Statement_of_Work_Loading_Dock_X-Ray_Machine.pdf

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STATEMENT OF WORK (SOW)

X-Ray Machine

C.1 BACKGROUND

The Bureau of Engraving and Printing (BEP) has a requirement to purchase an X-Ray machine (hereinafter X-Ray system) for its BEP Eastern Washington, D.C. facility (ECF). This requirement will ensure and enhance the BEP ECF physical security, its employees and products.

The purpose of the X-Ray system is to replace the existing machine which has exceeded its life cycle which provides screening of all parcels entering the BEP ECF loading dock.

C.2 SCOPE OF WORK

The Contractor shall provide the BEP ECF with one new X-Ray machine and shall include all sub-systems and major components listed in the technical requirement specification below.

Under this requirement, the contractor shall be responsible for the X-Ray, the delivery, installation, acceptance, associated deliverables, and training of the requirement herein. No prototypes, refurbished, one-of-a-kind, or two-of-a-kind system will be considered. The X-Ray must include the latest and current version of operating and data analysis software.

The X-Ray system provided shall employ both dual energy transmission and Z back scatter technology in one single X-Ray system. The transmission source generator shall be able to operate independently should the backscatter generator fails. Transmission and backscatter images shall be presented in a fashion whereby the images provide the largest viewing area for the separate images without manipulation. X-ray system shall use digital sensors for the transmission x-ray source.

The contractor shall provide all labor and materials to deliver and install the system. The contractor shall be responsible for the performance of all activities and materials to install and make the system ready for operation. The contractor shall provide startup assistance, training, and warranty for this requirement herein.

C.3 TECHNICAL REQUIREMENTS

The following represents the minimum technical, capability, functionality, and performance characteristics for the X-Ray Machine. At a minimum, the contractor shall supply the following sub-systems and major components for the X-Ray Machine:

C.3.1 Specifications and Standards:

C.3.1.1 Minimum Tunnel Dimensions: 41” (W) x 40” (H) C.3.1.2 Minimum Wire Detection Resolution: ≥ 38 AWG C.3.1.3 Minimum Steel Penetration: ≥ 30mm C.3.1.4 Maximum footprint: 14’ft (L) x 5’ft (W) x 7 ft (H)

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C.3.2 X-ray Generator Requirements/Sources C.3.2.1 Dual Energy Transmission (Independent of Backscatter generator) C.3.2.2 Z Backscatter generator (Independent of Transmission generator) C.3.2.3 Minimum of bi-directional beam C.3.2.4 Digital sensors for transmission X-ray source

C.3.3 Image Generating X-Ray system Requirements

C.3.3.1 Image Presentation: Black/White/Z backscatter and Color C.3.3.2 Contrast: 16k gray levels visible C.3.3.3 Dual display monitors: ≥ 22 inches (1 monitor for each X-ray source)

C.3.4 Software / X-Ray system Features or equivalent substitutes

C.3.4.1 Advanced material discrimination software such as:

C.3.4.1.1 Ability to toggle between black and white image and backscatter colors C.3.4.1.2 Organic and Metallic Stripping C.3.4.1.3 Auto high density framing C.3.4.1.4 Continuous zoom C.3.4.1.5 Edge Enhancement C.3.4.1.6 Ability for computer based training C.3.4.1.7 Threat Image Projection C.3.4.1.8 X-Ray system diagnostics screen C.3.4.1.9 DVD-RW drive C.3.4.1.10 USB ports

C.3.5 Networking C.3.5.1 System must be able to be networked. Contractor shall provide documentation of networking capability. Contractor shall state if they’ve been certified to operate in any government agency and if the network system has been deployed.

C.3.6 The X-Ray Machine shall comply with Occupational Safety and Health Administration OSHA 29 CFR 1910.96 Ionizing Radiation and 21 CFR 1020.40 Cabinet X-ray systems.

A certification concerning radiation emissions shall be provided to the BEP delivery and installation.

