21Q0164.pdf

SEE ADDENDUM

(No Collect Calls)

W25G1V21Q0164 15-Sep-2021

b. TELEPHONE NUMBER

570-615-7567

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 27 Sep 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W25G1V9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MISSY J MORGAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SEE SCHEDULE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG, TOBYHANNA DIVISION

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466-5100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

811219

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF75

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W25G1V21Q0164

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot

BASE YR. PREV. MAINT

FFP

SERVICE REQUIRED IN SUPPORT OF EQUIPMENT COMPRISING THE

ELEVATED BURN SYSTEM SIMULATOR (EBSS) IN BUILDING 3005

LOCATED AT TOBYHANN ARMY DEPOT, TOBYHANNA, PA.

THE CONTRACTOR SHALL PERFORM ROUTINE SCHEDULED

PREVENTATIVE MAINTENANCE, SEE ATTACHED SOW/PWS

PREVENTATIVE MAINTENANCE - BASE YEAR PLUS TWO OPTION

YEARS

POC:JEFF O'NEILL

FOB: Destination

NSN: AASSVC1124012X

MILSTRIP: W25G1V1124012X

PURCHASE REQUEST NUMBER: W25G1V1124012X

PSC CD: J059

NET AMT

0002 1 Lot

UNSCHEDULED/EMERGENCY REPAIR CALLS

T&M

UNSCHEDULED/EMERGENCY REPAIR CALLS WHEN REQUESTED

SEE ATTACHED SOW/PWS

POC:JEFF O'NEILL 570-615-6335

$5,000.00 UNSCHEDULED/EMERGENCY MAINTENANCE

FOB: Destination

NSN: AASSVC1124012Z

MILSTRIP: W25G1V1124012Z

PURCHASE REQUEST NUMBER: W25G1V1124012Z

TOT ESTIMATED PRICE

CEILING PRICE

0003 1 Lot

OPTION OPTION YR 1

FFP

SERVICE REQUIRED IN SUPPORT OF EQUIPMENT COMPRISING THE

ELEVATED BURN SYSTEM SIMULATOR (EBSS) IN BUILDING 3005,

TOBYHANNA, PA. THE CONTRACTOR SHALL PERFORM ROUTINE

SCHEDULED PREVENTATIVE MAINTENANCE

FOB: Destination

0004 1 Lot

OPTION OPTION YEAR 1

T&M

UNSCHEDULED/EMERGENCY REPAIR CALLS WHEN REQUESTED

0005 1 Lot

OPTION OPTION YEAR 2

FFP

SERVICE REQUIRED IN SUPPORT OF EQUIPMENT COMPRISING THE

ELEVATED BURN SYSTEM SIMULATOR (EBSS) IN BUILDING 3005,

TOBYHANNA, PA. THE CONTRACTOR SHALL PERFORM ROUTINE

SCHEDULED PREVENTATIVE MAINTENANCE

0006 1 Lot

OPTION OPTION YEAR 2

T&M

UNSCHEDULED/EMERGENCY REPAIR CALLS WHEN REQUESTED

0007 1 Lot

6 MONTH EXTENTION

FFP

6 MONTH EXTENTION

NOTE: OFFERERS SHALL NOT SUBMIT A PRICE FOR THE POTENTIAL

ONE-HALF YEAR EXTENSION OF SERVICES PERIOD. REFERENCE FAR

52.217-8.

AS PART OF THE PRICE EVALUATION, THE GOVERNMENT WILL

EVALUATE THE OPTION TO EXTEND SERVICES UNDER FAR CLAUSE

52.217-8 BY ADDING ONE-HALF OF THE OFFEREOR'S FINAL OPTION

PERIOD PRICE TO THE OFFEROR'S TOTAL PRICE, THUS, THE

OFFEROR'S TOTAL PRICE FOR THE PURPOSE OF EVALUATION WILL

INCLUDE THE BASE PERIOD, FIRST OPTION, SECOND OPTION.

OFFERORS ARE REQUIRED ONLY TO PRICE THE BASE YEAR AND TWO

OPTION YEARS. OFFERORS SHALL NOT SUBMIT A PRICE FOR THE

POTENTIAL ONE-HALF YEAR EXTENSION OF SERVICES PERIOD.

STATEMENT OF WORK

1.0 GENERAL

1.0 This is a non-personal services contract to provide Preventative Maintenance, unscheduled and emergency repairs to all aspects and associated equipment comprising the Elevated Burn System Simulator (EBSS) in Building 3005, Tobyhanna, PA. The Contractor shall perform routine scheduled preventative maintenance as well as respond to unscheduled/emergency repair calls, when requested. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. A government Technical Point of Contact (TPOC) will be assigned for contractor’s main point of communication.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform.

1.1.1 Objectives: The preventative maintenance and emergency repair services described in this PWS will keep EBSS and equipment associated running to their optimal level as to minimize down-time.

1.2 Scope: The contractor shall provide Preventative Maintenance, Annual Balancing and Binding of Contol Points as well as Unscheduled or Emergency Repairs on equipment identified in this PWS. For Governments accounting, and to aid the TPOC in processing payment applications all work shall be identified under one of the following categories.

1.2.1 Preventative Maintenance <Firm Fixed Price>

1.2.2 Unscheduled/Emergency Maintenance <Time & Material>

1.4. This contract shall consist of the following Contract Line Item Number (CLINs) or SUB- CLINs:

1.4.1 LINE ITEM: ALL routine preventative maintenance (this shall be a Lump Sum, Firm Fixed Price Effort)-12 months

1.4.1.1 OPTION: for additional year of contract (months 13 through 24)

1.4.1.2 OPTION: for second additional year of contract (months 25 through 36)

1.4.2 LINE ITEM: Emergency/unscheduled maintenance or repairs (this shall be performed on a Time and Material, as needed basis, not to exceed the allowance identified)

1.4.2.1 OPTION: for additional year of contract (months 13 through 24)

1.4.2.2 OPTION: for second additional year of contract (months 25 through 36)

1.5 Prior to commencement of any emergency/unscheduled maintenance or repair, the Contractor shall obtain Government approval in terms of written acceptance of Contractors’ proposal for the emergency/unscheduled repair. The Contractor shall request approval for all parts and labor associated with repairs through the CPOC. All approvals shall be coordinated through the CPOC. The Contractor shall NOT be compensated for any “unauthorized work”. Unauthorized work shall include any work performed without written approval of KO or CPOC; specifically this includes ANY work requested by ANY Government individual who the Contractor may infer has authority to speak on behalf of the Government. ONLY the CPOC can authorize emergency/unscheduled work and any/all contract modifications must bear KO approval signature or the work is unauthorized.

1.6 The award will be for one base year with an option to extend service for two additional years pending Governments availability of funds. Execution of an option year will be at the discretion of the Government. Prior to execution of an option year the Contractor shall notify the CPOC at least 90 days prior to completion of current contract term that that the contract period of performance is ending. Award of option year CLINs may only be executed through Contract Modification issued by the KO.

1.7 A Contractor site visit may be scheduled. All Contractors considering submitting a proposal to this solicitation are encouraged to attend. It shall be the responsibility of the prospective bidders to visit the site of the proposed work at Tobyhanna Army Depot, Tobyhanna, PA. Tour will be scheduled by the Contract Specialist. Prospective bidders are requested to report to the lobby of Building 20 at Tobyhanna Army Depot, Tobyhanna, PA, at the appointed hour. If any departure from the specifications or drawing(s) is deemed necessary by the prospective bidder(s), details of such departure and reason therefore shall be brought to the attention of the government contracting office.

1.8 The Contractor shall supply MSDS sheets for all HAZMAT to CPOC prior to performance of work.

1.9 DETERMINATION:

1.9.1 The Contractor shall submit a Firm-Fixed-Price (FFP) proposal to perform all preventative maintenance activities defined in the PM schedules. The FFP proposal SHALL NOT EXCEED the ANNUAL allowance values identified later in the SOW.

1.9.2 ADDITIONALLY, the proposal shall include hourly rates of the Contractor’s “Labor Rate” proposed for labor on an hourly basis relating to unscheduled/emergency maintenance. The hourly “Labor Rate” submitted will be used when applicable and will be drawn out of the allowance.

1.9.3 QUALIFICATIONS OF CONTRACTOR: Technical Competence of “offeror” shall be determined based Contractor Qualifications submitted. Qualifications shall be evaluated on “pass /competent” or “fail/ incompetent” basis. ALONG WITH PROPOSAL, submit data (resume’, reference letters, licenses, certifications etc.)

showing the contractor has successfully done this type of work as specified herein, or that the contractor has a firm contractual agreement with a subcontractor having such required experience. Data shall include name and locations of at least two installations where the contractor or subcontractor has done this type of work.

1.9.3.1 Controls technician shall have minimum of 5 years programming experience and expertise in LON based hardware and software. Expertise is required in the “LONworks” control protocol, “Tridium Niagra” control platform and use of “Workplace Tech” in conjunction with “Microsoft Visio” software for the control system programming and interface graphics. Technicians shall have experience in communication/control wiring to be performed in accordance with latest version of NEC.

1.9.3.2 Electrical technicians shall be licensed by PA State

1.9.3.3 Balancing Technician shall be AABC or NEBB certified.

1.9.3.4 General Construction specialists shall have experience with multi-discipline projects and capable of performing varied work inclusive of miscellaneous painting, door (including overhead and fire alarm interlocks), and flooring work.

1.9.3.5 Mechanical/HVAC technicians shall have direct experience with gas and electric fired HVAC equipment, air flow monitoring stations, variable frequency drives, controls, refrigerant reclamation and system repair etc.

1.9.4 The bidder offering the lowest combined fixed price for preventative maintenance services PLUS a predetermined application of services anticipated by the Government to be used in conjunction with the “UNSCHEDULED AND EMERGENCY MAINTENANCE” shall be successful with award provided technical competence is assured.

1.9.4.1 Based on historical data the average price of materials used for Unscheduled/Emergency work is estimated at $1,000.00 material and the total hours used is estimated at 40 hours total per year.

1.9.4.2 For Unscheduled/Emergency work, total ANNUAL available funds shall NOT exceed the allowance without contract modification. Conversely allowance funds may not be fully used over the term of the contract

1.9.4.2.1 Material & Labor Allowance (annual)= $5,000.00

1.9.5 Evaluation shall include rates for the services listed below. To be fair to both parties, service calls shall be billed at minimum of 2.0-hour increment. As an example, an “emergency/ unscheduled service call” consisting of contractor “on-site” time consisting of 0.5 hours and not more than 2.0 hours, may be billed as a 2 hour service call. Hourly rates shall be all inclusive of all OH&P of other sub-contractors and be combined into one of the categories below. Offeror shall submit hourly rates for the following services for calculation by government in proposal evaluation:

1.9.5.1 General Construction (paining, door repairs/replacement, paraport door and openers/operators, etc) _________ $/hour

1.9.5.2 Mechanical/HVAC technician _________ $/hour

1.9.5.3 Controls technician _________ $/hour

1.9.5.4 Balancing technician _________ $/hour

1.9.5.5 Electrical technician _________ $/hour

2 TECHNICAL

2.1 ROUTINE PREVENTATIVE MAINTENANCE, FIRM FIXED PRICE, LUMP SUM: The contractor shall perform routine preventative maintenance and service calls at intervals as identified later in the SOW. Upon completion of each service call, the Contractor shall submit report of completed work to CPOC identifying the preventative maintenance activities performed. The CPOC shall sign the report as verification of service completed. This routine maintenance shall cover all systems and associated components of the system comprising the EBSS. Although the preventative maintenance portion of the contract is tailored to target specific items of maintenance, which are expected to result in the greatest benefit to the Government, the unscheduled/ emergency maintenance and repair portion is less specific. Therefore, any and all items, equipment and ancillary support and production equipment associated with the Elevated Burn Simulator System (EBSS) or located within the EBSS Facility (Building 3005) shall be covered by the scope of this contract and be eligible to receive unscheduled/emergency repairs.

2.1.1 The contractor shall submit their total cost for the Preventative Maintenance services as a Firm Fixed Price, lump sum: $ __________. ____ and in words;

_________________________________Dollars and ____________Cents.

2.1.2 Request two (2) option years be included in this contract.

2.1.2.1 First Option Year - $ __________. ____ and in words;

_________________________________Dollars and ____________Cents.

2.1.3 Second Option Year - $ __________. ____ and in words;

_________________________________Dollars and ____________Cents.

2.2 For preventative maintenance activities, the contractor shall budget and include in his proposal all time, mileage, meals and expendable items such as miscellaneous lubricants, cements, cleaners, filters, belts, and similar common hardware such as miscellaneous screws, nuts, bolts etc considered part of the general repair and maintenance service. The contractor shall include associated costs of the replaceable wear items such as filters and belts to assure compliance with the replacement schedule indicated in the preventative maintenance schedule.

2.2.1 All “Scheduled” maintenance shall consist of the preventative maintenance activities required to keep the equipment operating in peak efficiency and to prolong life expectancy. This type of service includes the routine maintenance of filter replacement, belt replacement, greasing bearings, provision of lubrication and fluids, adjustments of sensors and controls and other similar activities.

2.2.1.1 Contractor shall provide annual specific preventative maintenance services to the following existing equipment constituting the EBSS (Elevated Burn System Simulator). EBSS systems include components supporting the AN/TPQ-36, Sentinel, and AN/TPQ 37 RMI systems. The AN/TPQ-37 “Legacy System” is no longer utilized.

2.2.1.2 EBSS Heating and Ventilating Unit (HV-1)

2.2.1.2.1 Associated Return Fan

2.2.1.2.2 Associated Variable Frequency Drive

2.2.1.2.3 Associated Ebtron Airflow Meter

2.2.1.3 EBSS Heating and Ventilating Unit (HV-2)

2.2.1.3.1 Associated Return Fan

2.2.1.3.2 Associated Variable Frequency Drive

2.2.1.3.3 Associated Ebtron Airflow Meter

2.2.2 For servicing above, contractor shall replace all filters, grease/lubricate bearings, check all belts for tensioning, wear, and verify operation of the drives and meters.

Re-tension belts and replace any worn or questionable belts. If unscheduled or emergency service call occurs within 2 months of the PM and requires a belt replacement, the contractor will NOT be compensated (either labor or material) for a service that would have likely been avoided if proper PM had been performed.

2.2.2.1 Additionally as part of the annual preventative maintenance service

(either concurrent or at separate time), the Contractor shall commission and bind ALL LON controllers of entire system and backup system and controller files.

2.3 TIME & MATERIAL SERVICES (within allowance limits) for unscheduled / emergency repairs the Contractor shall obtain authorization from the CPOC prior to performing any unscheduled/emergency repair work. If upon either contractor routine maintenance activities or upon request of the CPOC, the contractor shall provide a Remediation Estimate (RE) for repairs. The Remediation Estimate (RE) shall be sent to the CPOC for evaluation and decision to proceed, not proceed or proceed as modified. Any “draw” within the allowance will be approved by the CPOC. ANY work outside this scope, in excess of contract value or extension beyond period of performance shall require Contract Modification. Only the KO may issue a Contract Modification.

