for all axes.

Axes shall be machined to accept way bearings of a precise fit to their respective ways.

The way bearings shall be an antifriction type and shall be provided with adjustable gibs, guides, or bearings to maintain and adjust alignment of the table to the ways and prevent causing excessive loading of the feed drive motor. Antifriction, re-circulating ball type linear ways are acceptable.

Machine Enclosure. The machine shall be housed within a self-contained enclosure.

The enclosure shall provide for containment for coolant/chips and for operator safety in the event of a broken tool. The enclosure shall be provided with interlocked sliding door(s) and enable the operator easy access to the machine for the load/unloading of tools, parts and raw materials. The enclosure shall have a work light with an on/off switch. The machine center enclosure window at the operator’s work position shall be equipped with a window cleaner. The enclosure shall be equipped with an exhaust system to remove mist and smoke generated during machining to improve operator visibility and reduce wait time between part exchanges.

The machine shall have a 4th-axis capabilities with a fully integrated Haas HRT450 4th axis rotary table that rotates about the B-Axis.

Linear Scales. The machine shall have linear scales with 1-micron resolution for absolute positioning accuracy along the X, Y and Z axes for greater accuracy for mold making and high-precision applications (see 3.6.1)

Spindle. The machine shall have a 50 taper 10,000-rpm spindle designed for high-speed machining with faster feed rates to perform heavy cutting with constant horsepower and low-speed torque (see 3.6.1)

Coolant System. A flood type coolant system shall be provided. The coolant system shall include a sump or reservoir, a power driven pump, and all necessary piping. The system shall have means for draining and cleaning. Means shall be provided to permit the operator to direct and control the amount of coolant over the entire work area (see 3.6.1)

Hydraulic System. The hydraulic system and all components shall conform to ISO 4413. The system shall be complete, including all pumps, valves, piping, cylinders, and pressure controls.

Pneumatic System. The pneumatic system and all components shall conform to ISO 4414. The system shall be complete, including all pumps, valves, piping, cylinders, and pressure controls.

Electrical System. The machine shall conform to NFPA 79. The existing source power available at the facility is 460 volt, 3-phase, 60 Hertz (Hz). The machine’s electrical system shall be tolerant of fluctuation of ± 10 percent. The electrical system shall be complete, including any electrical transformer(s) that may be required to modify the existing source voltage to the proper operating voltage of the equipment. A properly rated, and fused, single disconnect device shall be utilized on the machine with means of lockout in the off position only.

Electrical Enclosures. Construction of the electrical enclosures shall conform to NEMA ICS 6 standards. The enclosure shall be a NEMA type 12 and shall provide for ventilation of components and shall be designed for an indoor non-hazardous location. All electrical components shall conform to applicable NEMA ICS 1 standards. The machine shall be provided with interlocks on its electronic cabinet that shall instantly remove power from the equipment when the door is opened in accordance with NFPA 79.

Arc Flash Protection. The machine enclosures shall be marked for arc flash in accordance with NFPA 79 Paragraph 16.2.3 “Safety Signs for Electrical Enclosures” for arc flash safety.

Solid-State Components. Electrical devices used to power electrical servo and spindle motors of control voltage delivered to solid-state electrical components shall be solid-state devices. Such devices shall handle the electrical load imposed by operation of the machine to its maximum capability. The use of selenium in solid-state components shall be restricted to those devices that protect other solid-state components from voltage surge.

Controller Features. The machine shall be equipped with a CNC control that incorporates all standard programming and control features. The CNC unit shall provide programmable automatic control of machine functions, operating modes, axis movement and other part program directed functions for the machine. Movement in all axes shall be both synchronous and independent positioning. Control features shall include Manual Data Input (MDI), simultaneous control of all axes, linear interpolation, circular interpolation, programmable interface, part program edit, buffer edit capability, part program storage, fixed cycles, and control diagnostics. The CNC shall direct machine functions from command data stored in memory. The data stored in memory shall be input by the media specified herein. The control shall initiate a halt and error signal should a fault condition occur in the control. The control shall automatically shut down when internal operating temperatures exceed safe operating limits.

Motors. Motors shall be rated for continuous duty. Alternating-current (AC) motors shall be designed to operate on 60-Hz and each motor enclosure shall meet the requirements for a drip-proof enclosure. All motors shall meet the requirements of NEMA MG-1. Each motor shall have an identification plate in accordance with paragraph 3.7 to identify manufacturer, model number, serial number, voltage, amperage, horsepower, phase, frequency, and frame number. Motor horsepower shall be the manufacturer’s standard or standard optional horsepower as indicated on the manufacturer's design and construction drawing(s).

