23Q0002 Elevator Service.pdf

SEE ADDENDUM

(No Collect Calls)

W912EF23Q0002 12-Oct-2022

b. TELEPHONE NUMBER

509-527-7510

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 26 Oct 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EF9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RICHARD A HARVEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USAED, WALLA WALLA - CONTRACTING DIV.

RICHARD HARVEY

201 N. THIRD AVENUE

WALLA WALLA WA 99362-1876

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 960558 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

ARMY CORPS OF ENGINEERS

PERFORMANCE SPECIALIST

LOWER GRANITE PROJECT

885 ALMOTA FERRY ROAD

POMEROY WA 99347-9758

TEL: 509-843-1493 EXT216 FAX: 509-843-3339

509-527-7802FAX:

TEL: 509-527-7205 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$11,000,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF54

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912EF23Q0002

Section SF 1449 - CONTINUATION SHEET

INFORMATION TO OFFERORS

INSTRUCTIONS TO OFFERORS

US Army Corps of Engineers has a requirement for Elevator Maintenance Services for Lower Granite Dam, Pomeroy WA..

Registration at www.sam.gov is required. Failure to register in the SAM database will make an offeror ineligible for award. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required in order for the GSA Federal Service Desk (FSD) to activate the entity's registration. Both Federal Assistance entities and all non-Federal entities must mail the original, signed copy of the notarized letter to the Federal Service Desk. Failure to do so within 30 days of activation may result in the registration no longer being active. Mail the completed, signed, notarized letter to:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

Completion of the required FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is required. When you complete your SAM registration, the link to complete your Representations and Certifications is also available. Please do not hesitate to contact myself Richard Harvey prior to the date of this quote closing for any assistance, or the SAM web site help desk for assistance or questions.

TO ENSURE RECEIPT OF YOUR QUOTE, PLEASE SEND TO THE ATTENTION OF RICHARD

HARVEY @ Richard.a.harvey@usace.army.mil

If you have any questions or concerns regarding the Request for Quote, please contact myself, Richard Harvey, by email to richard.a.harvey@usace.army.mil

Please return all pages of this request for quote. Be sure to also complete Blocks 17a, 30a, 30b, and 30c on page 1.

Name: _____________________________________________________________

Contact Telephone Number: ____________________________________________

Email Address: __________________________________________________________________

Company’s Federal Tax Identification Number: ____________________________________________

CAGE CODE: _________________________ DUNS Number ________________________________

UNIQUE ENTITY ID:______________________

The System for Award Management (SAM) is online. SAM replaces CCR/FedReg, ORCA, and EPLS.

If you have been using those systems, you should now go to www.sam.gov to find your information.

Completion of FAR 52.212-3 Offeror Representations and Certifications–Commercial Items – Alternate 1 (May 2014). Electronic completion is encouraged (see https://www.acquisition.gov to download

Representations and Certifications).

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision.

In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-107, the Government is exempt from paying state and local taxes. Exempt tax identification number 91-8028090.

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

Submission of Price Quote – Offeror shall submit 1 copy of the following:

1. Signed and dated Standard Form 1449 (Solicitation/Contract/Order for Commercial Items)

2. Signed and dated Standard Form 30, if applicable, for any Amendments to the Solicitation

3. Completed schedule (pricing information) for all contract line item numbers

4. Completed Clause 52.212-3 and Alt I, “Offeror Representations and Certifications—Commercial Items” as noted above.

PRICES QUOTED MUST BE VALID FOR 30 DAYS. Solicitation shall result in a firm-fixed-price (FFP) and Time and Materials (T&M) contract.

All pricing shall include shipping FOB destination (include shipping cost in price).

BUSINESS HOURS: The standard business hours for the Walla Walla District, Corps of Engineers are Monday through Friday from 8:00 a.m. to 4:00 p.m., excluding federal holidays.

BASIS FOR AWARD

The Government will award one contract resulting from this solicitation in accordance with FAR 13.106 to the responsible offeror meeting or exceeding all solicitation requirements and representing the best value to the government based on PRICE only. The government will only evaluate price based off CLIN 0001 and option CLIN’s 1001 and 2001. The government does not intend to have discussions with offerors so please ensure that all information required in the Technical Specifications is provided with your quote. Technical Specifications provided by you the vendor to be evaluated by a government representative that do not meet or exceed the technical specifications solicited will be determined unacceptable and will not be subject for an award.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

ELEVATOR MAINTENANCE SERVICES AND INSPECTIONS

Lower Granite Lock & Dam

SECTION 1 General Information

1.0 General: This is a non-personal services contract to provide full maintenance services, repairs, inspections, and safety testing of all elevators at Lower Granite Lock & Dam (LLA). The Contractor shall provide all personnel, equipment, supplies, tools, transportation, materials, supervision, and other items to perform monthly routine maintenance services, non-routine services and emergency services as needed.

Location: Lower Granite Lock & Dam

Address: 885 Almota Ferry Rd, Pomeroy, Wa. 99347

1.1 Scope: The contractor shall inspect, maintain and repair Four (4) elevators at the LLA Project to ensure maximum availability for safe use by Government personnel.

1.2 The Contractor shall provide preventative maintenance services, inspections and testing necessary to maintain elevators, equipment, appurtenances and accessories in a fully operational mode at all times except for prescheduled downtime. Services include but not limited to scheduled monthly maintenance, lubrication, adjustments, annual inspections and no-load testing, as required by the elevator code for the state of Washington at the time of this award, and necessary cleaning, lubrication, adjustments, and calibration of the equipment to maintain each elevator to Original Equipment Manufacturers (OEM) specified rated speed, leveling, and door operation condition.

1.3 This full maintenance contract signifies a qualified elevator service Contractor takes total service responsibility for the equipment identified in this contract. The monthly fixed price CLIN includes all regular inspections, maintenance, repairs, replacements for monthly routine calls only described below. A time and materials CLIN will be utilized for all Non-routine and Emergency calls described below. The contractor assumes all responsibility to keep the elevators operating safely and within the performance objectives of this PWS.

1.4 Period of Performance: The period of performance will be for one (1) Base year of 12 months and Two (2) option years of 12 months at the discretion of the Government Contracting Officer (KO) giving written notice of renewal. The period of performance is below:

Base Year 01 November 2022 through 31 October 2023 Option Year 1 01 November 2023 through 31 October 2024 Option Year 2 01 November 2024 through 31 October 2025

1.5 Federal Holidays: The Contractor shall not be permitted to work on these days unless an emergency exists.

The dates of the recognized Federal holidays can be found below at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

New Year’s Day (1st Day in January) Labor Day (1st Monday in September) Martin Luther King Day (3rd Monday in January) Columbus Day (2nd Monday in October) President’s Day (3rd Monday in February) Veteran’s Day (11th Day of November) Memorial Day (Last Monday in May) Thanksgiving Day (4th Thursday in November) Juneteenth (19th Day in June) Christmas Day (25th Day of December) Independence Day (4th Day of July)

1.6 Hours of Operations: Normal workdays and business hours for the Contractor will parallel those of the

Government Project which are generally Monday through Thursday, 0630 to 1700 except Federal Holidays or when Government facility is closed due to Government-directed facility closings. This excludes work under emergency call outs. In case of a non-routine call out, the COR will make arrangements for the service call and time of arrival for the Contractor.

1.7 Contractor Personnel: The Contractor shall perform all work under this contract with his/her own forces except as provided in the section titled Subcontractors. Employees who perform this work shall be qualified persons on the contractor’s own payroll. All Contractor employees shall be at least 18 years of age and must be able to fluently read, write, speak and understand English.

1.8 Appearance: Contractor employees are expected to present a professional appearance and wear the official

Contractor-furnished uniform.

1.9 Subcontracting: No work may be subcontracted without written approval of the Contracting Officer (KO).

Compliance with the provisions of this contract by subcontractors shall be the responsibility of the Contractor.

1.10 Quality Control / Quality Assurance:

1.11 Quality Control: The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which ensures the work complies with the requirement of the contract.

1.12 Quality Control Report: At a minimum, the Contractor shall submit a Maintenance Report for each day of work that is performed. Maintenance Reports shall be provided to the COR or designee within two business days of performance. Record provided will be maintained in a binder for each elevator in it’s respective machine room. Binders shall not be removed from the elevator machine room and remains the property of the government. The report will include, but is not limited to the following information:

• Compliance with the maintenance/repair schedule and/or plan

• Reasons for non-compliance with the maintenance schedule and/or plan

• All maintenance/repair work performed

• Parts repaired or replaced

• Safety problems identified

• Corrective actions taken to correct safety problems

• Elevator repairs required that are outside the scope of this contract

1.13 Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance and the minimum acceptable defect rate(s).

