21Q0167 Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W25G1V21Q0167 07-Sep-2021

b. TELEPHONE NUMBER

570-615-7022

8. OFFER DUE DATE/LOCAL TIME

04:30 PM 22 Sep 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W25G1V9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARY F. BELOTTI

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1V1182007S

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG, TOBYHANNA DIVISION

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466-5100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1V 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

TOBYHANNA ARMY DEPOT

ASARS RECEIVING

BUILDING 1 C 6

INSERT PO NUMBER

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466-5091

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

333999

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF80

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each FSC: 4940 Name: TRANSFER PUMP Part Number: TE141S270

FFP

SUPPLY & INSTALLATION OF PUMPS, PLUMBING AND CONTROLS TO

CONNECT TWO TOYODO 1165 MACHINING CENTERS TO EXSITING

FLO PRO MODEL PF-18 CENTAL FILTRATION SYSTEM.

PN: BRINKMANN MODEL TE141S270 TRANSFER PUMPS OR

EQUIVALENT (BRAND NAME OR EQUAL). SEE STATEMENT OF WORK.

FOB: Destination

NSN: TE141S270:363A8

MILSTRIP: W25G1V1182007S

PURCHASE REQUEST NUMBER: W25G1V1182007S

PSC CD: 4940

NET AMT

ADDENDUM

ADDENDUM

1.This Request for Quote (RFQ) W25G1V-21-Q-0167 is for the supply and installation of pumps, plumbing and controls to connect two machining centers to an existing Flo Pro Model PF-18 central filtration system. (Current machining centers brand used are two TOYODA Stealth 1165). Period of Performance (PoP) dates listed in Solicitation are an estimated start date.

2. This acquisition for a priced contract will be conducted on a competitive basis as an unrestricted requirement and pursued in accordance with Federal Acquisition Regulation (FAR) Parts 12 (Acquisition of Commercial Items), and Parts 13, (Simplified Acquisition Procedures). If quoting an alternate, drawing and specs of alternate parts must be included with the quote and must meet the same form, fit and function.

3. One award will be made for the requirements contained in this RFQ.

4. BASIS OF AWARD: See 52.212-2 Evaluation – Commercial Items.

5. SITE VISIT: Conducted on 15 Sep 21 @ 10:00 AM. Arrive at Visitor Center with 15 minutes early arrival. A TYAD issued Contractor badge or government issued photo ID may gain access to the base. (vehicle registration and insurance may aso be required). Please email mary.belotti.civ@mail.mil if you are attending the Site Visit. Your POC will be Mike

Sudimak , michael.j.sudimak.civ@mail.mil. Attendees will be required to wear masks while on Tobyhanna Army Depot.

6. Any amendments issued to this solicitation will be synopsized in the same manner as this Solicitation. All Offerors are advised to acknowledge all amendments issued to the solicitation with their proposal by completing and signing page one (1) and including one

(1) copy of each amendment with their quotation.

7. CONTRACTOR SUBMITTED QUESTIONS: Offerors are advised to submit any questions regarding this solicitation in writing to the purchasing agent via email:

mary.belotti.civ@mail.mil. Any and all questions made verbally, (e.g. telephone call), by interested contractors, will have the same answer: “Please submit in writing via email to the purchasing agent identified in the solicitation.” Answers to questions will be posted in the same manner in which the solicitation is posted and be incorporated into the resultant award. Questions will not be accepted within two (2) business days of the solicitation closing date. Additionally, when submitting questions, the contractor should consider the paragraphs below, under section 11(d), as applicable to email transmission, and delays of, (substituting the term(s) “offer” and “complete offer” with “question(s)” and substituting “closing date and time” and “close of the solicitation” with “two (2) business days prior to closing date of the solicitation”, as applicable.)

8. The Government is not responsible for any costs incurred for contractor’s time or materials expended in preparing a proposal for this solicitation.

09. Offers are only solicited on SAM.GOV website. Bids are emailed before deadline to mary.belotti.civ@mail.mil.

10. QUOTATION SUBMISSION: Parties interested in responding to this RFQ SHALL:

(a) Submit their offer on a completed standard form (SF) 1449 http://www.forms.gov, BLOCK Numbers 17a, 19 thru 24, 30a, 30b, and 30c. The offer, (SF1449), must be signed by a company official authorized to contractually bind the company.

(b) Past Performance: Submit one example of past performance of same or similar work performed in the past eight years. This should include description of work, place of performance, POC information and reference order/contract number (if government contract). (Reference 52.212-2 Evaluation – Commercial Items).

(c) Technical: Submitted proposals shall clearly reflect how the Contractor proposes to comply with the Performance Work Statement (PWS) requirements. Submitted proposals, including all supporting documentation, shall be clear and concise. Submitted proposals shall not just be a parroting of the requirement. The Contractor shall address all PWS requirements with a narrative on how the Contractor intends to fulfill the contract PWS requirements and clearly demonstrate how the proposal meets the minimum specifications. Contractors shall use descriptive and explanatory elements in addressing all elements. A single statement of Contractor compliance will not be accepted in lieu of an explanatory description and shall disqualify the Contractor from contract award consideration. Submitted proposals that do not address all elements in the noted Sections individually may not be reviewed and may not be given contract award consideration.

(Reference 52.212-2 Evaluation – Commercial Items).

The submitted proposals shall indicate all the utility and power requirements including the full load amperes required for operation. he submitted proposals shall include product data sheets for the proposed equipment.

(d) Please fill out all provisions including FAR Provisions 52.204-24 & 52.204-26 which shall be completed AND submitted with quote.

(e) Include all, (if any), signed amendments, as noted above in PARA 5.

(f) If the bidder takes exception to any of the requirements, those exceptions shall be clearly stated as an EXCEPTION in the response and the proposed alternative, if any, shall be completely defined.

(g) the complete offer, including any/all applicable attachments, must be received in Sam.gov website before the closing date and time, see BLOCK # 8 of the SF1449);

(h) offerors should anticipate delays in transmission and are advised to plan ahead and to begin transmitting their offer in enough time to ensure successful delivery prior to the close of the solicitation;

11. DISCUSSIONS:

The Government intends to award a purchase order without discussions.

12. To receive an award, the company must have an active registration in the System for Award Management (SAM) https://www.sam.gov. Prospective offerors must be found to be responsible in accordance with FAR 9.1 and have no delinquent federal debt.

13. Each offer must be submitted electronically before closing date and time to the purchasing agent, Mary Belotti at email address: mary.belotti.civ@mail.mil. The email size must not exceed 9MB.

(a) If a complete offer, including any/all applicable attachments, does not appear in the email inbox of the purchasing agent identified in this solicitation before the closing date and time, then it is considered as not received and the offeror’s entire offer is late and will not be considered for award;

(b) If the offeror does not receive written confirmation of receipt from the purchasing agent before the closing date and time, it is the responsibility of the offeror prior to the closing of the solicitation to contact the purchasing agent, to confirm that their complete offer has been received;

(c) The Government will not consider offers that were delayed, or otherwise not timely delivered to the Purchasing Agent’s email inbox due to complications with the offeror’s or the Government’s service providers, to include email maintenance, firewall, delivery to any other email inbox, (e.g. junk folder, spam folder, etc.), or that the purchasing agent’s email inbox has reached maximum capacity; offerors should anticipate delays in transmission and are advised to plan ahead and to begin transmitting their offer in enough time to ensure successful delivery prior to the close of the solicitation;

14. 508 COMPLIANCE: Contractor must also meet the applicable accessibility standards at 36 CFR part 1194 per FAR 39.2, Section 508 of the Rehabilitation Act of 1973 (29 U.S.C.

794d) and the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Information may be found at the following websites:

Section 508. http://www.section508.gov Section 508 – Electronic and Information Technology. 21 December 2000, http://www.usdoj.gov/crt/508/508law.pdf Desktop and Portable Computer (1194.26). 1 August 2001, http://www.accessboard.

gov/sec508/guide/1194.26.htm

STATEMENT OF WORK

Statement of Work for Connection of Machining Centers to Central Coolant Filtration System

1.0 General Scope

1.1 This Statement of Work (SOW) is for the supply and installation of pumps, plumbing and controls to connect two TOYODA Stealth 1165 machining centers to an existing Flo Pro model PF-18 central filtration system.

1.2 This SOW includes the turn-key design, supply, site preparation, delivery, off-loading, installation, cleaning, assembly, set-up and training for the aforementioned equipment at Tobyhanna Army Depot (TYAD), Tobyhanna, PA, 18466. The Contractor shall supply all materials, supplies, freight, delivery, tools, equipment, consumables, labor, and supervision for the turn-key design, supply, site preparation, delivery, off-loading, installation, cleaning, assembly, set-up and training for the equipment. The equipment shall meet or exceed all applicable Industrial, Federal, State and Local standards and codes. The Contractor shall supply only new equipment. Used and refurbished equipment are unacceptable and will not be considered. All repair and replacement parts for the equipment shall be new. All repair and replacement parts for the equipment shall be available for purchase and supplied from within the continental United States.

