22QLIFT Attach 1 Elevator Maintenance PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE,

REPAIR AND INSPECTION SERVICES

AT

AIR FORCE RESEARCH LABORATORY

ROME RESEARCH SITE

ROME, NY

ULDF#: 23-0402 DATED: 15 February 2022 i

1. OBJECTIVE ______________________________________________________________ 3

1.1. DESCRIPTION OF SERVICES ________________________________________________ 3

1.2. EXCLUDED SERVICES _____________________________________________________ 4

1.3. DEFINITIONS _____________________________________________________________ 4

1.4. MAINTENANCE AND INSPECTION SERVICES ________________________________ 4

1.5. REPAIR SERVICES ________________________________________________________ 6

1.6. SUPPLIES ________________________________________________________________ 7

2. SERVICES SUMMARY _____________________________________________________ 7

2.1. QUALITY CONTROL _______________________________________________________ 8

2.2. QUALITY ASSURANCE ____________________________________________________ 8

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES ___________________________ 9

3.1. UTILITIES ________________________________________________________________ 9

3.2. SECURITY, FIRE AND MEDICAL SERVICES __________________________________ 9

3.3. SOLID WASTE COLLECTION AND DISPOSAL ________________________________ 9

4. GENERAL INFORMATION __________________________________________________ 9

4.1. ENVIRONMENTAL REQUIREMENTS ________________________________________ 9

4.2. HOURS OF OPERATION ___________________________________________________ 10

4.3. RECOGNIZED HOLIDAYS _________________________________________________ 10

4.4. SITE CLOSURES __________________________________________________________ 10

4.5. SECURITY _______________________________________________________________ 11

4.6. TRAFFIC LAWS __________________________________________________________ 12

4.7. WEAPONS, FIREARMS, AND AMMUNITION _________________________________ 12

4.8. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY ____ 12

4.9. GOVERNMENT INTERFACE _______________________________________________ 12

4.10. SAFETY _________________________________________________________________ 13

4.11. EQUIPMENT OPERATORS _________________________________________________ 13

4.12. WORKMANSHIP _________________________________________________________ 13

4.13. TOOLS __________________________________________________________________ 13

4.14. TEST EQUIPMENT ________________________________________________________ 13

4.15. SANITARY FACILITIES ___________________________________________________ 13

4.16. CONTRACT MANAGER ___________________________________________________ 14

4.17. PERSONNEL _____________________________________________________________ 14

4.18. KEY CONTROL __________________________________________________________ 14

ii

5. APPENDICES ___________________________________________________________ 15

APPENDIX A - FEDERAL STOCK CLASSES REQUIRING CONTRACTOR REPORTING __________ 16

APPENDIX B – PRODUCT REQUEST FORM _________________________________________ 17

APPENDIX C – PRODUCT USAGE FORM ___________________________________________ 18

APPENDIX D - VTE EQUIPMENT LISTING __________________________________________ 19

APPENDIX E - LOCAL/STATE SPECIFIC REQUIREMENTS ______________________________ 20

PERFORMANCE WORK STATEMENT

1. OBJECTIVE

The contractor shall furnish all labor, tools, transportation, equipment and/or material and supplies required to provide preventative maintenance inspection services, routine and emergency repair services, and necessary replacement parts to maintain the following elevators:

• Rome Research Site, Building 106, one each elevator, Gilbert, with 15 horsepower motor. Perform preventive maintenance during the months of November, March and July.

• Rome Research Site, Building 106, one each elevator, Fleetwood 21 - HLS, Car Enclosure – Thyssenkrupp

Elevator Cab – model TKAP(vert), Power Unit EP-70 - 15 hp. Perform preventive maintenance during the months of November, March and July.

1.1. DESCRIPTION OF SERVICES

The contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at Rome Research Site in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2.0 below). The VTE and their locations will be listed in Appendix A. NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Appendix B: freight and passenger elevators, escalators, and may include wheelchair/stair lifts, dock levelers, and dumbwaiters.

This full maintenance contract signifies a VTE service provider (contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. The contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of paragraph 2.0.

Work conducted on VTE will be in accordance with the American Society of Mechanical Engineers (ASME) A17.1-2007 (or applicable code for year VTE put in service), Safety Code for Elevators and Escalators (ASME A17.1), ANSI/ASME A17.2-2010, Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment), A17.3-2011, Safety Code for Existing Elevators and Escalators (applicable to equipment), National Fire Protection Association Standards (NFPA), Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM).