1.14 Pre-work Conference. A Pre-work meeting will be scheduled within 15 business days after contract award.

At this meeting, the COR will establish lines of authority and Government procedures for contractual, administrative, and work issues. The Contractor must provide all documentation identified as a pre-work submittal at or prior to this meeting. The Government will furnish the Contractor a memorandum for record documenting pre-work conference discussions within one week following the meeting.

1.15 Pre-work Submittals: The Contractor shall complete and submit the following items to the COR within seven (7) days prior to the Post Award meeting:

Certificate(s) of Insurance.

Certificates showing the current State of Washington Elevator Journeyman License, inspection and maintenance of elevators Certificates for safety training The qualifications of the Contractor’s crew supervisor.

The name, address and telephone number(s) (not to exceed three) where Contractor’s supervisor can be reached.

Contact list for emergency service, including after hour contact information.

A list of all employees that will be working on this contract, their qualification documents and their vehicle identification.

Contractor personnel documentation, as listed in Section 7 “Security” Detailed Quality Control Plan and Inspection Checklist.

Draft Accident Prevention Plan

Draft Lockout/ Tagout procedures Material Safety Data Sheets (If Applicable) Maintenance Control Plan In draft form, a Maintenance and Inspection Schedule including any suggested modifications which may be in the interest of practicality, efficiency, economy or effective use of time, including any deficiencies, or items not up to code with elevators inspection schedule.

List of any non-US citizens.

1.16 Maintenance Control Plan (MCP): The Contractor shall develop a written Maintenance Control Plan (MCP) for each elevator. Each MCP shall describe the specific periodic maintenance procedures, appropriate frequency/interval, and required inspections. The MCP shall be kept in each elevator maintenance log binder kept in the respective machine room and shall become the property of the Government. Amendments to schedules shall be coordinated with the COR.

1.17 Condition Assessment. Within 15 calendar days of contract award, the Contractor shall schedule a site visit to Lower Granite Lock & Dam to verify site conditions. The Contractor shall identify any deficiencies and/or non-compliance issues with each elevator and submit findings as a Condition Assessment Report at the pre-work meeting. The Contractor is encouraged to include any suggested modifications that may be in the interest of practicality, efficiency, economy or effective use of time. The Contractor will be responsible for all maintenance, replacement of parts, etc., unless identified in the Condition Assessment Report.

SECTION 2 DEFINITIONS

Acceptable Quality Level (AQL): A predetermined value selected and used by the Government Quality Assurance inspector to distinguish between satisfactory and unsatisfactory performance.

Allowable Reject Level (ARL): The allowable margin of error observed under statistically sound quality assurance surveillance.

Contracting Officer (KO): An employee of the Government with the authority to enter into, administer and/or terminate Government contracts and make related determinations and findings on behalf of the Government. Only a KO is authorized to legally obligate the Government and to make any changes to this contract.

Contracting Officer’s Representative (COR): An employee of the Government who is appointed by the KO to administer a contract after award. The COR (Primary and Alternate) monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to change or to waive any terms of the contract.

Contractor: Refers to the prime Contractor and all contractor employees or personnel. The prime Contractor shall be responsible for ensuring all subcontractors comply with the provisions of this contract.

Deductible Percentage: The percentage obtained when the price for providing a specific requirement for a billing cycle is diminished because performance below the AQL threshold.

Quality Assurance: The Government’s procedures to verify that the Contractor’s Quality Control Plan is effective in ensuring the services being performed by the Contractor meet the contract requirements.

Quality Assurance Surveillance Plan (QASP): A written document specifying the surveillance methodology to be used by the Government for surveillance of Contractor’s performance. The QASP is a “living” document and may be changed through the life of the contract as needed.

Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service conforms to contract requirements.

SECTION 3 GOVERNMENT FURNISHED ITEMS AND SERVICES

3.0 Utilities: The Government will provide electricity outlets, water, restroom facilities and phone use where available that may be required in the performance of the contract. Note that phone use is only available to call Contractor’s main office or Tech Support. Utilities will be provided “as is”. All extension cords, adapters and other necessary items will be Contractor’s responsibility.

3.1 Drawings: The Government will provide schematic and structural drawings, if available, for the Contractor’s use. All drawings shall be retained in each elevator mechanical room. Contractor must note any changes to the drawings and submit to the COR to ensure drawings get updated.