2.0 Specifications, Characteristics and Features for Connection of Machining Centers to

Central Coolant Filtration System

2.1 The coolant system on each existing machining center shall be modified to accept a coolant transfer insert and pump assembly to transfer contaminated coolant to the central coolant filtration system and return clean coolant to the machine. The modifications shall also be such that no contaminated coolant can contaminate the clean coolant in the machining center.

2.2 The coolant transfer insert and pump assembly, along with the plumbing, support stanchions for control panels, supply and return piping and service valves shall be installed for each machining center. The supply and return piping are to be connected to the existing overhead headers and secured as required by construction codes. The control system shall automatically control the levels of contaminated coolant and clean coolant in the machining center within the normal operating range. Should a fault occur, such as the coolant levels deviating from their normal operating range, the controls shall automatically shut down the system and turn on a red flashing strobe light that is readily visible from the machining center’s operator position.

2.3 Each machining center will be equipped with a Brinkmann Model TE141S270 transfer pump, or equivalent, a 1-1/2” manual service valve, and a level control. The transfer pump will pump contaminated coolant to the central coolant filtration system. The valves will have flexible transparent connectors. The pump designed flow rate shall be 30 GPM at 28’. The coolant system on each machining center shall be modified to ensure the pumps capture the coolant from the existing conveyors and that clean coolant is allowed to overflow into the transfer section for tramp oil recovery and balance control.

2.4 Drawings, mechanical and electrical, shall be provided for approval for connecting each machining center’s outgoing contaminated coolant and cleaned return coolant to the existing headers. Outgoing contaminated coolant will be transferred to the contaminated coolant header through 1-1/2” carbon steel schedule 40 black pipe and schedule 40 malleable black iron fittings with one manual service valve for each machining center. Cleaned returned coolant will be connected to the clean coolant header through 1-1/4” non-magnetic Transaqua non-magnetic stainless steel piping, or equivalent, with one manual service valve and one air controlled automated valve for each machining center. Valves to be full port ball type, lockable and 150 p.s.i. rated. All piping and connections to be leak tight to 150 p.s.i. Threaded connections to be cleaned and assembled using Loctite #56541 PST thread sealant. Transparent flex hose will be used for connection to the machining center. Compressed air and electricity will be provided by the Government for the contractor to connect to the automated valves and other controls. The contractor will provide the government the amount of such utilities required.

The system shall utilize 460-volt 60 cycle AC three phase power. Pipe runs to each machine will vary and are estimated at an average of 40’. Each pipe run will be supported as required by construction codes. Contaminated coolant piping will be painted to match existing green of the central coolant filtration system with one coat red oxide primer or equal and Sherwin Williams safety green two-part epoxy, #SW 4085. Pipes will be labeled on both sides as to contents and direction of flow. Labels will be self-adhesive and will have a safety green background with white letters and arrows. Labels will be placed on approximately every 20 feet of pipe run.

3.0 Delivery, Assembly, Installation, Setup

3.1 It shall be the responsibility of the Contractor to deliver, off-load, transport, place, and properly position the new equipment at TYAD within Building 1C, Bay 2 at a designated floor location. The Contractor shall be responsible to provide all personnel and equipment necessary to deliver, off-load, transport, place, and properly position the equipment at the designated work site. Only electric-powered material handling equipment shall be used by the Contractor inside all Government buildings. For all Contractor-supplied electrical equipment that require battery recharging, it shall be the responsibility of the Contractor to supply battery-charging equipment. Connection of the Contractor-supplied battery-charging equipment to TYAD power shall be the responsibility of the Contractor. A location for the battery-charging equipment will be provided by the Government to the Contractor. Delivery date and time shall be coordinated by the Contractor with the Contract Point of Contact (CPOC) a minimum 14 calendar days in advance of delivery. The Contractor shall be able to provide delivery on a Saturday. Delivery shall include all accessory and assembly pieces and materials. A partial delivery is not acceptable. The Contractor shall note the installation site is located in an industrial work area populated by industrial equipment and personnel. The Contractor shall be responsible to supply all PPE for all Contractor and sub-contractor personnel. Following delivery of all equipment and all ancillary pieces at TYAD the Contractor shall have 60 calendar days to complete assembly, complete installation, complete all personnel training and present all data and documentation to the CPOC.

3.1.1 Site Preparation

Within 10 working days after receipt of order (ARO) the Contractor shall coordinate with the CPOC for a post-award pre-installation meeting to be scheduled and attended at TYAD. The Contractor shall have to appear on-site to attend the scheduled post-award pre-installation meeting. The Contractor shall not use video teleconferencing and teleconferencing in lieu of on- site attendance at the post-award pre-installation meeting. At this meeting a project timeline shall be provided by the Contractor. It is suggested the Contractor’s sub-contractor personnel attend the post-award pre-installation meeting. The Contractor shall supply a refuse receptacle for debris and rubbish collection and removal from TYAD. Location of the refuse receptacle will be provided by the Government to the Contractor prior to the start of the site preparation work. The Contractor shall clean the work site prior to the Contractor departing for the day and for the weekend.

3.1.2 The contractor will contact TYAD Garrison Engineering prior to drilling for floor anchors or floor cutting. The contractor shall use a HEPA Vacuum with a dust/Silica capture device when drilling or cutting concrete. The Contractor shall be responsible for anchoring the equipment to the floor, per manufacturer’s specification. The Contractor shall supply all materials, labor, tools and equipment necessary to anchor, to the floor, the equipment per manufacturer’s specification. The Contractor shall be responsible to level the equipment, per manufacturer’s specification. The Contractor may perform assembly and installation work during normal 1st-shift duty hours: Monday—Thursday from 7:00 AM to 4:30 PM and Friday from 7:00 AM to 3:30 PM.

3.2 Within seven calendar days after delivery to TYAD, the Contractor shall arrive on-site to begin equipment assembly and installation. The Contractor shall be responsible to remove all packaging, packing and crating materials. The Contractor shall remove all of the packaging, packing and crating materials from TYAD. The Contractor shall be responsible to supply a refuse receptacle. Location for placement of the Contractor’s refuse receptacle will be provided by the Government to the Contractor in advance of work initiation. The Contractor shall remove the refuse receptacle within 5 working days following completion of all contractual work. It shall be the responsibility of the Contractor to completely and thoroughly clean the equipment and all ancillary and assembly pieces. The Contractor shall be responsible for leveling and anchoring the equipment to the floor, per manufacturer’s specification, and supplying all items and equipment necessary for this purpose. The Contractor shall thoroughly clean the work site prior to daily departure and prior to weekend and holiday departures.

3.3 The Contractor shall furnish all paints, fluids, greases and lubricants required by the manufacturer for equipment. The Contractor shall have all paints, fluids, greases and lubricants delivered with the equipment. The Contractor shall fill the equipment to the manufacturer’s recommended fluid levels and use all paints, greases, fluids and lubricants per manufacturer’s instruction. The Contractor shall furnish Safety Data Sheets (SDSs) for all paints, fluids, greases and lubricants to the CPOC upon delivery of the equipment. The Contractor shall remove from

TYAD all empty, fully-filled, and partially-filled paint, fluid, grease and lubricant containers upon completion of all work.

3.4 The Contractor shall be responsible to connect the equipment to all utilities. The Contractor shall be responsible to furnish all materials, labor, and tools to connect the equipment to all utilities. Utilities will be provided by TYAD to within 20 feet of the work site. The contractor will contact TYAD Garrison Engineering prior to drilling or cutting the floor for grounding rods or for other reasons. The contractor shall use a HEPA Vacuum with a dust/Silica capture device when drilling or cutting concrete. The Contractor shall supply and install a grounding rod and grounding strap for the equipment, per manufacturer’s specification. The Contractor shall connect the equipment to the grounding rod, per manufacturer’s specification. The Contractor shall furnish all equipment, tools, materials, and labor to install the grounding rod and grounding strap. The Contractor shall ensure a minimum of 3 feet of clearance around all installed equipment, electrical assemblies, subassemblies, and wiring. The Contractor shall ensure the installed equipment is in accordance with NEC and OSHA standards.

3.5 The Contractor shall be responsible to ensure the equipment and all ancillary pieces of equipment are operating within manufacturer’s specifications prior to beginning all personnel training.

