20Q0161_Redacted_Non-comp.pdf

DON SAP Guide Enclosure (3) 1

MEMORANDUM TO THE FILE

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION

UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

IDENTIFICATION OF SOURCE:

PerkinElmer Health Sciences Inc.

710 Bridgeport Avenue Shelton, CT 06484-4794 Cage: 1MCW2

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

The item requested is a Gas Chromatograph/Mass Spectrometer System with an Automatic Thermal Desorber Unit, specifically, a Clarus 690 GC, Clarus SQ8T MS, with a TurboMatrix 350 ATD and the included software from PerkinElmer Inc., with data system.

Three 1 year options for preventative maintenance

Base purchase:

Option Yr 1:

Option Yr 2:

Option Yr 3:

This device is needed for detection of chemical compounds (VOCs) in air/nitrogen samples obtained during environmental testing.

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING (select all that apply):

DON SAP Guide Enclosure (3) 2

A. ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

DON SAP Guide Enclosure (3) 3

2. EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

3. OTHER REASONS. Other reason not identified above. Provide details on mission impact if requirement is not solicited from only one source.

B. X BRAND NAME. Item required must be a brand name product, or feature of a product, particular to one manufacturer.

Of the systems reviewed, the Perkin Elmer system is the only instrument that has the following essential features:

1. First and foremost, Perkin Elmer s unique TurboMatrix 350 ATD, 50 tube autosampler allows you to avoid time-consuming , manual sample preparation in favor of a simple streamline approach. This increase productivity allows to sample up to 50 samples per day at the environmental chambers. The TurboMatrix Technologies allows for cutting edge sampling and fully automated programmable pneumatic control.

2. Perkin Elmer is the only manufacturer of desorbers which offers an automated desorber unit along with their GC/MS systems. This allows for one single source to solve problems and provide support for repairs. Other manufactures either do not provide GC/MS systems or partner with other vendors to provide for the complete system. This can lead to conflicting information and confusing advice. Perkin Elmer is the only true single-source provider of complete fully integrated GC/MS with automated desorption units.

3. Perkin Elmer has service teams with at least 30 years of support on their thermal desorbers.

4. Other unique abilities include: (1) High Temperature desorption capability for analytes up to n-C14 hydrocarbons, (2) Automatic addition of standard mixture to the tube, (3) Electronic cooling of the trap to -30C eliminating the need of liquid cryogen, and (4) Automatic tube cleaning and conditioning during runs, which optimizes performance and efficiency.

Perkin Elmer TuboMatrix 350 ATD features two stage thermal desorption process which efficiently concentrates the analytes on a Peltier-cooling trap prior to being introduce into the instrument allowing for superior resolution and sensitivity.

The TurboMatrix 350 ATD is necessary. This system is being purchased to replace a similar aged unit, which had a similar desorber unit, meaning that personnel are familiar with its operation and increased capabilities. It is vital that this level of test capability/sensitivity be maintained for future lab operations and environmental projects. This purchase would allow

C. UNUSUAL AND COMPELLING URGENCY. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals.

Urgent requirements are supplies or services that will result in a work stoppage, or are mission

DON SAP Guide Enclosure (3) 4 critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified:

2. Required delivery date/period of performance:

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

4. If appropriate, include any additional pertinent information.