Facility Connections. Electrical connections made to the facility electrical system shall conform to NFPA 70.

Hour Meter. The machine shall be equipped with a non-resetting type, analog hour meter to display accumulated operating time of the drive motor(s), mounted on the main electrical panel visible from the outside, sealed to prevent the entrance of dust and moisture, and shall be mounted to withstand shock and vibration generated by the machine.

A CNC control that tracks and displays total machine on time (a non-resetting type), controller on, program runtime, and run time of the servo motor(s) run time shall be considered to meet this requirement. The meter shall be sealed to prevent the entrance of dust and moisture and shall be mounted to withstand shock and vibration generated by the machine.

Size and Capacity. The size and capacity of the machine shall be not less than specified in Table I.

Table I

Characteristic Capacity/Size Travels

X-Axis Movement 64 inches Y-Axis Movement 32 inches Z-Axis Movement 30 inches

Spindle Nose to Table 34 inches Max/4 inches Min Spindle

Spindle Motor 60 hp Spindle Speed 10,000 rpm Spindle Taper CT 50

Table Table Length 64 inches Table Width 28 inches

T-Slots Width 0.63 inches T-Slot Center Distance 4.92 inches

Number of T-Slots 5 4th Axis Rotary Table

Platter Diameter 17-70 inches Max Weight 850 lbs

Number of T-Slots 6 Max Speed 50 arc sec

Center Height 11.5 inches Feedrates

Max Cutting 500 ipm Rapids on X 600 ipm Rapids on Y 600 ipm Rapids on Z 600 ipm

Alignment and Accuracy Tolerances. The alignment and accuracy tolerances of the machine shall be as specified in Table II.

Table II

Axis Positioning X, Y, Z axes (full length) ± 0.0003 inches B Rotary Axes ± 5 arc seconds

Axis Repeatability X, Y, Z axes ± 0.0006 inches B Rotary axes ± 3 seconds

Alignment Straightness of X axis (X-Y plane)- Full Travel ± 0.0004 inches Straightness of Y axis (Y-Z & X-Y planes) ± 0.0004 inch/20 inches Straightness of Z axis (X-Z & Y-Z planes) ± 0.0004 inch/20 inches Angle deviation of X axis (Y-Z & X-Z planes) ± 0.0006 inch/40 inches Squareness of X-axis to Z-axis movement ± 0.0006 inch/30 inches Squareness of Z-axis to Y-axis movement ± 0.0006 inch/20 inches

Perpendicularity Perpendicularity between X & Y axis movement ± 0.0006 inch/20 inches Perpendicularity between Z centerline and X & Y axis in the - X-Z / Y-Z planes ± 0.0005 inch/12 inches

Parallelism Parallelism X & Y axis movement to table top ± 0.0005 inch/20 inches

Standard Tooling and Equipment. All standard tooling and equipment required for proper operation of the machine (such as special tools needed for maintenance) shall be furnished. A list of these items shall be furnished at time of proposal.

Required Accessories. The following tooling and equipment shall be provided with the machine.

a. Machine Control Panel shall have complete protection from contaminants, 15” liquid crystal display (LCD), high intensity and high contrast screen

b. 8 Spare M-Functions

c. High Speed Machining Software

d. Memory Lock Key Switch

e. USB Port

f. Power Failure Detection Module

g. Linear Scales

h. 32 Gigabytes (GB) of Expanded On-Board Solid-State Memory

i. Automatic Air Gun

j. Enhanced Remote Set-Up Control/Jog Pendant with color LCD

k. Rigid Tapping

l. High-Performance 10,000-rpm Spindle, 50 taper, 60 hp

m. 30+1 Side Mount Tool Changer

n. Programmable Coolant Nozzle

o. Automatic Chip Auger

p. 95 Gallon Flood Coolant System

q. 10 Pull Studs CT50

r. 12.2 inch Servo Rotary Table

s. 4th Axis Drive

t. High Intensity Lighting

u. Wireless Intuitive Probing System

3.6.2 Required Tooling. The following tooling shall be provided with the machine.

Table III Required Tooling

Quantity MSC Reference Number

Description

1 84905652 Kennametal CAT50 Taper Shank 1" Hole End Mill Holder/Adapter

1 84905660 Kennametal CAT50 Taper Shank 1" Hole End Mill

1 84905678 Kennametal CAT50 Taper Shank 1" Hole End Mill

4 00250662 Albrecht CAT50, 1/16 to 5/8" Capacity, Steel Integral Shank Drill Chuck

Marking on Instruments, Control Panels, and Plates. All words on plates shall be in the English language. Characters shall be engraved, etched, embossed, or stamped in boldface on a contrasting background. All plates shall be corrosion resistant.

