2025 REGRAVELING PROGRAM PROPOSAL BOOK_202530.pdf

THE BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF

OAKLAND

STATE OF MICHIGAN

PROPOSAL FOR:

A CONTRACT FOR THE PLACEMENT OF AGGREGATE SURFACE COURSE 23A

GRAVEL ON APPROXIMATELY 45 MILES OF ROAD LOCATED IN OAKLAND COUNTY,

MICHIGAN.

PROJECT: # 202530 -2025 REGRAVELING PROGRAM

BIDS WILL BE OPENED AT 2:30 PM TUESDAY, APRIL 22, 2025 AT THE ROAD

COMMISSION FOR OAKLAND COUNTY OFFICES, 31001 LAHSER ROAD, BEVERLY

HILLS, MICHIGAN 48025. ALL BIDS MUST BE SUBMITTED VIA

WWW.BIDNETDIRECT.COM BY 2:30 PM ON TUESDAY, APRIL 22, 2025.

To the Board of County Road Commissioners of the County of Oakland, State of Michigan (the “Board,” also known as the “Road Commission for Oakland County,” and “Road Commission”):

The Bidder has examined the plans, specifications and the location of the work described herein and is fully informed as to the nature of the work and the conditions relating to its performance and location and understands that the quantities shown are approximate only and subject to either increase or decrease.

The Bidder hereby proposes to furnish all necessary machinery, tools, apparatus and other means of construction, do all the work, furnish all the materials, except as otherwise specified herein, and, for the unit prices named in the itemized bid, to complete the work herein described in strict accordance with the plans therefor and in strict conformity with the requirements of the Road Commission for Oakland County, and such other special provisions and supplemental specifications as may be a part of this proposal.

The Bidder further proposes to do such extra work as may be authorized by the Board, prices for which are not included in the itemized bid. Compensation shall be made on the basis agreed upon before such extra work is begun.

The Bidder agrees upon submitting this bid that its agents, officers, or employees have not directly or indirectly entered into any agreements, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this proposal for the above work.

The successful bidder must furnish satisfactory payment and performance bonds, and proof of insurance to the Board, within 14 days after being furnished with the necessary forms.

The Bidder understands and agrees that the Road Commission reserves the right to reject any and all bids and that no contractual relationship shall exist between the Bidder and the Road Commission for the work described herein until such time as the contract has been formally executed by both the Bidder and the Road Commission.

Project # 202530- 2025 Regraveling Program Page 1 of 36

ADVERTISEMENT FOR BIDS

2025 Regraveling Program

ROAD COMMISSION FOR OAKLAND COUNTY

BEVERLY HILLS, MICHIGAN

Electronically submitted proposals via www.bidnetdirect.com will be received by the Board of County Road Commissioners of the County of Oakland at its Beverly Hills Office, 31001 Lahser Road, Beverly Hills, Michigan 48025, until 2:30 PM., local time, Tuesday, April 22, 2025, at which time the submitted electronic bids will be downloaded, opened and posted on www.bidnetdirect.com .

PROJECT: # 20230 2025 REGRAVELING PROGRAM

A CONTRACT FOR THE PLACEMENT OF AGGREGATE SURFACE COURSE 23A ON

APPROXIMATELY 45 MILES OF ROAD LOCATED IN OAKLAND COUNTY, MICHIGAN.

Plans and/or proposals will be available for download on or after April 8, 2025. Project description, including approximate materials and quantities for each project are identified in the plans and proposals.

Digital plans and proposals are available at www.bidnetdirect.com. Digital bid submissions will be accepted per the instructions and requirements listed on www.bidnetdirect.com.

Board reserves the right to reject any and all proposals, or to waive defects and to accept the proposals that in the opinion of the Board are in the best interest of and to the advantage of the Board of County Road Commissioners, of the County of Oakland, Michigan.

Eric McPherson, Commissioner James Esshaki, Commissioner Nancy Quarles, Commissioner Dennis G. Kolar, P.E., Managing Director

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Road Commission for Oakland County Schedule of Items (Itemized Bid Sheet)

INSTRUCTION TO THE

BIDDERS:

Letting Date: Tuesday, 20 2:30 PM

Project # 202530- 2025 Regraveling Program Page 3 of 36

SCHEDULE OF ITEMS (ITEMIZED BID SHEET)

Project Number: 202530 - 2025 Regraveling Program

Pay Item Location Quantity Unit Unit Price Bid Amount

DISTRICT 1 - MILFORD AREA

23A Gravel Haul Highland Township 4300 Ton 23A Gravel Haul Lyon Township 5700 Ton 23A Gravel Haul Milford Township 4200 Ton 23A Gravel Haul White Lake Township 6500 Ton 23A Gravel Haul Various Locations (District 1 - Jackson Blvd -White Lake Twp) 550 Ton

TOTAL DISTRICT 1 21,250.00

DISTRICT 2 - DAVISBURG AREA

23A Gravel Haul Holly Township 2300 Ton 23A Gravel Haul Springfield Township 4600 Ton 23A Gravel Haul Various Locations (District 2) 9300 Ton

TOTAL DISTRICT 2 16,200.00

DISTRICT 3 - LAKE ORION AREA

23A Gravel Haul Addison Township 2100 Ton 23A Gravel Haul Brandon Township 8900 Ton 23A Gravel Haul Orion Township 5700 Ton 23A Gravel Haul Oakland Township 7232 Ton 23A Gravel Haul Various Locations (District 3) 9300 Ton

TOTAL DISTRICT 3 33,232.00

DISTRICT 4 - WATERFORD AREA

23A Gravel Haul West Bloomfield Township 1900 Ton

TOTAL DISTRICT 4 1,900.00

The above list is for the contractors information only, and no guarantee is expressed or implied that the quantities therein are correct or that the list is complete.