SECTION 4 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.0 General: The Contractor shall furnish all labor, supplies, materials and tools necessary to perform preventive maintenance, inspections, cleanings, Lubrication and adjustments on a monthly basis. Contractor must provide all training to his/her employees required by applicable safety, health or licensing requirements.

4.1 Materials:

4.2 Parts and Materials: The Contractor shall be responsible to furnish the following parts and supplies: all replaceable type contacts, contact insulators, contact springs, copper braids, all oils, greases and cleaning materials. Contractor parts and supplies may be stored at a location designated by the Government however, most spare parts will be carried in Contractor service vehicle.

4.3 Component Replacement: In performing the work under this Contract the contractor shall provide only parts recommended by the manufacturer of the equipment for replacement or repair. Contractor will use only those lubricants of a standard or grade recommended by the manufacturer of the equipment.

4.4 Warranty of Materials and Services: All materials provided and services performed under this contract shall be free from defects and conform to ASME A17.1. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract. The KO or COR will give written notice of any defect or nonconformance within 120 days from the date of acceptance by the Government.

SECTION 5 SPECIFIC TASKS (Description of Services for Routine Services)

5.0 Lower Granite Lock & Dam Elevators

5.1 Elevator Maintenance (Firm Fixed Price - FFP): The Contractor shall perform all elevator maintenance services for all elevators, unless noted and accepted in the deficiency report or the Quality Control Reports. Work required by this contract shall be performed on a regularly scheduled basis but not less than once every 30 days.

5.2 Scheduling. Elevator maintenance shall be scheduled and coordinated with the COR to minimize disruption to project activities. Unless there is an emergency or an impending safety hazard for an elevator all Project activities will take precedence over elevator maintenance. The Contractor shall notify the COR of its Routine Maintenance schedule at least three days prior to performance.

5.3 Routine Maintenance: Routine maintenance required by this contract shall be performed on a regularly scheduled basis but not less than once each calendar month. Routine maintenance includes, but may not be limited to, cleaning (minimally equipment spaces / machine rooms and daily cleanup of job sites in conjunction with maintenance activities), maintenance, repair, parts replacement, servicing, adjustments, calibrations, and inspections, as needed

5.4 Annual Inspections & Testing: The Contractor shall perform annual service inspections and no-load testing and shall maintain adequate records of compliance. The Contractor is responsible for performing, or causing to be performed, an annual inspection that complies with all state of Washington Safety Codes. Copies of inspection and test reports, along with a record of all remedial action taken, shall be provided to the COR. The Government reserves the right to have a third party inspect the elevators.

Location Manufacturer Size

Lower Granite Lock & Dam - Powerhouse

MCE Controller – No. 2951P, Speed: 350FPM

4000 lb. Capacity, 153 ft. Lift, 9 stops – 4 Front and 5 Rear

Lower Granite Lock & Dam - Powerhouse Visitors Entrance

Kymbal Elevator - No.

2954P, 2000 lb. Capacity, 29 ft. Lift, 3 stops

Lower Granite Lock & Dam – Central Non- Overflow (CNO)

ThyssenKrupp TAC 50 - No.

2952P, Speed 200FPM

2000 lb. Capacity, 90 ft. Lift, 5 stops – 4 Front and 3 Rear

Lower Granite Lock & Dam - North Non- Overflow (NNO)

ThyssenKrupp TAC 50 - No.

2953P, Speed 200FPM

2000 lb. Capacity, 140.75 ft. Lift, 6 stops

5.5 Five-Year Load Testing. Five-year load testing will need to be completed as part of this new contract.

5.6 Changes to Government Property. The Contractor shall make no alterations to Government property or changes to the existing circuits, circuitry wiring and sequencing or otherwise alter the original circuit or wiring design of the elevators except with the written permission of the Government. The Contractor may submit a proposal for any recommended modification or change to the COR in a complete, neatly prepared wiring diagram, accompanied by description of the proposed change.

SECTION 6 SPECIFIC TASKS (Description of Services for Non-Routine Services)

6.0 Non-Routine Services (Time and Materials – T&M): Not included in routine maintenance are hoist enclosures, total replacement of hoist way control cables, door panels, car enclosures, frames, sills, car lighting lamps, hoist ropes, counterweights, and complete replacement of motor assemblies unless damaged as a result of Government, Contractor, or other third party negligence. While work or replacement of these specific items is not included in the contract, the Contractor shall note and report to the COR any required repairs and/or replacements necessary along with a detailed report. The Government reserves the right to obtain repair services for the excluded equipment appurtenances and accessories from other sources. Non-routine work requires a price proposal and approval from the Contracting Officer prior to the work starting.

6.1 Excluded Services. The Contractor shall report to the COR any needed repairs or services that are not covered in Section 5.2, Elevator Maintenance. The report shall include a description of and justification for the needed service or repair, a list of needed materials/parts (if applicable) with part numbers, and an estimate of time and cost to complete the service or repair. The Contractor shall not commence any such service or repair work without advance authorization from the COR. If the Contractor performs any additional work, or provides parts not covered in this contract, without prior authorization, it will be done at the Contractor’s own risk and expense. The Government reserves the right to purchase materials/parts from other vendors and via means other than this contract.

6.2 Interruption of Service: Elevator maintenance shall be scheduled and coordinated with the COR to minimize disruption to project activities. Unless there is an emergency situation or an impending safety hazard for an elevator (the elevator is out of service, stuck, or experiencing a dangerous or potentially dangerous malfunction) all project activities will take precedence over elevator maintenance.

6.3 Emergency Call-Out Service: Only used if an employee is trapped in the elevator. In instances where emergency call-out is needed, the contractor shall provide emergency call-out service 24 (twenty-four) hours a day, 7 (seven) days per week when requested by the COR or the shift operator on duty. If the COR or shift operator receives a pre-recorded phone message, the Contractor will have one hour to respond back with a phone call.

Contractor’s mechanic is required to be on-site to commence work within a maximum of 4 hours after a call for emergency services is made. If the Contractor does not arrive within 4 (four) hours, the Government reserves the right to call an alternate contractor to provide necessary services.

6.4 Non-emergency Call-back: The Contractor shall respond to the Project to troubleshoot and repair causes for elevator service disruptions. Ordinarily, the Government and Contractor will coordinate service dates/times for Non-emergency Call-backs to avoid overtime, as well as to allow the Project to procure necessary parts in the most effective manner. If monthly Routine Maintenance has not yet occurred, maintenance may be moved up, in lieu of a separate call-back.

6.5 Time and Materials (T&M): The Contractor shall provide preventative maintenance services, inspections and testing necessary to maintain elevators, equipment, appurtenances and accessories in a fully operational mode at all times except for prescheduled downtime. Services include but not limited to maintenance, lubrication, adjustments, inspections and load testing, as required by the elevator code for the state of WA at the time award, and necessary cleaning, lubrication, adjustments, and calibration of the equipment to maintain each elevator to Original Equipment Manufacturers (OEM) specified rated speed, leveling, and door operation condition for all non-routine services.

Repairs covered under this category have the same definition as those stated above EXCEPT that the cost of labor, supplies, parts, and materials is expected to be in EXCESS of $100.00, and the total cost, including LABOR, is less than $10,000. The cost of repairs that meet the stated criteria shall be the responsibility of the Government. The stated criteria shall apply to each individual repair task that may be required.

The COR may notify the Contractor about needed repairs within this category as part of the services to be provided under the terms of this contract.

The Contractor shall report any need for repairs within this category to the COR, but shall not initiate such work until authorized to do so by either the COR. This includes any repair identified under regular inspection in excess of $100.00 or is believed to be work not clearly defined in the PWS. The Contractor shall furnish the COR with an itemized written estimate of the labor hours and the cost of parts and materials which may be required to complete any repair in this category.

Payment for the Time and Material (T&M) line items will be as specified in Contract Clause Payment Under Time-and-Materials and Labor-Hour Contracts. In addition to the basis for the labor rate specified in the clause (wages, indirect costs, G&A expenses, and profit), the contract rates shall include all superintendence for subcontractors and cost for consumables and small tools required to complete the required repairs. Materials that are directly consumed in connection with the furnishing of the labor hours accomplished under the T&M line item will be reimbursed at cost, plus 10 percent for material handling cost. Reimbursement will be limited to the direct cost of materials in excess of the amount paid under the labor hour rates and will be reimburse to the extent supported by invoice cost and previously approved for use by the Contracting Officer.

Time and Material CLINs All Time and Material CLINs will be measured for payment as the number of hours (HRS) performed. Price and payment shall be full compensation for all Time and materials performed, complete, as specified and approved.

Miscellaneous Maintenance:

(1) Replace burned out lamps in dispatch panel, car and hall push buttons, position indicators, emergency lighting, hoist way lighting as required.

(2) Clean elevator pits and machine room floors

(3) Clean car grille and stile channels

(4) Keep the exterior of the machinery clean and presentable at all times.

SECTION 7 SECURITY, SAFETY & ENVIRONMENTAL REQUIREMENTS

7.0 Access and General Protection. All Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

7.1 Contractors Requiring Access to a DoD Facility. All Contractor and associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190- 13), applicable facility and area commander facility access, and local security policies and procedures (provided by government representative, as NCIC and TSDB are available).

7.2 Escorting. All Contractor and associated subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

7.3 Pre-screen Candidates Using E-Verify Program. The Contractor must pre-screen candidates using the E verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the candidate has two valid forms of Government-issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 30 business days after the initial contract award.

7.4 Authorized Personnel. Only persons directly involved with accomplishment of the Contractor’s operations on this contract shall be allowed on the Project. In accordance with the requirements above and Dworshak Project access requirements, a complete submittal package for a contractor employee includes:

Copy of employee’s driver’s license Copy of E-Verify certification Copy of elevator mechanic license Copies of current HECP certificates

7.5 Contractor Employee Identification. Contractor and subcontractor employees must wear official clothing that identifies them as employee of the Contractor, OR each must wear, visibly on their person, a Contractor-provided laminate badge with employee name, photo, and Contractor’s company identification. In any case, all employees must always have valid photo identification on their person while on the Project. Note: The

Government reserves the right to obtain digital photographs of all Contractor personnel performing work onsite as part of the Project access control program.

7.6 Contractor Vehicles. All usual Contractor vehicles shall have permanent or temporary identification on both sides, of a size sufficient to provide visual identification from at least 20 feet from the vehicle. If a temporary unmarked vehicle must be used, the Contractor shall provide year, make, model, color, and license plate for the vehicle to the COR prior to arrival of the vehicle to the Project. All vehicles are subject to search.

SECTION 8 SAFETY REQUIREMENTS

8.0 Safety Standards. The Contractor shall comply with all applicable Occupational Safety and Health Act (OSHA) Standards, as well as the Corps of Engineers’ Safety and Health Requirements Manual EM 385-1-1 that are in effect at the time of contract award. This section calls out only a few specific requirements. Prospective offerors are encouraged to review the EM 385-1-1 at:

https://www.publications.usace.army.mil/portals/76/publications/engineermanuals/em_385-1-1.pdf to gain an understanding of the full requirement prior to developing their offer. Contractor personnel and equipment shall be subject to safety inspections by Government personnel while on federal property.

8.1 Accident Prevention Plan (APP). In accordance with EM 385-1-1 paragraph 01.A.12, the Contractor shall prepare and provide a copy of its Accident Prevention Plan / Safety Plan for review and acceptance by the Government.

8.2 Training & PPE. The Contractor shall ensure that all personnel are trained to the level of expertise required for proper performance of the task, general first aid procedures, and use of safety equipment. Personal protective equipment (PPE) shall be provided by the Contractor and must be appropriate to the task.

8.3 Safe Clearance / Hazardous Energy Control / Lockout-Tagout. All Contractor work performed onsite shall meet the requirements of Walla Walla District "Safety and Occupational Health Office; Safe Clearance Program for the Control of Hazardous Energy,” NWWP 385-1-20. In accordance with Chapter 10 of NWWP 385-1-20, the Contractor may perform work under its own Lockout/Tagout procedures for work on elevator equipment that can be completed in one work shift. To obtain authorization to do so, the Contractor must provide a copy of its own Lockout/Tagout procedures to the Government for review and acceptance, as well as provide annual NWW Hazardous Energy Control Program training to each authorized employee (see 1.11.4 below).

8.4 If the Contractor’s Lockout/Tagout procedures are not submitted or accepted, or if elevator equipment must be left under a clearance longer than one shift, the Contractor shall be required to operate under the Walla Walla District Safe Clearance Program requirements.

8.5 All Contractor and subcontractor employees shall be trained in and abide by the accepted Lockout/Tagout or Safe Clearance Program procedures, and Project Control Room personnel shall be notified of all actions involving clearing and switching energy sources.

