2026 Susquehanna and Wyoming Secondary Herbicide Contract Specs_FINAL PDF.pdf

Pennsylvania Dept. Of Transportation Engineering District 4

STATEMENT OF WORK FOR SUSQUEHANNA AND WYOMING COUNTIES

SECONDARY ROADS AND REST AREAS FOR HERBICIDE SPRAYING PROGRAM SERVICES

END RESULT & HOURLY

I. TERM OF CONTRACT: The initial term of the Contract shall be 1 year. The Contract may be mutually renewed for a maximum of 4 additional 1-year term(s) with a maximum 5% escalation for each of the renewal terms. The anticipated start date of the contract shall be no earlier than April 1, 2026.

II. EXTENSION OF CONTRACT TERM: The Commonwealth reserves the right, upon notice to the

Contractor, to extend any single term of the Contract for up to three (3) months upon the same terms and conditions.

III. PUBLIC BID OPENING: The Public Bid Opening Will Be Held Virtually via Microsoft Teams on

01/13/2026 at 2:00 P.M. (EST). Please contact Amy Mifka at amifka@pa.gov for a meeting invitation.

IV. QUESTIONS & ANSWERS: All questions pertaining to this Solicitation must be made prior to 01/06/2026 at 3:00 PM. (EST). All questions and answers will be posted to the Solicitation in eMarketplace for public viewing. Only questions submitted via email to this solicitation will be answered. Please send your question(s) via email to Amy Mifka at

1. GENERAL PROVISIONS

A. General Information B. Estimated Quantities C. Pesticide Spray Program Information D. Contractor Qualifications Requirements

1. Documents Required with the Submission of the Bid E. Equipment Demonstration and Calibration F. Pre-Season Meeting G. Contractor’s Representative H. Personnel Requirements I. Work Status/Jobsite Reporting J. General Equipment Requirements K. Project Requirements L. Work Zone Traffic Control Requirements (WZTC) M. Invoice and Billing Instructions N. Liquidated Damages O. Pesticide Spray Programs Maps P. Spill Response Plan mailto:amifka@pa.gov

Q. PennDOT’s Strategic Environmental Management Program (SEMP) Requirements R. NPDES Permit and compliance information.

S. Equipment Specifications

2. END RESULT SPECIFICATIONS

A. Bare Ground

(a) General Information

(b) Material

(c) Payment

3. HOURLY CONTRACT ITEM SPECIFICATIONS

A. Tree Growth Control/Side Trimming Spraying

(a) General Information

(c) Payment

B. Broadleaf and Brush

(a) General Information

(b) Material

(c) Payment

C. Broadleaf and Brush

(a) General Information

(c)Payment

ATTACHMENTS

Attachment 1 – Contractor Information Form Attachment 2 – Certified Pesticide Applicator Licensing Form Attachment 3 – List of Vehicles and Equipment Attachment 4 – List of Spare Parts and Tools Required for Each Spray Truck Attachment 5 – Accessing PennDOT iPad Applications for Business Partners Attachment 6 – Instruction for Completing Confirmation of Service Form, OS-501 Attachment 7 – Confirmation of Service Form, OS-501 Attachment 8 – Green Plan Policy Attachment 9 – Summary of Bid Items: Herbicide Spraying Program Attachment 10 - List of Secondary Roads, Park and Rides and Stockpiles Attachment 11 – NPDES Pending Permit Attachment 12 – PennDOT Herbicide List

1. GENERAL PROVISIONS

A. GENERAL INFORMATION

The Pennsylvania Department of Transportation, hereinafter referred to as PennDOT requires roadside pesticide spraying services within the guidelines describe in Chapter 13.4 of PennDOT’s Maintenance Manual (Publication 23) and this Statement of Work. PennDOT Publication 23 is available on PennDOT’s website https://www.pa.gov/agencies/penndot at the “Forms, Publications & Maps” page. Work is to be performed within PennDOT Engineering District 4-0, including Susquehanna and Wyoming Counties for a period of one (1) year, with the possibility of four (4) renewals. Unit price will escalate 5% per each yearly renewal. The services provided shall be consistent with standard operating procedures and applicable Federal, State and Local laws, rules and regulations for the protection of public health and the environment. This includes following OSHA safety requirements and other agencies involved in the application and regulation of pesticides.

All pesticide applications shall be performed in accordance with PennDOT Publication 23- Maintenance Manual, Chapter 13, Section 13.4 (except in cases where it conflicts with direction contained within this contract in which cases the contract prevails). The District’s project manager for this contract will be the District Roadside Specialist II (DRSII)

To avoid delay in the daily schedule of pesticide treatments, the Contractor shall not perform preliminary litter removal at any site unless a particular debris object may cause a safety hazard or damage to the pesticide equipment and /or crew. Safety hazards including large dead animals, vehicle parts, and any other large obstruction should be moved (not disposed of) as directed by the DRSII and will be considered a non-billable incidental expense.

The Contractor shall follow the recommendations of the most current Penn State University College of Agriculture Annual Report for Herbicide Use. The DRSII will provide the study upon request of the Contractor.

The study can be accessed at the following link: (http://plantscience.psu.edu/research/projects/vegetative-management)

The herbicides must be applied in a manner consistent with the use directions on the label and in compliance with the Federal Insecticide, Fungicide, and Rodenticide Act as amended (FIFRA) and the Pennsylvania Pesticide Act of 1973 as amended.

The Contractor shall not apply pesticides in the following circumstances.

1. Directly to a water source

2. When wind speed exceeds 10 mph.

3. Near homes, gardens, flower beds, lawns, or beyond the right-of-way

4. One hour before, during, or on hour after a rain event. When rain does occur within one hour of treatment, retreat the area, unless pesticide label directions indicate otherwise.

The Contractor shall exercise extreme care when applying pesticides adjacent to agricultural crops and other sensitive vegetation.

https://www.pa.gov/agencies/penndot http://plantscience.psu.edu/research/projects/vegetative-management http://plantscience.psu.edu/research/projects/vegetative-management

A material usage report for all chemicals used during the preceding calendar year shall be provided to the - DRSII on or before March 1, for year one of the contract and February 1st for subsequent contract years. This report must contain the Product name, Manufacturer, EPA Regulatory Number, Maximum Annual Dose/ Acre, Units (example in: lbs., qtrs., oz), Target (example: weeds), and Total Amount (example: lbs., oz, pints, gallons)

B. ESTIMATED QUANTITIES

All quantities are estimated and PennDOT reserves the right to increase or decrease these quantities based upon need. See Attachment 9, Summary of Bid Items: Herbicide Spraying Program and Attachment 10, List of Secondary Roads and Park and Rides.

C. PESTICIDE SPRAY PROGRAM INFORMATION

Unless indicated otherwise within this Statement of Work, the Contractor shall furnish all equipment, personnel, and materials for roadside pesticide spraying service work for all secondary roads and county stockpiles.

Maintain the equipment in good condition for the duration of the Contract.

The contractor should be capable of supplying a minimum forty hours of production work per crew each week;

however, the estimated hours in the Purchase Order govern for hourly pay items. The Contractor shall be permitted to work extended workdays as long as it is in the best interest of PennDOT, and permission is granted in writing by the DRSII or designee. In the event of programming needs, weather conditions or major equipment failure that affects the application timing of the herbicide programs, the Contractor, at PennDOT’ s discretion, shall be required to work in excess of the normal forty-hour work week. This shall require an extended workday and up to a six-day work week. This additional work shall be paid at the normal contract unit prices. Premium rates will not be paid by PennDOT.

When directed by the DRSII, spraying shall be done on secondary roadways and park and rides on weekends or other low volume traffic periods. All roadside herbicide spraying service work shall be scheduled, weather permitting, on any weekday Monday through Friday. It is anticipated that some bare ground program spraying may be done on secondary roadways and park and rides on weekends, during hours of darkness, or other low volume traffic periods. Trucks spraying during hours of darkness shall also be equipped with sufficient lighting to fully illuminate the spray target area.

Along the roadways scheduled for pesticide spraying, crews will be confronted with sections of roadside that pass through well maintained residential and commercial properties. Do not apply pesticides to shade trees or ornamental trees or bushes and plants where the property owners are providing maintenance.

D. CONTRACTOR QUALIFICATIONS REQUIREMENTS

The Contractor shall provide documented proof of having been actively in the business of Commercial Pesticide Application for the past two (2) consecutive years. Projects referred to must be identified and the name of the customer shown, including the name, address, and telephone number of the responsible official of the customer, company, or agency who may be contacted as a reference. The Contractor shall also provide written documentation of the capability to satisfactorily handle all aspects of the services covered under the scope of this contract. The Contractor shall provide this proof with the electronic bid.

The Contractor shall also submit with their bid, the name of a contractor representative, the contractor representative’s 24 hour-a-day cell phone number and provide a copy of their Commercial Pesticide Application Business License issued by the Commonwealth of Pennsylvania. The Contractor must complete and return the attached Contractor Information Form and the Certified Pesticide Applicator Licensing Form (See Attachments 1 and 2) with the electronic bid.

The Commercial Pesticide Application Business License must include Category E (Right-of-Way Pest Control), and Category F (Industrial, Institutional, Structural, and Health Related) and/or any other category necessary to perform services in accordance with this Statement of Work.

The Contractor must provide at least one person who holds a valid Certified Commercial Pesticide Applicator’s license issue by The Pennsylvania Department of Agriculture to conduct, monitor and supervise the daily herbicide applications by the contractor.

The Contractor’s Certified Commercial Pesticide Applicator(s) shall have, at a minimum, the required training in low volume basal, low volume foliar and granular applications and must have current certifications for Category 10 (Right-of-Way) and at least one applicator with certification in Category 23 (Park/School Pest Control) when applicable and/or any other category necessary to perform services in accordance with this Statement of Work.

All Pesticide Application Technicians working on this contract are limited to the use of material methods and equipment on which they have documented training. A copy of the PA Department of Agriculture Pesticide Technician Registration card shall be required prior to start of work for any Registered Pesticide Technician working on this contract. Pesticide Application Technicians must be under direct supervision of the Certified Commercial Pesticide Applicator.

SUBCONTRACTORS: The Contractors are prohibited from subcontracting or outsourcing any part of this Project.

Subcontracting of this work will not be permitted.

