22R0011.docx

N0040622R0011

Section A - Solicitation/Contract Form

NOTICE TO OFFERORS

NOTICE TO INTERESTED PARTIES

1. This solicitation is for the procurement of Low Pressure Air Compressor maintenance in support of U.S. Naval Ship Reapir Facility and Japan Regional Maintenance Center. It is anticipated that this solicitation will result in an award of a Firm, Fixed-Price Service type contract.

2. The entire solicitation shall be filled out, signed, and returned as part of your quote. See block 8 on page 1 of the solicitation for the closing date and time.

3. The deadline for submission of questions regarding the solicitation’s terms, conditions, specifications, and/or the statement of work (SOW) / performance work statement (PWS) is 3 days prior to the solicitation’s closing date.

4. Note: As solicitation closes after anticipated POP start date, the actual POP start shall be the date of award. No change to anticipated end of POP date is anticipated. Please note as an exception if requesting the POP end date be adjusted as part of your offer.

5. Quotes will be evaluated in accordance with FAR 52.212-2.

6. SINGLE AWARD FOR ALL ITEMS: Due to the interrelationship of supplies and/or services to be provided hereunder, the Government reserves the right to make a single award to the quoter whose quote is considered in the best interest of the government, price and other factors considered. Therefore, quoters who quote less than the entire effort specified herein may be determined to be unacceptable.

7. “EXCEPTIONS: All quoters MUST note all exceptions from the solicitation’s terms and conditions, specifications, and/or the statement of work / performance work statement, if any. It will be assumed that any quote without mention of any exceptions will take no exception from all specifications, terms and conditions, clauses, or provisions within the solicitation.”

Section B - Supplies or Services and Prices

LPAC Nr. 1 Maintenance

FFP

5k hour maintenance for Low Pressure Air Compressor (LPAC) Nr. 1 onboard a LHA in accordance with the attached performance work statement.

FOB: Destination

MILSTRIP: N6275822RCPS006

PSC CD: J043

NET AMT

LPAC Nr. 2 Maintenance

5k hour maintenance and top end overhaul for Low Pressure Air Compressor (LPAC) Nr. 2 onboard a LHA in accordance with the attached performance work statement.

FOB: Destination

MILSTRIP: N6275822RCPS006

PURCHASE REQUEST NUMBER: N6275822RCPS006

NET AMT

LPAC Nr. 3 Maintenance

5k hour maintenance, top end overhaul and motor replace for Low Pressure Air Compressor (LPAC) Nr. 3 onboard a LHA in accordance with the attached performance work statement.

FOB: Destination

MILSTRIP: N6275822RCPS006

NET AMT

LPAC Groom

Groom of the Nr. 4 and Nr. 5 LPACs onboard a LHA in accordance with the attached performance work statement.

FOB: Destination

MILSTRIP: N6275822RCPS006

NET AMT

Travel

Travel related expenses (airfare, taxis, etc.) required in performance of the LPAC maintenance and grooms.

FOB: Destination

MILSTRIP: N6275822RCPS006

NET AMT

Material

Material required in performance of the LPAC maintenance and grooms.

FOB: Destination

MILSTRIP: N6275822RCPS006

NET AMT

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

STATEMENT OF WORK (SOW)

Repairs onboard a LHA, in Sasebo, Japan.

NR1 LPAC - 5000 hour maintenance NR2 LPAC - Top End Overhaul and 5000 hour maintenance NR3 LPAC - Top End Overhaul, replace motor, and 5000 hour maintenance NR4&NR5 LPAC - Groom

1. PERIODS OF PERFORMANCE:

See Applicable CLINs

2. PLACE OF PERFORMANCE: Onboard a LHA, Sasebo, Japan

3. REFERENCES:

(a) NAVSEA Standard Item 009-06

(b) S9095-AD-TRQ-010, Total Ship Test Program manual

(c) TM S9550-BZ-MMA-A10 REV-2

(d) NAVSEA TM S6220-EE-MMA-A10

4. SPECIFICATIONS:

4.1 See Description and Refer to Reference (a).

5. GENERAL SCOPE OF WORK:

NR1 LPAC - 5000 hour maintenance, NR2 LPAC - Top End Overhaul and 5000 hour maintenance, NR3 LPAC - Top End Overhaul and replace motor, and 5000 hour maintenance in accordance with the requirements of NAVSEA TM S6220-EE-MMA-A10. Additionally, provide assessment of NR 4 and NR 5 LPACs and provide condition found report as described in Section 7.