Lubrication Plate. A lubrication plate shall be permanently and securely attached to each machine. The plate shall contain the following information:

Points of Lubricant

Application Servicing Interval Type of Lubricant Viscosity Military or Federal Specification for Each Lubricant (If available) Size and Type of Each Lubricant Filter

Nameplate. A nameplate shall be permanently and securely attached to each machine. The nameplate shall contain the information listed below. If the machine is a special model, the model designation shall include the model number of the basic standard machine and a suffix identified in the manufacturer's permanent records.

Nomenclature Manufacturer’s Name Manufacturer’s Model Designation Manufacturer’s Serial Number Power Input (Volts, Total Amps, Phase, Frequency) Contract Number Date of Manufacture

Identification Marking of Military Property. An Item Unique Identification Marking (IUID) shall be provided in accordance with MIL-STD-130N and all applicable documents within the standard with Machine Readable Information (MRI) for item identification marking and automatic data capture. The application of Human Readable Information (HRI) shall be used in combination with MRI and free text. At a minimum this tag shall contain the information listed in paragraph 3.7.2 Nameplate.

Technical Data. Three (3) hard copies and one (1) electronic copy of technical data shall be provided with the machine. Technical data shall contain technical information, specifications, instructions for the operation, maintenance of the machine and recommended spare parts list. All copies of technical data shall be legible and written in the English language.

Plan of Action and Milestones (POA&M). The contractor shall provide a POA&M to identify contractor performance dates of all major events from contract award to completion of all contract requirements. The initial POA&M shall be delivered thirty (30) calendar days After Contract Award (ACA). The milestones shall be prepared using a recognized project management technique (preferably Microsoft Project). The Government and the contractor shall review the report on a monthly basis. The contractor shall notify the Government prior to making any changes to the POA&M. All changes to the POA&M shall be approved in advance by the Government. The POA&M shall detail such items as system design concept, system development, software design concept, software development, engineering, procurement of major hardware, assembly, operational debug, factory acceptance, shipment, installation, training, and final acceptance test.

Installation. The contractor shall be responsible for complete installation of the machine and any ancillary equipment, this shall include the qualified personnel, tools, and equipment for off-loading, rigging, anchoring the machine to its foundation, hardware for anchoring the machine, leveling the machine, connecting the machine to all utilities, and performing all tests described herein. The installation area is 112 inches x 206 inches, located in building 1700 Room 242 Tool & Die Shop, see Attachment B.

QUALITY ASSURANCE.

Responsibility for Inspection. The contractor shall be responsible for the performance of all inspection requirements specified herein and in accordance with the attached Quality Assurance Provision (QAP). The Government reserves the right to witness any inspections set forth in the purchase description where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

Responsibility for Compliance. All items must meet all requirements of sections 3 and 4.

Classification of Inspections. The inspection requirements specified herein are classified as follows:

a. Final Inspection/Acceptance test (Destination) (see 4.4).

Inspection Conditions. All inspections, tests, and examinations shall be performed in an indoor facility with ambient temperature conditions in the range of 55° F to 100° F and 10% to 95% relative humidity.

Final Inspection/Acceptance Test (Destination). Final Inspection and acceptance test shall be performed on the machine to ensure conformance with this purchase description. The acceptance test shall be performed only after the machine is installed at its final location. The acceptance test shall consist of the examination in 4.5 and all tests in 4.6. The machine shall pass the examination and all tests to be accepted.

Examination. The equipment shall be examined for design, dimensions, construction, materials, components, electrical equipment and workmanship to determine compliance with the requirements of this specification.