8.6 Safety Shut-downs. If the Contractor determines an elevator to present a threat to personal safety or property, the Contractor shall notify the COR immediately, providing information regarding the nature of the problem(s), corrective action(s) required, in order to have the elevator taken out of service according to Government protocols and plan initiated for appropriate action.

8.7 Required Annual HECP Training. Contractor and subcontractor employees operating under the Contractor’s Lockout/Tagout procedures or under the Walla Walla District Safe Clearance Program, as described above, shall take the HECP procedure training described below. Any non-working personnel, vendors and visitors that will be entering an area under Safe Clearance shall take Awareness level training. Training and written tests for the modules below shall be completed online prior to commencing onsite work. Time estimates for training follow:

a. Awareness Level Training: Approximately 1 hour

b. Affected Persons: Approximately 2 hours in addition to Awareness Level training.

c. Authorized Individuals: Approximately 3 hours in addition to Awareness Level training and Affected Personnel Training.

All costs for this training shall be considered incidental to the work, and therefore, no additional payment will be made. Training is an annual requirement and will expire one year from completion date. Training is provided by Vivid Learning Systems and is available online at http://Hecp.vividlms.com. Cost for the training is displayed on the home page. Submit the training completion certification(s) to the COR a minimum of seven days prior to the individual's arrival at site.

8.8 Protection of Government Property. The Contractor shall protect all existing Government structures, utilities, equipment, and work of any kind against damage or interruption of service, which may result from its operations. Persons engaged under this contract may be working in areas containing control systems vital to the operation of the project. The Contractor shall protect against accidental and/or intentional operation of any control systems.

8.9 Incident/Accident Reporting. An accident constitutes an incident or act involving the Contractor, which may or may not have caused obvious damage to persons or property. This includes injuries to Contractor employees, members of the public, or damage to Government or personal property. The Contractor shall notify the COR by telephone within 30 minutes of any incident or accident, followed by a written report. The report shall include, but not be limited to, location, nature of the injury or accident, name(s) of injured party(ies), conditions/circumstances surrounding the occurrence, cause of the occurrence, parties notified, and actions taken. The report shall be accompanied by sketches, graphs, drawings, and photographs, as needed, and forwarded to the COR within one working day following the occurrence of accident or injury.

SECTION 9 ENVIRONMENTAL REQUIREMENTS

9.0 Conservation. The Contractor must ensure employees practice utility conservation. The Contractor is responsible for operating under conditions that prevent the waste of utilities, to include turning off lights when not necessary for work and turning off water faucets and valves when not in use.

9.1 Environmental and Hazardous Materials. The Contractor must establish systems and controls to minimize use of hazardous materials and generation of hazardous wastes, maximize recycling of materials and comply with local, state and federal guidelines for hazardous material and waste storage and disposal. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Material Safety Data Sheets (MSDS) for all chemicals. In addition, all requirements in the EM 385-1-1 manual apply.

9.2 Leaks and Spills. The Contractor shall be cautious when filling gear oil tanks to prevent overflow and must carry an inventory of absorbent pads for minor oil spills that may occur during this process.

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVES STANDARDS AQL

SURVEILLANCE

METHOD

Preventive Maintenance Service (5.2)

Routine Elevator Maintenance is performed each month Project elevators to ensure they are maintained to all codes and provide maximum operational ability. The Contractor notified the Project of the schedule three ore more business days in advance of performance.

95% Monthly

Annual Inspections (5.2.4)

Annual Inspections and No-load Tests are performed and documented on all Project elevators annually.

100% 100% Inspection of

KTR reports

Non-emergency Call-back (5.3.2)

Any non-emergency call-back was coordinated with appropriate Project personnel performed during normal business hours.

100% 100% Observation

Emergency Call-back (5.13.3)

Contractor arrived at site for troubleshooting and repair within four hours of authorized emergency call-back request.

100% 100% Observation

Maintenance Records (5.6)

All maintenance and repair work for each elevator is annotated within five days of completion of work.

90% Periodic

Inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

DELIVERABLE FREQ/DUE DATE

COPIES

SUBMIT

TO

Pre-Work Submittals (1.6.2) Prior to pre-work conference 1 each COR

Condition Assessment Report (1.6.3)

Within 30 days of condition assessment inspection and not later than 45 days after award

1 COR

Changes to Elevator Drawings (3.2)

Anytime they are updated 1 COR

Maintenance Records (5.6), including annual inspection/testing reports (5.2.4)

Within five business days of performance of work.

1 per elevator

COR

Authorized Personnel Packets (6.1.5)

Prior to any contractor or subcontractor employee performing work onsite, and annually thereafter for HECP certificates

1 each employee

COR

BIDDER INQUIRY

Bidder Inquiry

All inquiries regarding this solicitation are to be submitted via Bidder Inquiry. Telephone and email inquiries will not be accepted. Bidder Inquiry is a web-site that allows bidders to post questions regarding the solicitation and view all questions by other bidders and responses by USACE. Bidder Inquiry can be accessed through ProjNet at (https://www.projnet.org)

To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment /question will receive an acknowledgement of their comment/question via email. Another email to the same address will notify the prospective vendor once the reply is available for viewing.

The Bidder Inquiry Key is: 63W55E-77KD2S

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Instructions for Entering Questions:

1. After you are logged in click on the "post new inquiry", it is on the left side of the window under the Word

"Submit" a.) This is the window where you will enter your questions b.) Comment Classification: Click on the down arrow to the right of the words “Please select from below”, select “Public” c.) Discipline: This is where you select who this question should be directed to. Example; if the question is about an electrical drawing or specification select: “Electrical” from the pull down list.

d.) Sheet. Enter the sheet number of the drawing you are asking about.

e.) Detail. Enter the detail name of the detail shown on the drawing that you are asking about.

f.) Specification. Enter the Specification number and paragraph number.

g.) File. Use this if you are going to attach a pdf file.

h.) Question. Enter your question here.

Specific Instructions for Future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be provided any type of password. You will utilize your Secret

Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Click Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

For questions about the ProjNet Bidder Inquiry, please contact the Call Center help desk toll free at 1-800-428-

HELP, which operates from 8AM to 5PM (Central US time zone). Bidder inquiry help questions can also be emailed to the helpdesk at staff@projnet.info

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Routine Maintenance Services

FFP

Routine maintenance required by this contract shall be performed on a regularly scheduled basis but not less than once each calendar month. Routine maintenanceincludes, but may not be limited to, cleaning (minimally equipment spaces / machine rooms and daily cleanup of job sites in conjunction with maintenance activities), maintenance, repair, parts replacement, servicing, adjustments,calibrations, and inspections, as needed FOB: Destination

PSC CD: Z2PZ

NET AMT

0002 1 Job Non-routine Services

FFP

Price per hour for mechanic is $ ______ ?? based on a Not to Exceed estimate of20 hours. Price per hour for team is $ _____ . Overtime, if needed, will be calculated according to the Department of Labor. In addition to the standard clauses, this line is also subject to the following Time & Materials clauses: FAR 52.216-31, 52.232- 7, 52.243-3, and 52.246-6. Note: This is an on call service that will be arranged by the Contracting Officer's Representative (COR), in accordance with the Performance Work Statement (PWS). There is no guarantee, express or implied, that any on-call services will be purchased.

0003 1 Job OPTION Catastrophic Non-Routine Services

FFP

Not included in routine maintenance are hoist enclosures, total replacement of hoist way control cables, door panels, car enclosures, frames, sills, car lighting lamps, hoist ropes, counterweights, and complete replacement of motor assemblies unless damaged as a result of Government, Contractor, or other third-party negligence.

While work or replacement of these specific items is not included in the contract, the Contractor shall note and report to the COR any required repairs and/or replacements necessary along with a detailed report. The Government reserves the right to obtain repair services for the excluded equipment appurtenances an accessories from other sources. Non-routine work requires a price proposal an approval from the Contracting Officer prior to the work starting.

1001 12 Months OPTION Routine Maintenance Services

FFP

Routine maintenance required by this contract shall be performed on a regularly scheduled basis but not less than once each calendar month. Routine maintenanceincludes, but may not be limited to, cleaning (minimally equipment spaces / machine rooms and daily cleanup of job sites in conjunction with maintenance activities), maintenance, repair, parts replacement, servicing, adjustments,calibrations, and inspections, as needed

1002 1 Job OPTION Non-routine Services

FFP

Price per hour for mechanic is $ ______ ?? based on a Not to Exceed estimate of20 hours. Price per hour for team is $ _____ . Overtime, if needed, will be calculated according to the Department of Labor. In addition to the standard clauses, this line is also subject to the following Time & Materials clauses: FAR 52.216-31, 52.232- 7, 52.243-3, and 52.246-6.