2.3.1 For bid evaluation, contractor shall submit the hourly rate to perform unscheduled /emergency services in the event the CPOC wishes to exercise these remediation repairs. Rates shall be inclusive of travel, overhead and profit as previously described. BASE YEAR

2.3.1.1 General Construction $________.____ / hour

2.3.1.2 Mechanical/HVAC technician $________.____ /

hour

2.3.1.3 Controls technician $________.____ /

hour

2.3.1.4 Balancing technician $________.____ / hour

2.3.1.5 Electrical technician $________.____ / hour

2.3.2 FIRST OPTION YEAR –

2.3.2.1 General Construction $________.____ / hour

2.3.2.2 Mechanical/HVAC tech $________.____ / hour

2.3.2.3 Controls technician $________.____ / hour

2.3.2.4 Balancing technician $________.____ / hour

2.3.2.5 Electrical technician $________.____ / hour

2.3.3 SECOND OPTION YEAR –

2.3.3.1 General Construction $________.____ / hour

2.3.3.2 Mechanical/HVAC tech $________.____ / hour

2.3.3.3 Controls technician $________.____ / hour

2.3.3.4 Balancing technician $________.____ / hour

2.3.3..5 Electrical technician $________.____ / hour

2.3.4 All Remediation Estimates (RE’s) shall include all labor hours anticipated to execute the repair; include the number of employees, number of days to complete the effort and schedule to complete based on authorization to proceed date and contractors other workload.

2.3.5 All Remediation Estimates (RE’s) shall include detailed list of replacement parts and or materials required above and beyond the routine maintenance scope. Materials and parts list shall be provided and shall include parts manufacture and part numbers along with a copy of the vendors estimate when required to procure the parts. This information shall be required in order for CPOC to evaluate the costs proposed in comparison to “market value”. The contractor shall be allowed a 15% mark-up for overhead of procuring the parts. The overhead factor SHALL APPLY TO PARTS ONLY. The contractor shall submit invoices supported with documentation and any other invoices for materials showing their cost along with any allowable handling charges clearly excluded from the labor hour rate through WAWF to the CPOC for validation purposes prior to any payments being authorized.

2.3.5.1 The contractor shall replace defective parts only after verification of need has been determined by CPOC.

2.3.5.2 When the CPOC determines that a part needs repair, overhaul, modification or replacement and the work cannot be performed "on post"; the part(s) shall be forwarded by the contractor at his expense to his facility for repair, overhaul or modification. After a fair and reasonable price has been determined, the CPOC will notify the contractor as to when he/she is authorized to commence with the repair, overhaul, modification, or replacement of the item.

2.3.6 All labor & material shall drawn from an allowance placed into the appropriate CLIN and shall be expensed at a pre-negotiated rate (the “labor rates” submitted at the time of solicitation). If specialist or sub-contractor is required, the Contractor shall base his hourly rate on one of the categories identified previously. Contractor shall NOT be compensated for additional travel time. All travel and other ancillary expenses shall be factored into the amount proposed by the contractor at bid. In any event, the Contractor shall be compensated at the hourly rate originally proposed and agreed to upon award of base contract.

2.3.7 The contractor will be paid only for the actual Labor and Material/Parts utilized in the repair as verified by the CPOC. This amount will not exceed the allowances identified without contract modification. The contractor shall submit invoices supported with documentation and any other invoices for materials showing their cost along with any allowable handling charges clearly excluded from the labor hour rate through WAWF to the CPOC for validation purposes prior to any payments being authorized.

2.4 Period of Performance: The period of performance shall be for one (1) Year of 12(twelve) consecutive months starting at the award of the contract plus 2 (two) option years.

2.4.1 Preventative Maintenance on EBSS to be performed Annually

2.4.2 Preventative Maintenance on ParaPort Door System to be performed

Quarterly

2.4.3 Unscheduled/Emergency Maintenance shall be exercised as needed

2.4.4 ANY work outside this scope, in excess of contract value or extension beyond period of performance shall require Contract Modification. Only the KO may issue a Contract Modification.

2.5 Times of Performance: All work on government installation shall be coordinated through the TPOC with response times as later defined in this PWS. Except for Emergency Maintenance, all work shall be performed during normal duty hours in accordance with scheduling mutually acceptable to the TPOC and the Contractor.

Normal duty hours are 7:00 AM thru 4:30 PM, Monday thru Friday, excluding Federal holidays, and regular days off (as prescribed by TYAD operation calendar).

2.5.1 Exceptions may be made for emergency repairs as off duty hours are anticipated. This will be handled on a case-by-case basis, but in no instance shall the response and completion time extend beyond the requirements listed in Section 4.0 below.

3 PREVENTATIVE MAINTENANCE <FIRM FIXED PRICE >:

3.1 The contractor shall perform routine preventative maintenance and service calls at intervals identified in accordance with the Preventative Maintenance Schedule attached.

3.1.1 Attachment A- Elevated Burn System Simulator (EBSS) Maintenance Schedule

3.1.2 Attachment B- System Verification and Controls Calibration Schedule

3.1.3 Attachment C- ParaPort Door Preventative Maintenance Schedule

3.2 This schedule shall cover all elements of the EBSS.

3.2.1 For preventative maintenance activities, the contractor shall budget and include in his proposal all time, mileage, meals and expendable items such as miscellaneous lubricants, cements, cleaners, filters, belts, and similar common hardware such as miscellaneous screws, nuts, bolts etc considered part of the general repair and maintenance service. The contractor shall include associated costs of the replaceable wear items such as filters and belts to assure compliance with the replacement schedule indicated in the preventative maintenance schedule.

3.2.2 All “Scheduled” maintenance shall consist of the preventative maintenance activities required to keep the equipment operating in peak efficiency and to prolong life expectancy. This type of service includes the routine maintenance of filter replacement, belt replacement, greasing bearings, provision of lubrication and fluids, adjustments of sensors and controls and other similar activities.

3.2.2.1 Contractor shall provide annual specific preventative maintenance services to the following existing equipment constituting the EBSS (Elevated Burn System Simulator). EBSS systems include components supporting the AN/TPQ-36, Sentinel, and AN/TPQ 37 RMI systems.

3.2.3 Commission and Bind Controllers: In addition to (either concurrent or at separate time) the annual preventative maintenance service identified in Attachment A - EBSS Equipment Schedule, the Contractor shall commission and bind all LON controllers of entire system and backup system and controller files.

3.2.4 System Verification & Controls Calibration: Contractor shall verify sequence of operation of entire system. Sequences must be verified through elevated burn operation requiring connection to TYAD assets. Several weeks advance scheduling of this effort will be required. Government will make all attempts to ensure assets are available and hooked up for this annual PM.

3.2.4.1 System Verification & Controls Calibration consists of two major efforts;

Verification of the sequences of operation and pressure/temperature offset adjustments. For these activities the Government will make available and will connect the following assets:

3.2.4.1.1 AN/TPQ-36

3.2.4.1.2 AN/TPQ-37 RMI (37 Legacy is excluded)

3.2.4.1.3 Sentinel

3.2.5 Para Port Door Preventative Maintenance: Quarterly the Contractor shall also perform Preventative Maintenance for Paraport door (RF transparent door) in accordance with schedule attached.

4 UNSCHEDULED/EMERGENCY MAINTENANCE <TIME & MATERIAL>

4.1 Although the preventative maintenance portion of the contract is tailored to target specific items of, maintenance that are expected to result in the greatest benefit to the Government, the unscheduled/ emergency maintenance and repair portion is less specific. Therefore, any and all items, equipment and ancillary support and production equipment associated with the Elevated Burn Simulator System (EBSS) or located within the EBSS Facility (Building 3005) shall be covered by the scope of this contract and be eligible to receive unscheduled/emergency repairs.

4.2 Excluded from routine preventative maintenance but eligible for emergency and unscheduled maintenance services are the following additional ancillary components of the EBSS (quantities shall be verified through field verification):

4.2.1.1 EBSS Variable Air Volume Boxes (VAV)

4.2.1.2 EBSS Electric Duct Coils/Oven Heaters (EDC)

4.2.1.3 EBSS Variable Exhaust Boxes (VEB)

4.2.1.4 EBSS System Controls/Building Controls

4.2.1.5 EBSS Test Bay Space Temperature Controls

4.2.1.6 EBSS Lock-out of auxiliary electric heaters

4.2.1.7 All temperature and pressure sensors for the system, motorized and automatic dampers and controls.

4.2.1.8 Space exhaust/relief fans

4.2.1.9 Overhead doors (including fire doors, and RF transparent paraport door)

4.2.1.10 General space heating system

4.2.1.11 Automatic RF warning beacon system with current transducers.

4.3 For any unscheduled or emergency repairs the contractor shall obtain authorization from the TPOC prior to performing any unscheduled/emergency repair work. If upon either contractor routine maintenance activities or upon request of the TPOC after a repair is deemed necessary, the contractor shall provide a Remediation Estimate (RE) for repairs. The Remediation Estimate (RE) shall be sent to the TPOC for evaluation and decision to; proceed, not proceed or proceed as modified. Any approval to proceed shall be processed through the TPOC and may require Contracting Officer (KO) or Contract Specialist (KOS) determination as fair and reasonable. Repairs will be limited to funds allocated in the Unscheduled/Emergency Maintenance line item and will not be exceeded over the course of this contract without formal written contract modification. The KO ONLY issues formal contract modifications.

4.4 For this contract line item, the hourly rates charged to the Government as well as the response time shall be follow one of the following categories:

4.4.1 Emergency Maintenance

4.4.2 Unscheduled Maintenance

4.5 The Contractor shall have available a 24 hour phone number (answering machine or answering service) to take emergency calls. Unscheduled maintenance requests shall be requested through the Contractors normal business number. Response time begins when the Government places the call to the Contractor's authorized emergency phone number. The contractor shall supply the authorized emergency number to the TPOC as soon as the base contract is awarded. Acceptable timeframes are identified below.

4.6 Emergency Maintenance: The contractor shall, upon notification by the TPOC, respond to emergency calls (and be on site to investigate) within thirty-six (36) hours of being notified. Once the Contractor has investigated the repair requirements, he/she shall provide a Remediation Estimate (RE) to the TPOC within twelve (12) hours of visiting site. In no case shall a RE submitted after forty-eight (48) hours of initial notification be acceptable.

4.7 Unscheduled Maintenance: The contractor shall, upon notification by the TPOC, respond to unscheduled calls (and be on site to investigate) within seven (7) business days of being notified.