Tests. Unless otherwise specified within this document, all programs, instruments, materials, material handling equipment, qualified personnel, and tools required to perform and evaluate the tests shall be furnished by the contractor. All measurement tools and indicating devices shall be calibrated in accordance with the attached QAP. If a malfunction occurs during the test, the test shall be restarted each time until all tests in

4.7 are completed without a malfunction. Three (3) consecutive failures without completion of the test may be considered cause for rejection of the system. For the purpose of this test, a “failure” is defined as any equipment malfunction which requires remedial action to restore the system to full operation in accordance with this specification.

Alignment and Accuracy Tests. Tests shall be conducted to ensure the machine meets the alignment and accuracy tolerances specified in paragraph 3.5, Table II. The machine repeatability and accuracy for (slide motions, turret indexing, spindle speed changes, feed rate changes and auxiliary functions) shall be checked. The contractor shall provide test reports to the QAS (Quality Assurance Specialist) for verification during the destination inspection.

Operational Test. The machine shall be operated under CNC at no-load for not less than four (4) hours. Proper operation of all controls, motors, adjusting mechanisms. During operational testing the control functions and machine response to commands for slide motions, turret indexing, spindle speed changes, feed rate changes and auxiliary functions shall be checked. The machine shall be run in each mode of operation (Manual and Automatic) to test the machine’s response to command data. Three (3) failures in a row to complete the run test may be cause for rejection of the entire system. After successful completion of the operational test, over-travel limits (programmed stops and hard stops), emergency stop devices, and accessories shall be verified during the trial period. The safety limit stops shall be checked by attempting to exceed the limits of travel of each moving axis.

Performance Test. The machine shall be tested in accordance with ISO 10791-7 M1 contouring using a test piece in accordance with 10791-7 M1_80 for contouring and tolerances in accordance with Table 2 of ISO 10791-7. Part inspection shall be performed on a CMM by a third party metrology company.

Audible Noise Level Test. The equipment shall be tested for compliance with paragraph 3.1.4. “Audible Noise Level”.

INSTALLATION RESPONSIBILITIES

Government

Contractor

a. Provide machine foundation in accordance with the

Manufacturer’s design requirements

b. Furnish labor and material handling equipment for off-loading and placing item on foundation

c. Provide and install anchor bolts and nuts

☐ ☒ d. Set and rough level the machine on its foundation ☐ ☒ e. Level and align machine ☐ ☒ f. Connect machine to the provided utilities hook-up ☐ ☒ g. Provide all necessary tools, gages, and instrumentation necessary to perform the required tests

h. Provide and charge all systems with fluids in accordance with manufacturer's instructions

i. Material for performance testing at Government facility

☐ ☒ j. Material handling, Rigging equipment and Qualified Personnel for performance testing

GOVERNMENT RESPONSIBILITIES

☒ Provide utilities hook-up within 20 feet of the machine

☐ Government will connect utilities to the machine based on the contractor's accepted site drawings.

☐ Assign one mechanic (mechanical/hydraulic) and one maintenance mechanic (electrical/electronic) to provide information and any additional materials for the contractor's representative during installation, verification, and initial start-up of the machine.

☐ No work shall be performed by customer personnel when the contractor's representative is not in the immediate work area during installation, verification, and initial start-up of the machine.

DLA AVIATION QUALITY ASSURANCE PROVISION (QAP) 175a February 2020

1. MANDATORY CONTRACTOR INSPECTION SYSTEM:

The inspection system identified in FAR clause 52.246-2, Inspection of Supplies - Fixed Price, applies. This inspection system shall, as a minimum, encompass all tests and examinations specified in paragraph 3 below. Records of all these examinations and tests shall be maintained by the contractor for a period of at least three years after final contract delivery.

2. CALIBRATION REQUIREMENTS:

Contractor's inspection and test equipment utilized in determining conformity of supplies with contract requirements shall have a current valid calibration traceable to the National Institute of Standards and Technology (NIST). This calibration is to have been performed within the established calibration intervals, not to exceed 12 months, unless the contractor maintains sufficient documented records proving continuing accuracy and control throughout the established interval.

NOTE: Contractor shall establish a calibration system in accordance with the edition of ANSI/NCSL Z540.3, dated 2006-08-03. NOTE: ISO 10012 dated 2003-04-15 shall be implemented for foreign Supplies.