C.3.7 Contractor shall supply all the X-Ray Machine within 60 days of award. If any item or part is deemed insufficient or damaged on the machine, the Contracting Officer Representative (COR) will notify the contractor. In the event, the system, does not work or is deemed damaged or found to be unacceptable; the contractor will replace the item at no cost to the Government to the specification required here in.

C.3.8 Contractor shall provide a minimum1-year warranty for all parts under this contract. The warranty shall become effective after successfully completing acceptance testing.

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C.4 GENERAL CONTRACTOR REQUIREMENTS

The Contractor is responsible for the following:

C.4.1 General: Providing all labor, travel, parts, materials, transportation, equipment, tools, training, supplies, management and supervision and all other items and services necessary to deliver, install the delivered equipment. An overview of machines functions will also be provided along with two operating manuals and an electronic copy on CD.

C.4.2 Installation: The Contractor shall be responsible for the delivery, installation, assembly and start-up of the X-Ray system within the designated areas at the DCF. The contractor shall provide all the personnel, tools, and equipment necessary to off-load, assemble, install, connect utilities, and make the equipment operable. The contractor shall provide lifting and transport equipment. Disturbed surfaces, disconnected machinery or equipment shall be returned to original conditions unless otherwise specified and approved by receiving activity. Installation shall be performed during the day shift, between 7:00 a.m. to 3:30 p.m., excluding any federal holidays and weekends.

C.4.3 Government Furnished Resources: The BEP will furnish ample power (120v) for usage by the Contractor when performing the installation, and operability check. If special or dedicated circuits are required, the contractor shall identify such in their response to this solicitation.

C.4.4 Working Restrictions: The contractor shall provide a completely operational X-Ray system at the facility that meets this specification in Section C.3 above. The Contractor shall perform the installations between 7:00 a.m. and 5:00 p.m. Monday through Friday, unless approved by the Contracting Officer Reprehensive (COR) in advance.

All work will be performed within a secure facility. All personnel assigned to work on the project shall be submitted for approval to the ECF Security Division prior to the commencement of work. All contractor personnel shall abide by all Security, Environmental, Health and Safety and Personnel regulations.

C.5 TRAINING REQUIREMENTS

Contractor shall provide one day training during the day shift on the day of installation of the systems. The contractor shall provide all training materials and labor required for the installation and training including:

C.5.1 Contractor shall schedule the installation of the systems and testing of all features such that the installation, testing and training is performed on the same day, or in such a way as to minimize downtown.

C.5.2 The training shall be provided by the contractor during the day shift between 7:00 a.m. to

3:30 p.m., excluding any federal holidays and weekends. The installation and training day will be determined by the COR.

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C.5.3 The Contractor will give an overview of the machine operation to the COR and security specialists. The overview shall be from a qualified representative(s) and proficient in the English language. The providers shall familiarize receiving personnel with equipment operation to include imaging enhancements and to help ensure reliable performance and maximum service life, during normal usage. These personnel are seasoned security specialist with basic mechanical and electrical concepts and an adequate aptitude for learning routine preventive maintenance, basic trouble shooting, and basic set-up and administrative functions.

C.5.4 Contractor shall inform the BEP COR one (1) week prior to installation to coordinate and schedule installation and training.

C.5.5 Training should be provided in one (1) day and should be adequate in length to train to the task of proficient operator versus a specified time. The training shall be provided to include administrator basic skill in routine preventive maintenance, basic trouble shooting, basic set-up and administrative functions as required for the X-Ray Machine installed. The contractor shall provide a minimum of two operations manuals (in English) and one electronic file of the operations manual (in English) on Compact Disk-Read Only Memory (CD-ROM). All printed training aids shall be provided for the course, be in English language, and become the property of the Government.

C.6 BUREAU OF ENGRAVING AND PRINTING ACCEPTANCE (BAT) TESTING

The BEP reserves the right to perform any inspections and tests set forth for this equipment, to include inventory of parts list and supplies listed in contract.

C.6.1 Testing. The BEP will test the X-Ray Machine after completion of the installation to verify that the X-Ray Machine’s performance and all safety features are in working order.

The Contractor shall provide personnel to support and perform all testing of the X-Ray Machine. All disks, instruments, materials, and tools required to perform and evaluate the tests shall be furnished by the contractor unless otherwise specified. Testing will be performed in three (3) phases: Safety, Demonstration and Performance.

Safety: During the initial phase, all safety features and capabilities of the X-Ray system will be verified by the contractor to be operating correctly.

Demonstration: During the Demonstration phase, the Contractor will demonstrate the capabilities and operation of the X-Ray system.

Performance: During the Performance phase, the X-Ray system will be operated in full production mode for no less than seven (7) days of complete operation to verify that all capabilities of the X-Ray system are performing correctly.

C.6.2 Inspection/Acceptance: Inspection and acceptance of the supplies to be provided hereunder, shall be made in accordance with FAR Clause 52.246-2. The Contracting Officer (CO) will appoint a Contracting Officer's Representative (COR) at award to

P a g e 5 of 8 provide oversight on behalf of the CO. A final inspection and acceptance test will be performance to ensure compliance as follow:

C.6.2.1 The acceptance test will be performance once the machine has been installed at its final location. The acceptance test shall consist of the examination of complying with Section C.3.6 above. A test results/certification concerning radiation emissions will be administered. The machine shall pass the examination, all tests, and the final inspection to be accepted.

C.6.2.2 The machine will be inspected to comply it meets all of the minimum requirements on Section 3.0 above. If the equipment does not meet the requirements as outlined in Section 3.0, the X-Ray system will be deemed unacceptable; therefore, final acceptance and payment for the system will not be made until the Bureau has fully accepted the X-Ray system.

C.6.3.2 Final Acceptance: The X-Ray Machine shall be utilized by BEP for a minimum of one (1) week in production without any problems or issues being noted prior to final acceptance.

When items are rejected for noncompliance, written notification of the rejection will be furnished by the CO within ten (10) calendar days after inspection has been completed. The notification shall include an explanation of the deficiencies noted during inspection, the reasons for the rejection, and the Government’s terms as to what remedies will be made by the Contractor, if any. All part found insufficient or damaged must be replaced at the contractor’s expense.

C.7 WARRANTY

Warranties on the equipment (system(s)) delivered and spare parts will be required. A one (1) year manufacturer’s warranty on the system(s) or any associated equipment and spare parts, shall be provided. Warranty period shall begin at the completion of equipment’s installation and final Government acceptance of the completed installation. Contractor shall provide a point of contact for any warranty issues or concerns. This warranty shall apply to all programming changes performed during the deliverable and installation of these systems.

Warranty shall include labor and travel required to correct any latent defects that prevent BEP from being able to attain the capabilities described in Section C.3 above at each of the installation sites.

C.8 PLACE OF PERFORMANCE

Deliverables as required during the performance of this contract shall be delivered F.O.B.

destination. The equipment identified as per the specification shall be delivered and install by the contractor to:

Bureau of Engraving and Printing Washington, DC Currency Facility 14th and C Streets, SW Washington, DC 20228

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C.9 PERIOD OF PERFORMANCE

The X-Ray Machine shall be installed upon award by no later than 60 days upon award.

C.10 SAFETY

C.10.1 Contracted services must be performed in a manner consistent with the Bureau of

Engraving and Printing (BEP) 75B Environmental, Health, and Safety Policy - BEP Document Control number75D-07-.0-04 EHS Contractor Requirements, Attachment A.

C.10.2 Contracted services must be performed in a manner consistent with the Bureau of

Engraving and Printing (BEP) Environmental, Health, and Safety (EHS) policy and applicable EHS laws, regulations and other applicable requirements, codes and standards.

The BEP contractually transfers responsibility to its contractors for compliance with applicable environmental, health, and safety laws and regulations, BEP policies, and for adherence to standards identified in contracts.

C.10.3 All contractors must comply with the requirements and procedures established through the BEP WCF Environmental, Health, and Safety office. The Contractor will be required to attend a safety orientation to review the emergency response requirement established by the BEP WCF Environmental, Health, and Safety office. Any chemicals that will be used must be EHS approved prior to the chemicals being brought on site. The COR will coordinate all BEP EHS requirements.

C.11 ACCESS TO GOVERNMENT FACILITIES

The BEP is a secure facility and all instruction of the BEP Police must be obeyed. Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure. During the life of the contract, access to the Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required. During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility.

C.12 SECURITY CLEARANCE OF CONTRACTOR’S EMPLOYEES

The Government, for the purpose of site access control, operates an entry control point.

Contractors, subcontractors and suppliers will be required to show photo identification to enter the site or will be denied entrance until clearance is granted by the Contracting Officer. The Government’s operation of an entry control point does not relieve the Contractor of its responsibility for the security and control of its own equipment, material and personnel.

All Contractor personnel must stop at the Entry Control Point (Processing Center) to receive an “Escorted Visitor Badge” which must be worn at all times while inside the building. Escorts will be provided by the BEP Contracting Officer Representative assigned to the contract at the time of award.

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Any Contractor personnel who will be on site for thirty (30) aggregate days or less in a calendar year will be required to be escorted and receive a Visitor Escort Badge. Any Contractor personnel that will be on site for more than thirty (30) aggregate days in a calendar year must provide proof of citizenship by providing an original state issued birth certificate or certified copy or valid US Passport; or proof of residency and employment authorization.

BEP has the right to deny access to the facility to anyone who is determined to be unsuitable for access to the facility. The determination of unsuitability does not reflect on the individual’s suitability for employment with the contractor company, only access to the facility. All operators of motor vehicles shall have a current State Driver’s License while operating a motor vehicle on the premises of the Western Currency Facility.

All packages carried by persons entering or leaving the BEP must be opened for inspection by the uniformed Police. Personal packages may not be brought into the BEP (except lunches, work clothing and equipment necessary for work). Unauthorized removal of Government property is punishable by law.

All Contractor personnel will be escorted at all times while on BEP premises. Under unusual circumstances an escort may be provided by a uniformed officer or other authorized BEP personnel.

C.13 TRAVEL COST

Costs incurred by contractor personnel on official company business are allowable, subject to the limitations contained at FAR 31.205-46 Travel Cost. Costs for travel transportation will be based on actual incurred costs. Costs for lodging, meals and incidentals expense will be based on Federal Travel Regulations prescribed by the General Services Administration, for travel in the contiguous United States available at http://www.gsa.gov/portal/content/104877. Costs incurred for lodging, meals, and incidental expenses shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel. Documentation to support actual costs incurred shall be allowable only if the following information is documented—

Date and place (city, town, or other similar designation) of the expenses;

Purpose of the trip; and Name of person on trip and that person’s title or relationship to the contractor

Airfare costs in excess of the lowest priced airfare available to the contractor during normal business hours are unallowable except when such accommodations require circuitous routing, require travel during unreasonable hours, excessively prolong travel, result in increased cost that would offset transportation savings, are not reasonably adequate for the physical or medical needs of the traveler, or are not reasonably available to meet mission requirements. However, in order for airfare costs in excess of the above airfare to be allowable, the applicable condition(s) set forth above must be documented and justified.

http://www.gsa.gov/portal/content/104877

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C.14 NON-DISCLOSURE AGREEMENT (NDA)

During the course of this contract, the contractor will require sensitive but unclassified information that is proprietary to the United States Government. A Non-Disclosure Agreement (NDA) shall be signed and notarized as part of the submission package for consideration, Attachment B.

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