Attachment_A_-_Statement_of_Work.pdf

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STATEMENT OF WORK

1.0 BACKGROUND: The Bureau of Engraving and Printing (BEP) located in Washington, DC has a requirement for a Schopper Fold Tester. Folding endurance testers have been used for estimating the suitability of paper in use to withstand repeated bending, folding, and creasing. Fold endurance measures the durability of paper when repeatedly folded under constant load; determining how many times the paper can be folded until it breaks.

The folding strength is quoted as the number of double folds and the folding endurance is the log10 of the number of double folds.

The tester is primarily used for testing papers that are frequently handled such as currency (bank note) papers, maps and wrapping papers. The aging characteristics of a paper can be assessed by measuring fold endurance before and after accelerated environmental ageing.

2.0 SCOPE: The Contractor shall provide equipment that meets or exceeds the technical requirements stated under section 3.0, Technical Requirements.

3.0 TECHNICAL REQUIREMENTS:

3.1 The Schopper Fold Tester shall have the following specifications:

• Compliant to TAPPI T-423 cm-07, especially section. 3, Apparatus.

• Capable of satisfying all method parameters, apparatus, unit of measure, and results.

• Digital display.

• Capable of providing two (2) folding set ups all in 1 instrument.

• Touch screen

• Recommended standard 232 interface for result transfer

• No personal computer required

3.2 The contractor shall provide all software, tools and equipment for verification, calibration and normal system operation to the BEP.

3.3 Installation Services and Bureau Acceptance Test

The contractor shall setup and install the equipment. Upon completion of setup/installation the contractor shall perform a Bureau Acceptance Test (BAT). The BEP will provide banknote crème samples for the BAT. The BAT shall consist of the following;

• Contractor shall provide a certificate of calibration for the new unit.

• Calibration must be performed using NIST-traceable standards.

• Perform instrument verification of Schopper Fold Tester.

• Perform Schopper Fold Test on 20 BEP provided specimens, 10 machine direction

(MD) and 10 cross direction (CD), for each tester.

• Demonstrate how to load and test the prepared specimens.

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• Ensure any language features are in English.

• Provide all raw data captured during the testing (ex. double folds)

• Demonstrates the test results are digitally displayed.

• The results shall be evaluated by authorized BEP personnel to evaluate both functionality and accuracy of the equipment.

3.4 Training

Once the BAT is completed, the contractor shall provide one (1) day, on-site training for at least four (4) BEP employees. The training shall at minimum include instrument operation, test method setup and storage, specimen testing, data retrieval, data import, reporting (standard and custom formats), preventive maintenance and calibration and/or verification, whichever is required.

3.5 Warranty

The contractor shall provide a written warranty, minimum one (1) year, to include parts, labor and repairs. Labor and replacement parts for all mechanical and electrical machine and controller components shall be provided for on-site visit for problem resolution if the Schopper Fold Tester experiences operational failure unresolved during telephone troubleshooting.

4.0 SPECIFIC TASKS:

4.1 Preventative Maintenance (PM). The contractor shall perform PM in accordance with contractor’s schedule at least once per year. PM support shall include updates to the applications and software installed on the BEP workstations or laptops used for data collection and operational support; clean debris or build up and replace worn/rusted parts. All service work shall be performed by the Service Provider and by certified factory-trained personnel. Service repair technicians shall perform service using the most up-to-date maintenance techniques, instrument operation and modifications, and latest state-of-the-art applications for service/repair being performed on equipment according to Schopper Fold Tester specifications. All replacement parts furnished by the contractor shall be manufacturer compatible components. The contractor shall contact designated government representative to establish the date and time to perform preventive maintenance. The contractor shall provide preventative maintenance inspections and annual calibration certification on the instrument to ensure the Schopper Fold Tester is fully capable of performing operational tasks as originally designed.

4.2 Emergency Repairs. The contractor shall have the capability to provide unscheduled (demand on-site) repair service calls for the purchased instruments/equipment. Once notified by the government representative that a problem exists, the contractor shall provide on-site response time within three (3) working days and continue working until the problem is resolved.

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4.3 Repairs. Repair of covered items shall be performed on site. If an item cannot be repaired on site, it will be removed from the system and shipped to the appropriate service center or delivered by the contractor at no additional cost to the government during the warranty period. The item removed must be restored to proper operating condition, returned to the government, and reinstalled by the contractor within no more than 30 business days, without prior government approval. If covered during the warranty period, there will be no additional cost to the government. In the event that an item cannot be repaired, the contractor shall inform the designated government point of contact in advance of replacement.

Removal of any IT components or non-volatile memory components shall be coordinated with the BEP CIO Directorate prior to removal from BEP facilities. .

4.4 Parts. The contractor shall obtain all parts necessary to repair the instruments.

4.5 Perform Annual Calibration Certification. The contractor shall perform an annual system evaluation, calibration and certification for the Schopper Fold Tester. A certification report and certificate shall be provided for each system within 2 weeks of performing the Preventative Maintenance and Calibration Service.

Contractor shall utilize National Institute of Standard and Technology (NIST) Traceable (or equivalent) standards to calibrate and certify the Schopper Fold Tester.

4.6 Maintenance/Service Call Visits. Upon completion of each visit (preventative maintenance visits, emergency repair service calls, and annual calibration certification) the contractor will provide a copy of the field service report to the BEP point of contact for all work performed. The service or repair shall be covered by the contractor's standard warranty for at least a period of thirty (30) days.

4.7 Technical Support. The contractor shall provide technical phone support between

8:00 am to 5:00 pm (EST), Monday through Friday. The contractor shall provide priority status for technical support inquiries and respond within 2 hours. The contractor shall also provide software updates and notifications as they occur.

5.0 SERVICES SUMMARY:

Performance Objective

SOW

Para

Performance Threshold

Schedule and perform preventative maintenance (PM)

4.1 Schedule and complete PM on each

instrument once (1) every 365 days.

Perform Calibration Certification

4.5 Schedule and complete annual

calibration of each instrument once (1) every 365 days.

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Performance Objective

SOW

Para

Performance Threshold

Emergency Repairs 4.2 Contractor shall provide on-site response time within three (3) working days of request.

Technical Support 4.7 The contractor shall provide technical phone support between 8:00 am to 5:00 pm (EST), Monday through Friday and respond within 2 hours.

6.0 PERIOD OF PERFORMANCE:

The Period of Performance (POP) consists of a total period of five (5) years from the date of award. This POP consists of a base period for the equipment and options years for annual preventative maintenance and calibration support.

7.0 DELIVERY/ PLACE OF PERFORMANCE:

Place of Performance is Bureau of Engraving and Printing, 301 14th St SW, Washington, DC 20228. The Contractor shall deliver all items F.O.B. destination within 30 days of receipt of the order.

The following DELIVERY information must be provided when scheduling delivery appointments: (1) Name of supplier/manufacturer; (2) Contract/Purchase Order #: (3) Total number of cartons & pallets; (4) Total weight; and (5) Date and time of delivery. The item(s) shall be delivered to the following address:

Bureau of Engraving and Printing Attn: To Be Provided at Time of Award Annex Building – Loading Dock D Street, Between 13th & 14th Streets, S.W.

Washington, DC 20228

8.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES: None.

9.0 GENERAL INFORMATION:

9.1 Travel. The contractor shall provide all travel, per diem, and labor related to the service and/or repair of the Schopper Fold Tester. Travel shall be in accordance with Federal Travel Regulations.

9.2 Duty Hours. The contractor will be required to perform during normal working hours of the government, Monday-Friday, between 8:00 am and 5:00 pm (EST), 5 | S t a t e m e n t o f W o r k 2 0 3 1 Z A 1 8 Q 0 0 4 7 5 S c h o p p e r F o l d T e s t e r excluding federal holidays. Work will be performed on site at the Bureau of Engraving and Printing.

9.3 BEP Access. The contractor shall be escorted by Government personnel at all times during all service calls. Access to BEP computer and network shall not be granted to personnel who have not been cleared for access by the BEP Office of Security and approved for computer network access. If computer access is required, the BEP escort shall contact the BEP Service desk to request support from the CIO Directorate.

9.4 Safety.

9.4.1 Contractor Compliance. Contractors shall comply with Occupational Safety and Health Act (OSHA) Public Law 91-596, OSHA Standard 29 CFR 1910, and OSHA Standard 29 CFR 1926 for the protection of their employees. To ensure the protection of BEP personnel, assets and interests, the contractor shall be solely responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the Occupational, Safety and Health Act (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and OSHA Standards 29 CFR 1926, all BEP Occupational Safety and Health (AFOSH) Standards, and any applicable local guidance. The contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The contractor is responsible for the safety and health of all subcontractor employees.

9.4.2 Mishap Notification: The contractor shall telephonically notify the BEP Office of

Quality Operations, DCF within four (4) hours of all mishaps or incidents to BEP property entrusted by this contract operation. No more than one instance of late mishap notification per calendar year is acceptable.

9.4.3 Mishap Investigation. If requested by the Government Procuring Contracting

Officer (PCO) or Administrative Contracting Officer (ACO), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office.

If the government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

9.4.4 Contractor Safety Program. The contractor shall establish and maintain an acceptable safety program in accordance with their accepted safety and health plan.

9.5 Green Procurement Program (GPP). The contractor shall comply with the Green

Procurement Program in accordance with Federal (EO 13423). Green Procurement is the purchase of environmentally preferable products and services. These products are preferred because they conserve resources, create less pollution and waste, or eliminate health and safety risks. The Green Procurement Program (GPP) includes these mandatory components:

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Recycled content products, also known as Comprehensive Procurement

Guideline (CPG) Items http://www.epa.gov/cpg/products.htm Energy Star® and energy-efficient products; energy efficient standby power devices http://www.eere.energy.gov/ Bio-based products http://www.biobased.oce.usda.gov/fb4p/ Non-ozone depleting substances http://www.epa.gov/ozone/snap/lists/index.html http://www.epa.gov/cpg/products.htm http://www.eere.energy.gov/ http://www.eere.energy.gov/ http://www.biobased.oce.usda.gov/fb4p/ http://www.biobased.oce.usda.gov/fb4p/ http://www.epa.gov/ozone/snap/lists/index.html http://www.epa.gov/ozone/snap/lists/index.html

The following DELIVERY information must be provided when scheduling delivery appointments: (1) Name of supplier/manufacturer; (2) Contract/Purchase Order #: (3) Total number of cartons & pallets; (4) Total weight; and (5) Date and time of delivery. T...