6. DESCRIPTION OF TASKS:

6.1 Accomplish removal, inspection, and overhaul of Section (5) prior to PCD.

6.2 Accomplish troubleshooting and assessment of Section (5) prior to PCD.

6.3 Submit reports and OQE of Section (5) prior to PCD.

6.4 Accomplish re-installation and testing of Section (5) prior to PCD.

7. DELIVERABLES:

The Contractor Shall Provide A Written Report That Includes:

(a) Name of Ship Visited

(b) Dates and Time of visit

(c) Findings and Results of Visit

This report shall be submitted within 4 working days of the conclusion of the visit and will be submitted to: To Be Given in Award

8. GOVERNMENT FURNISHED MATERIAL:

9. GOVERNMENT FURNISHED SERVICES:

9.1 The ship will provide lighting and electrical extension cords for portable hand tools. The Government will provide crane and rigging services as requested by the contractor.

10. CONTRACTOR FURNISHED MATERIAL:

10.1 KTR to furnish all necessary tools and material to accomplish scope of work requirements per Section 5, with expedited commercial delivery. The ship will provide lighting and electrical extension cords for portable hand tools. The Government will provide crane and rigging services as requested by the contractor.

11. GENERAL INFORMATION:

11.1 Nothing contained in the statement of work shall relieve the Contractor from complying with applicable Federal, state, and local laws, codes, ordinances, and regulations, including the obtaining of licenses and permits that may be required for the Contractor or Subcontractor(s) to perform a particular function, such as hazardous waste handling or disposal, or example.

11.2 Medical treatment. Government emergency vehicles and medical personnel shall only be used in emergency situations affecting contractor personnel whose life may be in danger or who are seriously injured. Government facilities may be used in these instances as the first point of treatment. Transfer to a non-Government medical treatment facility shall be made as soon as possible and as determined by attending medical authorities.

12. CONTRACTOR IN THE WORKPLACE

12.1 Identification. All Contractor spaces/desks shall be clearly marked as contractor spaces only.

12.2 All e-mail addresses used by contractor personnel shall identify the company name.

12.3 All contractor correspondence shall be clearly marked with company name or letterhead.

12.4 Contractor personnel shall insure that when answering telephones that they identify themselves as contractor personnel.

13. RESTRICTIONS:

13.1 Parking - Vehicles and equipment required by the Contractor to complete this contract must be registered with Security. Forms for obtaining vehicle passes and permits may be obtained from the Receiving Activity Point of Contact. Parking is available at or near the work site or at other authorized areas on the station. Contractor vehicles must be marked on the outside with the company name or logo or both. Failure to comply may result in ticketing and/or loss of vehicle privileges.

13.2 Restricted Colors - Naval activities use the colors magenta and yellow to identify specially controlled materials. The contractor is specifically prohibited from using magenta and yellow colored plastic wrapping materials or bags, tape, or other covering materials.

13.3 Radio Restrictions - Operation of privately owned citizens band or amateur radio equipment (receive and transmit) within the geographic limits of the activity is prohibited. All radio equipment installed in privately owned motor vehicles must be turned off upon entering the premises.

13.4 Privately Owned Personal Computers and Cellular Telephones - The used of privately owned personal computers and cellular telephones by contractor personnel while on Naval Installations is restricted. Contractors requiring such devices in the performance of this contract shall obtain a copy of the applicable parts of naval instruction from the Contracting Officer.

13.5 Photography/Recording - Contractor personnel are prohibited from having photographic equipment, tape recorders, or other recording devices in their possession while inside the Operations Area (OA).

14. SAFETY AND ENVIRONMENT:

14.1 Safety Requirements. The contractor shall establish, administer, and enforce safety rules that will meet the current requirements of the Occupational Safety and Health Administration (OSHA), and all applicable work item references. Work to be performed under this contract by Contractors and Subcontractors shall be accomplished using the guidelines identified. When necessary, work shall be coordinated with the Safety Department to ensure all safety and health requirements are considered.

14.2 Safety Equipment. The contractor shall provide their employees with all necessary safety equipment during the performance of work on this contract. All contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (i.e. hard-hats, steel-toe safety shoes, safety glasses, and hearing protection). If required, the Contractor shall provide all appropriate safety barricades, signs, and signal lights required to properly isolate the area of work.

14.3 Prior to commencing work, the Contractor representative(s) shall arrange with the Receiving Activity Point of Contact to meet in conference with the customer, shop supervision, and other necessary personnel to discuss and develop mutual understandings relative to the administration of the Safety Program.

14.4 Environmental Requirements. Work performed under this contract shall be in compliance with all Japanese, Navy, Federal, State, and local regulations, and all work items references, pertaining to the environment at all times. When necessary, work shall be coordinated with the Environmental Department to ensure that regulations are considered.

14.5 Responsibilities. The contractor bears sole responsibility for the safety of his her employees and compliance with environmental regulations. Naval safety personnel will monitor the safety of procedures, conduct inspections of the workplace, and perform safety related investigations, and evaluations. The contractor shall conduct routine inspections of work and storage areas under its cognizance to maintain compliance with the cleanliness, material and waste management, air and water pollution controls, and provides general oversight on the environmental issues associated with this contract.

14.6 Situations that warrant corrective action will be brought to the attention of the contractor through the Contracting Officer’s Representative (COR). If violations could cause major damage or loss of life, Safety or Environmental personnel may contact contractor supervisory personnel on site and request corrective action or work stoppage. The COR will be notified immediately. The Commanding Officer has final authority for Station safety and environmental matters. He has delegated the Safety and Occupational Health Manager the authority to represent the Command in all safety matters and to resolve any disputes which may arise, and he has delegated the Environmental Manager the authority to represent the Command in all safety matters and to resolve any disputes, which may arise. Any interpretation of the various environmental regulations will be made by the Safety or Environmental Manager.

14.7 Accident Reporting. All accidents occurring on Station are reported to the Station Safety Department. If accidents occur after regular working hours the Command Duty Officer shall be notified. Motor vehicle accidents occurring on Station are reported to both the Safety Department and Security Manager. In all cases, the accident scene must be preserved until the Government investigator has authorized movement of the materials and vehicles involved. Materials and equipment may be moved only as necessary to facilitate the removal of injured persons. The contractor shall forward a copy of all accident reports involving contractor employees to the COR. If Government property is involved, a copy of the accident report shall also be forwarded to the Government Property Administrator (GPA).

15. SECURITY:

15.1 Admittance to The Work: Upon contract award, employees or representatives of the Contractor may require access to the Receiving Activities Operations Area (OA) or Industrial Area (IA) and shall be admitted to the work site only after they have been issued a Security Pass/ID Badge.

15.2 Notice: Persons who are currently on probation or parole from a felony conviction cannot qualify for security clearances, and will be denied access to the activity.

15.3 It shall be the Contractor's responsibility to collect and account for all identification passes issued to their personnel at the expiration of the contract or when access is no longer required.

15.4 Foreign Nationals or Affiliations - Foreign Nationals (non U.S. Citizens) or persons affiliated with, or employed by, a foreign owned company will not be granted access to a Naval Activity's OA/IA, without prior written approval from Commander, Naval Sea Systems Command.

16. PERFORMANCE REQUIREMENT STATEMENT SUMMARY

Combating Trafficking in Persons - Using mindful observance and attentive listening the Surveillance Officer will monitor the contractor’s performance regarding trafficking in persons such that non-compliance with FAR clause 52.222-50, Combating Trafficking in Persons, is brought to the immediate attention of the contracting officer.

AQL = Acceptable Quality Level

17. COVID REQUIREMENTS

Current Command Fleet Activities Yokosuka (CFAY) and SRF-JRMC policy for Fully-Vaccinated/Immunized Personnel:

Personnel arriving via commercial air who receive a Government of Japan (GOJ) arrival test are restricted to their ROM location until they receive a negative arrival test result, regardless of vaccination status. Upon receipt of a negative arrival test result, the traveler will comply with the remainder of their ROM in accordance with this guidance.