ONLY CERTIFIED SMALL BUSINESSES ARE ELIGIBLE FOR AWARD: PennDOT has designated this contract as a Small Business Procurement to provide DGS-certified small businesses with opportunities to compete against other DGS-certified small businesses for Commonwealth agency and DGS statewide contracts under the Small Business Procurement Initiative (SBPI) set forth in Executive Order 2011-09. Only certified small businesses are eligible to submit a bid and receive an award. The small business requirements and certification process can be found on the following site:

https://www.dgs.pa.gov/Small%20Business%20Contracting%20Program/Pages/default.aspx .

The Small Business Certification will be provided after a supplier completes the self-certification process on the SBPI website. A valid Department of General Services (DGS) Small Business certificate will be required as part of the bid to be deemed a responsive Bidder.

WORKER PROTECTION LANGUAGE:

Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy work environment, and the protections afforded them through labor laws. To that end, contractors and grantees of the Commonwealth must certify that they are following all applicable Pennsylvania State labor and workforce safety laws. Such certification shall be made through the Worker Protection and Investment Certification Form (BOP-2201) and submitted with the bid, proposal, or quote.

Bidding Reservation Clause. PennDOT reserves the right to reject any or all bid submissions and advertise for new bids; if, in the judgement of the Secretary of Transportation, such actions will best serve the interests of the Commonwealth.

1. Documents Required with the Submission of the Bid. All documents requested must be received prior to the bid opening date and time. Any information or documentation received after the bid close date and time will not be taken into consideration. Contractors shall provide the below information with their bid submissions. Contractors will be responsible for uploading these documents as attachments in the Supplier portal:

• Attachment 1 – Contractor Information Form

• Attachment 2 – Certified Pesticide Applicator Licensing Form

• Attachment 3 – List of Vehicles and Equipment

• Contractor Qualification Requirements from section D. paragraph 1.

• A valid Department of General Services (DGS) Small Business certificate

• The Contractors Spill Response Plan

• BOP 2201-Worker Protection form signed.

E. EQUIPMENT DEMONSTRATION AND CALIBRATION

Equipment Demonstration – Contractors are required to prepare Attachment 3, List of Vehicles and Equipment and submit this document with the electronic bid.

After the bid opening and prior to award, the apparent low bidder shall demonstrate to the DRSII that the equipment proposed for use in meeting the requirements of the contract is of sufficient capacity and quantity, and that all such equipment is in good working order. Additionally, the apparent low bidder must demonstrate that the personnel employed for the purpose of providing the services required by the contract https://www.dgs.pa.gov/Small%20Business%20Contracting%20Program/Pages/default.aspx are sufficiently trained to operate the Contractor’s proposed equipment fleet. The demonstration will also include equipment and personnel needed for compliance with traffic safety requirements as defined in the current version of PennDOT Publication (Pub) 213. Within 10 calendar days of the bid opening, the DRSII will notify the apparent low bidder regarding the time and location of the demonstration. PennDOT will provide the contractor written communication regarding the outcome of the equipment demonstration.

If the apparent low bidder fails to demonstrate the acceptability of its equipment and/or personnel, the apparent low bidder will be deemed nonresponsive and not responsible, and its bid will be rejected. The contract will then be awarded to the next lowest responsive and responsible bidder that successfully demonstrates the acceptability of its equipment and personnel. At the discretion of the DRSII, the apparent low bidder may be provided with up to five (5) additional calendar days after an initial, unsuccessful demonstration of equipment and personnel acceptability to prepare for and satisfactorily complete a second demonstration.

If changes to equipment and/or personnel are made after the award, the Contractor must successfully demonstrate the acceptability of the equipment and/or personnel as specified above.

For subsequent years under contract, the Equipment Demonstration and Calibration will take place during the first week of February (weather permitting).

At the time of demonstration, the Contractor must submit all vehicle insurance, registration, and any other required inspections of certifications for the equipment. See “General Equipment Requirements” below for more information.

Contractor shall present required spare parts and tools for each Spray Truck. See Attachment 4, List of Spare Parts, and Tools Required for Each Spray Truck.

Equipment Calibration – After issuance of the Purchase Order, the Contractor will be required to perform an equipment calibration test.

The initial calibration will take place within 10 working days of notification by PennDOT; the time and location will be determined by the DRSII.

The DRSII will record results of the calibration.

If the initial calibration is unacceptable, the Contractor will be sent notice requesting a second calibration.

Upon receipt, the Contractor has five (5) business days to request a second calibration date.

1. Upon a successful calibration, a Pre-Season Meeting with the Contractor will be scheduled (see Pre- Season Meeting below)

2. If re-calibration is unsuccessful, PennDOT will review available options, which may include rejection of the apparent low bidder’s bid and moving to the second lowest responsible bidder submitting a responsive bid.

All spray equipment shall be calibrated at the beginning of the season and at discretion of the DSRII. All calibrations shall be done in the presence of the DSRII.

During the calibration test(s) the applicators must demonstrate the ability to operate, calibrate, and perform field maintenance on all equipment associated with the spraying complement without assistance. An applicator’s failure to properly set up and calibrate their equipment during the demonstration will result in their removal from all application work on a spray unit until they can demonstrate to the DRSII their ability has increased to an adequate level.

F. PRE-SEASON MEETING

Following a successful Equipment Demonstration and Calibration, the Contractor (including all WZTC drivers) will be required to attend a Pre-Season meeting with the DRSII at a site within the District. This meeting will be approximately two (2) hours in length. This meeting is considered incidental to the contract and no additional payment will be made.

For subsequent years under contract, the Pre-Season Meeting will take place during the first week of March (weather permitting)

G. CONTRACTOR REPRESENTATIVE

The vendor shall designate one Contractor Representative as PennDOT’s main person to contact regarding all contract issues (See Attachment 1). The Contractor Representative shall have 24-hour, seven (7) day per week contact availability throughout the duration of the contract. Should an issue such as insufficient work zone or other safety related issues arise the PennDOT Representative will address it with a crew Foreperson. The Contractor Representative shall have a cellular telephone. Should the Contractor have a need to change the Contractor Representative during the validity period of the Purchase Order, the Contractor is to immediately contact the DRSII during business hours with the new Contractor Representative’s name and telephone number.

H. PERSONNEL REQUIREMENTS

The Contractor shall supply two operators with each spray truck unless otherwise stated within this Statement of Work. One individual shall have a PA Commercial Pesticide Applicators License and the other shall have a valid driver’s license of the proper class and endorsement(s) to drive the spray truck.

If the Certified Commercial Pesticide Applicator(s) assigned to this contract are to be replaced, the DRSII shall be notified at least 10 business days in advance. PennDOT will schedule a meeting to meet new applicators and review qualifications and capability as required.

PennDOT reserves the right to have any crew member removed from the project at any time at its discretion.

In addition to the Contractor Representative, each complement working shall have designated working Foreperson. The Contractor shall provide the Foreperson a cellular phone and the number given to the DRSII prior to the start of any work. The Foreperson shall be responsible for the following items:

1. Varying rates of application based upon all site conditions such as spray material, vegetation to be controlled, weather, speed of equipment, wind velocity and traffic conditions.

2. Scheduling of pesticide spraying within the County as coordinated with the DRSII and County

Management.

3. Familiarization with the areas to be treated within each County. It is imperative that each crew Foreperson be familiar with the geographical area to maintain smooth and efficient operations.

4. Scheduling of meetings with the DRSII and County Representative prior to working in the County, resolving the sequence of pesticide applications, the routes to be treated, and the respective traffic controls and protection equipment and devices required in accordance with Section 901 of PUB 408 and PUB 213.

5. Complete understanding of the procedure for reporting of work progress by the use of Electronic

Form M-609, Roadside Activity Report. Electronic Form M-609’s will be filled out completely. See Attachment 5, Accessing PennDOT iPad Applications for Business Partners.

6. Maintaining a current copy of Pesticide Hypersensitivity Registry and following all guidelines related to contacting individuals listed in this publication.

7. Contact the DRSII or representative by 3:00 PM Friday to list the roads that are planned to be treated for the upcoming week. Contact the DRSII by email before 7:00 a.m. each day to list the roads that are planned to be treated with a pesticide application during that day.

8. Possessing knowledge and ability sufficient to maintain and field adjust the equipment in order to sustain a continuous and productive operation.

9. Possessing the professional and technical ability to distinguish between desirable and undesirable vegetation.

I. WORK STATUS/JOB SITE REPORTING

Each crew complement foreperson may be asked to report work status (working/not working) to the DRSII by telephone each day.

Unless otherwise directed by the DRSII, the start and end of the work shift to be billed shall begin no earlier than sunrise and work shall end no later than sunset, and only when sufficient daylight and/or weather conditions are available to safely complete work activities. See “Pesticide Spray Program” above for more information regarding changes to work shift.

Operations may be performed Monday through Friday. The DRSII may authorize work on Saturday and Sunday, as necessary. No work shall be scheduled to occur on the following holidays unless written permission to do so is provided by PennDOT:

1. New Year’s Day

2. Dr. Martin Luther King Jr. Day

3. President’s Day

4. Memorial Day

5. Independence Day

6. Labor Day

7. Columbus Day

8. Veteran’s Day

9. Thanksgiving Day

10. Day after Thanksgiving Day

11. Christmas Day

The following Monday will be recognized as the day when no work is to be scheduled for all holidays occurring on a Sunday, and the Friday before will be recognized as the day when no work is to be scheduled for all holidays occurring on a Saturday.

J. GENERAL EQUIPMENT REQUIREMENTS

All equipment shall be in sound mechanical condition and in good working order, with a uniformly painted, neat and clean appearance. All equipment is to be washed and cleaned at the request of the DRSII.

Overnight storage of equipment will be the responsibility of the Contractor.

The Contractor shall supply all clean water necessary for creating the tank mixes of herbicides at their expense. The contractor shall not risk contamination of any public or private water source used to obtain the water.

All vehicles shall display the Contractor’s business name, City, State, U.S. DOT numbers and Pesticide Business License Numbers as required by the Pesticide Control Act of 1973.

Global Positioning System – For business work hours only, an Automated Vehicle Location (AVL) Global Positioning System (GPS) unit placed in a company owned or rented vehicle or Smart Phone Mobile Application will be mandatory for each crew. This device will be used to verify the hours and work locations traveled by each crew. Either system will be capable of producing a report of daily working locations (15minute interval minimum).

At a minimum, the report shall include the following:

1. The Date

2. Spray Truck Identification (number or operator name)

3. Application Rate(s)

4. Volume applied; and

5. Total area covered.

Attach this report to invoices upon payment; it can be a screen print of a website tied to the mobile application or AVL GPS vehicle-based unit.

All spray trucks and shadow vehicles shall be equipped with working CB radio for truck-to-truck communication.

All Spray trucks shall be equipped at a minimum with spare parts and tools to make minor repairs and adjustments as necessary to allow for uninterrupted application. For additional spare part requirements see Attachment 4, List of Spare Parts, and Tools Required for Spray Trucks.

No payment will be made for time spent on field repairs requiring more than one hour of down time.

K. PROJECT REQUIREMENTS

Any PennDOT property or private property damaged by the Contractor due to the operation(s) will be replaced and/or repaired at no additional cost to PennDOT.

L. WORK ZONE TRAFFIC CONTROL REQUIREMENTS (WZTC)

Conduct Maintenance and Protection of Traffic in accordance with current version of Publication 213. Provide all traffic control setups, truck mounted attenuators, shadow vehicles, signage, warning lights, flags, and flashing lights necessary to assure maximum safety to the public and minimize interference with the normal flow of traffic. Do not close any lanes of travel without coordinating with the DRSII or PennDOT Representative. The contractor shall exercise all precautions to minimize interference with the normal flow of traffic. Where reasonably feasible, all herbicide application operations shall be conducted from off the traveled lanes.

It is anticipated that some bare ground program spraying may be done on secondary roadways and park and rides on weekends, during hours of darkness, or other low volume traffic periods. Trucks spraying during hours of darkness shall also be equipped with sufficient lighting to fully illuminate the spray target area. Any spraying activity on weekends or hours of darkness must be approved by County and District personnel.

All traffic control shall be in accordance with PUB 213. Maintenance and protection of traffic is incidental to line items. No additional payments will be made.

M. INVOICE AND BILLING INSTRUCTIONS

The Contractor shall complete a Roadside Activity Report (Electronic Form M-609) at the completion of each day’s work. The schedule for submission of the M-609 will be established during the pre-service meeting.

A completed Confirmation of Services Form (Form OS-501) shall be submitted by the Contractor to the DRSII, for review and verification, on a weekly basis. The DRSII will notify the Contractor if corrections are needed. Each Form OS-501 shall be itemized, include sufficient detail, and coordinate with the line items on the Purchase Order. Untimely or incomplete submissions of Form OS-501 and required supporting documentation (including M-609s) may delay processing of a “proper invoice” as required by the Payment section of the Terms and Conditions. See Attachment 6, Instructions for Completing Confirmation of Service Form, OS-501 and Attachment 7, Confirmation of Service Form, OS-501.

Invoices shall be submitted by the Contractor on a regular basis. For further instructions regarding invoicing see the Billing Requirements Section of the Terms and Conditions.

PennDOT reserves the right, throughout the life of the contract, to make changes to Forms M-609 and/or OS- 501, including their instructions, content, and all other requirements.

N. LIQUIDATED DAMAGES

Liquidated Damages will be assessed in accordance with the Terms and Conditions.

Additionally, liquidated damages will be assessed for any requested complement (equipment and/or personnel) that is not produced within five (5) days of written notice by the DRSII. Written notification will include e-mail, fax or mailed delivery.

Liquidated Damage for Non-Compliance:

If for any reason the contractor fails to comply with the requirements of this contract, the following items shall be applied:

• First failure to comply – a written warning shall be issued to the contractor.

• Second failure to comply - $500 dollars in liquidated damages shall be accessed on a per/day basis until requirements are met. Liquidated damages will be deducted from the next invoice received after notice of violation.

All letters pertaining to non-compliance of the requirements of this contract shall be entered into the Contractor Non-Compliance files and could affect the award of a future bid.

The Department reserves the right to sample all herbicide mixture at the tanks and nozzles to determine accuracy of mixes or be present when herbicides are mixed.

If, for any reason, the contractor fails to comply with the requirements of the contract, Pub 408 shall prevail.

In the event that any materials furnished by the contractor are found to be defective, unsuitable, or otherwise unacceptable, the materials shall be removed by the contractor and replaced with acceptable materials at the cost and expense of the contractor.

O. PESTICIDE SPRAY PROGRAM MAPS

Maps outlining the District Pesticide Spraying program will be provided to each crew at the Pre-Season Meeting. Additional maps are available for review in the District Roadside Office.

P. SPILL RESPONSE PLAN

A hard copy of the Contractor’s Spill Response Plan shall be submitted to the DRSII. In addition, each Pesticide Spray Vehicle working on this Contract must always have a hard copy in the vehicle. The Spill Response Plan shall summarize the following procedures at a minimum:

1. Background and Applicable Regulations.

2. Incident Reporting Chain of Command.

3. Spill Preparedness Checklist.

4. Spill Response/Control Method; and

5. Spill Response Procedures

The Contractor is responsible for all cleanup activity and cost resulting from any contamination caused by the accidental or intentional spilling, leakage, or dumping of insecticide, fuel, oil, or any other contaminant from Contractor-supplied equipment.

PennDOT will not pay for any spilled Contractor supplied water or tank mixes.

Q. PENNDOT’S STRATEGIC ENVIRONMENTAL MANAGEMENT PROGRAM (SEMP) REQUIREMENTS

Before the start of any work, the Contractor must comply with PennDOT’s STRATEGIC

ENVIRONMENTAL MANAGEMENT PROGRAM (SEMP) REQUIREMENTS.

The requirements of this program can be found in PennDOT’s PUB 712A (11-15) Green Plan Policy Statement (Attachment 8).

The Contractor is required to submit a Contractor Roster to the PennDOT Project Manager prior to starting work.

R. NPDES Permit and compliance information.

Contractors spraying herbicides for the Department are considered operators under the NPDES permit (Attachment 11) and must comply with the permit. Read the permit thoroughly to understand your responsibilities. Only herbicides listed on the PennDOT annual list (Attachment 12) are allowed. All end result applications require an annual usage report by calendar year. Send the report to the attention of the District Roadside Specialist II no later than November 30th of each year. Report will include brand name, EPA registration number, active ingredient, quantity, and unit of measure. Please note that PennDOT is in the process of renewing this permit and its provisions are to be followed until a newly approved permit is issued.

S. EQUIPMENT SPECIFICATIONS

Pesticide Spray Truck

1. Overview

The Department of Transportation’s desire is to utilize a tank mixed pesticide application unit with computer flow-control. This unit shall be capable of independent pattern control of an eight pattern Nutating Spray Head with a two (2’) foot to thirty-two (32’) foot wide no streak pattern. The flow-control system shall utilize all factory systems.

2. Equipment

a. One (1) truck of sufficient size to legally haul all required equipment and supplies: truck bed for sufficient size to accommodate sprayer(s). All equipment shall be in accordance with Section 4, Subsection A, General Equipment Requirements.

b. This work will require a 1000-gallon or larger capacity truck mounted sprayer. The tank will be equipped with mechanical or hydraulic agitation. A high volume - low pressure pump powered by a minimum twelve (12) horsepower engine, in sound mechanical condition with working factory muffler system and a pump to engine pulley ratio producing a system capable of discharging the required quantity of spray mixture at the specified pressure.

c. All plumbing shall be assembled to function as recommended by the nutating spray head manufacturer and the computer flow-control system manufacturer.

d. Unit to be equipped with a sprayer control system capable of; automatically maintaining application rate, a vehicle speed sensor which is either connected to the vehicle speedometer or a radar type sensor, a minimum of eight separate boom widths; two different application ratios and a manual setting for spot spraying.

http://www.penndot.gov/ProjectAndPrograms/RoadDesignEnvironment/Environment/Documents/PennDOT's%20NPDES%20Final%20Pesticides%20Permit%20(PA0270792)%20Document.pdf

e. The spray unit shall have at least one hose connection point that is independent of the computer flow-control system. This port is to be used for handgun spot treatment in conjunction with the other application systems.

f. Unit to include an Auxiliary refill system shall include a separate refill pump with adequate check valves, capable of refilling tank(s) from roadside streams in less than 20 minutes.

g. Unit is to include a nozzle system for applying non-selective herbicide to guiderail and other areas as directed by the District Roadside Specialist. This system shall contain a check valve on each individual nozzle assembly immediately preceding that nozzle assembly. This system shall be capable of simultaneously spraying both the guiderail and the roadway shoulder. This system shall be permanently mounted on both sides of the application unit with both sides able to be operated simultaneously.

h. The guiderail application system shall be constructed to utilize two nozzles pointed toward the

Guiderail that can be set at up to 70° degrees from a point that is perpendicular to the direction of travel (allowing up to 140° between nozzles), to provide coverage inside and behind guiderail posts.

i. The shoulder application system shall be constructed to utilize one nozzle to spray a four to five-foot pattern under the truck from each side and be mounted behind the rear wheels.

j. All nozzles shall be adjustable both in and out, up and down and must overlap each adjacent nozzle.

All Nozzle assemblies shall be capable of extending out from the side of the truck at least one foot.

k. The herbicide application unit is to be equipped with an eight boom Nutating spray head, using all brass or stainless-steel nozzles capable of delivering a no streak pattern of two feet to thirty-two feet.

All booms shall operate independently or simultaneously to apply the necessary spray widths as needed. The application system shall have oscillating motion on booms one through four; these nozzles must be electrically driven by a 12-volt system. The unit is to provide a uniform spray pattern while providing spray drift control. The nutating spray head shall be capable of applying fifty gallons per acre, at vehicle speeds of up to 11 miles per hour.

l. Sprayer to be equipped with various size orifice nozzles for all application devices and include two spare nozzles and caps, if necessary, of each required size, nozzle plugs, one nut-driver or wrench sized for each nozzle used and an in-line filter of the manufacturers recommended mesh must be installed.

1) The sprayer to be equipped with manufacturer recommended solenoid valves regulators and a manual back-up valve to individually control each spray boom width. The Nutating spray head shall be capable of mounting on each side of the truck bed according to the manufacturer’s instructions. The mounting point shall be at a point half the length of the total truck bed length.

2) The Nutating spray head is to be equipped with remote controlled swing (in – out); when constructed the (in) setting of the spray head shall face the rear of the spray vehicle, minimum rotation 90 degrees (90°) and an (up – down) movement, minimum of 30 degrees (30°). All required spray head movement shall be controlled from the applicators seat through electrical or hydraulic controls.

m. Incidental equipment and tools required shall include, but not be limited to: two hundred feet of

PVC/ POLYURETHANE blended core Double nylon braid 1/2" Electric reel mounted hose with a 600-pound pressure rating, wands, handguns and booms for special projects, pressure nozzles with orifice size calculated for specific operation.

One Birchmeier BCS or equivalent backpack shall be available at all time as an integral part of complement operations, an additional Birchmeier BCS or equivalent backpack(s) shall be supplied during low volume applications for each person on the spray crew. All backpacks shall be equipped with quick-couple devices to be able to switch between three application devices. One each for low volume foliar, low volume Basal and the general use wand supplied with the backpack.

Low volume foliar application: capable of instantaneously switching between a minimum of two different application patterns.

Low volume basal application: ultra-low volume wand 24” length with shutoff in unit tip.

3. Personnel

a. Two persons are required with this item. Certified commercial pesticide applicators assigned to this contract shall possess a current Pennsylvania certified commercial applicator’s license with valid certification in categories 10, 14, and 23. A copy of each applicators license shall be on file in the District Roadside Specialist office prior to the start of spraying operations. The applicator must demonstrate the ability to operate, calibrate and perform field maintenance on all equipment associated with the spraying complement.

b. The foreman or the operator shall be qualified and licensed to drive the equipment.

At least one member of the crew must possess knowledge and ability to maintain and make field adjustments to the equipment in order to attain a continuous and productive operation. Assigned personnel must possess technical ability to distinguish between desirable and undesirable vegetation as specified by the District Roadside Specialist.

Small Pesticide Spray Truck

The Department of Transportation’s desire is to utilize a smaller version of the Pesticide Spray Truck without the requirement for nutating heads and reducing the spray pattern requirement. The truck may be used for target areas, when pulling hose for handgun spot treatment or backpack applications are required, or in other applications the District Roadside Specialist considers appropriate.

a. One truck of sufficient size to legally haul all required equipment and supplies: truck bed of sufficient size to accommodate backpack sprayers and storage box. All equipment must be in accordance with Section 4, Subsection A.

b. Truck shall be equipped with a 300-gallon minimum to 400-gallon maximum capacity spray tank and pumping system designed for low volume applications.

c. Unit to be equipped with a sprayer control system capable of; automatically maintaining application rates, a vehicle speed sensor which is either connected to the vehicle speedometer or a radar type sensor, and a manual setting for spot spraying.

d. The spray unit shall have at least one hose connection point that is independent of the flow-control system. This port is to be used for handgun spot treatment in conjunction with the other application systems.

e. Unit is to include a nozzle system for applying herbicide to areas as directed by the District Roadside Specialist. All nozzles shall be adjustable both in and out, up and down and must overlap each adjacent nozzle. The unit must provide a uniform spray pattern while providing spray drift control at spray widths from two feet to fifteen feet minimum.

f. All plumbing shall be assembled to function as recommended by the spray head manufacturer and the computer flow-control system manufacturer.

g. All spray crewmembers shall always have a Birchmeier or (approved equal) backpack available as an integral part of the complement operations. All backpacks shall be equipped with quick-couple devices to be able to switch between three application devices. One each for low volume foliar, low volume basal and the general use wand supplied with the backpack.

Low volume foliar application: capable of instantaneously switching between a minimum of two different application patterns.

Low volume basal application: ultra-low volume wand 24” length with shutoff in unit tip.

h. Pesticide Storage Container: A lockable, fully enclosed storage box for pesticide storage is required.

The recommended minimum size of this storage box will be 48” long by 30’ wide by 30” high.

These storage boxes shall be mounted on the truck bed so as the top of the box is not higher than 36” from the truck bed. These boxes are to be watertight.

i. Incidental equipment and tools required shall include, but not be limited to: two hundred feet of

a. Two persons are required with this item; one person must possess a current Pennsylvania certified commercial applicators license with valid certification in categories 10, 14, and 23.

b. One person must at a minimum be a pesticide application technician with the required training in low volume basal, low volume foliar, and equipment applications.

c. A copy of Department of Agriculture technician registration card shall be required prior to the start of work for any Registered Technician working on this contract.

Articulated Spray Boom Truck Equipment Requirements

The Department of Transportation’s desire is to utilize a tank mixed pesticide application unit with computer flow-control, with an additional optional use positive displacement pressure side single injection unit. This unit shall be capable of independent pattern control of a nine pattern Nutating Spray Head (s) with a minimum application distance reach of 50’ feet to the left or right side of the truck, producing a no streak pattern. The flow-control system shall utilize all factory systems for injection and boom control.

a. Supply one (1) truck of sufficient size to haul all required equipment and supplies legally: truck bed of sufficient size to accommodate sprayer(s) and six square feet of on-bed storage space. All equipment shall be in accordance with Section 4, Subsection A. The Spray unit shall be in sound mechanical condition with working factory muffler system and a pump to engine pulley ratio producing a system capable of discharging the required quantity of spray mixture at the specified pressure.

1) The Spray Unit shall be equipped with a minimum 800-gallon capacity or larger spray tank. The Unit is to be equipped with a nine boom Nutating multiple spray head system, using all brass or stainless-steel nozzles capable of delivering a no streak pattern up to a minimum of fifty feet. All booms shall operate independently or simultaneously to apply the necessary spray widths as needed. The application system shall have oscillating motion on booms one through four; these nozzles must be electrically driven by a12-volt system. The unit to provide a uniform spray pattern while providing spray drift control.

2) The articulated spray boom shall be mounted in the centerline of the truck. The boom shall be capable of rotating 90 degrees to the left and right of the centerline of truck and have a minimum vertical arc of 80 degrees. The boom shall be a minimum of 18 feet when fully extended and shall be equipped with a Norstar spray head application system or approved equal.

a) The main boom will be 4-inch minimum square steel tubing attached to a heavy duty, freestanding, turret and pedestal. The boom turret will rotate in two, heavy duty tapered, roller bearings and include an integral friction clutch type breakaway. The stick boom section must be constructed from 3-inch minimum square steel tubing.

b) Lifting, lowering or rotating either boom section must be accomplished with direct mount, double acting, hydraulic cylinders. The stick boom shall rotate hydraulically a minimum of 180 degrees from storage position, parallel to the underside of main boom to full extension.

All pivot points and associated linkage on the boom section must include rotary pins and bronze bushings.

3) All controls for the movement of the boom and spray heads shall be controlled by a joystick or switches from within the cab of the truck.

4) This Articulated Spray Boom Truck may be used on freeways, expressways, interstate highways, ramps, traffic routes, and secondary four-digit routes.

5) The Articulated Spray Boom Truck shall contain all necessary traffic control devices as prescribed in the Publication 213.

6) All plumbing shall be assembled to function as recommended by the nutating spray head manufacturer and the computer flow-control system manufacturer.

7) Unit to be equipped with a sprayer control system capable of; automatically maintaining application rate, a vehicle speed sensor which is either connected to the vehicle speedometer or a radar type sensor, a minimum of ten separate boom widths; two different application ratios and a manual setting for spot spraying. This system shall also be integrated with a positive displacement; pressure side single injection unit, with a chemical injection tank, injection tank capacity minimum of twelve (12) gallons and a maximum of twenty-five (25) gallons.

8) The spray unit shall have at least one hose connection point that is independent of the computer flow-control system. This port is to be used for handgun spot treatment in conjunction with the other application systems.

b. Auxiliary refill system shall include a separate refill pump with adequate check valves, capable of refilling tank(s) from roadside streams in less than 20 minutes. All equipment must have a current Pennsylvania Pesticide Application Business License number on the side of the vehicles. A copy of the Business license shall be on file in the District Roadside Specialist office.

c. Sprayer to be equipped with various size orifice nozzles for all application devices and include two spare nozzles and caps, if necessary, of each required size, nozzle plugs, one nut-driver or wrench sized for each nozzle used and an IN-LINE FILTER OF THE MANUFACTURERS RECOMMENDED MESH

MUST BE INSTALLED

1) The sprayer to be equipped with manufacturer recommended solenoid valves and regulators to individually control each spray boom width. Additional Nutating spray heads shall be capable of mounting on each side of the truck bed according to the manufacturer’s instructions. The mounting point shall be at a point in line with the articulated spray boom.

2) The Nutating spray head is to be equipped with remote controlled swing (in – out); when constructed the (in) setting of the spray head shall face the rear of the spray vehicle, minimum rotation 90 degrees (90°) and an (up – down) movement, minimum of 30 degrees (30°). All required spray head movement shall be controlled from the applicators seat through electrical or hydraulic controls.

d. Incidental equipment and tools required shall include, but not be limited to: two hundred feet of

a. Two (2) persons are required with this item. The applicator shall possess a current Pennsylvania certified commercial applicator’s license with valid certification in categories 10, 14 and 23. A copy of each applicators license shall be on file in the District Roadside Specialist office prior to the start of spraying operations. The applicator must demonstrate the ability to operate, calibrate and perform field maintenance on all equipment associated the spraying complement.

b. The foreman or the operator shall be qualified and licensed to drive the equipment.

SHADOW VEHICLE

a. Definition of a Shadow Vehicle – a vehicle positioned in the activity area in the advance of a work vehicle to provide information to approaching drivers or protection for the workers or work vehicle.

b. This item is to be utilized when working on Conventional Highways in order to meet the minimum requirements from PATA 300 Series of Publication 213.

c. Flashing Arrow Panel must meet requirements of PATA 012 Publication 213.

a. Equipment shall be in accordance with “General Equipment Requirements”, above.

b. The shadow vehicle shall be located to a weight recommended by the manufacturer.

a. One person will be required for each shadow vehicle.

b. Personnel shall possess a current driver’s license with all required endorsements as required by the current laws and be familiar with Publication 213 and operating the equipment.

2. END RESULT SPECIFICATIONS

A. BARE GROUND

a) GENERAL INFORMATION

This item should be bid as a per acre spraying scenario based on the acreage estimates provided within these specifications. This is an end result spray program; payment will be made as described in the measurement and payment section of these specifications. This roadside herbicide application service work shall start on the first Monday in April of each year and be completed no later than June 15th of each year. This work shall include the spraying of guiderails from the edge of pavement to one foot behind the guiderail.