20R1005 PWS DRAFT.pdf

509 Civil Engineer Squadron (CES)

660 Tenth Street, Suite 201

Whiteman AFB MO 65305

3/31/2020

PERFORMANCE WORK STATEMENT (PWS)

Recycling Service

TABLE OF CONTENTS

1. General Information

2. Whiteman AFB Information

3. Service Summary / Requirements

4. Quality Control / Quality Assurance

5. Government Furnished Property, Material, Equipment, and Services (GFP/M/E/S)

6. Contractor Furnished Property, Materials, and Equipment (CFP/M/E)

7. Publications and Forms:

8. Acronyms and Definitions

9. TECHNICAL EXHIBIT 2: Deliverable Schedule

10. TECHNICAL EXHIBIT 3: Estimated Workload Data .......... Error! Bookmark not defined.

11. TECHNICAL EXHIBIT 4: Bin Location and Pickup Frequency ........ Error! Bookmark not defined.

12. TECHNICAL EXHIBIT 5: Quality Assurance Worksheet

14. TECHNICAL EXHIBIT 6: Recycling Bin Locations by Commodity………….………….. 19

1. General Information

1.1 Scope: The contractor shall provide all personnel, travel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 5 as Government Furnished, to perform Recycling Services as defined in this Performance Work Statement

(PWS).

1.2 Background: Whiteman has operated a Qualified Recycling Program (QRP) for years. A QRP is a U.S. military installation facility-managed and run recycling program aimed at pollution prevention and minimizing environmental impacts (i.e. recovering recyclable materials from solid waste disposal streams). Qualified recyclable materials are collected and segregated from other solid waste materials by the generating unit or activity where they are either sold through marketers or through established scrap sales programs. The net proceeds from the sale of these recyclable materials are then deposited into the installation’s QRP account. The current QRP recycles cardboard, mixed office paper, batteries, and scrap metals to include appliances containing ozone depleting substances.

1.3 Anticipated Period of Performance (PoP): The Period of Performance shall be one base year of 12 months and two 12-month option years for a total period of three years. A one-time extension of 6 months at the end of this period of performance may be determined to be in the best interest of the Government, see FAR 52.217-8. The award document will call out the PoP and is the definitive performance period.

1.4 Recognized Holidays: The following are recognized United States (US) holidays. If a holiday falls on a weekend, the Government will have an observed day off on the Friday preceding or Monday following. The contractor shall not perform services on these days:

New Year's Day, 1 January Martin Luther King's Birthday, 3rd Monday in January President's Day, 3rd Monday in February Memorial Day, Last Monday in May Independence Day, 4 July Labor Day, First Monday in September Columbus Day, 2nd Monday in October Veterans Day, 11 November Thanksgiving Day, 4th Thursday in November Christmas Day, 25 December

1.5 Place and Performance of Services: The contractor shall provide services between the hours of 0600 and 1600 Monday through Friday, except on recognized US holidays, unless otherwise required in the contract or approved by the Contracting Officer Representative (COR), or when Whiteman AFB is closed due to local or national emergencies, administrative closings, or similar Government-directed facility or Whiteman AFB closings. Performance shall be at Whiteman Air Force Base and identified in Technical Exhibit 4, and include office building areas, industrial areas, food service areas, and recreation areas. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when Whiteman AFB is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.6 Special Required Qualifications: The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to a LEADS check will be denied access to the installation. Information required to conduct a LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Whiteman AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities.

The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

1.7 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities.

1.8 Contractor Required Identification: The contractor and contract employees shall be subject to all base instructions, including but not limited, to all vehicle traffic and security instructions. The contractor shall ensure each employee obtains a contractor pass. This shall be accomplished by completing an Entry Authorization List (EAL) through CE Service Contracts office. All employees shall have the contractor pass in their possession at all times when on base.

Contractor employees shall be readily identifiable while on base and display their identification badges. The base pass will suffice for the identification badge.

1.9 Government Provided Identification: The contractor shall return all identification media (i.e., badges and vehicles passes) to the Government within 14 days of an employee’s departure or upon immediate request of the Government if identification is required for particular one-time or case-by-case access.

2. Whiteman AFB Information

2.1 Unscheduled Gate Closures: As determined by the Security Police, gate closures may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges. Work scheduled not accomplished because of base closure due to weather, exercise, or actual alert will be accomplished as soon as possible after reopening of the base. Occasionally, it is necessary to require early release of Whiteman AFB personnel, late reporting, or a total base closure when weather conditions make normal travel unsafe. When weather conditions cause one of the above situations, Contractor personnel will be denied access to the base, unless they have been notified that their contract service has been determined essential. Occasionally, real world situations or exercises may prohibit base access or ability to remain on base. Information pertaining to Whiteman AFB operating status can be accessed at the following website:

http://www.whiteman.af.mil

2.2 Installation Regulations: The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct or security reasons. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

2.3 Base Access: The contractor shall comply with all applicable Whiteman AFB or facility access along with local security policies and procedures, which may be obtained from the COR or other Government contact. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Security Forces. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of the Air Force, and local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The installation Commander has the right to deny access and access credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation. Additional information, to include frequently asked questions (FAQs), can be found at:

https://www.whiteman.af.mil/Units/509th-Mission-Support-Group/509th-SFS-Base-Entry/

2.4 Common Access Cards (CAC): Not Applicable

http://www.whiteman.af.mil/ https://www.whiteman.af.mil/Units/509th-Mission-Support-Group/509th-SFS-Base-Entry/

2.4.1 Background Investigation Requirements: All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to a LEADS check will be denied access to the installation. Information required to conduct a LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire as referenced in 1.8. All contractors shall also complete a Missouri Uniform Law Enforcement System (MULES) check before base access is allowed. For those personnel that will be working in a restricted access area, additional checks may apply IAW base policies.

2.4.2 CAC Return: Not Applicable

2.4.3 CAC Management: Not Applicable

2.5 Communications Security / Information Technology (COMSEC/IT) Security: All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

2.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

2.7 Lock Combinations: Not Applicable

2.8 Facility Clearance: Not Applicable

3. Service Summary / Requirements

The contract service requirements are summarized in performance objectives that relate directly to requirements. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Service Summary (SS) and the contractor’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

3.1 General Description: The following description shall serve as general information along with performance objectives as required by the Government. Unmentioned tasks shall not limit the contractor’s obligation to conform to all state and local regulations (to include safety and environmental) in accordance with standard industry and commercial practice.

3.1.1 Task 1, The contractor shall collect recyclable materials from contractor-provided, government-approved containers, or recycling bins. The containers shall be serviced according to the schedule provided in Technical Exhibit 4. The containers shall be covered or closed to prevent the recycling materials from littering the area.

3.1.1.1 The recyclable materials to be collected are: cardboard and white office paper. The materials will be sold as collected when the market allows. Fifty percent of the proceeds from the sales will be reimbursed to the Government Qualified Recycling Program (QRP), quarterly. All materials shall be tracked by reported bill of lading weight and submitted monthly to the COR and/or the QRP manager.

3.1.1.2 Additionally, the government reserves the right to add recyclable materials services, such as glass or plastic, in the event that these materials become in demand and it is profitable to the contractor.

3.1.1.3 The contractor shall furnish containers that match the color scheme of the base.

Additional re-painting must match the approved color scheme. The contractor shall maintain all contractor and government provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. The contractor shall ensure all containers remain in good, workable condition. All containers must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Contractor trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid.

Should any contractor vehicle or equipment have any leaks, the contractor is responsible for cleanup.

3.1.1.4 Collection locations for recyclable materials are identified in Technical Exhibit 4 and include office building areas, industrial areas, food service areas, and recreation areas.

The contractor shall position recycling bins for customer ease. This may require repositioning of containers. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions. The contractor shall maintain the area within a ten-foot radius around the recycling containers. The contractor shall provide new containers when existing containers are deemed beyond repair or replacement is necessary. During the contract performance period, the government reserves the right to add, delete, or change collection points and number of containers to meet changing requirements. The contractor will be notified of any changes to collection points by the COR. Changes shall be effective when COR and contractor have agreed upon scheduled start time. The contractor shall collect recyclables during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions.

When exceptions are granted, the contractor shall perform all missed collections within 24 hours after the severe weather has terminated, unless the Contracting Officer authorizes additional time.

3.1.1.5 The COR shall coordinate with the contractor to schedule pick-ups when materials become excessive at points of collection (see para 3.2.5 below). The contractor shall submit any recommended route changes or additions to the COR no later than five calendar days prior making a change. The CO must approve the submittals.

3.1.1.6 Additional collections may occur when unusual conditions require collection outside of the normally scheduled frequencies. Additional collections shall be accomplished within 24 hours of COR notification to the contractor.

3.1.1.7 Surge requirements beyond the capability of the contractor may be augmented by the government at its option when the government perceives that mission accomplishment is endangered.

3.1.1.8 The contractor shall establish routes to the base through the LeMay (Contractor) Gate between 0600 and 1600, Monday through Friday, excluding federal holidays.

Collection outside these hours requires COR approval.

3.1.1.9 Deliverables:

The contractor shall provide a monthly report detailing total tonnage of materials recycled to the COR and/or the QRP manager no later than close of business of the tenth day of the following month. The contractor provided monthly report will provide recycling quantities for acquired and shipped commodities, by type and a shipping summary. In addition, the monthly report will briefly summarize recycling activities and operations (e.g. special collections recycle pick-ups). Electronic data submissions shall be used to the maximum extent practicable as deemed by the COR.

SUBMITTAL DESCRIPTION FREQUENCY

Shipping reports, including weight tickets Monthly Collection schedule and locations Monthly Reimbursement for sales Quarterly Contractor Points of Contact (Non-Business Hours) 10 days after award

3.1.2 Task 2, Contractor shall accept and segregate steel, copper and aluminum into scrap metal dealer provided bins. The scrap metal collection area, near Bldg160, shall be utilized by base personnel and contractor to collect scrap metal. Contractor will assist in the handling of scrap metal. COR shall notify scrap dealer for pick-up.

3.1.3 Task 3, Contractor shall accept and consolidate scrap metal appliances for recycling.

Appliances containing ozone depleting substances (ODS) will be held in Building 183 until the COR can notify the CE HVAC shop for ODS removal. Contractor will place all appliances in the appropriate scrap metal bin after the ODSs have been evacuated.

3.1.3.1 Deliverables: Copy of Bill of Lading shall be submitted to COR and/or QRP Manager within 10 days of shipment.

3.1.3.2 Safety: The contractor is responsible at all times for their staff and employees.

3.1.3.3 Communications Plan: Not Applicable

3.1.4 Task 4, Contractor shall accept lead acid batteries for recycle. Batteries shall be consolidated on pallets, shrink wrapped, weighed and stored in Bldg 183 in preparation for shipment by a third party. Contractor will load palletized batteries on third party transporter truck.

3.1.4.1 Deliverables: Copy of Bill of Lading shall be submitted to COR and/or QRP Manager within 10 days of shipment.

3.1.4.2 Safety: The contractor is responsible at all times for their staff and employees.

3.1.4.3 Communications Plan: Not Applicable

3.1.5 Deliverables: The Contractor’s Monthly Status Report (MSR), indicates the progress of the work, status of the program and of the assigned tasks. This report shall include information relating to accomplishments, existing or potential problem areas and proposed action to resolve the problems. The contractor shall include the MSR with each invoice submitted for payment.

Contractor’s Progress, Status, and Management Report shall be in accordance with Part 7, Attachment 7.2.

3.1.6 Minimum Acceptable Standard: MSR shall be delivered to the Contracting Officer Representative via e-mail in a PDF format on the Contractor’s letterhead NLT 7 days into each month. The content of the report shall be free of grammatical, spelling, and factual errors.

3.2 Task, Enterprise Contractor Manpower Reporting Application (ECMRA): Not Applicable

3.2.1 Deliverables: Not Applicable

4. Quality Control / Quality Assurance

4.1 Post Award Conference / Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (CO), Contracting Officer’s Representative (COR), Contracting Officer’s Technical Representative (COTR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will inform the contractor of how the Government views the contractor's performance and the contractor will inform the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. Meetings may be held in person, by conference call, or by email.

4.2 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the CO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the CO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Service Summary (SS). A final QCP shall be submitted to the CO NLT 30 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting CO’s acceptance in writing of any proposed changes to its QCP.

4.4 Quality Assurance (QA):

4.5 COR/COTR Surveillance with QASP: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s). The CO will maintain authority to surveil performance as well as having the sole authority to make contract changes or authorize additional work. The CO reserves the right to have other Government representation to surveil on their behalf.

4.6 CO Surveillance with QASP: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s). The CO will maintain authority to surveil performance as well as having the sole authority to make contract changes or authorize additional work. The CO reserves the right to have other Government representation to surveil on their behalf.

4.7 CO Surveillance without QASP: Not Applicable

5. Government Furnished Property, Material, Equipment, and Services (GFP/M/E/S) Government is to provide Buildings 160 and 183 for use by the contractor in the execution of this contract.

5.1 General: The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract.

5.2 Property: Additional guidance and requirements can be found at DFARS PGI 245.1.

The following property shall be provided by the Government: Scrap Metal collection bins.

5.3 Materials: Additional guidance and requirements can be found at DFARS PGI 245.1.

The following materials shall be provided by the government: None

5.4 Equipment: Additional guidance and requirements can be found at DFARS PGI 245.1.

The following equipment shall be provided by the Government: None.

5.5 Services: Additional guidance and requirements can be found at DFARS PGI 245.1.

This in addition to standard use of public access facilities (i.e., restrooms and base food court).

The following services shall be provided by the Government: Restroom in Bldg 160.

5.5.1 Workspace: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space. This is not considered GFP for the purpose of included FAR 52.245-1 and DFARS 252.245-7001, 252.245-7002, 252.245-7003, and 252.245-7004.

5.5.2 Utilities: The Government shall furnish utilities when available for contractor to perform services as described in this PWS. The contractor shall conserve use of utilities at all times.

Electricity, sewage, and water will be made available where existing. No temporary connections shall be allowed until the contractor has submitted a detailed plan for the connection and has received approval from the Government for the connection. The plan shall include a detailed description on how the connection shall be restored to its original condition or better. Any alterations or temporary connections to Government utilities shall be restored to original condition prior to base departure. Should the contractor require higher voltage or amperage other than available at the building, or if continual tripping of circuit breakers is due to load draw, the contractor may be required to provide their own power source at no additional cost to the Government. Specific requirements for temporary utility need or generated power shall be described in Paragraph 3 – Service Summary / Requirements.

5.5.3 Emergency Medical Service: In the event of an emergency, Contractor employees shall dial 911 and tell them you are calling from Whiteman Air Force Base. Ambulance transport responds from Whiteman AFB Clinic, Monday through Friday. On weekends and holidays, Warrensburg ambulance transport will respond. One of the units shall respond to the 911 call and, if necessary, transport a Contractor employee to one of the local hospitals. The Contractor employee shall reimburse the respective agency for these services.

5.5.4 Smoking Areas: While on Whiteman AFB smoking is only permitted in designated smoking areas. Contact the building facility manager and/or Government representative for areas where smoking is permitted.

6. Contractor Furnished Property, Materials, and Equipment (CFP/M/E)

6.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 5, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1. In addition to the necessary property, material, and/or equipment determined necessary to perform the requirements set forth in this PWS, the Contractor will provide below solely for the purpose of performance under this contract.

6.2 Property: As referenced in 3.2.2.

6.3 Materials: None

6.4 Equipment: Additional guidance and requirements can be found at DFARS PGI 245.1.

The following equipment shall be provided by the contractor: As referenced in 3.2.2.

7. Publications and Forms:

Publications and forms applicable to this PWS are listed below:

Publication Version Mandatory / Advisory Website

Federal Acquisition

Regulation (FAR)

Per Website Mandatory https://www.acquisition.gov/browse/index/far

Defense Federal Acquisition Regulation Supplement

(DFARS)

Per Website Mandatory https://www.acquisition.gov/dfars

Air Force Federal Acquisition Regulation Supplement

(AFFARS)

Per Website Mandatory https://www.acquisition.gov/affars

8. Acronyms and Definitions

8.1 Generic Definitions

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer (CO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer Representative (COR): An employee of the U.S. Government designated by the CO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/affars direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Contracting Officer Technical Representative (COTR): An employee of the U.S. Government designated by the CO to monitor contractor performance and provide technical advice. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service: A service output that does not meet the standard of performance associated with the PWS.

Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security: Actions that prevent the loss or damage of Government property.

Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

8.1.1 PWS Specific Definitions

8.2 Generic Acronyms:

CES Civil Engineer Squadron CONS Contracting Squadron CM Contract Manager CO Contracting Officer COR Contracting Officer Representative DAF Department of the Air Force DD254 Department of Defense Contract Security Classification Specification

DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense ECMRA Enterprise Contractor Manpower Reporting Application FAR Federal Acquisition Regulation FOD Foreign Object Debris FY Fiscal Year GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance| MGT Management MX Maintenance NTE Not to Exceed OCI Organizational Conflict of Interest OPSEC Operational Security PII Personally Identifiable Information POC Point of Contact PoP Period of Performance PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SS Service Summary TBD To Be Determined TE Technical Exhibit WAFB Whiteman Air Force Base

8.3 PWS Specific Acronyms:

AQL Acceptable Quality Levels CY Cubic Yards

8.4 Other Definitions or Acronyms: Additional definitions and acronyms can be found by reviewing “DoD Dictionary of Military and Associated Terms”. The DoD Dictionary is accessible online as a searchable database and in PDF format at the following Internet address:

http://www.jcs.mil/Doctrine/DOD-Terminology/ and at the following Non-classified Internet Protocol Router Network (NIPRNET) address: https://jdeis.js.mil/jdeis/. The contents of the DoD Dictionary are updated as necessary, to include terminology additions, modifications, or deletions made, in accordance with CJCSI 5705.01, Standardization of Military and Associated Terminology.

9 TECHNICAL EXHIBIT 1: Service Summary (SS) This SS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

http://www.jcs.mil/Doctrine/DOD-Terminology/ https://jdeis.js.mil/jdeis/

RECYCLABLE

REFERENCE /

PERFORMANCE

OBJECTIVE

PERFORMANCE STANDARD ACCEPTABLE

QUALITY

LEVELS

SURVEILLANCE

METHOD/BY

WHOM

PWS 3.1.1 and 3.1.1.1 and 3.1.1.2

Collect Recycled materials in accordance with established schedule.

The contractor shall collect recyclable materials from contractor-provided, government-approved containers, or recycling bins. The containers shall be serviced according to the schedule provided in Technical Exhibit 4. The containers shall be covered or closed to prevent the recycling materials from littering the area.

No more than two (2) customer complaints monthly.

Periodic inspections and customer complaints/

COR

PWS 3.1.1.3

Equipment: Maintain equipment in good workable condition. Trucks should be washed and free of odors.

The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Contractor trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests.

No more than two (2) customer complaints monthly.

Periodic inspections and customer complaints/

COR

PWS 3.1.1.4

Collection Areas: Return all containers to original location as required by contract. All collection areas shall maintain a neat appearance.

The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions. The contractor shall maintain the area within a ten-foot radius around the recycling containers.

No more than two (2) customer complaints monthly.

Periodic inspections and customer complaints/

COR

PWS 3.1.1.5 and 3.1.1.6

Additional Pick-ups: Perform unscheduled collections required by the COR.

Additional collections may occur when unusual conditions require collection outside of the normally scheduled frequencies. Additional collections shall be accomplished within 24 hours of COR notification to the contractor.

Zero (0) deficiencies permitted.

Random Sampling

PWS 3.1.1.9

Provide monthly tonnage reports for recycling no later than the tenth working day of the month following the reporting month.

The contractor shall provide a monthly report detailing total tonnage of materials recycled to the COR and/or the QRP manager no later than close of business of the tenth day of the following month. The contractor-provided monthly report will provide recycling quantities for acquired and shipped commodities, by type and a shipping summary. In addition, the monthly report will briefly summarize recycling activities and operations (e.g.

special collections recycle pick-ups).

No more than one (1) missed report and record annually

100% inspection/C

OR

9. TECHNICAL EXHIBIT 2: Deliverable Schedule

Reference / Deliverable Frequency # of

Copies Medium / Format Submit To

PWS 3.1.9

Shipping reports, weight tickets

Monthly 1 PDF / Email COR, COTR or

CO

PWS 3.1.9

Collection schedule and

Monthly 1 PDF / Email COR, COTR or

CO

PWS 3.1.2

Contractor shall accept and segregate steel, copper and aluminum into scrap metal dealer provided bins.

The contactor shall provide a scrap metal collection container for use by the contractor and base personnel near B160.

The container shall be kept clean and in good repair in accordance with PWS

3.1.1.3 and 3.1.1.4.

No more than two (2) customer complaints monthly.

Periodic inspections and customer complaints/

COR

PWS 3.1.3

Contractor shall accept and consolidate scrap metal appliances for recycling.

Appliances containing ozone depleting substances (ODS) will be held in Building 183 until the COR can notify the CE HVAC shop for ODS removal.

Contractor will place all appliances in the appropriate scrap metal bin after the ODSs have been evacuated.

No more than two (2) customer complaints monthly.

Periodic inspections and customer complaints/

COR

PWS 3.1.4

Contractor shall accept lead acid batteries for recycle.

Batteries shall be consolidated on pallets, shrink wrapped, weighed and stored in Bldg 183 in preparation for shipment by a third party. Contractor will load palletized batteries on third party transporter truck.

No more than two (2) customer complaints monthly.

Periodic inspections and customer complaints/

COR

PWS 3.1.14

Task 3, Contractor’s Management Report:

- Monthly Status report (MSR) indicates the progress of the work, status of the program and of the assigned tasks

-Include information relating to accomplishments, existing or potential problem areas and proposed action to resolve the problems.

-Submitted NLT 7 days after end of month -PDF, electronically -Submitted to COR -Include with each invoice submitted for payment

-MSR shall be delivered to the Contracting Officer Representative via e-mail in a PDF format on the Contractor’s letterhead NLT 7 days into each month.

-The content of the report shall be free of grammatical, spelling, and factual errors.

-Inspection 7 days from end of month

-COR

[Surveillanc e Verification by 509 CES Leadership & at Sync Meetings] locations

PWS 3.1.9

Unscheduled Collection Log

10 days after event 1 PDF / Email COR, COTR or

CO

PWS 3.1.9

Contractor Points of Contact (Non- Business Hours)

10 days after award 1 PDF / Email COR, COTR or

CO

PWS 4.3

Quality Control Plan

Within 30 days from contract award 1 PDF / Email COR, COTR or

CO

PWS 3.1.3

Reimbursement Report

Quarterly 1 PDF / Email COR, COTR or

CO

10. TECHNICAL EXHIBIT 3: Estimated Workload Data This information is provided for historical background only. It is not a guarantee of workload quantities.

11. TECHNICAL EXHIBIT 4: Bin Location and Pickup Frequency

RECYCLE COLLECTION

ITEM DESCRIPTION EST. ANNUAL QTY.

1 Cardboard 180 tons 2 Office Mixed Paper 45 tons 3 Scrap Metals 170 tons 4 Lead Acid Batteries 6 tons 5 Appliances w/ODS 150 units

FAC./LOCATION FREQ. FAC./LOCATION FREQ.

7 2X/WK 1119 2X/WK

9 2X/WK 1236 1X/WK

33 2X/WK 1553 5X/WK

34 2X/WK 1720

5205 2X/WK 1750 2X/WK

35 1X/WK

44 2X/WK 2032 5X/WK

46 3200 1X/WK

48 2X/WK 3006 2X/WK

1117 2X/WK 3008 2X/WK

59 2X/WK

114 1X/WK 3021 5X/WK

115 1X/WK 3026 5X/WK

127 1X/WK 3032 5X/WK

139 2X/WK 3077 1X/WK

Note:

All container sizes shall be 10 CY in size.

The contractor may adjust container sizes or frequencies only after COR approval.

12. TECHNICAL EXHIBIT 5: Quality Assurance Worksheet Utilize below if surveillance tracking and reporting is needed. This is just an example of one method and does not replace CPARS for performance reporting or other required COR Surveillance documentation requirements [Surveillance and Performance Monitoring (SPM)].

Discuss with CO to determine best method of contract surveillance.

Performance Rating

Deliverable / Service Quality Rating Contributing Factors Effect on

Mission

Action Required

/ Date Task 1: Exceptional

Very Good

Satisfactory

Marginal

Unsatisfactory Task 2: Exceptional

Very Good

157 2X/WK

159 2X/WK

169 1X/WK

200 2X/WK

529 2X/WK

411 1X/WK

509 2X/WK

515 2X/WK

534 5X/WK

529 5X/WK

650 2X/WK

705 2X/WK

709 5X/WK

711 5X/WK

Satisfactory

Marginal

Unsatisfactory Task 3: Exceptional

Very Good

Satisfactory

Marginal

Unsatisfactory Task 4: Exceptional

Very Good

Satisfactory

Marginal

Unsatisfactory

TECHNICAL EXHIBIT 6: Recycling Bin Locations by Commodity

LOCATION BLDG. NUMBER NUMBER & TYPE

AGE B-AREA 7 (1) CB

HANGAR B-AREA 9 (1) CB

MAINTENANCE B-AREA 33 (2) CB (2) OM

IN-FLIGHT KITCHEN B-AREA 34 (1) CB

NORTHROP/STRUCTURES B-AREA 5205 (2) CB

TOWER PARKING LOT 35 (1) CB (1) OM

442nd 44 (1) OM 442nd 46 (1) CB (1) OM 442nd 48 (1) CB (1) OM 442nd 5 BAY HANGAR 1117 (2) CB

MARKETING 59 (1) OM

HAZMART 114 (1) CB

MOBILITY SUPPLY 115 (1) CB

DRMO 127 (2) CB

ENVISION/SUPPLY/TMO 139 (3) CB (1) OM

COMMUNICATIONS 157 (1) CB (1) OM

LRS/TRANSPORTATION 159 (1) CB

PAVEMENTS & GROUNDS 169 (1) CB

MISSION OPERATIONS 200 (1) CB (1) OM

POST OFFICE 410 (1) CB

CLOTHING SALES 529 (1) CB

COMMISSARY 411 (1) OM

HQ 509 (1) CB (2) OM

EDUCATION CENTER 515 (1) CB (1) OM

BOWLING ALLEY 534 (1) CB

FOOD COURT (BX) 529 (2) CB

AUTO SKILLS 650 (1) CB

DEPLOYMENT CENTER 705 (3) CB (2) OM

LOCATION BLDG. NUMBER NUMBER & TYPE

CES 709 (3) CB (1) OM

SECURITY FORCES 711 (1) CB (1) OM

A-10 COMPOSITE MAINTENANCE 1119 (1) CB

SMALL ARMS RANGE 1236 (1) CB

OZARK INN DINING FACILITY 1553 (1) CB

ANG ARMORY 1750 (1) CB (1) OM

MED GROUP CLINIC 2032 (1) CB (1) OM

WHITEMAN INN 3200 (1) CB (1) OM

(1)ANG HQ 3006 (1) CB

MISSIONS END/CLUB 3008 (1) CB

CHILD DEVELOPMENT CENTER 3021 (1) CB

WHITEMAN ELEMENTARY SCHOOL 3026 (1) CB (1) OM

WHITEMAN EXPRESS (SHOPPETTE) 3032 (1) CB

GOLF COURSE CLUBHOUSE 3077 (1) CB (1) OM

Legend: CB – cardboard, OM – office mix paper