Once the Contractor has investigated the repair requirements he/she shall provide a Remediation Estimate to the TPOC within three (3) business days of visiting site.

4.7.1 As this maintenance is less critical, the time to complete the actual repair shall be dependent on the severity of damage and availability of parts. Estimated completion shall be identified in the Remediation Estimate and be agreed to based on acceptance of the contractors RE proposal.

4.8 All Remediation Estimates (RE’s) shall include all labor hours anticipated to execute the repair;

include the number of employees, number of days to complete the effort and schedule to complete based on authorization to proceed date and contractors other workload.

4.9 All Remediation Estimates (RE’s) shall include detailed list of replacement parts and or materials required above and beyond the routine maintenance scope. Materials and parts list shall be provided and shall include manufacture part numbers along with a copy of the vendors estimate when required to procure the parts. This information shall be required in order for TPOC to evaluate the costs proposed in comparison to “market value”. For record and payment approval purposes, the contractor shall submit parts invoices supporting costs attached to payment application in the WAWF request.

4.9.1 The contractor shall replace defective parts only after verification of need has been determined by TPOC

4.9.2 When the Contractor and TPOC determines that a part needs repair, overhaul, modification or replacement and the work cannot be performed "on post"; the part(s) shall be forwarded by the contractor at his expense to his facility for repair, overhaul or modification. After a fair and reasonable price has been determined, the TPOC will notify the contractor as to when he/she is authorized to commence with the repair, overhaul, modification, or replacement of the item.

4.9.3 All labor & material shall charge against the Time & Material CLIN and shall be expensed at a pre-negotiated rate (the “labor rates” submitted at the time of solicitation). If specialist or sub-contractor is required, the Contractor shall base his hourly rate on one of the categories identified previously. Contractor shall NOT be compensated for additional travel time. All travel and other ancillary expenses shall be factored into the amount proposed by the contractor at the time of proposal and award. In any event, the Contractor shall be compensated at the hourly rate originally proposed and agreed to upon award of base contract.

4.9.4 The contractor is to be paid only for the actual Labor and Material/Parts used in the repair as verified by the TPOC. This amount cannot exceed the Remediation Estimate proposed/agreed to.

4.9.5 For payment applications and any other invoices, the contractor shall submit supporting documentation for materials showing their cost along with any allowable handling charges.

Materials shall be clearly excluded from the labor hour rate. The TPOC will validate actual labor hours on site prior to any payments being authorized.

5 REPORTS:

5.1 Daily Ticket (“Record of Service”): At the conclusion of each visit, a preliminary “Record of Service” report shall be prepared and it shall be signed by the TPOC or designated representative prior to leaving the installation. The service call report may be hand written and shall identify what activities were performed along with the names of technicians and duration of services for the activity. The technician with signature authority of the contractor shall sign and date the report to attest that work was performed in accordance with actions claimed in the report. Falsification of reports shall be grounds for contract termination.

5.2 Formal Service Reports: Within 7 calendar days of service completion the Contractor shall prepare and submit to the TPOC a detailed report summarizing services provided. Reports shall be a typed document and submitted/attached in WAWF to the Contractor’s payment request. Payment applications will not be processed without service reports which shall include the following, as a minimum:

5.2.1 Copy of the hand written service call report (w/ Government concurrence signature).

5.2.2 Dates and time of arrival and completion.

5.2.3 Name of person performing service.

5.2.4 Description of service/Preventative Maintenance performed and parts used for routine service.

5.2.5 Equipment nomenclature and model number of equipment serviced in the space.

5.2.6 Equipment nomenclature and model number of equipment used to measure particle count/cleanliness, airflow, static pressures, velocities, and similar.

5.2.7 Problems detected, problems corrected, and problems identified by cause not isolated.

Recommendations for corrective measures if applicable. Corrective actions to be funded from the emergency/unscheduled maintenance (Time and Material) portion of the contract.

5.2.8 Document pre and post replacement filter static pressure and report values including differential along with recommendations regarding replacement interval.

5.2.9 Test equipment must be calibrated with NIST traceable and ISO 17025 accredited standards. Certification record must accompany reports.

5.3 Unscheduled/ Emergency Service Reports: Provide all information requested in the routine report but in addition provide the following:

5.3.1 Paragraph narrative of services requested by TPOC.

5.3.2 Physical condition report including repairs made.

5.3.3 Copy of the repair proposal accepted by TPOC prior to commencement of work.

5.3.4 Detailed list of replacement parts and or materials required beyond the routine maintenance scope. Materials and parts list shall be provided and shall include parts manufacture and part numbers along with a copy of the vendors receipt where the contractor procured the parts.

5.3.5 Pre-negotiated Unit Price for labor (dollars per hour) stated in original contract.

5.3.6 CLIN to which service is to be drawn. Previous balance available on CLIN, amount deducted for the associated service and balance available for future services.

5.4 System Verification & Controls Calibration Reports: Contractor shall provide two (2) hard copies and an electronic PDF. The Report(s) must contain the following information/tests at a minimum:

5.4.1 Cover sheet listing where the test is performed, the date tested, and the name of the technician who performed the testing and reports, and the company name/address/phone number.

5.4.2 A copy of the sequence of operation and technicians statement attesting to operation in compliance with sequence. System temperature and pressure readings at each port. A listing of the test equipment used by the certifying company, model numbers, serial numbers, and calibration dates, and calibration certificates.

5.4.3 Accompanying balancing reports, include “NEEB or AABC” certifications. Certificates must state the following: Company name, date of test, expiration date technician’s name/signature, and certified to applicable national standard. Additionally Certificate must include at a minimum:

5.4.3.1.1 Test date

5.4.3.1.2 Report number

5.4.3.1.3 Air velocities, flow rates, temperatures and pressures at each asset connection.

5.4.3.1.4 Company (TYAD), location,

5.4.3.1.5 TYAD technician name assisting in the Radar Asset equipment connections to the EBSS.

5.4.3.1.6 Connected Radar serial number

5.4.3.1.7 Testing company

5.4.3.1.8 Equipment model and calibration expirations of measurement equipment.

5.4.3.1.9 Tests performed methods and equipment used results and changes made.

5.5 Additional Documentation: Associated with any component delivered to TYAD either through the original contract (spare or replacement parts) or as required through an unscheduled/emergency repair, the Contractor shall include manufactures product data and specifications for the components.

General product data with multiple model specifications is NOT acceptable; the specific model product data shall be identified on the product data sheets and non-applicable information “crossed out”.

6 GENERAL ACCEPTANCE

6.1 Upon successful installation and demonstration of the repair, TPOC (or designated Government personnel) will sign the Daily Ticket/Record of service request indicating physical work performed and accepted.

7 FINAL ACCEPTANCE

7.1 Task Acceptance will occur upon processing of payment application in Wide Area Workflow (WAWF).

Contractor must submit supporting documentation/white papers described previously for work to be considered complete. All documentation shall be directed to the TPOC. Final acceptance/payment application approval in WAWF will be consider final acceptance of the task.

7.2 Upon completion of all tasks, processing of all payment applications and coinciding with the conclusion of performance period, Final Acceptance will be given to the Contractor if all terms of the contract have been completed to the satisfaction of the TPOC.

8 WARRANTY

8.1 The Contractor shall warrant all materials and workmanship for a period of one calendar year from the date of Task or Final Acceptance as applicable. Acceptance will be based on the date of the WAWF invoice acceptance by the TPOC. The Contractor shall have sole responsibility and accountability for all warranty items and time periods.

9 SAFETY

8.1 Follow general radiation hazard safety procedures for the installation. Follow all posted signage and obey warning lights in and around Building 3005.

8.2 Prior to soldering, welding, torch cutting, and all forms of burning and use of open flame the Contractor shall be responsible to obtain a Burn Permit from the TYAD Fire Department. The Contractor shall use safety screens that offer the required level of protection for the type of work being performed and to provide protection for all personnel in the surrounding area.

8.3 See below the Contractor Safety Standards for TYAD for additional information and requirements.

10 ENVIRONMENTAL

10.1 The Contractor shall supply SDS sheets for all HAZMAT to TPOC prior to performance of work.

10.2 The Contractor shall not use fossil-fueled vehicles and fossil-fueled equipment inside the bays and buildings. Only electric vehicles and electric equipment are permissible. If fossil-fueled vehicles or fossil-fueled equipment must be used due to the non-availability of an electric-powered alternative the Contractor shall notify the TPOC a minimum of 3 working days in advance of its use to permit notification of the appropriate personnel and time for use. Use of fossil-fueled equipment shall be used by the Contractor only during off-shifts, holidays and weekends when no Government personnel will be in the area.

10.3 Additional Requirements:

10.3.1 Removal of Contractor Materials. The Contractor shall remove from the work site prior to the acceptance of work by the Government, all materials not identified to remain in place, including excess paints, building materials, and equipment purchased by the Contractor for the execution of this project.

10.3.2 Storage of Materials and Equipment. Government furnished storage facilities are not available to the Contractor in the vicinity of the work site. The Contractor shall provide suitable storage facilities as required, located as approved by the TPOC, if the Contractor intends to leave materials and equipment in the work area overnight or on weekends. The security of the Contractor's property or his personnel's property shall be the full responsibility of the Contractor. The Government will accept no liability in case of loss due to fire or theft.

10.3.3 Availability of Utility Services. The Government will furnish water and power in the quantity not to exceed the amount necessary for the normal execution of the work, at the nearest available outlet. The Contractor shall make all piping and wiring connections thereto and shall extend the services to the site of the work. On completion of the work, the Contractor shall remove all such temporary connections and any removed or damaged portions of the Government services at the points of connection shall be repaired or replaced.

10.3.4 Other Utilities: The Contractor shall make arrangements to obtain all utilities not furnished by the Government, at the Contractor’s expense.

10.3.5 The Government will not provide refuse facilities. The Contractor will be required to dispose of all garbage and other waste materials generated by his work at a licensed off-site landfill.

10.4 See below the Standard Specifications for Projects Under the National Environmental Policy Act in Accordance with 32 CFR 651 for additional information and requirements.

11 SECURITY

11.1 A TYAD A Local 648-C form for all personnel to include sub-contractors working under this contract shall be completed and submitted at least 10 days prior to requiring access to TYAD in order to allow sufficient time to process security information. No Contractor personnel or subcontractor personnel will be permitted access to TYAD unless prior written approval is received from the TYAD Security. Background security approval shall remain in place throughout contract period of performance up to two years. Once individual is approved for access, daily temporary access badges will be assigned by security.

11.2 All security-training certificates shall be provided to the Contracting Officer’s Representative

(COR)/Point of Contact (POC) and the Contract Specialist/Purchasing Agent prior to entering site.

11.3 See below the TYAD Security Requirements for additional information and requirements.

12 ATTACHMENTS

12.1 Attachment A- EBSS Equipment Preventative Maintenance Schedule

12.2 Attachment B- System Verification and Controls Calibration Schedule

12.3 Attachment C- ParaPort Door Preventative Maintenance Schedule

CONTRACTOR SAFETY STANDARDS FOR TYAD

February 2021

Below are some “installation specific” safety standards which contractors are required to adhere to while performing any work on Tobyhanna Army Depot. It is the contractor’s responsibility to incorporate these particular requirements into their daily operations at all times while under contract and to institute these specifics into their overall site safety controls. These do not substitute or deflect in any way the requirement to institute and adhere to all OSHA 1910 & 1926, ARMY 385-10, USACE EM385-1-1, and DoD 6055.01 job site safety standards as well while performing contract work under the provisions of FAR Clause 52.236-13 on Tobyhanna Army Depot.

It is the responsibility of the contractor to enforce the below requirements as well as all current revisions of the above referenced standards. Failure to enforce safety requirements on the depot can result in immediate stop works, safety stand down orders and even complete termination of the contract.

Important Phone Numbers:

Fire or Emergency: 911 Fire Department – (Non-Emergency): 570-615-7300 Security: 570-615-7550 Safety Office - 570-615-7027

S.10.0 THE CONTRACTOR IS SOLELY RESPONSIBLE AND LIABLE FOR JOB- SITE SAFETY.

1. Review of the project plans and other documents by any government appointed official does not constitute an acceptance of Federal responsibility or liability for the adequacy of the safety measures identified for the job or for the Contractor's compliance with all applicable safety rules and regulations.

2. The Contractor remains solely responsible and liable for job-site safety at all times during the term of the contract. No outside personnel (other than ET, COR, TYAD Safety, or other government appointed contract personnel) are allowed onto the job site at any time during contract without prior permissions and/or escort by the ET, COR or KO.

3. Tobyhanna Army depot has restrictions on the use of fossil fuels in all buildings. The contractor must follow the TYAD fossil fuel memorandum of understanding requirements pertaining to such uses as noted below:

TYAD has restrictions on the use of fossil fuels in all buildings. When it is determined that electric or other alternatively-fueled vehicles are insufficient or unavailable for movement of material within the buildings on the installation, fossil-fueled vehicles can be used only when all alternatives of accepted electric material movement equipment have been considered, and the last option is use of a fossil fuel vehicle or project failure. This includes any situations where safety of employees and equipment may be jeopardized. Convenience will never be an acceptable justification to utilize fossil-fueled vehicles. The Government Designated Representative (GDR) will notify the appropriate supervisor(s) or leader(s) in the area where the need to utilize a fossil fuel vehicle is required. The supervisor / leader will take the necessary steps to notify the employees in the work area of the option to leave the area during the material movement process. The GDR and Contractor will also document all actions the Contractor took to utilize electric or other alternatively-fueled vehicles. The documentation will specifically state why electric or alternatively-fueled vehicles are insufficient. The documentation may be in the form of signed memo or email and must be completed within 24-hours after the usage of the fossil-fueled vehicle. A copy of the documentation will be provided to the Union and the Safety Division

4. All direct construction supervision, including subcontractors, must as a minimum, complete an

OSHA 10 hour safety course for construction. These certificates must be submitted as part of the site safety plan BEFORE construction activities start.

5. RED CARD PROGRAM - Tobyhanna Army Depot utilizes a program to allow employees to stop an action which is considered unsafe. Employees carry small red cards that can be thrown down when employee sees an action they consider unsafe. Work ceases until TYAD management can decide if it is safe or not. Contractors are required to comply with this program. If a TYAD employee presents the red card to the contractor, the contractor must stop working until the COR and Safety Office can determine if there is a safety hazard or not.

6. All contractor personnel, to include subcontractors, Contractors, suppliers, or visitors, when performing any type of work activity, or gaining access through an occupied area or shop -must have all applicable PPE that is required for the area to include, but not limited to, hardhats, safety glasses, hearing protection, and respirator protection. Notify both COR & Area Supervision, for access approval and prior to any work activities being performed.

S.10.1 CODE COMPLIANCE

Tobyhanna Army Depot requires full contractor compliance with all safety regulations and standards.

The Contractor is responsible for maintaining, monitoring and enforcing all rules, regulations and codes, by ALL personnel working for the contractor including all subcontractors. These codes include:

Title 29 Code of Federal Regulations-1910 (OSHA General Industry Standards)

Title 29 Code of Federal Regulations-1926 (Construction Industry Standards)

National Fire Protection Association Codes

Uniform Facilities Code

Department of Army 385-10, Department of Defense 6055.1

Unified Facilities Guide Specifications (UFGS)

USACE EM385-1-1

All other codes as required to maintain safety standards.

S.10.2…