3. INSPECTION AND TEST:

a. The contractor shall perform or have performed all inspections and tests required and as governed by drawings, specifications and standard cited elsewhere in this contract to insure total compliance to contract requirements.

b. Visual/Dimensional Inspections: Any departure from a specified requirement shall be classified as a defect. Any defect shall be cause for rejection of the entire shipment quantity.

c. Manufacturing Process Controls and In-Process Inspections:

The contractor shall:

(1) Ensure that all manufacturing operations are carried out under controlled conditions which will adequately assure that product characteristics and criteria specified by contract are achieved and maintained in the produced item. Controlled conditions include documented process control and in-process inspection procedures, adequate methods for identifying and handling material, adequate production equipment and working environments. Inspection procedures used by the contractor to determine quality conformance of supplies shall be subject to review/approval by the Government.

(2) As a minimum, perform inspections, examinations and/or tests during manufacturing on those product characteristics which cannot be inspected at a later stage and ensure that process controls are implemented and effective. These examinations and/or tests shall be documented.

d. End Item Tests: Failure of any unit to pass any test shall be cause for rejection of the entire shipment quantity.

e. Examination of Preparation for Delivery: An examination of preservation, packaging, packing and marking shall be performed to determine compliance with contract requirements. Any non-compliance with contractual requirements shall be cause for rejection of the entire shipment quantity.

f. Any defective item discovered by the Government after shipment may be cause for rejection of the entire contract quantity.

g. For items b, d, e, and f above: The contractor shall be afforded the opportunity to remedy the defect prior to rejection.

4. INSPECTION/ACCEPTANCE:

a. Inspection/Acceptance: Final Inspection and Acceptance at destination shall be predicated upon the contractor's successful completion of all tests required by the contract and applicable specifications. DLA AVIATION shall provide a QAS to witness all tests as performed by the contractor and conduct any other tests as deemed necessary within the scope of the contract and applicable specifications.

b. Coordination: The contractor shall coordinate with: The Procurement Contracting Officer (PCO) and the Quality Assurance Specialist (QAS) at DLA AVIATION on all matters concerning the quality requirements of this contract.

c. Contractor Notification Requirements: The contractor shall notify DLA AVIATION when the item(s) are ready to present to the Government for inspection and/or acceptance as follows:

(1) Destination: DLA AVIATION request to be afforded fifteen

(15) business days advance notification from the date the item(s) are ready for final inspection and acceptance at destination, and three business days advance notice if the item(s) fail the contractor’s Quality checks on site and will not be ready as first requested.

NOTE: All federal holidays and weekends are excluded as business days.

Inspection/Acceptance at Destination

SOLE SOURCE REQUIRMENTS FOR THE ACQUISITION OF A HAAS VF-6/50 CNC VERTICAL MILLING MACHINE

APPLICABLE DOCUMENTS.

STANDARDS – FEDERAL

U.S Department of Labor, Occupational Safety and Health Administration (OSHA)

DEPARTMENT OF DEFENSE MILITARY STANDARDS

LOCAL FACILITY DOCUMENTS

American National Standards Institute, Inc. (ANSI)

International Organization for Standardization (ISO)

National Electrical Manufacturers Association (NEMA)

National Fire Protection Association (NFPA)

REQUIREMENTS.

QUALITY ASSURANCE.

INSTALLATION RESPONSIBILITIES

QAP175aFeb20.pdf

1. MANDATORY CONTRACTOR INSPECTION SYSTEM:

2. CALIBRATION REQUIREMENTS:

3. INSPECTION AND TEST:

4. INSPECTION/ACCEPTANCE:

Attachment 2

RFQ: SPE4A8-23-Q-0013

Addendum to 52.212-2 Evaluation – Commercial Items

INSTRUCTIONS TO OFFERORS

1.0 General: All responsible sources capable of satisfying the Government’s needs are encouraged to submit a complete, organized quote. The following instructions are a guide to facilitate the preparation and submittal of the Offeror’s quote for this solicitation. Non-conformance with any instructions provided below may result in the quote being determined unacceptable. The quote should contain sufficient information to enable the evaluators to determine that the Offeror understands each requirement.

1.1 Objective: The intent of this Lowest Price Technically Acceptable Offer (LPTA) source selection process is for the Government to make an award to the Offeror who provides the best value to the Government based on the results of the evaluation as described in Section 3. The Government intends to award without discussion or negotiation based on offeror’s quote received in response to the Request for Quotation (RFQ).

1.2 Quote Format: Quotes shall be submitted as shown below. Quotes not structured in accordance with these instructions may be considered incomplete, may not be evaluated, and may be returned at the Offeror’s expense. Each page containing proprietary information should be so marked.