1.2. EXCLUDED SERVICES

The following are not covered in the full maintenance service arrangement and are considered over and above services:

• Alterations (a.k.a., modernizations) are not covered in the full maintenance service arrangement.

• Acts by parties other than the contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in the contract.

• Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoist way door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the VTE, air conditioners, and heaters.

• Routine cleaning and refinishing of the interior of cars and the exterior of the hoist way doors and frames is not included in the basic full maintenance service.

In the event that the contractor encounters any required work listed in the executed services above, the contractor will report the situation to the Contracting Officer’s Representative (COR). The report will include the work location, a detailed scope of the required work, justification for contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

1.3. DEFINITIONS

1.3.1. MAINTENANCE, REPAIR AND REPLACEMENT

Maintenance, repair and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements.

1.3.2. ALTERATION

An alteration is also on existing VTE but is not included under the full maintenance service arrangement. Alteration/modernization will be covered on an over and above Contract Line Item or it may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

1.4. MAINTENANCE AND INSPECTION SERVICES

1.4.1. INITIAL CONTRACT EQUIPMENT ASSESSMENT

The contractor with the COR (or representative) shall determine the working order and condition of all VTE listed in Appendix A within thirty (30) calendar days of contract award. The Government will either replace missing items or repair all items not in working order or serviceable condition, or the Contracting Officer (CO) will direct the contractor to replace the missing items, accomplish the repair, and reimburse the contractor in accordance with the contract. The CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 3. The contractor and the CO shall certify their agreement as to the working order of the equipment. All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the VTE manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency).

1.4.2. WRITTEN MAINTENANCE CONTROL PLAN

The contractor shall develop and submit to the Government an annual written Maintenance Control

Program (MCP) for each VTE within thirty (30) calendar days after contract award to cover the basic contract and any option periods. The MCP shall, at a minimum, include required inspections, timelines for inspections and maintenance to be performed. The contractor shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements.

1.4.3. PERFORM MCP SCHEDULED MAINTENANCE

The contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

1.4.4. JOB SITE CLEANUP

Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required.

1.4.5. ASME A17.1 APPENDIX N REQUIRED TESTING

The contractor shall perform necessary inspections and tests as required under ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI). The first annual test shall include the five-(5)-year test for all traction and roped hydraulic elevators regardless of due date. The three- (3) - year test shall be scheduled in conjunction with the annual test two years later from the first annual test. Annual inspection reports shall be delivered to the CO/COR within two (2) days following inspection.

1.4.6. GOVERNMENT INSPECTIONS

The Government may perform inspections of the VTE at no cost to the contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the contractor will be notified in writing of any determination and may be responsible for the corrective actions.

1.4.7. WRITTEN REPORTS

The contractor shall prepare and submit a written report within two (2) business days of work. The report shall identify each VTE, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the VTE.

1.4.8. DOCUMENTATION MAINTENANCE

The contractor shall maintain a copy of all current VTE inspection documentation, along with an index indicating the location, date inspected, and date of the next required inspection having provided the original to the CO/COR. The index and copies of certificates shall be delivered to the CO/COR upon request; however, no later than one (1) business day of a request to review.

1.5. REPAIR SERVICES

Contractor shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices. Contractor shall repair and replace components of the VTE at no additional cost to the Government. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. The Unified Facilities Guide Specifications (UFGS) and the UFC will be used to benchmark acceptable replacement components. See UFGS 14 21 00. 00 20 Electric Traction Elevators, UFGS 14 21 13 Electric Traction Freight Elevators, UFGS 14 21 23 Electric Traction Passenger Elevators, and UFGS 14 2 00 Hydraulic Elevators for guidance.

1.5.1. ROUTINE REPAIR CALLS

Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call. The contractor shall provide routine repair services in addition to periodic maintenance inspection. Upon receipt of a call from the Contracting Officer (CO) or the Contracting Officers’ Representative (COR), the contractor shall respond within two (2) business days to visit the site and commence repairs. The contractor shall be required to perform all repairs, leveling, adjustments, and replacement of defective parts to the elevator and associated equipment in a manner which will insure safe and proper operation of the elevator. All repair or replacement shall be provided in a timely manner so as to return elevators to service as soon as possible.

