20250618_Spec Book_Issued for Bid.pdf

SPECIFICATIONS

FOR

WATER SYSTEM VALVE AND HYDRANT

CONDITION ASSESSMENT PROGRAM

CITY OF HOWELL

LIVINGSTON COUNTY, MICHIGAN

ISSUED FOR BIDS

JUNE 2025

HRC JOB NO. 20221137

105 West Grand River Avenue

Howell, MI 48843

CITY OF HOWELL TABLE OF CONTENTS

WATER SYSTEM VALVE AND HYDRANT 00010 / 1

CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137

TABLE OF CONTENTS

NUMBER SECTION NAME PAGE NUMBER

BIDDING REQUIREMENTS - CONTRACT PROVISIONS

00001 Cover Page

00010 Table of Contents

00030 Advertisement for Bids.....................................................................................................1 and 2

00120 Instructions to Bidders .....................................................................................................1 thru 4

00200 Project Overview & Coordination Clause .......................................................................1 thru 4

00250 Experience and Qualifications Statement ........................................................................1 thru 3

00300 Proposal............................................................................................................................1 thru 7

00500 Contract ............................................................................................................................1 and 2

00610 Performance Bond ............................................................................................................1 and 2

00620 Labor and Material Bond..................................................................................................1 and 2

00700 General Conditions ........................................................................................................1 thru 18

00702 Enrolled House Bill No. 5541..........................................................................................1 thru 4

00703 Enrolled House Bill No. 5607 ..........................................................................................1 and 2

00704 Enrolled Senate Bill No. 1024 .........................................................................................1 thru 4

00800 General Supplementary Conditions ...............................................................................1 thru 14

DIVISION 1 GENERAL REQUIREMENTS

01000 General Specifications .....................................................................................................1 thru 7

01220 Bid Item Descriptions ......................................................................................................1 thru 4

SPECIAL PROVISIONS

Hydrant Assessments .................................................................................................................................1 thru 3

Valve Assessments.....................................................................................................................................1 thru 5

ATTACHMENTS

Attachment A - Water System Maps

Attachment B � Valve & Hydrant Attribute Collection Tables

CITY OF HOWELL ADVERTISEMENT FOR BIDS

WATER SYSTEM VALVE AND HYDRANT 00030 / 1

CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137

ADVERTISEMENT FOR BIDS

WATER SYSTEM VALVE AND HYDRANT CONDITION ASSESSMENT PROGRAM

CITY OF HOWELL

LIVINGSTON COUNTY, MICHIGAN

Sealed proposals for the construction of the WATER SYSTEM VALVE AND HYDRANT CONDITION

ASSESSMENT PROGRAM project will be received by the City of Howell City Clerk�s Office, 611 East Grand

River Avenue, Howell, Michigan 48843, until 10:00 a.m., Local Time on Tuesday, July 15, 2025, at which time and place all bids will be publicly opened and read. Bids should be sealed in an envelope with �WATER

SYSTEM VALVE AND HYDRANT CONDITION ASSESSMENT PROGRAM� marked on the outside.

Bidders shall review and comply with the Instructions to Bidders, which are incorporated by reference, and carefully review all Contract Documents, as defined in the Instructions to Bidders. Bids submitted after the exact time specified for, receipt will not be considered.

Description of Work

This project consists of the review and assessment of approximately 972 water distribution and auxiliary hydrant valves and 476 hydrants to collect detailed condition data capable of guiding future system improvement decisions.

The City of Howell officially distributes bid documents through the Michigan Intergovernmental Trade Network

(MITN). Copies of documents obtained from any other source are not considered official copies. Only those vendors who obtain documents from the MITN system are guaranteed access to receive addendum information if such information is issued. If you obtained this document from a source other than MITN, it is recommended that you register on the MITN site, www.mitn.info and obtain an official copy and any addenda. The City of

Howell also reserves the right to use any other method of advertising and/or distributing bid information;

however, any additional method of distribution will also direct vendors to MITN.

Questions, comments, or concerns of any bidder regarding bidding or the contract documents must be submitted in writing by the end of the day on July 8, 2025. No inquiry received after that date will be given consideration.

Submit all questions to Engineer at:

Andy Malczewski amalczewski@hrcengr.com

Hubbell, Roth & Clark, Inc.

Contractors or Subcontractors performing the work of this contract shall be required to submit previous relevant experience in order to be considered.

Proposals submitted by Bidders who have been debarred, suspended, or made ineligible by any Federal Agency will be rejected.

Each bidder agrees to waive any claim it has or may have against the Owner, the Architect/Engineer, and their respective employees, arising out of or in connection with the administration, evaluation, or recommendation of any bid.

Each bid proposal shall be submitted on the proposal forms provided and shall be accompanied by a certified check, cashier's check or bid bond, executed by the bidder and Surety Company, payable to the City of Howell in the amount of five percent (5%) of the accompanying bid. Proposal Guarantee shall provide assurance that

CITY OF HOWELL ADVERTISEMENT FOR BIDS

WATER SYSTEM VALVE AND HYDRANT 00030 / 2

CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137 the bidder will, upon acceptance of the bid, execute the necessary Contract with the City of Howell. No bid may be withdrawn after scheduled closing time for receiving bids for at least ninety (90) days.

The successful bidder will be required to furnish satisfactory Performance and Labor/Material Bonds.

The City of Howell reserves the right to accept any proposal, to reject any proposal and to waive irregularities in proposals.

No Proposal will be received unless made on blanks furnished and delivered to the City on or before 10:00 a.m.

Local time, July 15, 2025.

CITY OF HOWELL

611 E Grand River Ave.

Howell, MI 48843

Deanna Robson, City Clerk

517-540-6723

CITY OF HOWELL INSTRUCTIONS TO BIDDERS

WATER SYSTEM VALVE AND HYDRANT 00120 / 1

CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137

INSTRUCTIONS TO BIDDERS

RECEIPT AND OPENING OF BIDS

Sealed proposals for the construction of the WATER SYSTEM VALVE AND HYDRANT CONDITION

ASSESSMENT PROGRAM project will be received by the City of Howell City Clerk�s Office, 611 East Grand

River Avenue, Howell, Michigan 48843, until the time specified in the Advertisement for Bids Section, at which time and place all bids will be publicly opened and read. Bids should be sealed in an envelope with �WATER

SYSTEM VALVE AND HYDRANT CONDITION ASSESSMENT PROGRAM� marked on the outside.

The published invitation for Bids or Advertisement for the proposed work contains information for Bidders. A copy of the Advertisement is to be considered a part of the �Instructions to Bidders� as fully as if repeated herein.

SCOPE OF WORK

The work under this Contract shall consist of the furnishing of all labor, material, equipment, services, and all incidental items necessary to complete the project in accordance with the Contract Documents.

OBSERVATION OF SITE

Before submitting a Bid, each Bidder shall investigate the potential sites of the proposed work and to arrive at a clear understanding of the conditions under which the work is to be done.

The Bidder shall be held to have compared the Procurement Documents with the proposed scope of work and to have satisfied themselves as to the potential conditions of the premises, existing constructions, and any other conditions that may affect the carrying out of the work, before delivery of his Proposal.

No allowance or extra consideration on behalf of the Bidder will subsequently be allowed by reason of error or oversight on the part of the Bidder or on account of interferences by the Owner's or by other Bidder�s activities.

SOIL CONDITIONS

The Contractor, as such and as bidder, shall make their own determination as to soil and/or rock conditions and shall complete the work in whatever material and under whatever conditions may be encountered or created, without extra cost to the Owner. This shall apply whether or not borings are provided in the Procurement

Documents.

All bidders conducting soil tests shall restore the area of their testing to original condition as closely as possible.

The Owner does not guarantee that the ground encountered during construction will conform with any boring information furnished herein.

The Owner and Hubbell, Roth & Clark, Inc. may have been involved in the design, observation, and/or construction of other underground projects in the area of the proposed construction. The observation reports, soil reports, and any soil information connected with these projects are available for construction observation and review by the prospective bidders.

INSTRUCTIONS TO BIDDERS CITY OF HOWELL

00120 / 2 WATER SYSTEM VALVE AND HYDRANT

CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137 y d e s i g n p r o j e c t d o c s h y d r a n t v a l v e a s s e s s m e n t s p e c s i n s t r u c t i o n s t o b i d d e r s d o c x

ADVERTISEMENT

The published Advertisement for the proposed work contains information necessary to bidders. A copy of the

Advertisement shall be considered a part of the Instructions to Bidders as fully as if repeated herein.

PROPOSALS

Proposals will be received and distributed in accordance with the Advertisement for Bids and shall be submitted only on forms provided by the Engineer.

Proposals shall be enclosed in sealed envelopes marked with the name of the project and bidder and shall be delivered to the designated location on or before the bid time as specified in the Advertisement for Bids.

Proposals shall be made in full conformity with all the conditions set forth in the Procurement Documents.

Proposals are firm and cannot be withdrawn for a period of 90 days after opening of the proposals, unless otherwise specified in the Advertisement for Bids.

NAME AND STATUS OF BIDDER

The name and legal status of the bidder, either as a corporation, partnership, or individual, shall be stated in the

Proposal.

Anyone signing a Proposal as an agent of another or others, must submit with the Proposal, legal evidence of his authority to do so.

The place of residence of each bidder, or the office address and telephone number in the case of a firm or company, with County and State, must be given after his signature.

BIDDER�S QUALIFICATIONS

It is the intention of the Owner to award this Contract to a Bidder fully capable, both financially and with regard to experience to perform and complete the work in a satisfactory manner. If required by the Owner, each bidder under consideration may be required to furnish the Owner, within 48 hours at the Owner's request, the following information sworn to under oath by him:

1. Performance record.

2. The address and description of the bidder�s plant and place of business.

3. Itemized list of equipment available for use on the project.

4. A description of any similar project which the bidder has constructed in a satisfactory manner.

5. A certified or authenticated financial statement dated within sixty days prior to the opening of the proposals. The Owner may require that any items of such statements be further verified.

6. A list of contracts on which the bidder is currently engaged.

7. Such additional information as will satisfy the Owner that the bidder is adequately prepared, in technical experience and otherwise, to fulfill the Contract.

CITY OF HOWELL INSTRUCTIONS TO BIDDERS

WATER SYSTEM VALVE AND HYDRANT 00120 / 3

CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137

BID DEPOSIT

Each Proposal must be accompanied by a bid deposit in the form described in the Advertisement for Bids, Specification Section 00030, as a guarantee on the part of the bidder that they will, if called upon to do so, enter into contract in the attached form, to do the work covered by such proposal and at the price stated therein and to furnish acceptable surety for its faithful and entire fulfillment. Such certified check or bidder's bond shall be made out to the Owner and shall be subject to the conditions specified in the Proposal.

The bid deposits of all except the three lowest bidders will be returned within three days after the opening of bids. The bid deposits of the three lowest bidders will be returned within 48 hours after the Contract is awarded to the successful bidder and the signed agreement has been delivered and the required bonds have been finally approved by the Owner, or after rejection of all bids.

Surety companies providing and executing Bid Bonds shall appear on the United States Treasury Department's most current list (Circular 570) as holding certificates of authority as acceptable sureties on federal bonds. The penal sum of such bonds shall not exceed a company's underwriting limitation as stated therein. A surety company shall be licensed in the State in which it provides a bond and in the State where the Contract work is to be performed.

Failure to provide a bid bond from a qualified company shall be a basis for rejection of a proposal as non-responsive and non-responsible.

EXPLANATION TO BIDDERS BY ADDENDUMS

Neither the Owner nor the Engineer will give verbal answers to inquiries, regarding the meaning of the

Procurement Documents, or give verbal instructions, previous to the award of the Contract. Any verbal statements regarding same by any persons, previous to the award, shall be unauthoritative.

Explanations desired by bidders shall be requested of the Engineer in writing and, if explanations are necessary, a reply will be made in the form of an addendum, a copy of which will be forwarded to each bidder whose work is affected.

Addendums issued to bidders prior to date of receipt of proposals shall become a part of the Procurement

Documents, and all proposals shall include the work described in the addendums.

No inquiry received within 4 days of the date fixed for the opening of the bids will be given consideration.

Failure of the Engineer to send, or of the bidder to receive, any such interpretations shall not relieve the bidder from obligation under the proposal as submitted.

RIGHT TO ACCEPT, TO REJECT, AND TO WAIVE DEFECTS

The Owner reserves the right to accept any Proposal, to reject any or all Proposals, and to waive any defects or irregularity in the Proposal if it appears advantageous to the Owner to do so.

Each bidder agrees to waive any claim it has or may have against the Owner, the Architect/Engineer, and their respective employees, arising out of or in connection with the administration, evaluation, or recommendation of any proposal.

INSTRUCTIONS TO BIDDERS CITY OF HOWELL

00120 / 4 WATER SYSTEM VALVE AND HYDRANT

CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

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TIME OF COMPLETION

The Owner and the individual citizens of the municipality affected by this project are vitally concerned with the prompt completion of the construction together with the cleanup and restoration of roads and lawns within the time allowed in the Proposal.

The Bidder shall use sufficient labor and equipment to complete and place in service all of the work being constructed within this Contract within the time specified in the Proposal. The surface cleanup shall follow closely behind construction with earth spoil removed from lawns and roads and any trenches neatly finished by the end of each work day. Failure of the Bidder to comply with this type of workmanlike job will result in the suspension of construction operations until the cleanup is affected.

If the Bidder shall be unavoidably delayed in beginning or fulfilling this Contract by reason of excessive storms or floods, or by Acts of Providence, or by strikes, or by court injunction, or by stopping of the work by the

Owner because of any emergency or public necessity, or by reason of alterations ordered by the Owner, the

Bidder shall have no valid claim for damages on account of any cause or delay; but he shall in such case be entitled to such an extension of the above time limit herein, as the Engineer shall adjudge to be just and reasonable; provided, however, that formal claim for such extension shall be made in writing by the Bidder within a week after the date upon which such alleged cause or delay shall have occurred.

FAIR EMPLOYMENT PRACTICES

Section 4 of the Fair Employment Practices Act PA 1955, No. 251, provides:

Section 4. Every Contract to which the State or any of its political or civil subdivisions is a party shall contain a provision requiring the Bidder and his subcontractors not to discriminate against any employee or applicant for employment, to be employed in the performance of said contract, with respect to his hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment, because of his race, color, religion, national origin or ancestry. Breach of this covenant may be regarded as a material breach of the Contract.

Section 4A of the Act provides:

Section 4A. Every contract which the State or any of its political or civil subdivisions is a party shall contain a provision requiring the Bidder and his subcontractors not to discriminate against any employee or applicant for employment to be employed in the performance of such contract with respect to his hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment because of his age or sex, except where based on a bona fide occupational qualification.

END OF SECTION

CITY OF HOWELL PROJECT OVERVIEW & COORDINATION CLAUSE

WATER SYSTEM VALVE AND HYDRANT 00200 / 1

CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137

Y D e s i g n P r o j e c t D o c s H y d r a n t V a l v e A s s e s s m e n t S p e c s P r o j e c t O v e r v i e w C o o r d i n a t i o n C l a u s e

PROJECT OVERVIEW & COORDINATION CLAUSE

DESCRIPTION

This Section summarizes the intent and scope of the Contract and the currently known conflicts, cooperation and coordination necessary to aid in the successful construction of the project.

As an acknowledgement that this Project Overview and Coordination Clause has been reviewed and understood, a signature line has been provided at the end of this Section which must be completed and submitted with the

Bid to be considered complete and responsive.

PROJECT SCOPE

It is the intention of this program to assess the valves and hydrants within the City of Howell water distribution system to determine their condition and to collect and record valve and hydrant attribute information to build an asset inventory and develop a valve and hydrant asset management program to guide future planning, maintenance and improvement.

The City of Howell owns a total network of approximately 60 miles of water main ranging in diameter from 6� to 20�. Within its water distribution system, the city has 972 valves and 476 fire hydrants. The size and access arrangements of the distribution system valves are detailed below;

Type Count

4� Gate Valve 93

6� Gate Valve 88

8� Gate Valve 263

10� Gate Valve 18

12� Gate Valve 127

16� Gate Valve 14

20� Gave Vave 7

Unknown Size 362

The qualified Contractor will be required to conduct a condition assessment and collect attribute data for all city distribution system valves and hydrants. The work is expected to include locating of assets, identification of assets, clearing access to assets, cleaning of gate wells and valve boxes, review and evaluation of assets, collection of condition assessment and valve and hydrant attribute data, measurement of the depth of the pipe from ground elevation, or depth to the top of the operating nut for valves located in boxes that cannot be exposed for a direct measurement to the top of the pipe, marking of asset enclosures, documentation of all condition assessment work completed and valve and hydrant attribute data collected, submission of all documentation in a database format that conforms to the Owner�s current schemas and data standards, and submittal of a final project report. The data gathered for each valve and hydrant shall be recorded and maintained in a web-based database program compatible with the Owner�s existing asset management program.

The Contractor will furnish all labor, material transportation, tools and equipment necessary to collect the condition assessment and attribute data of these valves and hydrants in accordance with AWWA Standards

(American Water Works Association Manual M44, �Distribution Valves: Installation, Field Testing and

Maintenance� and Manual M17, �Installation, Field Testing and Maintenance of Fire Hydrants�).

WATER SYSTEM VALVE AND HYDRANT 00200 / 2

CONDITION ASSESSMENT PROGRAM

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Job 20221137

Y D e s i g n P r o j e c t D o c s H y d r a n t V a l v e A s s e s s m e n t S p e c s P r o j e c t O v e r v i e w C o o r d i n a t i o n C l a u s e

Refer to the Special Provision for Valve Assessments and Special Provision for Hydrant Assessments for detailed specifications and data collection requirements for the scope of work of each activity.

PROJECT APPROACH

The bidder shall complete a �Project Approach� summary, demonstrating a complete understanding of the intent and scope of the valve and hydrant assessment and attribute collection process. This summary shall be a typed narrative describing the Bidder�s planned approach to the project and communication strategy. Valve and hydrant assessment and attribute collection guidelines as well as operational methodologies shall be outlined.

Bidder shall account for potential problems to be expected and troubleshooting techniques to be employed for solving those problems. The Project Approach narrative shall be submitted with the bid.

PROJECT AREA COORDINATION

The public water distribution system is owned and operated by the City of Howell and is operated and maintained by the Department of Public Works (DPW). The Contractor shall contact the DPW and the Project Engineer to schedule work activities within the City of Howell water distribution system at least 48 hours in advance. An up-to-date contact list will be provided at the Pre-Construction meeting.

The Contractor must conduct operations to cooperate with and interfere as little as possible with activities of other contractors, utilities, or the City of Howell on or near the project area in conformance with the General

Conditions of the Contract.

All valve and hydrant assessment work shall be conducted between 7:00am and 7:00pm Monday through Friday not including holidays.

Traffic control for all areas, including high traffic areas (specifically Grand River Avenue) will be provided by the Contractor. At least two (2) weeks� notice will be required for any work in the MDOT right-of-way (Grand

River Ave) for permit coordination. Any additional traffic control assistance will require 48 hours� notice prior to starting the work. All work within high-traffic areas shall be completed between 9am and 3pm.

A minimum two-person team is required for the work. The two-person team shall not be separated and working in different locations, they will assist each other as a matter of safety and quality control. The use of a one-person project team will not be permitted to perform valve and hydrant assessment work.

All field staff will have readily observable identification badges worn while in the field. All vehicles used in the field will have company signs attached.

PROJECT COORDINATION

Contractor project personnel shall meet with the Engineer and the DPW to review the project guidelines and answer any questions on procedures prior to starting the Work. Contractor to provide a single point of contact for the duration of the project.

Subcontracting is not permitted for this Contract

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CONDITION ASSESSMENT PROGRAM

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The Owner will provide maps in an acceptable electronic format to assist in completing the valve and hydrant assessments. Examine maps of the distribution system network to formulate a workable plan of action to ensure completion of the valve and hydrant assessments in an orderly manner.

The Owner will make available, city staff with a working knowledge of the water system to assist the Contractor during the project. Work closely with and provide constant communication with the city staff so that valves and hydrants with issues can be addressed in a timely manner. Contractor will meet with applicable city departments as requested and required.

At least two (2) weeks prior to starting any hydrant assessment work, the Contractor shall provide the Owner with an example notification flyer to inform residents of the potential for discolored water due to hydrant operations and provide contact numbers for questions regarding the impact.

Maintain all licenses required for a discipline by the State of Michigan during the course of the contract.

Utilize contract documents that have been approved by the city and comply with administrative procedures related to the project such as change orders, shop drawings, contract pay requests, etc.

Provide daily reporting during the course of the project.

KNOWN CONSTRUCTION PROJECT WITHIN THE AREA

The following is a listing of known construction projects within the local vicinity that may have an impact on this project. Please note that this listing may not be complete and the Contractor shall verify any other projects within the local vicinity that may impact this project.

• City of Howell � Fire and Ice Depot District and Parking Lot 10 (April 2025 to December 2025)

The Contractor shall coordinate its work on this project with that by the Contractor on other projects, and as directed by the Engineer. No additional compensation will be allowed for costs incurred by the Contractor due to coordinating with or delays caused by other projects.

PRELIMINARY SCHEDULE

Each Bidder shall submit with their bid a Preliminary Schedule demonstrating the Bidder�s plan to complete the project�s scope of work within the time allowed in the Proposal and to achieve the completion of any milestones identified in the Contract Documents. The Bidder�s Preliminary Schedule shall provide an orderly progression of the work to completion within the Contract times. The Preliminary Schedule shall outline major project milestones including completion dates and shall be sufficiently detailed to enable the Engineer to evaluate the

Bidders plan and ability to complete all the aspects of the work within the Contract time periods. It is expected that once started, work will proceed continuously until it is completed.

Failure to provide the requested schedule may result in the Contractor being declared non-responsive. The

Bidder�s Preliminary Schedule shall be based on a Notice to Proceed date identified in the Proposal.

OWNER�S RIGHT TO AWARD CONTRACT

The city is not required to accept the lowest cost proposal. The Proposal award will not be solely based on cost but will be evaluated based on criteria formulated around the most important features of this project, of which

WATER SYSTEM VALVE AND HYDRANT 00200 / 4

CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137

Y D e s i g n P r o j e c t D o c s H y d r a n t V a l v e A s s e s s m e n t S p e c s P r o j e c t O v e r v i e w C o o r d i n a t i o n C l a u s e experience, references, schedule or work plan may be overriding factors.

ACCESS PROVISIONS & STORAGE/PARKING LOCATIONS

Access for local businesses shall be maintained at all times. Emergency access to each property shall be maintained throughout the project duration.

The contractor is to submit a plan of proposed parking and storage locations at the Pre-Construction meeting.

The Owner has the right to deny or relocate parking and storage areas as proposed by the Contractor. Grassed staging areas outside the typical disruption area shall be restored at the Contractor�s expense per the Contract

Specifications.

The Contractor shall acknowledge that they have reviewed and understand the project scope and agree to the coordination and special conditions described in this Section by signing below.

Acknowledged By:

Company:

Signature:

Printed Name:

Title:

Date:

CITY OF HOWELL EXPERIENCE AND QUALIFICATIONS STATEMENT

WATER SYSTEM VALVE AND HYDRANT 00250 / 1

CONDITION ASSESSMENT PROGRAM

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Job 20221137

Y D e s i g n P r o j e c t D o c s H y d r a n t V a l v e A s s e s s m e n t S p e c s E x p e r i e n c e a n d Q u a l s S t a t e m e n t d o c x

EXPERIENCE AND QUALIFICATIONS STATEMENT

Please complete the following form and provide all information requested. If more space is needed to complete a question, attach a separate sheet. Bidder may submit any additional information.

Name:

Address:____________________________________ County: _____________________________

____________________________________ Phone:

Number of years operating under your present name:

Bonding Capacity:

Bonding Company: Phone:

General nature of work performed by your company

Background and experience of the principal members of your organization including officers.

Add any information that may be pertinent to demonstrate your ability to complete this project.

Has your company defaulted on a contract?

If yes, where and why?

WATER SYSTEM VALVE AND HYDRANT 00250 / 2

CONDITION ASSESSMENT PROGRAM

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Major equipment available for this contract (see also Special Provision for Valve Assessments)

CONTRACTOR MINIMUM QUALIFICATIONS

The following are minimum certification, staffing and experience requirements that the Contractor must possess to be considered a responsive and responsible Bidder. Where asked to provide information below, submit the information with the bid;

1. Contractor must have completed 12 similar projects over the last 3 years with assessments of over 3000 valves or more.

2. The supervisor or project manager for this project must have a minimum of three (3) years of experience of water valve and hydrant data collection and assessment. Provide the name and resume of the supervisor or project manager to be assigned to this project. This supervisor or project manager cannot be changed from the submitted personnel without authorization of the Owner.

3. Contractor must have a member of the project team with a GISP certification. Provide certificate.

4. Contractor must have a local office within 50 miles of project location. Provide office location.

5. Contractor must provide references from at least three (3) separate contracts of similar scope.

6. Contractor must have successfully performed 2,000 valve operating nut replacements without the need to excavate.

7. Contractor must provide 3 references for projects involving valve repair work that demonstrate the

Contractor�s ability to remove defective components such as packing assemblies, seals, op nut, bolts, at minimum, and re-install new components and return valve to operable condition.

CURRENT PROJECTS:

Project Project Project

Name:

Owner:

Contact Person:

Phone:

Contract Amount:

Completion Date:

% Complete:

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COMPLETED PROJECTS:

Name:

Owner:

Contact Person:

Phone:

Contract Amount:

Date Completed:

I hereby certify that the above answers are correct and true.

By:

Name

Signature

Title

Number(s) of additional sheets attached _____

CITY OF HOWELL PROPOSAL

WATER SYSTEM VALVE AND HYDRANT 00300 / 1

CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

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PROPOSAL

FOR

WATER SYSTEM VALVE AND HYDRANT

CONDITION ASSESSMENT PROGRAM

CITY OF HOWELL

LIVINGSTON COUNTY, MICHIGAN

City of Howell Bids Due: Tuesday, July 15, 2025

611 E. Grand River Avenue On or Before 10:00 am, Local Time Suite 201 HRC Job No. 20221137 Howell, MI 48843

To Prospective Bidders:

Name of Bidder:

Address:

Date: Telephone: Fax:

The above, as Bidder, hereby declares this bid is made in good faith without fraud or collusion with any persons bidding, and that the Specifications, and all other information referenced in the Instructions to Bidders have been examined. Further, the Bidder is familiar with the location of the work described herein and is fully informed as to the nature of the work and the conditions relating to the performance of the Contract.

The Bidder acknowledges that no representations or warranties of any nature whatsoever have been received, or are relied upon from the City of Howell, its agents or employees, as to any conditions to be encountered in accomplishing the work and that the bid is based solely upon the Bidder�s own independent judgment.

The above, as Bidder, hereby certifies that the Specifications, and other data provided by the Owner for bidding purposes have been examined. Further, the undersigned certifies that the proposed construction methods have been reviewed and found acceptable for the conditions which can be anticipated from the information provided for bidding.

The Bidder hereby affirms that the site of work has been inspected and further declares that no charges in addition to the Individual Unit Prices shall be made on account of any job circumstances or field conditions which were present and/or ascertainable prior to the bidding. In addition, The Contractor, as such and as Bidder, shall make the determination as to existing soil conditions and shall also complete the work under whatever conditions created by the Contractor/Bidder�s sequence of construction, construction methods, or other conditions the Contractor/Bidder may create, at no additional cost to the Owner.

The above, as Bidder, confirms knowledge of the location of the proposed Water System Valve and Hydrant

Condition Assessment Program and appurtenant construction in the City of Howell, Livingston County, Michigan, and the conditions under which it must be constructed; and also declares to have carefully examined the Specifications, and Contract Documents which the Bidder understands and accepts as sufficient for the purpose of constructing said Water System Valve and Hydrant Condition Assessment Program, and

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CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137 y d e s i g n p r o j e c t d o c s h y d r a n t v a l v e a s s e s s m e n t s p e c s p r o p o s a l d o c x P M appurtenant work, and agrees to contract with the City of Howell to furnish all labor, materials, tools, equipment, facilities and supervision necessary to do all the work specified and prescribed for the City of Howell, in strict accordance with the Owner�s General Conditions, and with the full intent of the Specifications, prepared by Hubbell, Roth & Clark, Consulting Engineers, and will accept in full payment therefore the sum of:

BASE BID

Item Quantity Unit Price Total Cost

1. Mobilization, Max. 5% 1 LS @ $ = $

2. Level 1 Valve Assessment, 4-inch dia Gate Valve 93 EA @ $ = $

3. Level 1 Valve Assessment, 6-inch dia Gate Valve 88 EA @ $ = $

4. Level 1 Valve Assessment, 8-inch dia Gate Valve 263 EA @ $ = $

5. Level 1 Valve Assessment, 10-inch dia Gate Valve 18 EA @ $ = $

6. Level 1 Valve Assessment, 12-inch dia Gate Valve 127 EA @ $ = $

7. Level 1 Valve Assessment, 16-inch dia Gate Valve 14 EA @ $ = $

8. Level 1 Valve Assessment, 20-inch dia Gate Valve 7 EA @ $ = $

9. Level 1 Valve Assessment, Unkwn dia Gate Valve 362 EA @ $ = $

10. Level 2 Valve Assessment 100 HR @ $ = $

11. Pump Down Gate Well 528 EA @ $ = $

12. Vacuum Gate Well 264 EA @ $ = $

13. Vacuum Valve Box 444 EA @ $ = $

14. Hydrant Assessment 476 EA @ $ = $

15. Auxiliary Valve Assessment 150 EA @ $ = $

TOTAL AMOUNT OF BID (BASE BID) $______________

The Owner, at its sole discretion, reserves the right to award to the Bidder who, in the sole determination of the Owner, will best serve the interest of the Owner. The Owner reserves the right to accept any bid, to reject any or all bids, to waive any and all informalities involving price, time, or changes in the work, and to negotiate contract terms with the successful Bidder, and the right to disregard all nonconforming, nonresponsive, unbalanced or conditional bids. However, it is the intention of the Owner to award to the low total bid to one bidder. Also, the Owner reserves the right to reject the bid of any Bidder if the Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the bid is not responsive or the Bidder is unqualified, of doubtful financial ability, or fails to meet any other pertinent standard or criteria established by the Owner.

Each bidder agrees to waive any claim it has or may have against the Owner, the Architect/Engineer, and their respective employees, arising out of or in connection with the administration, evaluation, or recommendation of any bid.

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CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137 y d e s i g n p r o j e c t d o c s h y d r a n t v a l v e a s s e s s m e n t s p e c s p r o p o s a l d o c x P M

Each Proposal must be accompanied by a bid deposit in the form of a certified check, cashier's check or bid bond, executed by the bidder and Surety Company, payable to the City of Howell in the amount of Five Percent (5%) of the amount of the Proposal. See Instructions to Bidders � Bid Deposit for more information.

SUBMITTAL DOCUMENTS

The following list of documents are required to be submitted with the bid in order for the bid to be considered complete and responsive:

1) Bid Bond

2) Signed Coordination Clause (Section 00200)

3) Project Approach Narrative (Refer to Section 00200)

4) Preliminary Construction Schedule based on the Notice to Proceed and Substantial Completion date as noted in the Proposal (Refer to Section 00200)

5) Signed Experience and Qualification Statement and Requested Submittals (Section 00250)

6) Proposal Form (Section 00300)

7) Signed Iran-Linked Business Vendor Certification (Refer to Section 00704)

TAXES

The Bidder affirms that all applicable Federal, State and Local taxes of whatever character and description are included in all prices stated in this Form of Proposal.

ADDENDA

The Bidder acknowledges the following Addenda, covering revisions to the drawings or specifications and the cost, if any, of such revision has been included in the quoted proposal:

Addendum No.____________________________ Dated________________________

FEES

The Bidder shall refer to the General Conditions for allowable Fees for additional work performed, upon Owner�s written authorization, by Bidder�s own forces and/or for additional work, upon Owner�s written authorization, by Bidder�s subcontractors.

TIME OF COMPLETION

The anticipated Notice to Proceed date for this Contract is August, 2025. If awarded the Contract for the Water

System Valve and Hydrant Condition Assessment Program, we agree to have all work substantially completed by July 31, 2026. Substantial Completion is defined that the facility is ready to use for its intended purpose with all utility systems fully functional.

The Bidder hereby agrees to furnish the required Bonds, Insurance Certificates, and Policies within ten (10) days after acceptance of this Proposal.

Final Completion with all clean-up and punch-list items shall be complete by August 14, 2026.

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CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137 y d e s i g n p r o j e c t d o c s h y d r a n t v a l v e a s s e s s m e n t s p e c s p r o p o s a l d o c x P M

The execution of all work and specific constraints as described in the contract drawings and specifications, with particular reference to Section 00200 Project Overview and Coordination Clause, must be strictly adhered to.

LIQUIDATED DAMAGES

Time is of the essence for completion of this project in order to have the Project ready for the City of Howell (OWNER). The Bidder guarantees that the work will be completed within the time limit stated herein before or within the time as extended as provided elsewhere in the Specifications. Inasmuch as the damage and loss to the Owner which will result from the failure of the Bidder to complete the work within the stipulated time, will be most difficult or impossible to accurately determine, it is mutually agreed that the damages to the Owner for such delay and failure on the part of the Bidder shall be liquidated in the amount of One Thousand Dollars ($1,000.00), for each and every calendar day by which the Bidder shall fail to complete the work or any part thereof within the provisions hereof, and such liquidated damages shall not be considered as a penalty.

The Owner will deduct and retain out of any money due or to become due here under the amount of the liquidated damages, and in case those amounts are less than the amount of actual liquidated damages, the Bidder shall pay the difference upon demand of the Owner.

We understand that liquidated damages may be assessed should we fail to meet the stipulated completion dates.

Specifically, liquidated damages will be assessed daily beginning July 31, 2026 until such a time that Substantial Completion is achieved and further if all work is not completed by the Final Completion Date.

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Hubbell, Roth & Clark, Inc.

Job 20221137 y d e s i g n p r o j e c t d o c s h y d r a n t v a l v e a s s e s s m e n t s p e c s p r o p o s a l d o c x P M

BIDS TO REMAIN FIRM

The price stated in this Proposal shall be guaranteed for a period of not less than 90 days from the bid due date and if authorized to proceed within that period, the bidder agrees to complete the work covered by the Proposal at said price.

If this Proposal is accepted by the Owner and the undersigned shall fail to contract as aforesaid and to furnish the required surety bonds within fifteen (15) days after being notified of the acceptance of their bid, then the undersigned shall be considered to have abandoned the contract, and the Certified Check, Cashier�s Check or Bid Bond accompanying this Proposal shall be forfeited to the City of Howell.

If the undersigned enters into the contract in accordance with their proposal, or if their proposal is not accepted, then the accompanying bid guarantee shall be returned to the undersigned.

Company Name:

Signature: Title:

Address:

County: State:

Telephone No.: Fax No.:

Email Address:

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CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137 y d e s i g n p r o j e c t d o c s h y d r a n t v a l v e a s s e s s m e n t s p e c s p r o p o s a l d o c x P M

LEGAL STATUS OF BIDDER

This Bid is submittal in the name of:

(Print)

The undersigned hereby designates below the business address to which all notices, directions or other communications may be served or mailed:

Street

City

State Zip Code

The undersigned hereby declares the legal status checked below:

( ) INDIVIDUAL

( ) INDIVIDUAL DOING BUSINESS UNDER AN ASSUMED NAME

( ) CO-PARTNERSHIP

The Assumed Name of the Co-Partnership is registered in the County of , Michigan

( ) CORPORATION INCORPORATED UNDER THE LAWS OF THE STATE OF

. The Corporation is

( ) LICENSED TO DO BUSINESS IN MICHIGAN

( ) NOT NOW LICENSED TO DO BUSINESS IN MICHIGAN

The name, titles, and home addresses of all persons who are officers or partners in the organization are as follows:

A corporation duly organized and doing business under the laws of the State of

NAME AND TITLE HOME ADDRESS

Signed and Sealed this day of , 20__.

By (Signature)

Printed Name of Signer

Title

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CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137 y d e s i g n p r o j e c t d o c s h y d r a n t v a l v e a s s e s s m e n t s p e c s p r o p o s a l d o c x P M

BID BOND

We, the undersigned, As Principal, hereinafter called the Principal, and

A corporation duly organized under the laws of the State of

As surety, hereinafter called the SURETY, are held and firmly bound unto:

The Owner: ___________________________________________________________________________________ in the sum of Dollars ($ ), For the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a bid for

NOW, THEREFORE, if the OWNER shall accept the bid of the Principal and the Principal shall enter into a contract with the OWNER in accordance with the terms of such bid, and give such bond or bonds as may be specified in the

CONTRACT DOCUMENTS with good and sufficient surety for the faithful performance of such contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such contract and give such bond or bonds, if the Principal shall pay to the OWNER the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the OWNER may in good faith contract with another party to perform the work covered by said bid, then the obligation of the Principal shall be null and void, otherwise to remain in full force and effect.

Signed and sealed this day of , 20

(Witness) (Principal) (Seal)

(Title)

(Witness) (Surety)

(Title)

END OF SECTION

CITY OF HOWELL CONTRACT

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CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137

CONTRACT

ARTICLES OF AGREEMENT, Made and entered into this day of , 20__, by and between

City of Howell ( A Michigan Municipal Corporation), 611 E. Grand River Ave. Howell, MI 48843

Party of the first part, hereinafter called the Owner, and in the , County of and State of Michigan , Party of the second part, hereinafter called the Contractor, to wit:

Item 1) That all proposals, specifications, plans, bonds, etc., hereto attached or herein referred to, shall be and are made a part of this agreement and contract.

Item 2) That the Contractor, under penalty of bond attached, shall furnish all labor, materials, and appliances necessary, and do all the work as set forth in the proposal.

Water System Valve and Hydrant Condition Assessment Program

City of Howell, Livingston County, Michigan

HRC Job No. 20221137 according to the specifications, plans, etc., which have been made a part of this contract in a manner, time, and place, all and singular, as herein set forth.

IN CONSIDERATION WHEREOF, said Party of the First Part, for it and its successors, promises and agrees to pay to said Party of the Second Part, the sum of:

Dollars ($ ) as provided in the attached proposal, all in the time and manner indicated in the specifications.

CITY OF HOWELL CONTRACT

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CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137

For the faithful performance of all and singular of the stipulations, terms and conditions of this Agreement, said parties respectfully bind themselves, their successors, heirs, executors, administrators and assigns.

IN WITNESS WHEREOF, Said Parties have signed this Contract, in duplicate, on the date first above written.

WITNESS: City of Howell

(A Michigan Municipal Corporation) Party of the First Part

________________________________________ By:

WITNESS:

(A Michigan Corporation) Party of the Second Part

________________________________________ By:

CITY OF HOWELL PERFORMANCE BOND

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CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS, That we, the undersigned as Principal, and of as Sureties, are hereby held and firmly bound unto the �Owner�

City of Howell

611 E. Grand River Ave.

Howell, MI 48843 in the full and just sum of Dollars

($ ) for the payment of which well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns.

Signed and sealed this day of 20___.

The condition of the above obligation is such that if said shall well and faithfully do and perform the things agreed by to be done and performed by the annexed contract, according to the terms thereof, then this obligation shall be void; otherwise, the same shall remain in full force and effect.

CITY OF HOWELL PERFORMANCE BOND

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CONDITION ASSESSMENT PROGRAM

Hubbell, Roth & Clark, Inc.

Job 20221137

It is mutually understood and agreed that in cases where changes are…