3.6 The Contractor shall complete assembly; complete installation; complete personnel training; and present all data and documentation to the CPOC within 21 calendar days of delivery at TYAD of the equipment.

3.7 The Contractor shall verify cargo door access dimensions. The Contractor shall be responsible to ensure that all material fits through this opening. In addition, all material handling equipment that is used by the Contractor shall likewise fit through this clearance while moving and handling all material that is being delivered.

3.8 It shall be the responsibility of the Contractor to verify all worksite dimensions and ensure the equipment and ancillary pieces fit within the available floor space and verify overhead clearance dimensions at the project installation worksite in Bldg. 1C Bay 2.

3.9 A site visit will be scheduled and it is advised that interested Contractors attend. The site visit is for the purpose of interested Contractors to consider the layout and floor space of the project area and to enable the viewing of the delivery, utility and installation sites. The site visit shall be used by the Contractors to identify structures or conditions that may impede, obstruct or prevent completion of the work. It shall be the responsibility of the Contractor to identify obstructions and impediments to the project and to make appropriate accommodations for correction and modification to mitigate the problem. If corrective measures conflict with other requirements listed in the SOW or is outside the work area the Contractor shall identify these issues in the proposal submittal to the Government. Answers not contained in the SOW to all questions that are raised during the site visit shall be submitted in writing to the Contract Specialist assigned to the project. Should the Contractor fail to identify an obstruction or hindrance to the project that is identifiable from a site visit the Contractor shall provide a solution to the problem that is to the satisfaction of the Government and at no additional cost to the Government. It shall be the responsibility of the Contractor for all dimensioning of the system including all ancillary pieces and material. It shall be the responsibility of the Contractor to supply his personal protective equipment (PPE) for the site visit. At a minimum, the PPE needed is protective eyewear, protective footwear and aural protection. For hand protection, when the suitable materials are NBR (Nitrile rubber), PVC (Polyvinyl chloride), or CR (polychloroprene, chloroprene rubber), the thickness of the glove material will be 0.70 mm with a breakthrough time (maximum wearing time) greater than 480 minutes.

3.10 The Contractor shall have a contractual Period of Performance (PoP) of 120 calendar days after receipt of order (ARO).

4.0 Training

4.1 The Contractor shall provide training for Machining Branch personnel. This training shall focus on basic operations, programming, preventive maintenance, general maintenance, cleaning and housekeeping and features familiarization. Training shall also include instruction in maintenance and preventive maintenance (PM) to be performed by Machining Branch personnel on a daily basis. The training shall be 1 hour minimum and 8 hours maximum and shall be conducted on-site at the machine. Training shall be for up to four each Machining Branch personnel. Training shall be conducted during 1st-shift hours of Monday through Thursday from 7:30 AM to 4:00 PM All materials used during training shall become the property of TYAD. All training shall be conducted in American Standard English.

4.2 The Contractor shall provide training for Equipment Maintenance Branch personnel. This training shall include PM and general maintenance including the lock-out/tag-out procedure to take the equipment to a zero energy state and to restore it to full operational capability. The training shall be 2 hours minimum and 8 hours maximum and shall be conducted on-site at the machine. Training shall be for up to four each Equipment Maintenance Branch personnel.

Training shall be conducted during 1st-shift hours of Monday through Thursday from 7:30 AM to 4:00 PM All materials used during training shall become the property of TYAD. All training shall be conducted in American Standard English.

4.3 Personnel training shall commence only after all equipment is operating within manufacturer’s specifications. Personnel training shall be conducted at the equipment in Building 1C, Bay 2 by the Contractor or the Contractor’s qualified training instructor. Machining Branch personnel training and Production Equipment Branch personnel training shall commence within 2 working days after the equipment and all ancillary pieces of equipment are operating within the manufacturer’s specifications. The Contractor shall complete all Government personnel training within 14 calendar days of initiation. The Contractor shall coordinate with the CPOC for the initiation of Government personnel training.

5.0 Documentation

5.12 Physical Documentation- The Contractor shall furnish one electronic copy, in searchable portable document format, and, in hardcopy, three (3) each of each of the following manuals: 1) Machine Operator’s manual; 2) Machine Parts manual that shall include a full parts list for the machine—the parts list shall include part number, nomenclature, and quantity for each listed part; 3) Maintenance and Repair manual that shall also include any calibration requirements not covered in other required documentation. The contractor shall supply a comprehensive written preventative maintenance (PM) schedule that also indicates work that is to be performed as part of the scheduled PM. The Contractor shall detail, in writing, the lock-out/tag-out procedures that are required to bring the equipment to a zero energy state for maintenance and servicing.

Procedures for returning the equipment to full operational capability shall also be provided in writing. The Contractor-furnished Operator and Maintenance (O&M) manuals shall contain a complete set of mechanical drawings and diagrams; a complete set of electrical drawings and diagrams including electrical schematics; logic circuitry descriptions; spare parts list; operator and maintenance instructions for operating and maintaining the equipment. The O&M manuals shall contain complete detailed instructions and schedules for the equipment. All documentation shall be written in standard American English.

6.0 General Acceptance

6.1 General Acceptance will be granted to the Contractor upon successful demonstration of the operation of the equipment, completion of Machining Branch personnel training and Equipment Maintenance Branch personnel training and presentation of all data and documentation to the

CPOC.

7.0 Final Acceptance

7.1 Final Acceptance will occur upon ACCEPTANCE by the CPOC in Wide Area Workflow (WAWF) of the Contractor’s submitted invoice. Final Acceptance will be granted only after General Acceptance has been given to the Contractor and all terms and conditions of the contract have been completed by the Contractor to the satisfaction of the CPOC. Should the Vendor be unable to provide a solution, acceptable to TYAD and within the period of performance, the Vendor is responsible for removing all assets installed as part of this SOW at the Vendor’s expense.

7.2 WAWF CPOC is Edward A. Generose, (570) 615-7099, edward.a.generose.civ@mail.mil.

8.0 Warranty

8.1 Traditional Support Requirements

8.1.1 The Contractor shall warrant the equipment, all ancillary components, all installation parts and all workmanship for a period of one (1) calendar year, minimum, following Final Acceptance by the CPOC. For all components and subsystems that have a warranty period that exceeds one year, that warranty shall be provided to TYAD with the required documentation.

The Contractor shall have sole responsibility and accountability for all warranty items and time periods. During the warranty period all parts costs, labor costs, transportation and shipping costs, travel costs, tool costs and per diem for all Contractor personnel shall be the responsibility of the Contractor. The Contractor field repair technician shall arrive on-site within 72 hours after being contacted by TYAD personnel to make warranty repairs during the warranty period. The Contractor shall supply to the CPOC Contact Telephone Numbers and Points of Contact (POCs) for use by TYAD personnel for warranty, operations and maintenance questions and support.

8.1.2 The Contractor shall provide and perform Preventive Maintenance (PM) on the equipment to be included as part of the provided warranty and without additional cost to the Government.

The Contractor shall perform the contractual PM within 12 months, but no sooner than 10 months after Final Acceptance.

8.1.3 As a part of the contractual PM the Contractor shall provide to the CPOC, following completion of the contractual PM, a complete itemized listing of what was performed as part of the PM and the Contractor shall provide an itemized parts list with names, part numbers and quantities of the parts that have been replaced. Date for the contractual PM shall be coordinated by the Contractor with the CPOC. All replacement parts needed for the contractual PM shall be provided by the Contractor at no charge to the Government and installed by the Contractor at no charge to the Government.

8.1.4 The Vendor, and all of their sub-contractors, shall address all safety-related issues, as identified by the TYAD Safety Office, for the duration of the support contract. Delivery of all materials required to perform mitigation and/or remediation of safety hazards must be completed within the timelines set by the TYAD Safety Office.

9.0 Safety

9.1 The equipment shall meet all requirements set forth in OSHA General Industry Standards, current edition. All energy control sources shall have the capability of being locked-out and tagged-out.

9.2 Prior to soldering, welding, torch cutting, and all forms of burning and use of open flame, the Contractor shall be responsible to obtain a Burn Permit from the TYAD Fire Department.

The Contractor shall use safety screens that offer the required level of protection for the type of work being performed and to provide protection for all personnel in the surrounding area.

9.3 See below, Contractor Safety Standards for TYAD, for additional information and requirements.

10.0 Environmental

10.1 The Contractor shall not use fossil-fueled vehicles and fossil-fueled equipment inside the bays and buildings. Only electric vehicles and electric equipment are permissible. If fossil-fueled vehicles or fossil-fueled equipment must be used due to the non-availability of an electric-powered alternative, the Contractor shall notify the CPOC a minimum of 3 working days in advance of its use to permit notification of the appropriate personnel and time for use. Use of fossil-fueled equipment shall be used by the Contractor only during off-shifts, holidays and weekends when no Government personnel will be in the area.