Quote Requirement Format Number of copies

I Completed RFQ with All Pricing Hard copy, original 1 II Completed RFQ without Pricing Hard copy, original 1

III Technical Compliance & Descriptive Literature Hard copy, unpriced 3

IV Past Performance Questionnaire and hard copy list of five recent contracts

Hard Copy list of five recent contracts and list of companies to whom Past Performance Questionnaire were provided to include contact information

V Price Support (Other Than Certified Cost & Price Data)

Commercial price list and two invoices reflecting sales of same/similar items to other commercial customers (Refer to FAR 52.215-20 & 52.215-21 incorporated into solicitation)

VI

Subcontracting Plan (required for quotes $700K and above from large business

Refer to FAR 52.219-9 1

All elements listed above are due to DLA Aviation by the closing date and time listed in the solicitation.

An exception may be made for the Past Performance Questionnaire because it must be submitted by a third party and is outside the direct control of the Offeror.

2.0 Quote Preparation & Content: The quote is expected to be simple and economical, clear, legible, specific, and complete as described in the instructions. Furthermore, it should contain only pertinent information presented in a logical and coherent manner to provide a straightforward and concise description of the technical data and ability to perform. Offerors shall assume the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the quote. All packages should be clearly labeled on the front cover of each section to identify the Offeror’s name, solicitation number, and title (i.e., Technical Compliance, Copy 1). The use of three-ring binders, spiral-bound booklets or elaborate formats is discouraged.

2.1 Completed RFQ: All Offerors are required to return a complete, signed copy of the Government’s RFQ by one of the methods listed below (no later than the closing date and time specified in the quote). NOTE: Offerors shall enter all pricing in the spaces provided starting on page 2 of the solicitation and complete applicable clauses and provisions.

1. Upload Proposal on the DLA Internet Bid Board System (DIBBS) at:

https://www.dibbs.bsm.dla.mil/default.aspx

2. VIA USPS, FEDEX, DHL, ETC.: DLA - Aviation

ATTN: Geoffrey Rogers BLDG 32 “L” Bay 8000 Jefferson Davis Highway Richmond, VA 23297-5166

3. VIA COURIER/IN PERSON: DLA - Aviation

ATTN: Geoffrey Rogers BLDG 32 “L” Bay 8000 Jefferson Davis Highway Richmond, VA 23297-5166

4. VIA FACSIMILE or EMAIL: geoffrey.rogers@dla.mil

A summary sheet or cover letter identifying any exceptions taken to the RFQ terms and conditions is required. Offerors are cautioned that any noncompliance with the terms and conditions of the RFQ may cause their quote to be determined unacceptable.

2.2 Technical Quote: The quote shall be clear, concise, and include sufficient detail for effective evaluation and not simply rephrase or restate the Government’s requirements. The quote should provide convincing rationale and demonstrate the Offeror's detailed approach to meeting the requirements.

Technical quotes must include the following:

2.2.1 Descriptive Literature – IPE

The technical requirements of the Purchase Description, Salient Characteristics or Statement of Work shall be addressed as follows:

(a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of a quote. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product quoted that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, https://www.dibbs.bsm.dla.mil/default.aspx assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the quoted product; it does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment.

(b) Descriptive literature must be:

(1) Identified to show the item(s) of the quote to which it applies

(2) Received by the time specified in this solicitation for receipt of quotes.

(c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being quoted.

(d) The Offeror shall submit descriptive literature in triplicate which provides evidence of compliance to the requirements of this solicitation. Unless indicated otherwise in the Request for Quotation, each paragraph in the Purchase Description, Salient Characteristics, or Statement of Work must be addressed in the descriptive literature submitted with an annotation indicating compliance and/or any exceptions taken or alternates proposed. Any Purchase Description, Salient Characteristics, or Statement of Work requirements not addressed in the descriptive literature shall be submitted in a narrative form. Paragraphs annotated "exception" or "alternate" shall indicate why the exception or alternate is being taken and what is quoted in its place.

(e) Quotes which do not present sufficient information to permit complete technical evaluation by the Government may be rejected.

2.2.2 Indication of Compliance or Exception Statements to Technical Requirements The identical numerical sequence stated in the attached technical scope of work (Purchase Description) must be used in the Offeror's Compliance Statement. The Offeror must submit a Compliance Statement and each response shall include one of the following statements:

Compliance and/or Exception Statements Statement Exceeds Surpasses the requirement, a narrative description shall be provided.