FOR ELECTRONIC BIDDING O

NLY

Project # 202530- 2025 Regraveling Program

ROAD COMMISSION FOR OAKLAND COUNTY

PROGRESS CLAUSE

RCOC/DESIGN: SP Page 1 of 1 RCOC12PC ORG: 12/21/2017

REV: 4/2/2025

a. General

Start work within ten (10) days after receiving Notice of Award of Contract.

In no case shall any work be commenced prior to receipt of formal Notice of Award of Contract by the Department. After receiving the Notice of Award, start work on the date agreed upon with the Engineer. In no case shall any work commenced prior to receipt of formal notice of award.

The low bidder(s) for the work covered by this proposal will be required to meet with Road Commission representatives to submit a Progress Schedule in accordance with Section 102.14, Construction Progress Schedule, of the MDOT 2020 Standard Specifications for Construction. The project Engineer will arrange the time and place for this meeting within two weeks after the low bidder is determined.

The Progress Schedule shall include, as a minimum, the controlling work items for the completion of the project and the planned dates that these work items will be controlling operations. When specified in the bidding proposal, the date the project is to be opened to traffic as well as the final project completion date shall also be included in the project schedule. If the Bidding Proposal specifies other controlling dates, these shall also be included in the Progress Schedule.

The Contractor shall be expected to mobilize sufficient labor and equipment to complete the project within the specified time frame.

Complete project by September 30, 2025 unless otherwise approved by the Project

Engineer.

If the project is suspended by the Project Engineer, work shall resume starting on a date agreed upon by the Project Engineer or May 1, 2026 whichever is earlier.

Failure on the part of the Contractor to carry out the provisions of the Progress Schedule, as established, may be considered sufficient cause to prevent bidding future projects until a satisfactory rate of progress is again established.

The Contractor shall be expected to mobilize sufficient labor and equipment to complete the project within the specified time frames. RCOC staff will coordinate the daily gravel hauling activities (start time, locations, start day, working days, potential delays due to weather/resources…) with the contractor(s). The project Engineer will provide the contractor (s) will a list of roads to be gravel. Locations are subject to change at the discretion of the RCOC.

The Contractor may be required to meet with Department representatives for a post-construction review meeting, as directed by the Engineer. The Engineer will schedule the meeting.

b. Work day, hour, and other work restrictions imposed by local communities

The work hours described may be modified or changed by the Project Engineer due to Holidays, Special Events, or Traffic Volumes.

A. Operations shall be limited by the local municipality’s work time, noise, and dust ordinance unless approved by the local municipality and the Project Engineer in writing

B. No work or lane closures, unless approved by the Project Engineer, shall be performed during:

Memorial Day, 4th of July, or Labor Day.

Project # 202530- 2025 Regraveling Program Page 5 of 36

ROAD COMMISSION FOR OAKALND COUNTY

SPECIAL PROVISION

FOR

PAYMENT AND PERFORMANCE BONDS

RCOC/DESIGN:JA PAGE 1 OF 3 RCOC20SP102DL

ORG:04-27-21

a. Description The successful bidder will be required to submit payment and performance bonds at the time of Contract signing. Examples of the forms are included in this special provision.

Project # 202530- 2025 Regraveling Program Page 6 of 36

RCOC/DESIGN:JA PAGE 2 OF 3 RCOC20SP102DL

ORG:04-27-21

RCOC PROJECT

# PROJECT

NAME

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS, that we, CONTRACTOR AND ADDRESS as principal, and ___________________________ , duly authorized to transact business in the State of Michigan, as surety, are held and firmly bound unto the Board of County Road Commissioners of the County of Oakland, State of Michigan, in the sum of CONTRACT AMOUNT IN WORDS dollars, lawful money of the United States to be paid to the said Board of County Road Commissioners, or to its assigns, or to any person, firm or corporation who may furnish labor, material, supplies for equipment, for construction, and equipment on a rental basis, on account of and actually used in the performance of the contract hereinafter mentioned, to which payment will and truly to be made, we bind ourselves, our heirs, executors, administrators and assigns and each and every one of them firmly by these presents.

Sealed with our seals and dated this ___________day of ___________, A.D. 20__.

The condition of this obligation is such that if there shall be paid, as the same may become due and payable, all indebtedness which may arise from said principal to a sub-contractor or to any person, firm or corporation on account of any labor, material, supplies for equipment, for construction, and rental of equipment, furnished and actually used in the performance of the contract to which this bond is attached, including extensions of time, (notice of which is hereby waived by the surety), then this obligation is to be void, otherwise to remain in full force and effect.

Name, Address & Telephone Number of Local Agent

CONTRACTOR NAME

By___________________________ Its___________________________ Surety By_____________________ Its___________________________

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RCOC/DESIGN:JA PAGE 3 OF 3 RCOC20SP102DL

ORG:04-27-21

RCOC PROJECT

# PROJECT

NAME

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS, that we, CONTRACTOR NAME AND ADDRESS as principal, and ___________________________, duly authorized to transact business in the State of Michigan, as surety, are held and firmly bound unto the Board of County Road Commissioners of the County of Oakland, State of Michigan, in the penal sum of CONTRACT IN WORDS dollars, lawful money of the United States, to be paid to the said Board of County Road Commissioners or to us certain attorney or assigns, to which payment, well and truly to be made, we bind ourselves, our heirs, executors, and assigns, jointly and severally, firmly by these presents. With our seals and dated this ___________day of ___________, Sealed A.D. 20__. The condition of this obligation is such that if the above named principal shall and will, well and faithfully, and fully, do, execute and perform the contract to which this bond is attached, according to the terms and conditions thereof, including extensions of time, (notice of which is hereby waived by the surety), then this obligation is to be void, otherwise to remain in full force and effect.

CONTRACTOR NAME Principal

By___________________________ Its___________________________ Surety By_____________________ Its___________________________

Note: If the Principal is a co-partnership, each member must sign these bonds. If the principal is a corporation, evidence of the authority of officer signing must be attached or be on file with the Board of County Road Commissioners. When someone other than an officer or owner is signing, a notarized CERTIFICATE OF SECRETARY must be attached. The Surety Company shall attach, or have on file with the Board of County Road Commissioners, a valid power of attorney of person or persons executing bond for the Company.

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ROAD COMMSSION FOR OAKLAND COUNTY

FOR

INDEMNIFICATION, DAMAGE LIABILITY AND INSURANCE

RCOC/DESIGN:JO PAGE 1 OF 5 RCOC20SP107AL

ORG:08-10-21

Section 107.10 of the Michigan Department of Transportation 2020 Standard Specifications for Construction is to be deleted and replaced with the following:

a. Indemnification:

The Contractor must hold harmless, indemnify, and defend in litigation the Board of County Road Commissioners of the County of Oakland (the “Board”), the County of Oakland, the Office of the Oakland County Water Resources Commissioner, any and all drainage district(s) and local unit(s) of government affected by the Project, Michigan Department of Transportation, and their agents and employees against claims for damage to public or private property and for injuries to persons arising out of the performance of the work, including attorney’s fees related to said claims. The Contractor will not be responsible for claims that result from the sole negligence or willful acts or omissions of said indemnitee. Nothing herein shall require Contractor to provide such indemnity for any amount greater than Contractor’s degree of fault.

b. Insurance Coverage:

Prior to execution of the contract, Contractor shall obtain from insurers acceptable to the Board, having and A.M. Best rating of A- or better, the insurance coverages set forth below, which coverages shall be primary and non-contributory; and Contractor shall file with the Board, copies of completed certificates of insurance and endorsements as evidence that carries the required insurance coverage. Contractor shall obtain and maintain the following insurance coverage acceptable to the Board:

1. Workmen’s Compensation and Employer’s Liability Insurance: To provide protection for the Contractor’s employees to the statutory limits of the State of Michigan. The coverage must include $500,000 employer’s liability ($500,000 for each accident, $500,000 disease by employee, $500,000 disease policy limit).The indemnification obligation under this section shall not be limited in any ways by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor under worker’s disability compensation coverage established by law.

2. Bodily Injury and Property Damage: To afford protection against all claims for damages to public or private property, and injuries to persons arising out of and during the progress and to the completion of the work, and with respects to product and completed operations for one year after completion of the work.

Project # 202530- 2025 Regraveling Program Page 9 of 36

RCOC/DESIGN:JO PAGE 2 OF 5 RCOC20SP107AL

ORG:08-10-21

Table 1: Bodily Injury and Property Damage

Bodily Injury Liability

OR

Single Limit: Bodily Injury and Property Damage

Each Person: $1,000,000 Each Occurrence: $1,000,000

Each Occurrence: $1,000,000 Aggregate: $2,000,000

Aggregate: $2,000,000

AND

Property Damage Liability:

Each Occurrence: $1,000,000

Aggregate: $2,000,000

Such insurance shall include: (1) explosion, collapse, and underground damage hazards (x,c,u), which shall include, but not be limited to coverage for (a) underground damage to facilities due to drilling and excavating with mechanical equipment; and (b) collapse or structural injury to structures due to blasting or explosion, excavation, tunneling, pile driving, cofferdam work, or building moving or demolition; (2) products and completed operations; (3) contractual liability; and (4) independence contractors coverages.

Bodily Injury Liability and Property Damage Liability Automobiles (Comprehensive Auto Liability)

– The minimum limits of bodily injury liability and property damage liability shall be:

Table 2: Bodily Injury Liability and Property Damage Liability Automobiles (Comprehensive Auto Liability)

Bodily Injury and Property Damage Liability

OR

Single Limit: Bodily Injury and Property Damage

Each Person: $500,000 Each Occurrence: $2,000,000

Each Occurrence: $1,000,000

AND

Michigan No-Fault Statutory:

Property Damage $1,000,000

PIP:

Full and No Reductions or Voluntary Exclusions

Such insurance shall include coverage for all owned, hired, and non-owned vehicles.

Project # 202530- 2025 Regraveling Program Page 10 of 36

RCOC/DESIGN:JO PAGE 3 OF 5 RCOC20SP107AL

3. Excess and Umbrellas Insurance – The Contractor may substitute corresponding excess and/or umbrella liability insurance for a portion of the above listed requirements in order to meet the specified minimum limits of liability.

4. Owners Protective Liability. The Contractor must ensure that the insurer extends bodily injury and property damage protection, including general supervision of work performed, to the Board of County Road Commissioners of the County of Oakland and all agencies as specified under Subparagraph a of this Special Provision, and their agents and employees and, as indicated by the identity of the contracting parties, to participating political subdivisions and public corporations. The minimum limit will be $1,000,000 for each occurrence and $2,000,000 for aggregate.

c. Notice:

The Contractor must ensure that all insurance policies and binders include an endorsement by which the insurer agrees to notify the Board in writing at least 30 days before there is a cancellation or material change in coverage. The Contractor must stop operations if any insurance is canceled or reduced, and must not resume operations until new insurance is in force.

d. Damage Claims:

The Contractor is responsible for acting on damage claims that occur from acts or omissions that occur in the execution of the contract . The Contractor may act directly with the claimant or through the claimants’ insurance carrier.

1. Damage Claim Program. Before beginning construction on the project, the Contractor must submit a written damage claim program for approval by the Engineer. The damage claim program must outline the Contractor’s plan for the investigation and disposition of damage claims. The Contractor must meet with the Engineer to discuss the damage claim program and develop a mutual understanding of how the Contractor will govern, administer, and enforce the program.

2. Damage Claim Officer. The Contractor must provide written notification to the Engineer of the name and contact information for the Contractor’s Damage Claim Officer. The Damage Claim Officer is the person with the authority and responsibility to administer the Contractor’s damage claim program.

3. Damage Claim Process. The Engineer will submit damage claim forms received by the Department to the Contractor within 14 days from the first contact with the claimant. The Contractor must act on damage claims within the time frames specified in this subsection, and must submit to the Engineer a report on damage claims received that includes information as specified in subsection D.5 of this Special Provision.

A. Claims Less Than or Equal To $1,500. The Contractor must reach final disposition and notify the claimant within 60 calendar days of receipt of the damage claim form from the Engineer. If the Contractor fails to reach final disposition and

Project # 202530- 2025 Regraveling Program Page 11 of 36

RCOC/DESIGN:JO PAGE 4 OF 5 RCOC20SP107AL

notify the claimant within 60 calendar days, the Engineer will enforce subsection D.3.(c), below. In this circumstance, the Board defines restoration as payment to the claimant for alleged damages as documented on the original damage claim form. If payment is made based on failure to meet the time requirement, the claimant must sign a waiver indicating that payment was made because of a failure to meet the time requirement not because of the merit of the damage claim. Before the 60 calendar days expires, the Contractor may request an extension of no more than 30 calendar days for documented circumstances beyond the Contractor’s control. The Contractor must make this request in writing to the Engineer.

B. Claims Greater Than $1,500. The Contractor must reach final disposition and notify the claimant within 120 calendar days of receipt of the damage claim form from the Engineer. If the 120 calendar days expire prior to final acceptance of the project, the Engineer will withhold the amount of the damage claim from payments to the Contractor until the Contractor reaches final disposition and notifies the claimant.

C. Protection and Restoration of Property. The Contractor must restore, at no additional cost to the Board, public and private property damaged because of acts or omissions by the Contractor and the employees and agents of the Contractor, to a condition similar and equal to that existing before the damage occurred. If the Contractor neglects to make restoration within 7 days of receiving written notice from the Engineer, or as otherwise required by applicable laws or regulations, the Engineer may proceed to make the restoration. The Engineer will deduct the cost of the restoration from monies that are or may become due the Contractor.

4. Final Disposition. The Department will withhold from the final estimate or monies due or to become due the Contractor an amount not exceeding the aggregate amount of all outstanding and unresolved damage claims until final disposition of all damage claims. Final disposition for damage claims $1,500 or less must include payment, settlement, or denial of the damage claim by the Contractor’s insurer or the Contractor. Final disposition for damage claims over $1,500 must include payment, settlement, or denial of the damage claim by the Contractor’s insurer, or settlement or payment by the Contractor.

5. Documentation Requirements. The Contractor must submit to the Engineer a report upon final disposition of each damage claim. The report must include the following information:

A. Location of the incident;

B. Specific work activities for day and time of damage claim;

C. Detailed weather and road conditions;

D. Traffic movements, signing, equipment in use;

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RCOC/DESIGN:JO PAGE 5 OF 5 RCOC20SP107AL

E. Any unusual occurrences;

F. Measurements taken at the time or location of the incident;

G. Records of all contact with Engineer or claimant to discuss disposition;

H. Other documentation pertinent to the damage claim; and

I. Report of final disposition of damage claim.

6. The Certificate of Insurance and bond forms properly executed, must be provided to the Board, before the award of the contract by the Board.

Project # 202530- 2025 Regraveling Program Page 13 of 36

FOR

TAXES

RCOC/DESIGN:JA PAGE 1 OF 1 RCOC20SP107BL

ORG:04-27-21

Contractor shall include and be deemed to have included in the bid and contract price all Michigan sales and use taxes currently imposed by legislative enactment and as administered by the Michigan Department of Treasury on the bid date.

If Contractor is not required to pay or bear the burden, or obtains a refund or drawback, in whole or in part, of any Michigan sales or use tax, interest or penalty thereon, which was required to be and was deemed to have been included in the bid and contract price, the contract price shall be reduced by the amount thereof and the amount of such reduction, whether as a refund or otherwise, shall ensure solely to the benefit of the Road Commission for Oakland County.

Project # 202530- 2025 Regraveling Program Page 14 of 36

FOR

FEDERAL E-VERIFY PROGRAM

RCOC/DESIGN:JA PAGE 1 OF 1 RCOC20SP107DL

ORG:04-27-21

a. Description E-Verify is an Internet-based system that allows an employer, using information reported on an employee’s Form I-9, Employment Eligibility Verification, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E- Verify. The E- Verify system is operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration. E-Verify is available in Spanish.

The RCOC is requiring all Contractors, and Subcontractors, to verify that new employees are legally present and authorized to work in the United States, using the E-Verify System.

Failure of Contractor to comply with the Federal E-Verify Program may be a basis for termination of the contract by the RCOC.

Information on registration for and use of the E-Verify program can be obtained via the Internet at the DHS Web site: http://www.dhs.gov/E-Verify.

It is the responsibility of the Contractor to include this specification in all tiers of subcontracts.

The required use of the E-Verify system will not be paid for separately as part of the contract but is considered included in the costs for other pay items in the contract.

Project # 202530- 2025 Regraveling Program Page 15 of 36 http://www.dhs.gov/E-Verify

FOR

LAW COMPLIANCE

RCOC/DESIGN:JA PAGE 1 OF 1 RCOC20SP107CL

ORG:04-27-21

Contractor shall comply with all applicable federal, state and local laws, ordinances, codes and regulations and with any and all Road Commission regulations, Contractor shall obtain at its sole cost and expenses any and all required federal, state and local permits, and shall be responsible for such compliance by its employees, agents, contractors and subcontractors, unless this Proposal expressly states that the RCOC will obtain and provide a particular permit.

Project # 202530- 2025 Regraveling Program Page 16 of 36

FOR

NON-DISCRIMINATION CLAUSE

RCOC/DESIGN:JO PAGE 1 OF 1 RCOC20SP107EL

ORG:04-27-21

a. Description The Contractor specifically agrees that it will comply with any and all applicable State, Federal, and Local statutes, ordinances, and regulations, and with RCOC regulations during performance of the services and will require compliance of all subcontractors and sub- consultants.

Additionally, the Contractor shall comply with the following:

In accordance with Michigan 1976 PA 453, the Contractor hereto agrees not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, because of race, color, religion, national origin, age, sex, height, weight or marital status. Further, in accordance with Michigan 1976 PA No. 220, as amended, the parties hereby agree not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, or a matter directly or indirectly related to employment, because of a disability that is unrelated to the individual’s ability to perform the duties of a particular job or position.

The Contractor further agrees that it will require all sub-consultants and sub-contractors for this PROJECT comply with this provision.

The RCOC, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of gender, disability, race, color, or national origin in consideration for an award.

Any costs associated with the above work will not be paid for separately but is considered included in the costs for other pay items in the contract.

Project # 202530- 2025 Regraveling Program Page 17 of 36

FOR

PROTECTION OF WETLANDS & PROPER DISPOSAL OF DEBRIS

RCOC/DESIGN:JA PAGE 1 OF 1 RCOC20SP107FL

ORG:04-27-21

a. Description Contractor shall be responsible for the proper disposal of, and shall properly dispose of, all debris material from the site of the work. Contractor shall be responsible for obtaining, and shall obtain, all appropriate federal, state and local permits, including permits from the county enforcing agency or municipal enforcing agency in accordance with Part 91 of Act 451 of the Michigan Public Acts of 1994. Contractor shall be responsible for complying, and shall comply, with all applicable laws, ordinances, and regulations, and shall be responsible for satisfying, and shall satisfy, all permit requirements for the disposal of earth, concrete, asphalt, used oil, chemicals, asbestos, and any and all other debris from the site of the work. Contractor shall not dispose, or allow the disposal, of any materials from the site of the work into or near any wetlands, lakes or streams or other protected areas without the express permission of the local municipality, the Department of Natural Resources or the U.S. Environmental Protection Agency, as applicable, or other applicable governmental authorities, even if such disposal is requested or allowed by the owner of such property.

Project # 202530- 2025 Regraveling Program Page 18 of 36

ROAD COMMISSION FOR OAKLAND

NOTICE TO BIDDERS

FOR

BIDDERS INQUIRY CONTACT PERSON

RCOC/DESIGN: AB PAGE 1 OF 1 12/17/2019

All inquiries concerning the plans and proposal for this project are to be directed to:

Steve Printz

Name

Forestry and Contract Administrator Supervisor Title sprintz@rcoc.org

E-mail Address

248-881-2167 Phone

The above contact person is available Monday through Friday, 7:00 a.m. to 11:45 a.m. /1:00 p.m. to 3:30 p.m. All inquiries must be made by e-mail for proper documentation.

Telephone inquiries will not be answered.

To be able to process and distribute an addendum, if required, all inquiries shall be made at least seven calendar days before the letting. Inquiries made after this date will be considered by RCOC, but will not require a response.

Inquires must include the following information:

Project Number Project Name Name of Inquiring Person Company Name Phone Number, Fax Number, and E-Mail address Detailed question(s) with reference to proposal page and plan sheet number

Other employees of RCOC have been instructed to direct all inquiries to the persons mentioned above.

Project # 202530- 2025 Regraveling Program Page 19 of 36

FOR

REGRAVELING PROGRAM

RCOC/MAINT: SP Page 1 of 3 3/20/2025

a. Material Specification

GRAVEL

Aggregate Surface Course 23A shall be as per the Michigan Department of Transportation 2020 Standard Specification Section 902; Tables 902-1 and 902-2.

b. Description of Work

Haul 23A gravel to the jobsite and tailgate spread on various roads throughout the county.

RCOC forces will level and compact the material. RCOC staff will coordinate the daily gravel hauling activities (start time, locations, start day, working days, potential delays due to weather/resources…) with the contractor(s). The project Engineer will provide the contractor (s) will a list of roads to be gravel. Locations are subject to change at the discretion of the RCOC.

RCOC reserves the right to split the bid and modify the quantities/locations/townships to be consistent with budgeted funds.

c. Contractor Equipment

The contractor shall comply with all requirements regarding the operation of a motor vehicle upon public roads. The contractor shall maintain vehicles and equipment in safe operating condition and any defective vehicles and/or equipment shall be removed from service until proper repairs are made.

The contractor and all its employees, agents and subcontractors (if any) shall perform the contract, provide services and operate all vehicles and equipment in compliance with all applicable federal, state and local statues, ordinances and regulations, including but not limited to, the Michigan Vehicle Code (being chapter 257 of the Michigan Compiled Laws and including the Motor Carrier Safety Act of 1963) and the Federal Motor Carrier Safety Regulations, and any applicable MIOSHA regulations.

NOTE: Contractor shall be equipped to haul to job site and dump spread a MINIMUM of 850 tons per day.

Project # 202530- 2025 Regraveling Program Page 20 of 36

FOR

REGRAVELING PROGRAM

RCOC/MAINT: SP Page 2 of 3 3/20/2025

d. Miscellaneous

The contractor shall be responsible for all damages resulting from the contractor’s gravel haul activities. The contractor’s vehicle operators must take notice of and exercise special care when dumping or traveling near utilities (especially overhead lines). The contractor is responsible for any damage to utilities as a result of their activities and is responsible for coordinating repairs with the appropriate utility company, if necessary. The contractor’s vehicle operators shall exercise care and caution while traveling to and from the jobsite and dumping material. Roads will be open to through traffic during this activity.

e. Measurement and Payment

The completed work as measured for gravel haul operations will be paid for at the contract unit price of the following items of work:

Pay Item Pay Unit

Gravel Haul- Township Name………………………………………………………….….........Ton

“Gravel Haul – Township Name” will be paid for at the contract unit price per ton of gravel hauled to specified roads. The price shall be payment in full for furnishing all the equipment, materials, labor and supervision necessary to haul gravel to the identified roads and tailgate spread. The same unit price shall apply to additional applications, if requested by the

RCOC.

RCOC reserves the right to modify the quantities and locations to be consistent with budgeted funds. The quantities listed in this proposal are estimates and approximate only and such quantities are subject to increase or decrease.

The contractor’s invoice shall include the following: project name, project number, road name, itemized ticket numbers (with associated tonnage) and cost per load, unit price, total number of tons and total price.

All invoices shall be submitted to Steve Printz 2420 Pontiac Lake Road, Waterford, Michigan 48328.

The contractor shall provide the RCOC with a ticket with each load stating the following:

Project number, aggregate source, aggregate series, date, time, truck number, weight, and supplier name.

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FOR

REGRAVELING PROGRAM

RCOC/MAINT: SP Page 3 of 3 3/20/2025

f. Locations:

The map on the next page identifies “general” location information. Exact locations of material placement within the identified Townships will be provided to the successful bidder(s) prior to project commencement.

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NOTICE TO BIDDERS

UTILITY COORDINATION

RCOC/DESIGN: DH Page 1 of 1 RCOC12NB2

ORG: 2-6-2015

REV: 12/19/2019

a. General

The Contractor shall cooperate and coordinate construction activities with the owners of utilities as stated in Section 104.08, Cooperation by the Contractor, of the Michigan Department of Transportation 2012 Standard Specifications for Construction. In addition, for protection of underground utilities, the Contractor shall follow the requirements in Section 107.12, Contractor’s Responsibility for Utility Property and Services. Contractor delay claims, resulting from a utility, will be determined based upon Section 109.05, Payment for Contract Revisions and Section 108.09, Request For Time extensions On Work Day, Calendar Day, and Calendar Date Contracts.

The location of all public utilities shown on these plans is taken from the best available data.

The board of road commissioners for Oakland County will not be responsible for any omission or variations from the locations shown. Pursuant to Public Act 174 of 2013 as a condition of this contract notice shall be given to miss dig prior to underground work to be performed in accordance with this contract. Phone (800) 482-7171, (248) 647-7344, or 811.

b. Public Utilities

The Special Notes/General Notes in the plans show a list of utilities companies that have facilities located within the Right-of-Way.

The owners of existing service facilities that are within grading or structure limits will move them to locations designated by the Engineer or will remove them entirely from the highway Right-of- Way. Utilities may be relocating or replacing facilities which may or may not be shown on the plans in conjunction with the proposed roadwork.

Owners of Public Utilities will not be required by the Road Commission for Oakland County to move additional poles or structures in order to facilitate the operation of construction equipment unless it is determined by the Engineer that such poles or structures constitute a hazard to the public or are extraordinarily dangerous to the Contractor’s operations.

c. Local Let Notes

No additional compensation will be paid to the Contractor for delays due to material shortages or other reasons beyond the control of the Road Commission for Oakland County, or for delays on construction due to the encountering of existing utilities that are, or are not, shown on the plans.

Delay of any utility relocations on any portion of this project may be considered the basis for a claim for an extension of time for completion as determined reasonable by the Engineer, but will not be considered the basis for a claim for extra compensation or an adjustment in contract unit prices.

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FOR

2020 STANDARD SPECIFICATIONS FOR CONSTRUCTION

RCOC/DESIGN: JO Page 1 of 1 RCOC12100AL 3/14/2024

The Road Commission for Oakland County Standard Specifications for Construction consists of the Michigan Department of Transportation (MDOT) 2020 Standard Specification for Construction and the Supplemental Specification for Errata to the 2020 Standard Specifications.

The Michigan Department of Transportation 2012 Standard Specification for Construction may be modified or supplemented by Road Commission for Oakland County Special Provisions and/or MDOT Supplemental Specifications and Special Provisions that are included and made a part of the project proposal.

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FOR

DIVISION I – GENERAL PROVISIONS

(LOCAL LET PROJECTS)

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RCOC12SP100BL

6/20/2018

The General Provisions shall be in accordance with the 2012 Michigan Department of Transportation Standard Specifications for Construction except as herein provided.

SECTION 101. TERMS, FORMAT, AND DEFINITIONS

101.02 Abbreviations

Subsection 101.02 is hereby supplemented with the following:

RCOC. Road Commission for Oakland County

101.03 Definitions

Delete the following definitions in subsection 101.03 in their entirety and replace with the following:

Commission. The Board of County Road Commissioners of the County of Oakland.

Department. The authorized employees of the Board of County Road Commissioners of the County of Oakland collectively called the Road Commission for Oakland County.

Bid Appeal Committee. A RCOC committee that performs the administrative review of appeals of low bid rejections.

Bid Document. The prescribed document on which the bidder’s written offer to perform stated work at the quoted prices must be submitted. This document includes Schedule of Items, Designated, and Specialty Items, if applicable, and Warranty Obligations, if applicable.

Bid Guaranty. The amount the bidder agrees to pay to RCOC, at the time of bid submission, if the bidder fails to execute the contract form and file satisfactory bonds and other required documents necessary for award of the 14 day period provided or within RCOC approved extensions.

Bid Review Committee. A RCOC committee that reviews irregular bids for adherence to standard bid procedures.

Limits of Earth Disturbance. Is the slope stake line (SSL), as shown in the contract documents.

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RCOC12SP100BL

6/20/2018

SECTION 102. PROPOSAL SUBMISSION, AWARD AND EXECUTION OF

CONTRACT

Delete the word “proposal(s)” where it appears without the word “form” following it (proposal form) throughout section 102 of the Standard Specifications for Construction and replace with the word “bid(s)” with the exception of the following two occurrences where it shall remain as proposal:

Subsection 102.01, page 13, the third sentence of the first paragraph; and

Subsection 102.14, page 19, the first sentence of the third paragraph.

Delete the word “form” where it appears after the word “proposal” (proposal form) throughout section 102 of the Standard Specifications for Construction.

102.01 Competency of Bidders

Subsection 102.01 is hereby supplemented with the following:

All persons proposing to bid on Road Commission for Oakland county work must be prequalified with the Michigan Department of Transportation under their current rules and regulations and must have the proper classification and numerical rating required for the project on which he proposed to bid. Prequalification will not be required on projects with an estimated contract price of $50,000 or less unless the project involves specialty type work. This cost estimate will be made by the Road Commission for Oakland County.

102.15 Execution and Award of Contract

Subsection 102.15 is hereby deleted and replaced with the following:

The Board will transmit to the determined lowest bidder, at the address given on the proposal, contract, bond and insurance forms which shall be fully executed and returned to the Board within 14 days from the date of such transmission, unless such period is extended by approval of the Board upon request made prior to expiration of the stated time. In the event the contract form is not executed by the Commission within 49 days after the opening of proposals, the determined lowest bidder shall have the right to withdraw the bid without penalty. The project will be deemed awarded and a binding contract shall arise only when the contract form has been fully executed by both the determined lowest bidder and the Commission.

102.16 Requirements of Contract Bond

Subsection 102.16 is hereby deleted and replaced with the following:

Bonds Furnished by Principal Contractor: The proposed contractor, referred to as the principal contractor, shall furnish at his/her own cost to Road Commission for Oakland County a performance bond and a payment bond which shall become binding upon the award of the contract to the contractor. Each of the bonds furnished shall be in the amount of not less than 100 percent of the total contract price. Such bonds shall be on forms provided by the Road Commission for Oakland County, shall be executed by a surety authorized to do business in the State of Michigan, and shall meet the statutory requirements of the State of Michigan.

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RCOC/DESIGN: JO/TR Page 3 of 12

6/20/2018

SECTION 104. CONTROL OF WORK

104.08 Cooperation by Contractors

Subsection 104.08 is hereby supplemented as follows:

Add the following paragraph:

If Contractor is unable to maintain the work schedule for reasons other than Contractor's fault, Contractor, at no extra charge, shall cooperate with the RCOC to adjust the work schedule, or the work, or both, as directed by the RCOC, in order to keep in progress as much of the work as possible under the circumstances, to reduce delays and to mitigate additional costs.

Delete the last sentence of the first paragraph, including A., B., and C., and replace with the following:

No additional compensation will be paid to the contractor for any delay or inconvenience due to material shortages or delays whether reasonable or unreasonable due to the operations of such other parties doing work indicated or shown on the plans or in the proposal, or for any delays whether reasonable or unreasonable on construction due to the encountering of existing utilities that may or may not be shown on the plans.

104.07.B Health and Safety Requirements Subsection 104.07.B is hereby supplemented as follows:

Dust shall be controlled in accordance with Michigan Air Pollution Control Rules and Part 55 (Air Pollution Control) of The Natural Resources and Environmental Protection Act, 1994 PA 451, as amended. Water for dust control shall not be paid for separately but included in other items of work.

104.08 Lines, Grades, and Elevations.

Subsection 104.08 is hereby deleted and replaced with the following:

Location, alignment, elevation datum, and grade of the work will be determined by the Engineer who will set the controls necessary to properly mark these elements. The Contractor shall assume full responsibility for all other detail dimensions and elevations measured from the lines, grades, and elevations established.

The Engineer will provide grade and alignment stakes needed for normal progress of the work by the Contractor. The Engineer may require prior notice, which may be requested in writing, up to 48 hours in advance when the Contractor’s staking needs are indeterminate or erratic or when the magnitude of the staking work makes scheduling necessary. It will be the Contractor’s responsibility to be sure that all information contained on the stakes is understood.

The Contractor shall provide such scaffolds, batterboards, straightedges, templates, or other devices necessary to facilitate laying out and inspecting the work.

a. Road Stakes and Controls.

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6/20/2018

Stakes set by the Engineer shall be carefully preserved by the Contractor. Any stakes destroyed due to the Contractor’s carelessness will be replaced at the Engineer’s earliest convenience. When restaking becomes necessary two or more times, the Contractor will be notified in writing and may be charged for the crew time involved.

The following staking will be provided by the Department, if required:

1. Right-of-Way. A right-of-way stake will be set at maximum of 100 ft intervals along the right-of-way line and at all corners marking a change in width or direction.

2. Clearing Stakes. Clearing stakes will be set at 50 ft intervals. They will be set at the clearing line or at an agreed upon offset and show the limits of clearing. Individual tree removal shall be marked and determined by Engineer.

3. Slope Stakes. Slope stakes will be set right and left of centerline at 50 ft intervals.

Ditch cut, cut or fill, slope and ditch information, and distance from centerline will be provided on the stake. Swamp ditches will be staked separately. Stakes will be set at the slope intersection point or at an agreed upon offset.

4. Subgrade Stakes. Stakes at 50 ft intervals and at low points of vertical curves will be provided for trimming the subgrade. The maximum number of stakes provided will be at each grade break point as shown on the typical section.

5. Pavement Stakes. After the subbase is placed and rough graded, pavement stakes will be provided as follows:

A. Stakes will be placed at 50 ft intervals on tangent sections and on curves or spirals with a radius of 1,150 ft or more.

B. Stakes will be placed at 25 ft intervals on curves or spiral with a radius of less than 1,150 ft.

The pavement grade stakes will be used for finish grading of the subbase, base course, and pavement. They will be checked for grade and alignment prior to the paving operation. Offset distance and grade for the Contractor’s operation will be discussed and agreed upon prior to staking.

6. Drainage and Utility Stakes. One set of stakes will be set for drainage and utility work.

These stakes will be placed at intervals not greater than 50 ft and offset from the centerline of the trench a distance agreed to with the Contractor. Drainage and utility structures will be located by means of a stake at their center and two or more offset stakes. The Contractor shall be responsible for positive drainage. Adjustments in location and grade for drainage items shall be approved by the Engineer. The following information will be provided on the offset stakes:

A. Distance to center of structure or utility line;

B. Cut to flowlines of the utility and pipe opening in the structure; and

C. Cut and fill to top of masonry.

7. Tunnel Sewer Stakes. Initial line and grade will be provided in the shaft. Grade will be carried forward from the shaft by the Contractor. Additional alignment will be provided at no greater than 1000 ft intervals through vertical holes provided by the Contractor and at

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6/20/2018 all curves in the tunnel by the same means. Additional alignment may be provided at the discretion of the Engineer.

8. Miscellaneous Item Stakes. Alignment and grade stakes will not be supplied for other miscellaneous items unless this alignment and grade data cannot be determined from the finished slab or judicious use of the plans.

b. Bridge Structure Stakes and Controls.

Line and grade for excavation of footings will be provided. Upon completion of footing excavation, the engineer will provide alignment along centerline and reference lines of each unit for footings, pile layout, columns, walls, abutments, and piers. The aligning and dimensioning of forms will be the Contractor’s responsibility. The Engineer will also provide grades for footings, pile cutoffs, columns, walls, abutments, and piers. A stakeout diagram showing layout and bench mark information may be supplied to the Contractor, if requested. The Contractor shall be responsible for the layout of all pile locations. The Engineer will check the layout after it is completed and prior to the Contractor driving any piling.