10.2 The Contractor shall furnish SDSs to the CPOC for all consumables furnished by the Contractor and used by the Contractor. All SDSs for hazardous consumables shall be furnished to the CPOC 30 calendar days prior to the hazardous consumables being brought on-post.

10.3 See below, Standard Specifications for Projects Under the National Environmental Policy Act, for additional information and requirements.

11.0 Additional Requirements

11.1 Removal of Contractor Materials. The Contractor shall remove from the work site prior to the acceptance of work by the Government, all materials not identified to remain in place, including excess paints, building materials, and equipment purchased by the Contractor for the execution of this project.

11.2 Storage of Materials and Equipment. Government furnished storage facilities are not available to the Contractor in the vicinity of the work site. The Contractor shall provide suitable storage facilities as required, located as approved by the CPOC, if the Contractor intends to leave materials and equipment in the work area overnight or on weekends. The security of the Contractor's property or his personnel's property shall be the full responsibility of the Contractor.

The Government will accept no liability in case of loss due to fire, theft or natural disaster.

11.3 Availability of Utility Services. The Government will furnish water and power in the quantity not to exceed the amount necessary for the normal execution of the work, at the nearest available outlet. The Contractor shall make all piping and wiring connections thereto and shall extend the services to the site of the work. On completion of the work, the Contractor shall remove all such temporary connections and any removed or damaged portions of the Government services at the points of connection shall be repaired or replaced.

A. Other Utilities: The Contractor shall make arrangements to obtain all utilities not furnished by the Government, at the Contractor’s expense.

B. The Government will not provide refuse facilities. The Contractor will be required to dispose of all garbage and other waste materials generated by his work at a licensed off-site landfill.

11.4 A TYAD Local 648-C form for all personnel to include sub-contractors working under this contract shall be completed and submitted within 14 workings days prior to requiring access to TYAD in order to allow sufficient time to process security information. No Contractor personnel or Contractor’s subcontractor personnel will be permitted access to TYAD unless prior written approval is received from the TYAD Security Office.

12.0 Depot Access for the Contractor

12.1 A background check and approval from Tobyhanna Army Depot (TYAD) Security Branch is required for all contractor and subcontractor personnel prior to on-site access at TYAD. This includes delivery drivers. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry.

All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD contract point of contact (CPOC) will provide ELTY Form 648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least 14 days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD CPOC in a timely manner so the same may be submitted to Security for processing no later than ten days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening.

Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures”.

12.2 Access and General Protection/Security Policy and Procedures. Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Security Branch. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters - Department of the Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

12.3 Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification

Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at Outside the

Continental United States (OCONUS) locations, in accordance with status of forces agreements and other theater regulations.

12.4 Submit the completed ELTY Forms 648-C form(s) to the CPOC.

13.0 Security Training Requirements for the Contractor

13.1 Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the CPOC within ten calendar days after completion of training by all employees and subcontractor personnel. AT level I, awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html for their training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

13.2 iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the CPOC. The iWATCH training is available at the following website:

https://myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx iWATCH Training for Contractors. The contractor shall notify the CPOC within ten calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented.

Completion of contractor employee training will be documented on ELTY form 583, TYAD On- Post Training Record or contractor equivalent.

13.3 Operations Security (OPSEC) Training. Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period. The training is available at the following website: https://www.cdse.edu/catalog/elearning/GS130.html. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the CPOC within ten calendar days after completion of training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

13.4 All security training certificates shall be provided to the CPOC and the Contract Specialist/Purchasing Agent.

CONTRACTOR SAFETY STANDARDS FOR TYAD

Below are some “installation specific” safety standards which contractors are required to adhere to while performing any work on Tobyhanna Army Depot. It is the contractor’s responsibility to incorporate these particular requirements into their daily operations at all times while under contract and to institute these specifics into their overall site safety controls. These do not substitute or deflect in any way the requirement to institute and adhere to all OSHA 1910 & 1926, ARMY 385-10, USACE EM385-1-1, and DoD 6055.01 job site safety standards as well while performing contract work under the provisions of FAR Clause 52.236-13 on Tobyhanna Army Depot.

It is the responsibility of the contractor to enforce the below requirements as well as all current revisions of the above referenced standards. Failure to enforce safety requirements on the depot can result in immediate stop works, safety stand down orders and even complete termination of the contract.