The contractor shall report to the work location, survey the repair, and provide the CO/COR an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the VTE back to operation. The contractor shall commence repair work after notification from the CO/COR. The contractor shall prepare and submit to the CO/COR a written report within two business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

1.5.2. EMERGENCY REPAIR CALLS

Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel, threatens to damage properties, threatens to disrupt activity, operations, and/or training missions. A minimum number of labor hours per contract period are allotted for the provision of emergency services during the performance of this contract. Upon receipt of a call from the CO or COR, the contractor shall respond within two (2) hours to visit the site and commence repairs and will be utilized only in the event of dire emergency.

The contractor shall report to the work location, survey the repair, and provide base contracting an estimate of time to repair and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the VTE back to operation. The contractor shall commence repair work after notification from the CO/COR. The contractor shall prepare and submit to the CO/COR a written report within two business days after the emergency repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

1.5.3. ROUTINE REPAIR PARTS

The furnishings and replacement of parts, including but not limited to, V-belts, pump seals, motor bearings, rotary lift valves, pilot valves, valve and springs and valve coils, power unit contacts, magnet frames and coils, relay contacts and springs for electrical circuit, guide shoes, packing, casing gasket and packing glands, hydraulic oil, limit and contact switches, limit cams and brackets, car push-button station, photo electric eye bulbs, indicator light bulbs, emergency keys, door clutch, closure interlocks and operating mechanism, roller guides, hand strip, low voltage control circuit components, alarm bells, buttons and circuits and all lubricants will be the responsibility of the contractor. Reimbursement will be made by the Government for all parts and supplies priced in a fair and reasonable manner at the contractor’s invoice cost, up to the amount included under parts allowance, only with prior approval of the CO or COR.

1.5.4. MAJOR REPAIR PARTS

The replacement and/or repair of major components will also be the responsibility of the contractor. However, the installation and parts costs for major component replacements will be assumed by the Government through reimbursement to the contractor up to the amount included under parts allowance.

No major replacement of major components will be made without prior approval of the CO or COR.

1.6. SUPPLIES

The contractor shall furnish a complete list of all supplies that are anticipated to be used during the contract period to the CO not later than the pre-performance conference for acceptance by the CO. After award, any new supplies added to the contract will need acceptance before being used on the installation. The supply inventory supply list shall contain the following information:

a) Product name

b) Manufacturer

c) Item use

d) Disposal procedures if material remains after usage

e) Storage provisions for item

The contractor shall be responsible for the proper disposal of all supplies.

A Safety Data Sheet (SDS) shall also be provided for each cleaning and restroom supply item and contractor employees will be trained, by the contractor, on the proper use and disposal of each item. All cleaning and supplies shall be non-flammable.

NOTE: Products containing chlorofluorocarbons (CFCs) or ozone depleting substances shall not be allowed or approved for use.

2. SERVICES SUMMARY

The contract service requirements are summarized in Performance Objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective PWS Para Performance Threshold

1. Written Maintenance Control Program (MCP) for each VTE for all equipment.

MCP identifies all maintenance intervals to include safety inspections.

1.4.2 MCP in accordance with ASME A17.1 delivered to CO in 30 calendar days of contract award.

2. Inspection – MCP Adherence 1.4.3 Inspection to MCP 100%

3. Repair Service Call Routine – Response Time.

Response to routine calls within time specified. 1.5.1 Response to routine service calls are on-time 100% of the time on a monthly basis.

4. Repair Service Call Emergency – Response Time.

Response to emergency calls within time specified. 1.5.2

Response to emergency service calls are on-time 100% of the time on a monthly basis.

5. Service Call Repairs – Repair Quality.

Repairs are of high quality resulting in reduced call backs.

1.5 Only one call back of the same problem

(same instance) each month.

6. Reporting 1.4.7 Submit reports in a manner consistent with PWS 100% of the time.

2.1. QUALITY CONTROL

Contractor shall develop and maintain a Quality Control Program (QCP) to ensure maintenance and repair services are performed in accordance with ANSI/ASME A17 and other applicable standards and codes. The contractor shall develop and implement procedures to eliminate reoccurrence of once identified/repaired defects. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Paragraph 6, Service Summary. The QCP shall demonstrate how the contractor ensures quality performance during the contract period of performance. The contractor shall maintain the QCP throughout the period of performance of the contract.

The CO will be provided updates to the QCP as they occur during the period of performance. The QCP will identify the procedures in writing for inspections, individual responsible, VTE MCP, and the location of all inspection records and key control logs which will always be available to the government upon request. The QCP will have the inspection forms and records which will be used for the service. The contractor will identify to the CO/COR the responsible quality control inspector to notify in case of customer complaints.

2.2. QUALITY ASSURANCE

The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The CO or COR shall inspect by validating actual work performance, checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the contractor’s performance.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. UTILITIES

The government will furnish a reasonable amount of utilities necessary to accomplish the work in accordance with this contract. The contractor shall not change or modify any utility system or component; or connect any contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the Government provided facilities.

3.2. SECURITY, FIRE AND MEDICAL SERVICES

The Government will provide local site security services. The RRS Security Desk can be reached at 330- 2961 and is manned 24 hours per day year round. Fire protection services are provided by the City of Rome Fire Department. Fire and medical emergencies should be handled by contacting 911.

3.3. SOLID WASTE COLLECTION AND DISPOSAL

The contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS. The contractor shall adhere to all site level recycling programs.

4. GENERAL INFORMATION

4.1. ENVIRONMENTAL REQUIREMENTS

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.1.1. HAZARDOUS MATERIALS

The Environmental Safety and Occupational Health Office (RIOCV) at 315-330-2098 shall approve all hazardous materials brought on-site by the contractor prior to use. RIOCV has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event RIOCV does not approve a hazardous material for use, RIOCV may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies. Appendix B details the Contractor Hazardous Material process in full and includes required forms.

4.1.2. SPILL RESPONSE

The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level. Care will be taken to minimize or avoid fuel spills when refueling equipment. If a fuel spill does occur, it shall be reported immediately to Security Police 315-330-2961 and the Environmental Office (RIOCV) at 315-330-2098. The fuel spill will be contained and cleaned up immediately upon notification. If the fuel is spilled after regular working hours security police will be called at 330-2961

4.1.3. PESTICIDES (RESERVED)

4.1.4. HAZARDOUS MATERIALS INVENTORY

The contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved SDS and AF Form 3952s.

4.1.5. HAZARDOUS MATERIALS MANAGEMENT

The contractor shall remove all hazardous materials by the end of each workday unless prior approval is granted by RIOCV detailing the amounts and location.

All materials and liquids brought on the site(s) to be used, shall be listed and verified by our environmental office (RIOCV) as required in Section 4.2.1 and Appendix B. At the end of the contract, all excess hazardous materials will be removed by the Contractor.

4.1.6. INTERIM AND FINAL REPORT

The contractor shall submit an interim inventory report, not later than ten working days following each contract year, of all hazardous materials used since the last hazardous usage report to the CO or COR.

In addition, the final inventory report will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material over the duration of the contract.

4.2. HOURS OF OPERATION

The contractor shall perform services during normal duty hours which are 0800-1600 Monday – Friday, excluding Federal Holidays. The contractor may work weekends and holidays if approved in advance at his convenience. Work required outside of the standard work hours shall be coordinated with RIOC and RRS Security forces.

4.3. RECOGNIZED HOLIDAYS

The contractor is not required to provide service on federal holidays, except in emergency situations. The holidays are as follows:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be the observed holiday. If these holidays fall on Sunday, the following Monday will be the observed holiday. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.4. SITE CLOSURES

In addition to the federal holidays identified above, the AFRL Site Director may limit access due to emergency conditions. These conditions may include inclement weather conditions, power outages, and/or other unexpected emergency situations. The Director will announce through public channels, either delayed reporting or closure of RRS facilities due to emergency conditions. This announcement is made solely for safety and security purposes and to inform all personnel (Government and contractor) of site closure/delayed reporting. The Director is not authorizing time off for contractor employees and is not authorizing payment for work not performed.

Contractors shall take all appropriate actions to notify their employees of closure/delayed reporting and make alternate work/schedule arrangements, if necessary.

The above applies to emergency situations only. Facilities will remain open for contractor personnel during unscheduled federal closures (e.g., National Day of Mourning) or other instances where Government employees are granted administrative leave in non-emergency situations. Work scheduled but not accomplished because of site closure will be accomplished as soon as possible after reopening the site.

4.5. SECURITY

4.5.1. ACCESS CONTROL

The work to be done under this contract is located in and around areas that are under the scrutiny of the USAF Civilian Police assigned to Rome Laboratory. To gain access to the area(s) to examine the work to be done for job estimation purposes, arrangements must be made through the Contracting Office. Contractor personnel will be escorted into the area(s) for the purpose of project estimation.

4.5.2. VISIT REQUESTS

The Visit Request can be done via RRS Visit Request Form 31 or a simple Company Letterhead letter identifying all personnel who will be employed during the work will be necessary prior to work commencement. The Visit Request Form 31 or Visit Request letter shall be signed by the Company President or Director of Human Resources. The Contractor will supply the Visit Request to the Security Office (AFRL/RIOF) and Contracting Office (AFRL/RIKO). The request will contain the full name of each individual, to include a middle initial, date of birth, state of driver’s license issuance and city and state of birth. If the individual is not a US citizen they will not be allowed within the complex or facilities, this includes individuals with a Green Card.

4.5.3. CONTRACTOR POINT OF CONTACT (POC)

The contractor’s phone number and a Project Leader or Supervisor/Foreman contact number is necessary for use by the Law Enforcement Desk Sergeant. The 24 hour Desk Sergeant can be reached at 330-2961.

4.5.4. BUILDING ACCESS

All facilities are entered using a proximity entry badge. Any personnel such as

Supervisor/Foreman or Project Leaders who may need building access for meetings etc., during the contract period, can acquire a Local contractor Entry Badge from the Security Office located in the lobby of Building 3, West Wing with a valid visit request. This badge will be worn at all times and will be returned to the COR upon completion of the final inspection and acceptance of work. Any badges lost during the period of work will be reported to the Security Office as soon as possible.

4.5.5. ROME RESEARCH SITE (RRS) COMPLEX ACCESS CONTROL

Access to the RRS Complex is controlled by a main gate on Brooks Rd, located just west of the Otis St. & Brooks Rd. intersection. Identification for the contractor to enter with a vehicle will be on an access list supported by the magnetic media entry badge issued.

4.5.6. COMMERCIAL VEHICLES

All commercial vehicles are searched prior to entry into the RRS Complex. Vehicle operators will be aware of the vehicle search pull-off area prior to approaching the main gate. A search of the vehicle will be conducted prior to its entry. All vehicles not needed for delivery of equipment or tools will be parked in the visitor parking area unless cleared through the Security Office. No vehicles (other than mowers) are allowed within 25 meters (80 ft.) of the RRS facilities. One-time deliveries can be escorted from the gate to delivery point by project personnel.

4.5.7. POSTED SIGNAGE

All contractor personnel will be aware that the Rome Research Site is property of the United States

Air Force and they will follow all posted signage

4.5.8. EMERGENCIES REQUIRING EVACUATION

Contractor personnel will be notified by RRS Police of any emergencies which would require an evacuation or work stoppage, such as an increase in the Force Protection Condition.

4.5.9. PHOTOGRAPHY AND VIDEOGRAPHY

Photography and videography of RRS facilities and surroundings is strictly prohibited.

4.5.10. CONTRACTOR/EMPLOYEE SITE PASS AND IDENTIFICATION

The contractor shall comply with all requirements and procedures IAW AFFAR 5352.242-9000, contractor Access to Air Force Installations. All required documentation shall be submitted at the pre-performance conference.

4.6. TRAFFIC LAWS

The contractor and its employees shall comply with all site traffic regulations.

4.7. WEAPONS, FIREARMS, AND AMMUNITION

Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on the AFRL/Rome Research Site.

4.8. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

Services requirements under this PWS are not essential to be performed during a declared crisis.

4.9. GOVERNMENT INTERFACE

Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the CO immediately by the most expedient means. Notify the CO verbally of disputes with customers or other base contractors and follow-up in writing.

4.10. SAFETY

The contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) standards, federal, state, and local laws, regulations, and requirements regarding worker safety while performing on the Air Force Research Laboratory, Rome Research Site. Compliance shall also include following industry standards concerning worker safety and personal protective equipment. The contractor shall comply with all safety and health requirements necessary for the protection of personnel, facilities and equipment

4.10.1. SPECIFIC SITE REQUIREMENTS

4.10.1.1. Written Safety Program

Maintain a written Safety Program, as required by OSHA and make said plan available for review by the Government upon request by the CO.

4.10.1.2. Mishaps

In the event of a mishap during the performance of this contract on AFRL/RRS premise, notify the CO in an expeditious manner.

4.10.1.3. Mishap Documentation Requirement

a. Contract, Contract number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (events leading to accident/incident)

d. Cause of accident/incident (if known)

e. Estimated cost of accident/incident (material and labor to replace/repair)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective Actions (taken or proposed)

h. Other pertinent information

4.11. EQUIPMENT OPERATORS

Equipment operators must possess current and appropriate operator license or certificate for the equipment utilized.

4.12. WORKMANSHIP

All work shall be performed by qualified, experienced contractor personnel.

4.13. TOOLS

All tools shall be furnished by the contractor.

4.14. TEST EQUIPMENT

The contractor shall furnish his own test equipment.

4.15. SANITARY FACILITIES

The contractor's workmen may use the existing facilities, subject to the regulations governing their use by Government personnel in the buildings in which the work is being accomplished.

4.16. CONTRACT MANAGER

The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available (within 1 hour) during normal duty hours to meet on the site with the government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO with telephone number(s) where validation results and complaints can be reported.

The contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.17. PERSONNEL

Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract.

The government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.18. KEY CONTROL

The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event that keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event that a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the contractor.

5. APPENDICES

• APPENDIX A - FEDERAL STOCK CLASSES REQUIRING CONTRACTOR REPORTING

• APPENDIX B – PRODUCT REQUEST FORM

• APPENDIX C – PRODUCT USAGE FORM

• APPENDIX D - EQUIPMENT LISTING

• APPENDIX E - LOCAL / STATE SPECIFIC REQUIREMENTS

APPENDIX A - FEDERAL STOCK CLASSES REQUIRING CONTRACTOR REPORTING

Products Containing Chemicals in the following Stock Classes are required to be reviewed and reported, additional stock classes may exist. If unsure, please submit for review. All non-commodity batteries must be submitted for review.

Federal Stock Class Description 2640 Tire rebuilding and tire and tube repair materials 3439 Miscellaneous Welding, Soldering, and Brazing Supplies and Accessories 5610 Mineral Construction Materials, Bulk 5640 Wallboard Building and Thermal Insulation

6130/40 Batteries 6550 In Vitro Diagnostic Substances, Reagents, Test Kits and Sets 6750 Photographic Supplies 6810 Chemicals 6820 Dyes 6830 Gases: Compressed and Liquefied 6840 Pest Control Agents and Disinfectants 6850 Miscellaneous Chemical Specialties 7930 Cleaning and Polishing Compounds and Preparations 8010 Paints, Dopes, Varnishes, and Related Products 8030 Preservative and Sealing Compounds 8040 Adhesives 8720 Fertilizers 9110 Fuels, Solid 9130 Liquid propellants and fuels, petroleum case 9135 Liquid propellant fuels and oxidizers, chemical base 9140 Fuel Oils 9150 Oils and Greases: Cutting, Lubricating, and Hydraulic 9160 Miscellaneous Waxes, Oils and Fats

APPENDIX B – PRODUCT REQUEST FORM

APPENDIX C – PRODUCT USAGE FORM

APPENDIX D - VTE EQUIPMENT LISTING

Item Type of VTE Location of VTE Manufacturer Capacity (LBS) Year

Installed 1 Passenger Elevator Building 106 Thyssenkrupp 2004

2 Service Elevator Building 106 Gilbert 2014

APPENDIX E - LOCAL/STATE SPECIFIC REQUIREMENTS

There are no specific Local/State requirements for inspections or certifications. All inspections and certifications will be in accordance with American Society of Mechanical Engineers (ASME) A17.1-2007 (or applicable code for year VTE put in service), Safety Code for Elevators and Escalators (ASME A17.1), ANSI/ASME A17.2-2010, Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment), A17.3-2011, Safety Code for Existing Elevators and Escalators (applicable to equipment), National Fire Protection Association Standards (NFPA), Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM). Inspections shall meet the qualification requirements of ASME QEI-1.

Inspectors and their supervisors shall be certified by an independent, accredited certifying organization.

1.6. SUPPLIES