Comply Meets the requirement the compliance statement should reflect comply.

No narrative is required to be provided unless requested Exception To Takes exception to the requirement, a narrative description shall be provided.

Vendors who do not provide sufficient technical data for evaluation (by the methods noted above) may be rejected without further consideration. The supplying of standard commercial literature shall not be construed as compliance unless it is complete in all details as to permit a technical evaluation in accordance with these instructions.

Descriptive literature shall be written in English and all dimensions, capacities, and ratings given in the US system of measurements. Information submitted other than as herein described will not be translated or converted by the Government to determine product conformance or acceptability. (See DLAD clause 52.214-9005, Descriptive Literature- IPE (Nov 2011)

2.3 Past Performance Data: Past performance shall be used as an evaluation factor within the LPTA process. The Government intends to collect and evaluate prior contract performance data in order to assess each Offeror’s ability to supply the products and services required and the quality of the manufacturer’s product quoted for this procurement. The Government may use any and all past performance data at its disposal in evaluating an Offeror’s demonstrated record of performance. This may include review of contracts issued by any branch of the federal government, whether manual or electronic, past or present, and any commercial contracts identified by the Offeror.

The information provided is considered sensitive and shall not be released to the Offeror. All information is subject to verification by the Government during the evaluation. The Government reserves the right to contact the Government or commercial points of contacts identified, or contacts for other contracts performed, for the purpose of verifying information concerning past performance and/or to obtain additional information.

The Government will use any and all past performance data at its disposal in evaluating the quality of the product quoted to determine the best value. Data collected from Government or commercial sources on previously supplied same/similar manufacturing machines can be used to determine the product quoted is not satisfactory and determined not to be the best value.

NOTE: After the technical evaluation process has been completed, the contracting officer will determine if negotiations are required and if they will be held verbally, in writing, or via Reverse Auction.

EVALUATION BASIS FOR AWARD

3.0 General: The Government intends to award to the Offeror whose quote conforms to all solicitation requirements such as terms and conditions, representations and certifications, technical, business management, and is the best value to the Government. The entire quote will be evaluated to ensure the Offeror understands the project and all the requirements of the specification.

Value is not recognized from a quote that exceeds the Government’s minimum technical or performance requirements. The Government intends to make award without discussions. Discussions, if necessary, will be conducted. Discussions will not be held with rejected Offerors.

3.1 Evaluation Process: The award shall be evaluated utilizing the Lowest Price Technically Acceptable (LPTA) source selection process. This process determines the best value to the Government to be the lowest priced offer that is determined acceptable in all non-price factors, which consists of technical and past performance. Offers that are determined acceptable for both the technical and past performance factors will be determined technically acceptable offers.

3.1.1. Technical: The technical review determines whether the Offeror’s quote will satisfy the Government’s requirements. All responsive Offerors will have their non-priced technical quotes evaluated to determine if they demonstrate a thorough knowledge and understanding of the technical requirements, as well as provide a sound, compliant approach to executing all areas of performance.

The following ratings will be used:

Table 1. Technical Ratings

Rating Description Acceptable Offer clearly meets the minimum requirements of the solicitation.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

3.1.2 Past Performance, Experience, and Quality: Offerors will be evaluated based on past performance, experience, and the quality of the product. Past performance describes how well contractors executed what was promised in a quote and the quality of the product quoted.

Experience reflects whether contractors have performed similar work before. This part of the evaluation process enables the Government to assess the competence of an Offeror to supply the required products and services based on a demonstrated record of past performance.

The following ratings will be used:

Table 2. Past Performance Ratings

Rating Description

Acceptable

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror will not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown past performance.

In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

There are two aspects to the past performance evaluation. The first is to evaluate whether the offeror’s present/past performance is relevant or not relevant to the effort to be acquired. The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. Each aspect will be evaluated on an Acceptable/Unacceptable basis to determine an overall past performance rating.

The Government will utilize any data available, including information on total equipment effectiveness matters such as availability, performance, and quality, when evaluating past performance.

3.2 Price Reasonableness/Support: All responsive, technically acceptable (based on technical and past performance evaluation ratings) quotes will be evaluated for Price Reasonableness as described below:

Reasonableness: Adequate price competition is expected to support the determination of reasonableness.