Travel ROM for fully-vaccinated/immunized asymptomatic personnel will consist of a 7-day holding period. During this holding period, personnel may report to their work site. In addition to pre- and arrival testing, personnel will be required to take a viral exit test on or after day 5 of their travel ROM and must be in receipt of a negative result in order to clear the holding period on day 7. It is recommended to limit close contacts for members prior to their 5-day exit ROM test, to include avoiding in-person meetings, work from individual offices away from others if possible, and telework is encouraged. Personnel should avoid activities with higher than normal risk of transmission and limit contact with unvaccinated individuals prior to their 5-day exit test. Personnel are required to remain on installation until clearing holding period and not utilize public lodging or transportation until cleared from holding period.

Travel ROM for unvaccinated and partially-vaccinated asymptomatic personnel will consist of 7 days (168 hours after arrival in the Japan AOR) restriction to lodging. In addition to pre- and arrival testing, personnel will be required to take a viral exit test on or after day 5 of their travel ROM and must be in receipt of a negative result in order to clear the holding period on day 7. If test is negative, the individual may exit their lodging restrictions after day 7 of travel ROM period. SRF/JRMC Detachment Sasebo will not allow contractors to enter their buildings until day 5 of their ROM period and provide proof of a negative COVID 19 test but personnel can perform work on the ship after their first day of ROM under current guidelines.

Below message gives further Sasebo specific information:

2. ACCORDING TO COMMANDER, NAVAL FORCES JAPAN (CNFJ), THOSE PEROSNNEL WHO

ARE

"UP-TO-DATE" FOR COVID VACCINATION PER CNFJ DEFINITION

WILL BE ALLOWED TO TAKE PUBLIC TRANSPORTATION FOR FOLLOW ON

TRAVEL WITHIN JAPAN. THOSE THAT ARE "NOT-UP-TO-DATE" ADDITIONAL

RESTRICTIONS WILL APPLY. PLEASE SEE PARA 3.F FOR A LINK ON ADDITONAL

RESTRICTIONS.

THOSE WHO ARE IN A "NOT-UP-TO-DATE" STATUS CAN MAKE ROM/QUARANTINE

ARRANGEMENTS AT OTHER USFJ INSTALLATIONS PRIOR TO TRAVEL TO CFAS.

3. AS A REMINDER TO ALL TRAVELERS TO JAPAN, YOU ARE RESPONSIBLE TO MEET THE

REQUIREMENTS FOR COUNTRY ENTRY AND REQUIREMENTS AS SET FORTH BELOW.

SRF-JRMC DET. SASEBO WILL NO LONGER TRACK INDIVIDUAL TRAVEL REQUIREMENTS.

A. ALL TRAVELERS WILL CARRY A PHYSICAL OR ELECTRONIC COPY OF THEIR

COMPLETED VACCINATION CARD OR OTHER MEDICAL RECORD OF VACCINE

ADMINISTRATION FOR VERIFICATION ON ARRIVAL.

B. FOR ALL NON PERMANENT STATIONED PERSONNEL TRAVELING TO JAPAN YOU

ARE REQUIRED TO COMPLETE AN INDIVIDUAL ANTITERRORISM PLAN (IATP)

AND AIRCRAFT AND PERSONNEL AUTOMATED CLEARANCE SYSTEMS (APACS)

AND FOR CONTRACTOR PERSONNEL DOING WORK IN JAPAN YOU ARE REQUIRED TO

HAVE A SYNCHRONIZED PRE-DEPLOYMENT AND OPERATIONAL TRACKER (SPOT)

LETTER OF AUTHORIZATION (LOA) TO BE ELIGIBLE FOR DESIGNATION AS A

MEMBER OF THE CIVILIAN COMPONENT UNDER ARTICLE I(B) OF THE STATUS

OF FORCES AGREEMENT (SOFA).