Important Phone Numbers:

Fire or Emergency: 911 Fire Department – (Non-Emergency): 570-615- 7300 Security: 570-615-7550 Safety Office - 570-615-7027

S.10.0 THE CONTRACTOR IS SOLELY RESPONSIBLE

AND LIABLE FOR JOB- SITE SAFETY.

1. Review of the project plans and other documents by any government appointed official does not constitute an acceptance of Federal responsibility or liability for the adequacy of the safety measures identified for the job or for the Contractor's compliance with all applicable safety rules and regulations.

2. The Contractor remains solely responsible and liable for job-site safety at all times during the term of the contract. No outside personnel (other than ET, COR, TYAD Safety, or other government appointed contract personnel) are allowed onto the job site at any time during contract without prior permissions and/or escort by the ET, COR or KO.

3. Tobyhanna Army depot has restrictions on the use of fossil fuels in all buildings.

The contractor must follow the TYAD fossil fuel memorandum of understanding requirements pertaining to such uses as noted below:

TYAD has restrictions on the use of fossil fuels in all buildings. When it is determined that electric or other alternatively-fueled vehicles are insufficient or unavailable for movement of material within the buildings on the installation, fossil-fueled vehicles can be used only when all alternatives of accepted electric material movement equipment have been considered, and the last option is use of a fossil fuel vehicle or project failure. This includes any situations where safety of employees and equipment may be jeopardized. Convenience will never be an acceptable justification to utilize fossil-fueled vehicles. The Government Designated Representative (GDR) will notify the appropriate supervisor(s) or leader(s) in the area where the need to utilize a fossil fuel vehicle is required. The supervisor / leader will take the necessary steps to notify the employees in the work area of the option to leave the area during the material movement process. The GDR and Contractor will also document all actions the Contractor took to utilize electric or other alternatively-fueled vehicles. The documentation will specifically state why electric or alternatively-fueled vehicles are insufficient. The documentation may be in the form of signed memo or email and must be completed within 24-hours after the usage of the fossil-fueled vehicle. A copy of the documentation will be provided to the Union and the Safety Division

4. All direct construction supervision, including subcontractors, must as a minimum, complete an OSHA 10 hour safety course for construction. These certificates must be submitted as part of the site safety plan BEFORE construction activities start.

5. RED CARD PROGRAM - Tobyhanna Army Depot utilizes a program to allow employees to stop an action which is considered unsafe. Employees carry small red cards that can be thrown down when employee sees an action they consider unsafe. Work ceases until TYAD management can decide if it is safe or not. Contractors are required to comply with this program. If a TYAD employee presents the red card to the contractor, the contractor must stop working until the COR and Safety Office can determine if there is a safety hazard or not.

6. All contractor personnel, to include subcontractors, vendors, suppliers, or visitors, when performing any type of work activity, or gaining access through an occupied area or shop - must have all applicable PPE that is required for the area to include, but not limited to, hardhats, safety glasses, hearing protection, and respirator protection. Notify both COR & Area Supervision, for access approval and prior to any work activities being performed.

S.10.1 CODE COMPLIANCE

Tobyhanna Army Depot requires full contractor compliance with all safety regulations and standards. The Contractor is responsible for maintaining, monitoring and enforcing all rules, regulations and codes, by ALL personnel working for the contractor including all subcontractors. These codes include:

Title 29 Code of Federal Regulations-1910 (OSHA General Industry Standards) Title 29 Code of Federal Regulations-1926 (Construction Industry Standards) National Fire Protection Association Codes Uniform Facilities Code Department of Army 385-10, Department of Defense 6055.1 Unified Facilities Guide Specifications

(UFGS) USACE EM385-1-1

All other codes as required to maintain safety standards.

S.10.2 JOB HAZARD ANALYSIS (JHA) / ACTIVITY

HAZARD ANALYSIS (AHA)

Prior to the start of work, the contractor shall prepare a JHA / AHA for each phase of work that will be done under the contract. This will be completed in accordance with all applicable OSHA safety requirements. A phase is any operations involving a certain type of work. Examples include demolition, excavation, masonry work, concrete pouring, roofing, and electrical wiring. Work done by each subcontractor is also a phase. The JHA / AHA will:

1. List the activity being performed and identify the sequence of work steps.

2. List the hazards associated with each step, and the procedures and training required to eliminate or reduce the risk to an acceptable level.

S.10.3…