SOW_CNC_Lathe_Eqpt_Final_8.28.19.pdf

STATEMENT OF WORK

CNC Lathe Equipment

C.1 BACKGROUND

The Bureau of Engraving and Printing (BEP) is a component of the U.S. Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products. Banknote currency manufacturing occurs at the BEP Washington, DC Currency Facility (DCF) and the BEP

Western Currency Facility (WCF) in Fort Worth, TX.

The Bureau of Engraving and Printing (BEP), Western Currency Facility (WCF) has a requirement for the procurement of a high-performance, high-precision CNC Lathe equipment to support Production

Operation in the fabrication of repair parts for the aging presses. The Lathe equipment will be a very invaluable equipment in fabricating parts which has become obsolete and commercially unavailable.

C.2 SCOPE

The Contractor shall provide and install one (1) CNC Lathe equipment which is new and shall at a minimum, provide all sub-components and major components listed in the technical requirements below.

The contractor shall provide all labor and materials to deliver and install one (1) CNC Lathe equipment at the WCF facility. The contractor shall all provide startup assistance, training, calibration procedures, integration and warranty for the equipment. Warranty, calibration and maintenance operating assistance service will be required for two years.

C.3 TECHNICAL REQUIREMENTS

The following represents the minimum capability, functionality and performance characteristics of the CNC Lathe equipment. At a minimum, the contractor shall supply the following sub-system and major components for the equipment:

CNC Lathe with at least 12” swing and 46” of travel

2-speed Geared head with automatic shifting

Fanuc Controls compatible with MasterCam

6 station turret

Rigid Tapping

Teach in Mode

Thread repair Function

Constant surface speed

Hardened and ground gears in headstock

12 Inch Adjust Tru manual 3 jaw chuck

12 inch cross slide travel

MT 4 spindle taper

Automatic Lubrication system

Dry sump Lube system for headstock

Electronic Stops

Power Failure Protection

USB and Compact Flash ports

Regenerative Drives

Full Metal Enclosure

Flood coolant through the turret

Chip wash down hose

30 to 35 HP spindle motor

2500 RPM

2 Year Warranty

Service/Instruction Manual (in English), paper and digital copies

Factory authorized local repair / support and training

NOTE: The following equipment and options (in the quantities listed below) will be required to be purchased within the next 2 years:

Item Description Quantity

Roller Type Steady Rest 1 Each

Soft Jaw Set 1 Each

Pneumatic collet chuck 1 Each

C.4 INSTALLATION AND BUREAU ACCEPTANCE TEST (BAT)

4.1 Contractor shall contact the BEP COR one (1) week prior to installation to coordinate and schedule installation. Contractor is responsible for uncrating all equipment and disposing of any boxes and packaging material.

4.2 After installing the Lathe equipment, the BEP will perform a Bureau Acceptance Test

(BAT). A BAT of the system shall be performed by the BEP to ensure features performs as expected in production and that there are no unintended consequences of the system. The

BAT shall demonstrate compliance with the contract requirements for BEP Final Acceptance

The BAT will consist of the following:

4.2.1. Inspection: Inspection of the system, sub-subsystems, and major components.

The Contracting Officer’s Representative (COR) will observe the incoming Lathe equipment and 100% monitor the installation to ensure receipt of an acceptable product according to specifications in C.3, Technical Requirements. Any equipment arriving to the BEP damaged, shall be photographed by the BEP for records and returned to the

Contractor for replacement/repair at no cost to the BEP. The COR will notify the

Contracting Officer (CO) and contractor should any deliverable item(s) not meet the

BEP’s specifications for this requirement. Any product found unacceptable will be rejected.

4.2.2 Validation/BAT: The BEP will validate to ensure the Lathe equipment, sub-systems and components are in compliance with the requirements stated in Section C.3 above. All components must be fully operational.

Note: If the equipment does not successfully pass the BAT and must be retested, the

Contractor shall assume ALL costs of retesting including personnel lodging, travel, and materials.

C.5 MAINTENANCE SERVICE REQUIREMENTS

Contractor shall provide two (2) - year warranty and maintenance service. Contractor shall provide a point of contact for maintenance support.

During the two-year warranty period, the following shall be included:

5.1 Original equipment manufacturer (OEM) certified maintenance and repair technicians shall perform all remedial maintenance, service, and repairs.

5.2 The system shall be inspected, optimized, and performance verified by completing the BEP

Acceptance Test that was completed during installation.

5.3 Additional on-site emergency and/or unscheduled service/repair visits including all necessary labor, equipment (e.g. test equipment and tools), replace equivalent system parts, OEM factory-certified replacement parts, and travel to identify, interpret, and isolate suspected and confirmed malfunctions and then repair and resolve such problems with any part, component, thus returning the equipment to Proper Operating Condition meeting the specification defined in Section C.3 above.

5.4 On-site support shall be accomplished during local business hours, 7:00 AM to 4:00 PM excluding federal holidays and weekends.

5.5 Unlimited telephone and email technical support relating to the system, during the

Contractor's business hours, Monday – Friday (excluding Federal holidays).

5.6 OEM-certified replacement parts and software identical or fully compatible (equal to) with original equipment. OEM-certified maintenance and repair technicians shall perform all remedial maintenance and calibration services and repairs.

5.7 Updates to the applications and software installed on the BEP workstations or laptops used for data collection and operational support; inspect for wear and damage.

5.8 Absolute adherence to and conformity with OEM specifications, manuals, bulletins etc. in performing services and repairs. Service repair technicians shall perform service using the most up-to-date maintenance techniques, instrument operation and modifications, and latest state-of-the-art applications for service/repair being performed on equipment according to specifications as defined in Section C.3 above.

5.9 Systems software, firmware and hardware support and updates for reliability improvements and corrections of any defects.

5.10 When system the system is repaired or serviced, performance will be verified by completing the BAT that was completed during installation.

5.11 At the completion of any service calls or annual routine preventative maintenance and recalibration, the contractor shall provide the COR with a copy of a field service report/ticket identifying the following:

5.11.1 Equipment name, manufacturer model number, and serial number of the equipment being serviced/repaired.

5.11.2 The reason for the service call.

5.11.3 Detailed description of the work performed.

5.11.4 Test instruments or other equipment used to affect the repair or otherwise perform the service.

5.11.5 The name(s) and contact information of the technician who performed the routine preventative maintenance and recalibration or repair service.

5.11.6 For informational purposes, the on-site hours expended and parts/components replaced.

5.11.7 Any necessary routine preventative maintenance and recalibration or repair service will be scheduled by the COR with coordination by the Contractor.

5.11.8 Any necessary routine preventative maintenance and recalibration or repair service will be scheduled by the COR with coordination by the Contractor.

5.11.9 Service personnel must be acceptable for entry into a secure U.S. Government facility.

C.6 PERIOD OF PERFORMANCE

The Lathe equipment shall be delivered and installed within three (3) months after contract award.

Contractor shall also provide a two (2) year warranty. Warranty period shall not begin until successful completion of BAT. Delivery will be made to the BEP Fort Worth TX (WCF) Facility

C.7 PLACE OF PERFORMANCE

Deliverables as required during the performance of this contract shall be delivered F.O.B. destination.

The equipment and supplies identified shall be delivered and installed through the life of the contract to the following address:

Bureau of Engraving and Printing (BEP)

Western Currency Facility (WCF)

9000 Blue Mound Road

Fort Worth, TX 76131

C.8 WARRANTY

The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this SOW.

The Contractor shall also warrant all equipment, materials and workmanship delivered under any resulting contract to be free from defects, damage or failure. A period of two (2) year, 24 calendar months, warranty will begin after completion of a successful performance test and full acceptance of the system by the COR. Warranty shall cover parts, labor, and materials for the repair or replacement of defective parts and services. This warranty will be at no additional cost to the government. When a malfunction occurs while covered under warranty, the contractor will provide a technician to troubleshoot the problem within 72 hours of notification.

During the warranty period, the contractor personnel shall correct or re-perform any defective or nonconforming services within 72 hours or less, and have spare parts, if required. If the contractor is required to correct or re-perform during the warranty period, it shall be at no cost to the Government and any services corrected or re-performed during the warranty period shall be subject to this clause to the same extent as work initially performed. If the contractor fails or refuses to correct or re-perform under the warranty period, the BEP Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the contractor the cost. The contractor shall provide all necessary information for the COR to make service contacts, i.e., names, physical addresses, email addresses and telephone numbers. Upon completion of a service call, the contractor shall furnish a report, in English, documenting the work performed and any recommendations, including preventative maintenance, to lessen the potential of a future occurrence.

C.9 DOCUMENTATION

The contractor shall provide English-language documentation that describes accurate and current technical information for the equipment. The documentation shall include operational manuals, maintenance manuals, technical support contact information, and component purchasing information.

C.10 ENVIRONMENTAL, HEALTH, AND SAFETY

The contractor shall comply with all BEP Environmental, Health and Safety (EHS) requirements and procedures as documented in 75D-07.0-04 EHS Contractor Requirements and 75D-07.0-06 EHS

Requirements for Large Equipment Purchases (attached).

C.11 ACCESS TO GOVERNMENT FACILITIES

The BEP is a secure facility and all instruction of the BEP Police must be obeyed. Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure. During the life of the contract, access to the Government facility for the contractor, its subcontractors, and suppliers shall be made available as required. During all operations on Government premises, personnel for whom the contractor is responsible for shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the contractor's employees to sign in and/or sign out of the Government facility.

C.12 ON-SITE WORK RESTRICTIONS

When performing services at the place of installation such work must be performed without:

Interfering with Government business;

Unduly restricting traffic;

Causing unsafe conditions for employees and visitors; and

Adversely affecting the operation of BEP Facility.

Non-compliance with security regulations.

Failure to adhere to this requirement can be considered grounds for termination.

C.13 DELIVERABLES

# Deliverable Due Date Deliverable Recipient Deliverable Format

CNC Lathe Equipment

(C.3)

3 months from award date

BEP COR/POC Equipment

Installation (C.4) 3 months from award date

BEP COR/POC None

Warranty Info (C.8) After completion of BAT

BEP COR/POC N/A

[END OF SECTION]