C. MORE INFORMATION FOR IATP CAN BE FOUND AT HTTPS://IATP.PACOM.MIL/

D. MORE INFORMATION FOR APACS CAN BE FOUND AT HTTPS://APACS.MILCLOUD.

MIL/APACS/

E. MORE INFORMATION FOR SPOT LOA CAN BE FOUND AT HTTPS://SPOT.DMDC.MIL/

PRIVACY.ASPX

F. MORE INFORMATION FOR COVID MEASURES CAN BE FOUND AT

HTTPS://WWW.CNIC.NAVY.MIL/REGIONS/CNRJ/INSTALLATIONS/CFA_SASEBO.HTML

4. NOT WITHSTANDING ANY PROHIBITIONS ON ENTRY BY THE GOVERNMENT OF

JAPAN (GOJ), A MINISTRY OF FORIEGN AFFAIRS (MOFA) LETTER SHALL

ACCOMPANY ALL PAPERWORK FOR STATUS OF FORCES AGREEMENT (SOFA) MEMBERS.

THIS IS TO BE USED AT AIRLINE CHECK IN TO COMMERCIAL AIRLINES PRIOR TO

DEPARTING LOCATIONS OUTSIDE JAPAN FOR TRAVEL TO JAPAN TO PROVIDE A

REASSURANCE THAT SOFA STATUS PERSONNEL ARE AUTHORIZED ENTRY TO

JAPAN. THIS LETTER WILL BE ISSUED BY SRF-JRMC DET SASEBO RMMCO PERSONNEL

PRIOR TO DEPARTURE.

5. SRF-JRMC DET SASEBO PEROSNNEL WILL CONTINUE TO PROVIDE CONFIRMATION

OF ROM/LRS LODGING AT EITHER NAVY GATEWAY INN AND SUITES (NGIS) OR THE NAVY

LODGE ON BASE IN SASEBO FOR THOSE SUPPORTING SHIP REPAIR AND MODERNIZATION.

REQUEST THIS BE COMPLETED AT LEAST ONE MONTH PRIOR TO ARRIVING.

6. THE COVID-19 POSTURE IN JAPAN IS EVER CHANGING AND

REQUIREMENTS/RESTRICTIONS IN JAPAN ARE UNLIKE REQUIREMENTS IN THE US.

GUIDANCE FOR SOFA PERSONNEL ARE DISSEMINATED THROUGH U.S. FORCES JAPAN

(USFJ), COMMANDER, NAVAL FORCES JAPAN (CNFJ) AND AREA COMMANDERS SUCH

AS CFAS. FOR UPDATED RESTRICTION OF MOVEMENT (ROM) GUIDANCE WHILE WORKING AT

SRF-JRMC DET. SASEBO YOU CAN CONTACT OUR COORDINATORS AT EMAIL

"DIST-RMMCO-SASEBO@SRF.NAVY.MIL".

CLAUSES INCORPORATED BY FULL TEXT

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF WORK/PERFORMANCE WORK STATEMENT.

NAVSUP FLCPS may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLCPS contract.

Section E - Inspection and Acceptance

GOVERNMENT SURVEILLANCE OFFICE

SURVEILLANCE OF FIRM-FIXED-PRICED SERVICES

a. The Surveillance Official(s) shall be responsible for appropriate surveillance of all services to be performed under this contract.

b. When performance is at a government site, the contractor's representative shall contact the government representative named below upon arrival at and departure from the work site. If access to a security area is required, continuous escort service for contractor's representative will be provided by the designated government representative.

c. It is emphasized that only the Contracting Officer has authority to modify the terms of this contract; therefore in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the government. When or if, in the opinion of the contractor, an effort outside of the existing scope of the contract is requested, the Contractor shall promptly notify the contract administrator and/or the Contracting Officer in writing. No action shall be taken by the contractor under such direction until the contract administrator and/or the Contracting Officer has issued a modification to the contract or has otherwise resolved the issue.

SURVEILLANCE OFFICIAL: To be given in award.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

05-JUN-2022

GOVT REPRESENTATIVE

N62758 SRF AND JRMC

GOVT REPRESENTATIVE

SEE PAGE 4 OF ORDER FOR SHIPMENT REQUEST PROC

BREMERTON WA 00000

FOB: Destination N62758

05-JUN-2022

N62758

05-JUN-2022

N62758

05-JUN-2022

N62758

05-JUN-2022

N62758

05-JUN-2022

N62758

CLAUSES INCORPORATED BY REFERENCE

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF WORK/PERFORMANCE WORK STATEMENT.

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense (OSD), the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy command under this contract is required to obtain a DoD CAC. Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command's Security Manager (CSM) upon arrival to the command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance as of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. FD-258 Fingerprint Card

d. Completed Electronic Investigation (EQIP)

e. All contractor resource(s) must have an active Joint Personnel Adjudication System (JPAS) profile

f. Common Access Card(CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning (ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY (IT) SYSTEM

In Accordance With (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to Department of the Navy (DoN) or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include PHI. All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity's Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check (NAC) with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance (IA) Technical Level 1, and must be trained and certified on the Operating System (OS) or Computing Environment (CE) they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the Navy CSM and ISSM/IAM manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy IT resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the Contracting Officers Representative (COR) shall sign the SAAR-N as the supervisor.

The SAAR-N shall be forwarded to the CSM at least thirty (30) days prior to the individual's start date. Failure to provide the required documentation at least thirty (30) days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The contractor's security representative shall contact the CSM for guidance when reinvestigations are required.

INTERIM ACCESS

The CSM may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR'S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the contractor's security representative. Within three (3) work days after contract award, the contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the contractor's security representative. The contractor's security representative shall be the primary point of contact on any security matter. The contractor's security representative shall not be replaced or removed without prior notice to the Contracting Officer and CSM.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and PHI, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent Office of Personnel Management (OPM) investigative product)

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission

Original Signed Release Statements

Failure to provide the required documentation at least thirty (30) days prior to the individual's start date shall result in delaying the individual's start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than ten (10) years) throughout the contract performance period. The contractor's security representative shall contact the CSM for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy command's ISSM/IAM. Completion and approval of a SAAR-N form is required for all individuals accessing Navy IT resources. The SAAR-N shall be forwarded to the Navy CSM at least thirty (30) days prior to the individual's start date. Failure to provide the required documentation at least thirty (30) days prior to the individual's start date shall result in delaying the individual's start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the CSM. The CSM will review the submitted documentation for completeness prior to submitting it to the OPM; Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The CSM will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a VAR via the JPAS or a hard copy VAR directly from the contractor's security representative. Although the contractor will take JPAS owning role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT position category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee's performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a U.S. citizen or a U.S. permanent resident with a minimum of 3 years of legal residency in the U.S. (as required by the Deputy Secretary of Defense DTM 08-006 or its subsequent DoD Instruction (INST)) and

Must have a favorably completed NACI or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the CSR must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed NACI or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least thirty (30) days prior to the individual's start date may result in delaying the individual's start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-U.S. citizens outside the U.S..*

**Alternative language which may be included as appropriate:

Contractor and all Contractor personnel with access to or responsibility for XXXXXX of this contract shall comply with DoD Directive 8500.1E IA, DoDI 8510.01 Risk Management Framework (RMF) for DoD IT, DoD Directive 5400.11 DoD Privacy Program, DoD 5200.2-R Personnel Security Program and HSPD 12.

X.1 Be CAC ready at the IT Level II prior to reporting for work.

X.2 At minimum, all contractor personnel must possess/maintain a favorable Tier 3 investigation; formerly a NAC with Local Agency Check and Credit Check (NACLC). This requirement is critical in order to access the data base systems within NAVSUP. It is Contracting Companies; responsibility to ensure that 100% of the contractors have the Tier 3 investigation/IT Level II. In addition, interim approval of clearances is not authorized.

X.3 Be citizens of the U.S.

X.4 If at any time, any contractor person requiring a CAC is unable to possess/maintain an adjudicated Tier 3 investigation, the contractor shall immediately notify the NAVSUP COR to coordinate removal of such a person from work under this contract.

X.5 Contractor personnel with access to or responsibility for nonpublic government data under this contract must comply with HSPD-12 Personal Identity Verification (PIV) issuance requirements, known as the CAC for NAVSUP.

Section G - Contract Administration Data

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

COMBO

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

To be given in award.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

XXX (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

XXX (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting…