2043FY21P00176-SF1013.pdf

DEPARTMENT OF THE TREASURY

SF 1013 - JUSTIFICATION & APPROVAL FOR FAR SUBPART 13.5 SOLE SOURCE

(INCLUDING BRAND NAME) ACQUISITIONS

Treasury Standard Form – 1013 (Rev 5/18)

Prescribed by Treasury: DTAP 1013.501 Tracking No.

1. Identification of the requiring activity and the contracting activity:

Requiring Activity: Facilities Management & Security Services (FMSS), Operations East Atlanta Procurement Office: Southern Region Area Operations Branch-Atlanta 2.a Nature and/or description of the action being approved:

The purpose of this brand-name justification is to obtain approval to award a firm fixed price purchase order to a HIRSCH (Identiv) authorized dealer/service provider in the southeast region for an open market buy exceeding the SAT for the installation of physical security equipment to support IRS facility relocation of Plantation POD (STAR tool Project# ATL1917381). Justification includes requirement to provide brand name only products (HIRSCH & BOSCH) 2.b Name of the vendor. Authorized HIRSCH/INDENTIV dealer/service provider 2.c Requisition No.: 5000122417 & 5000122419

2.d Bridge contract: ☐ Yes ☒ No 2.e Brand name: ☒ Yes ☐ No 3.a A description of the supplies or services required to meet the agency’s needs:

Purchase and installation of physical security equipment (Electronic Access Control System, Video Surveillance System & Intrusion Detection System) to support Plantation POD (STAR tool Project# ATL1917381) relocation. Period of performance is from notice of award to 12/15/2021 3.b Includes IT: ☒ Yes ☐ No 3.c IGCE/Estimated dollar value: REDACTED

4. Identification of the authority being used (Check the box that applies):

☒ 41 U.S.C. 1901 – Simplified acquisition procedures.

☐ 41 U.S.C. 1903 – Special emergency procurement authority.

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited:

The Enterprise Physical Access Control System (EPACS) is replacement for the ID Card Media Issuance System (ICMIS) legacy system. The system is the IRS solution for HSPD-12 Physical Access Control interoperability and implements the use of the IRS SMARTID to control physical access to facilities. The physical access control IT architecture features 25 Production servers distributed across the enterprise to run all of the systems. The EPACS PMO plans to complete the transition from ICMIS to EPACS by FY 2025. Market research was conducted via the EPACS national team and the HIRSCH system was selected to provide enterprise-wide access control equipment to the IRS. Based on this selection, the EPACS team mandated the use of the HIRSCH system nationwide. Only HIRSCH certified service providers are authorized to install associated equipment. Additionally, HIRSCH and BOSCH brand name products are currently used by the IRS enterprise-wide and these specific products are required to support continuity of operations and compatibility with existing software.

6. A description of efforts to ensure that offers were solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by FAR subpart 5.2 and, if not, which exception under FAR 5.202 applies:

In accordance with FAR subpart 5.2, a notice of intent to award a sole source contract under the authority of FAR subpart 13.1 was posted on the FedBizOps for two (2) other relocation projects for the same scope and similar size in the state of Florida during January (Notice ID# IRS5000109196) and February (Notice ID# IRS5000110908) to Meridian Security Systems, Inc. While there was no vendor response to 1st notice, one (1) vendor response was received to the second notice and the vendor was subsequently determined to be a qualified source, increasing the supplier pool total to two.

7. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable:

The Contracting Officer determines that the anticipated price(s) will be fair and reasonable based on a (1) comparison of proposed prices received from 2 or more vendors, (2) comparison to historical prices paid, by the Government for the same or similar items/services and/or (3) comparison to the IGCE

8. A description of the market research conducted (see FAR part 10) and the results or a statement of the reason market research was not conducted:

Treasury Mandatory Sources and current Best In Class solutions (as of July 2020) were considered and http://www.gpo.gov/fdsys/granule/USCODE-2011-title41/USCODE-2011-title41-subtitleI-divsnB-chap19-sec1901 http://www.gpo.gov/fdsys/granule/USCODE-2011-title41/USCODE-2011-title41-subtitleI-divsnB-chap19-sec1903

Treasury Standard Form – 1013 (Rev 5/18)

Prescribed by Treasury: DTAP 1013.501 Tracking No.

no existing contract vehicle was identified that could meet the government’s need. Due to the nature of acquisition and the unique qualifications required to provide products/services as described in Section 5 and 6 above, no further Government market research was conducted.

9.a Any other facts supporting this justification:

9.b Attachments: ☐ Yes ☒ No

10. A listing of sources, if any, that expressed, in writing, an interest in the acquisition:

Meridian Security Systems, INC and Viking Security Systems, INC

11. A statement of the actions, if any, the Requiring Activity or Contracting Activity may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required: Notices for future requirements for same or similar scope and size will be posted for public review IAW FAR 5.2 in an effort to identify additional qualified sources (HIRSCH Cetified).

12. Certifications and Approvals:

12.a Program Office certification (Requiring Activity). I hereby certify that any supporting information and data provided, which form the basis for this justification, are accurate and complete to the best of my knowledge and belief.

Name: Marianela McCall Date:

Signature:

12.b Contracting Officer certification and approval. I hereby determine the circumstances of this acquisition support the justification to acquire the item(s) on a sole source (including brand name) basis under the authority of FAR subpart 13.5. I also certify this justification is accurate and complete to the best of my knowledge and belief. Therefore, unless additional approvals are required as prescribed below, as the authorized contracting officer for this acquisition, I hereby approve this justification.

Name: Thyron Gasquet Date:

Signature:

13. Additional Reviews and Approvals (As applicable):

13.a Bureau Chief Information Officer or Authorized Designee (for IT requirements that are over $5 million, but not exceeding $68 million) (Contracting Activity). I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief, and representative of the Government’s need. Therefore, I hereby consent to the approval of this justification. (Note: The Bureau CIO may delegate their authority for proposed contracts over $5 million, but not exceeding $13.5 million to the Associate Bureau CIO(s).)

Name: Date:

Signature:

13.b Advocate for Competition (if over $700,000, but not exceeding $13.5 million) (Contracting Activity). I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Therefore, unless additional approvals are required as prescribed below, as the Advocate for competition, I hereby approve this justification.

Name: Date:

Signature:

13.c Head of the Procuring Activity or Authorized Designee (if over $13.5 million, but not

Treasury Standard Form – 1013 (Rev 5/18)

Prescribed by Treasury: DTAP 1013.501 Tracking No.

exceeding $68 million) (Contracting Activity). I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Therefore, unless additional approvals are required as prescribed below, as the head of the procuring activity or authorized designee, I hereby approve this justification.

Name: Date:

Signature:

13.d Treasury Chief Information Officer (for IT requirements that are over $68 million). I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief, and representative of the Government’s need. Therefore, I hereby consent to the approval of this justification.

Name: Date:

Signature:

13.e Senior Procurement Executive (if over $68 million) (Contracting Activity). I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Therefore, as the senior procurement official, I hereby approve this justification.

Name: Date:

Signature: