2025.241 RFP NON-PROJECT SPECIFIC ONCALL CONSTRUCTION SERVICES.pdf

Adams County Finance Department Purchasing Division

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

COVER SHEET

RFP Issue Date: April 14, 2025

RFP Number: RFP-MW- 2025.241

RFP Title: Non-Project Specific On-call Construction

Services

RFP Questions Due: April 28, 2025 2:00pm MT

Proposal will be received until: May 12, 2025 2:00pm MT

Proposals will be received at: https://www.bidnetdirect.com/colorado/adams-county

For additional information please contact: Miyisha Wall

Contract Specialist Email Address: mwall@adcogov.org

Documents included in this package: Proposal Instructions

General Terms and Conditions

Scope of Work (SOW)/ Specifications

Pricing Form

Submission Check List

Contractor’s Statement

Reference Form

Term of Acceptance Form

Appendix A – Sample Agreement

Appendix B-Sample Task Order https://www.bidnetdirect.com/colorado/adams-county

4430 South Adams County Parkway Brighton, Colorado 80601

PROPOSAL INSTRUCTIONS

1. The Adams County Board of County Commissioners by and through its Purchasing Division of the Finance Department is accepting proposals for the Non-Project Specific On-call Construction Services. The County intends to award Agreements to multiple firms.

2. SUBMISSION OF PROPOSALS: The proposal must be received before the due date and time as specified in this solicitation. Adams County will only accept electronic submittals. Proposals can be submitted at https://www.bidnetdirect.com/colorado/adams-county.

3. All documents related to this RFP will be posted on the Bidnet System at:

3.1. Interested parties must register with this service to receive these documents.

4. TERM OF AGREEMENT: The term of this agreement will be for three-and-a-half-years from the date of the executed agreement.

4.1. OPTION TO RENEW: There will be an option of two one-year renewals.

4.1.1. Continuation of the Agreement beyond the initial period is a County prerogative and not a right of the Contractor. This prerogative will be exercised only when such continuation is clearly in the best interest of the County and upon budget approval.

5. CONTRACTUAL OBLIGATIONS

5.1. The awarded Firm(s) will be expected to sign the County’s Standard Master Professional Services Agreement, substantially similar to the Agreement form in Appendix A for reference purposes. Individual work assignments will be requested and agreed to utilizing the County’s standard Task Order (a sample has been provided in Attachment B) Each Task Order form will include a start and completion date, total cost and a general summary of work. Subsequent supporting documentation pages may include a project schedule, deliverables, hours, cost detail supporting total cost, and personnel details. Fees outlined in the work order will conform with those submitted in the RFP response and subsequently included in the contract.

The award of individual work assignments may be based on:

• Areas of focus and/or specialization for needed position

• Availability of firm for the timeline specified

• Individuals assigned to the work assignment

5.2. Issuance of this solicitation does not commit the County to award any Agreement or to procure or Agreement for any equipment, materials or services.

5.3. If a formal Agreement is required, the Contractor agrees and understands that a Notice of Award does not constitute an Agreement or create a property interest of any nature until an Agreement is signed by the Awardee and the Board of County Commissioners and/or their authorized designee.

5.4. Contractor is responsible for reviewing the form Agreement and understanding the terms and conditions contained therein, including, but not limited to, insurance requirements, indemnification, equal opportunity, non-appropriation, and termination.

5.5. Contractor’s Response must state its willingness to enter into the form Agreement or Contractor shall identify and include any proposed revisions they have for the form Agreement. Any proposed revisions made by the Contractor after the County Notice of Intent to Award the Solicitation may be grounds for rescinding said Notice. The identification of willingness to enter into the standard Agreement is for general purposes at this time, but is part of the evaluation process and must be included. There may be negotiations on a project-by-project basis that provide further clarification.

5.6. Incorrect Pricing/Invoicing. As part of any award resulting from this process, Contractor(s) will discount all transactions as agreed. In the event the County discovers, through its Agreement monitoring process or formal audit process, that material or services were priced/invoiced incorrectly, Contractor(s) agree to promptly refund all overpayments and to pay all reasonable audit expenses incurred as a result of the non-compliance.

5.7. The County may, during the term of the Agreement and any extensions, request additional work at other locations throughout Adams County by the successful Contractor.

6. METHOD OF AWARD - It is the intent of the County to award an Agreement to the Contractor who provides the best value for Adams County.

6.1. Evaluation criteria, other than costs, are evaluated first. After rating the written

Responses, costs are then considered against trade-offs such as satisfaction of requirements in the Solicitation, qualifications and financial condition of the Contractor, risk and incentives.

6.2. If it is in the best interest of the County, the Evaluation Committee may invite a limited number of Contractors to provide an oral presentation.

The County reserves the right to conduct negotiations with Contractors and to accept revisions of Responses. During this negotiation period, the County will not disclose any information derived from Responses submitted, or from discussions with other Contractors. Once an award is made, the Solicitation file and the Responses contained therein are in the public record.

7. Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing and/or award should be directed, via e-mail, to name and email stated within this solicitation The Contractor submitting the question(s) shall be responsible for ensuring the question(s) is received by the County by the date listed above in the schedule of activities for submitting the question(s) regardless of the method of delivery.

8. Any official interpretation of this RFP must be made by an agent of the County’s Purchasing Division who is authorized to act on behalf of the County. The County shall not be responsible for interpretations offered by employees of the County who are not agents of the County’s Purchasing Division.

9. COOPERATIVE PURCHASING: Adams County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of bidding and to make better use of taxpayer dollars through volume purchasing. Contractor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service. Usage by any entity shall not have a negative impact on Adams County in the current term or in any future terms.

10. The Contractor(s) must deal directly with any governmental agency concerning the placement of purchase orders/agreements, freight/delivery charges, Contractual disputes, invoices, and payments. Adams County shall not be liable for any costs or damages incurred by any other entity.

11. BUDGET: Budget will not be disclosed.

12. DEBARMENT: By submitting this proposal, the Contractor warrants and certifies they are eligible to submit a proposal because their company and/or subcontract(s) is/are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a transaction by any Federal, State, or local department or agency.

13. Per Adams County Policy, contracts for construction or road work in excess of

$250,000.00 that are entered on or after September 1, 2024, will be responsible for ensuring that all employees performing work on are paid Prevailing Wage. The full Policy is available upon request from the County.

REMAINDER OF PAGE LEFT BLANK INTENTIONALLY

4430 South Adams County Parkway Brighton, Colorado 80601

GENERAL TERMS AND CONDITIONS

1. APPLICABILITY: These General Terms and Conditions apply, but are not limited, to all bids, proposals, qualifications and quotations (hereinafter referred to as “Proposal” or “Response”) made to Adams County (hereinafter referred to as "County") by all prospective Contractors, Contractors, bidders, firms, companies, publishers, consultants, or suppliers (herein after referred to as “Contractor” or "Contractors") in response, but not limited, to all Invitations to Bid, Requests for Proposals, Requests for Qualifications, and Requests for Quotations (hereinafter referred to as “Solicitation” or “Solicitations”).

2. CONTENTS OF PROPOSAL

2.1. GENERAL CONDITIONS: Contractors are required to submit their Proposals in accordance with the following expressed conditions:

2.1.1. Contractors shall make all investigations necessary to thoroughly inform themselves regarding the plant and facilities affected by the delivery of materials and equipment as required by the conditions of the Solicitation.

No plea of ignorance by the Contractor of conditions that exist or that may hereafter exist will be accepted as the basis for varying the requirements of the County or the compensation to the Contractor.

2.1.2. Contractors are advised that all County Solicitations and Agreements are subject to all requirements contained in the County’s Purchasing Division’s Policies and state and federal statutes. When conflicts occur, the highest authority will prevail.

2.1.3. Contractors are required to state exactly what they intend to furnish to the

County in their Proposal and must indicate any variances to the terms, conditions, and specifications of this Solicitation no matter how slight. If variations are not stated in a Contractor’s Proposal, it shall be construed that the Contractor’s Proposal fully complies with all conditions identified in this Solicitation.

3. Equal Opportunity: The County intends and expects that the Contracting processes of the County and its Contractors provide equal opportunity without regard to gender, race, ethnicity, religion, age or disability and that its Contractors make available equal opportunities to the extent third parties are engaged to provide goods and services to the County as Subcontractors, Contractors, or otherwise. Accordingly, the Contractor shall not discriminate on any of the foregoing grounds in the performance of any Agreement awarded to the Contractor, and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the Agreement. If submitting a joint venture proposal, or a proposal involving a partnership arrangement, articles of partnership stating each partner’s responsibilities shall be furnished and submitted with the Response.

4. Colorado Open Records Act: All documentation submitted in response to this solicitation will become the property of Adams County. All documentation maintained or kept by Adams County shall be subject to the Colorado Open Records Act. C.R.S.

24-72-201 et. seq. (“CORA”). Accordingly, respondents are discouraged from providing information that they consider confidential, privileged, and/or trade secrets as part of a response to this solicitation. Any portions of submissions that are reasonably considered confidential should be clearly marked as such. The County does not guarantee the confidentiality of any record(s).

Careful consideration should be given before submitting confidential information to the County. The Colorado Open Records Act permits public scrutiny of most materials collected in this solicitation process.

5. CLARIFICATION AND MODIFICATIONS IN TERMS AND CONDITIONS

5.1. Where there appears to be variances or conflicts between the General Terms and Conditions, any Special Terms and Conditions and the Scope of Work/Specifications outlined in this Solicitation, the Scope of Work/ Specifications, and then the Special Terms and Conditions, will prevail.

5.1.1. If any Contractor contemplating submitting a Proposal under this

Solicitation is in doubt as to the true meaning of the Scope of Work or any other portion of the Solicitation, the Contractor must submit a written request via email for clarification to the Point of Contact listed on the first page of this Solicitation. The Contractor submitting the request shall be responsible for ensuring that the request is received by the County prior to the deadline for submitting questions.

5.1.2. The County shall issue a written addendum if substantial changes which impact the technical submission of Proposals are required. A copy of such addenda will be available at the Bidnet System website. In the event of conflict with the original Solicitation documents, addenda shall supersede to the extent specified. Subsequent addenda shall supersede prior addenda only to the extent specified.

5.1.3. ADDENDA: CONTRACTOR IS RESPONSIBLE FOR OBTAINING AND

ACKNOWLEDGING ALL SUBSEQUENT ADDENDA VIA THE ROCKY

MOUNTAIN E-PURCHASING SYSTEM (BIDNET). FAILURE TO

SUBMIT ANY AND ALL SUBSEQUENT ADDENDUM/ADDENDA MAY

DEEM THE CONTRACTOR NON-RESPONSIVE. EACH AND EVERY

ADDENDUM TO BE SEPARATELY ACKNOWLEDGED.

5.2. PRICES CONTAINED IN PROPOSAL-DISCOUNTS, TAXES, COLLUSION

5.2.1. Contractor agrees to hold submitted prices up to 120 days after bid due date.

5.2.2. Contractors may offer a cash discount for prompt payment. Discounts will be considered in determining the lowest net cost for the evaluation of Proposals; discounts for periods of less than twenty days, however, will not be considered in making an award. If no prompt payment discount is being offered, the Contractor shall enter a zero (0) for the percentage discount to indicate net thirty days. If the Contractor does not enter a percentage discount, it is hereby understood and agreed that the payment terms shall be net thirty days, effective on the date that the County receives an accurate invoice or accepts the products, whichever is the later date. Payment is deemed to be made on the date of the mailing of the check.

5.2.3. Contractors shall not include federal, state, or local excise or sales taxes in prices offered, as the County is exempt from payment of such taxes.

5.2.3.1. Federal Identification Number: 84-6000732

5.2.3.2. State of Colorado Tax Exempt Number: 98-03569

6. SIGNING PROPOSAL

6.1. Contractor, by affixing its signature to this Solicitation, certifies that its Proposal is made without previous understanding, agreement, or connection either with any persons, firms or corporations making a Proposal for the same items, or with the County. The Contractor also certifies that its Proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. To insure integrity of the County’s public procurement process, all Contractors are hereby placed on notice that any and all Contractors who falsify the certifications required in conjunction with this section will be prosecuted to the fullest extent of the law.

7. PREPARATION AND SUBMISSION OF PROPOSAL

7.1. PREPARATION

7.1.1. The Proposal must be typed or legibly printed in ink. All corrections made by the Contractor must be initialed by the authorized agent of the Contractor.

7.1.2. Proposals must contain the signature of an authorized agent of the

Contractor in the space provided on the Contractor’s Statement page.

The Contractor’s Statement of this Solicitation must be included in Proposal response. If the Contractor’s authorized agent fails to sign and return the original Contractor’s Statement page of the Solicitation, its Proposal may be considered invalid.

7.1.3. Alternate Proposals will not be considered unless expressly permitted in the Scope of Work.

7.1.4. The accuracy of the Proposal is the sole responsibility of the Contractor.

No changes in the Proposal shall be allowed after the date and time that submission of the Proposals is due.

7.2. SUBMISSION

7.2.1. The Proposal shall be submitted via the Bidnet Direct System. The

County’s Pricing Form, which is attached to this Solicitation, must be used when the Contractor is submitting its Proposal. The Contractor shall not alter this form (e.g. add or modify categories for posting prices offered) unless expressly permitted in the Solicitation or in an addendum duly issued by the County. Only proposals received by the Purchasing Division of the Finance Department will be accepted; proposals submitted telephone, email, or facsimile machines are not acceptable.

7.2.2. Failure to provide any requested information may result in the rejection of the Proposal as non-responsive.

7.2.3. Proposal must be submitted in the format supplied and/or described by the County. Failure to submit in the format provided may be cause for rejection of the proposal. Proposals must be furnished exclusive of taxes.

7.2.5 Contractor is responsible for ensuring their Proposal is received by the

Purchasing Division prior to the deadline outlined in the solicitation regardless of the method of delivery. Contractors, which qualify their Proposal by requiring alternate Contractual terms and conditions as a stipulation for Agreement award, must include such alternate terms and conditions in their Response. The County reserves the right to declare a Contractor’s Proposal as non-responsive if any of these alternate terms and conditions is in conflict with the County’s terms and conditions, or if they are not in the best interests of the County.

8. LATE PROPOSALS

8.1. Proposals received after the date and time set for the opening shall be considered non-responsive and may be returned unopened to the Contractor.

8.2. Allow ample time to upload your proposals. The County assumes no responsibility for any IT related issues that occur.

8.3. The County assumes no responsibility for a Proposal being either opened early or improperly routed if not submitted into the Bidnet System properly.

9. MODIFICATION AND WITHDRAWAL OF PROPOSALS

9.1. MODIFICATIONS TO PROPOSALS. Proposals may only be modified in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the Proposals to be opened. If more than one modification is submitted, the modification bearing the latest date of receipt by the County’s Purchasing Division will be considered the valid modification.

9.2. WITHDRAWL OF PROPOSALS. Proposals may be withdrawn in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the opening of Proposals. Any withdrawal of a Proposal submitted to Adams County Purchasing Division must contain the Contractor’s name and contact information.

9.2.1. Proposals may not be withdrawn after the time and date set for the opening for a period of ninety calendar days. If a Proposal is withdrawn by the Contractor during this ninety-day period, the County may, at its option, suspend the Contractor and may not accept any Proposal from the Contractor for a six-month period following the withdrawal.

10. REJECTION OF PROPOSALS

10.1. REJECTION OF PROPOSALS. The County may, at its sole and absolute discretion:

10.1.1. Reject any and all, or parts of any or all, Proposals submitted by prospective Contractors;

10.1.2. Re-advertise this Solicitation;

10.1.3. Postpone or cancel the process;

10.1.4. Waive any irregularities in the Proposals received in conjunction with this Solicitation; and/or

10.2. REJECTION OF A PARTICULAR PROPOSAL. In addition to any reason identified above, the County may reject a Proposal under any of the following conditions:

10.2.1. The Contractor misstates or conceals any material fact in its Proposal;

10.2.2. The Contractor’s Proposal does not strictly conform to the law or the requirements of the Solicitation;

10.2.3. The Proposal expressly requires or implies a conditional award that conflicts with the method of award stipulated in the Solicitation;

10.2.4. The Proposal does not include documents, including, but not limited to, certificates, licenses, and/or samples, which are required for submission with the Proposal in accordance with the Solicitation; and/or

10.2.5. The Proposal has not been executed by the Contractor through an authorized signature on the Contractor’s Statement.

10.3. The County reserves the right to waive any irregularities or informalities, and the right to accept or reject any and all proposals.

11. ELIMINATION FROM CONSIDERATION

11.1. A Proposal may not be accepted from, nor any Agreement be awarded to, any person or firm which is in arrears to the County upon any debt or Agreement or which is a defaulter as surety or otherwise upon any obligation to the County.

11.2. A Proposal may not be accepted from, nor any Agreement awarded to, any person or firm who has failed to perform faithfully any previous Agreement with the County or other governmental entity, for a minimum period of three years after the previous Agreement was terminated for cause.

11.3. Any communications in regards to this RFP must go through the Adams County

Purchasing Division only. Any contact with other County personnel or County Contractors may be cause for disqualification.

11.4. No damages shall be recoverable by any challenger as a result of the determinations listed in this Section or decisions by the County.

11.5. The Board of County Commissioners may rescind the award of any proposal within one week thereof or at its next regularly scheduled meeting; whichever is later, when the public interest will be served thereby.

12. QUALIFICATIONS OF CONTRACTOR: The County may make such investigations as deemed necessary to determine the ability of the Contractor to perform work, and the Contractor shall furnish all information and data for this purpose as the County requests. Such information includes, but is not limited to: current/maximum bonding capabilities, current licensing information, audited financial statements, history of the firm on assessments of liquidated damages, Agreements cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Proposal if the evidence submitted by, or investigation of, such Contractor fails to satisfy the County that such Contractor is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. Conditional Proposals will not be accepted.

13. AWARD OF SOLICITATION: The County shall award this Solicitation to the successful Contractor through the issuance of a Notice of Intent to Award. All Contractors that participated in the Solicitation process will be notified of Contractor selection. No services or goods shall be provided, and no compensation shall be paid, until and unless an Agreement has been signed by an authorized representative of the County and the Contractor.

4430 South Adams County Parkway Brighton, Colorado 80601

PROPOSAL SUBMITTAL

1. INTRODUCTION

Adams County (The County) is seeking proposals (statement of qualifications) for On-Call Services for the Public Works Department. The County intends to select the five highest qualified and ranked consultants for each category from the selection process. The selected consultants will be placed on an On-Call list to provide Professional Services In addition, for projects that are considered “emergencies”, the County will utilize the pre-qualified firms from those selected in this RFP process.

Professional Services will consist of all services necessary as identified in the Scope of Work

2. SCOPE OF WORK

The option for selecting a contractor will be based on an estimated service cost as follows:

1. A small-scale contract will be under $50,000. For a project of this caliber, the County has the option to contact one contractor from the prequalified list to ask for a cost estimate and award a contract.

2. A larger scale contract will be between $50,000 and up (BoCC will have to approve projects over $250,000). For a project of this size, The County intends to award up to 3 Agreements for large scale contracts for each discipline. The County will contact the approved contractors under the relevant discipline from the prequalified list and ask each contractor to provide a project scope of work, schedule and fee estimate. The County, at its sole discretion, would then award the contract to the contractor that most closely meets the criteria needed to complete the project. If necessary, the County Contract Specialist will request a clarification from the three contractors on the preselected list. The contractor’s fee will be considered during the evaluation process but it is not the sole determining factor.

3. Bonding/Surety Requirements (when applicable):

a. A 5% Bid Bond is required for Construction Projects over $50,000 at the time of bid submittal.

b. Performance and Payment Bonds, each in the amount of 100% of the contract value, will be required at time of contract execution, or as otherwise defined in the Specifications/Scope of Work.

c. Surety companies executing bonds must appear on the U.S. Treasury

Department’s most current list (Circular 570) as amended, and be authorized to transact business in the State of Colorado.

d. A 5% Retainage Fee will be held for Construction contracts over $150,000.

e. Liquidated Damages will/will not apply.

f. Bonds may be submitted on the Standard AIA form.

When a project scope requires contractor services from multiple categories, the prime contractor is allowed to utilize in-house staff and equipment or may use staff and equipment from sub-contractors. If a project requires a sub-contractor, the prime contractor is encouraged to select from the Non-Project Specific Contracted Services List.

If sub-contractors are necessary to provide the required services, the sub-contractor’s fees shall be considered a part of the prime contractor’s contract amount.

Although sub-contractors may be required to perform tasks within the scope of services, only specify what in-house staff are qualified to perform. If the prime contractor’s in-house staff is only qualified to perform Excavation and Grading, then only specify the Excavation and Grading Services on the checklist within the qualified service category. Some companies have naturally formed partnerships on projects which heighten the performance on the services and reduce the overall project burden. The County must still have full knowledge and acceptance of all contractors and sub-contractors involved in the County’s projects. The County has the right to reject services from a sub-contractor proposed by the prime contractor.

The County reserves the right to conduct interviews with any, or all, pre-qualified contractors to ensure the County understands the contractor’s ability to perform the assigned tasks, regardless of the size or magnitude of the project.

The contractors, and sub-contractors, rate schedules shall not be adjusted once selected from this RFP for the length of the awarded agreement.

When design is required and if requested by County, plans submitted shall be stamped and signed by a Colorado-licensed Professional Engineer or a Colorado-licensed Professional Land Surveyor, as appropriate. The project shall be performed under the direct supervision of a project manager that has a minimum of 5 years of experience in the field of work requested. Information describing the project manager’s experience and references, pertinent to the work requested, may be required prior to being authorized to proceed.

Contractors selected for a professional services category will be evaluated on their ability to provide the services, as described below. The County’s Professional Services have been broken into the Categories listed below. The scope for work for each category may include but shall not necessarily be limited to:

A. EXCAVATION AND GRADING – The Contractor shall perform the work in accordance with the current Colorado Department of Transportation (CDOT) Standard Specifications for Road and Bridge Construction. The Contractor may be requested to provide the different types of services listed below:

• Grading to re-establish original grades, volumes, capacities, and flow patterns

• Excavation and removal of sediment and other deleterious material in ponds, ditches, and drainageways

• Removal of structures and obstructions

• Placement of material to re-establish original grades, volumes, capacities, and flow patterns

• Placement of riprap

• Erosion control measures

• Seeding and revegetation for final slope stabilization and maintenance

B. DRAINAGE STRUCTURES AND PIPES – The Contractor shall perform the work in

Standard Specifications for Road and Bridge Construction. The Contractor may be requested to remove, install, and repair all types of drainage structures and pipes.

Below are some examples of what the contractor might be asked to provide:

• Repair, modification, or installation of drainage infrastructure including but not limited to pipes, inlets, manholes, retaining walls, headwalls, wingwalls, box culverts, and other cast-in-place or precast concrete structures

• Installation of proprietary stormwater management and water quality infrastructure per manufacturer specifications (e.g. Advanced Drainage Systems, Contech Engineered Solutions, StormTrap, etc.)

C. TRENCHLESS PIPE REPAIR– The Contractor shall perform the work in accordance with the current Colorado Department of Transportation (CDOT) Standard Specifications for Road and Bridge Construction, ASTM standards, and approved manufacture specifications where applicable. The scope of work may include:

• Cured-in place-pipe (CIPP) trenchless point repairs and restorations

• Slip lining installations

• Inflow and Infiltration (I&I) storm sewer remediation

• Joint grout applications

• Jet vacuuming/cleaning and video inspection services ancillary to repair work

• Flow fill applications

D. MINOR BRIDGE REPAIR – The Contractor shall perform the work in accordance with the current Colorado Department of Transportation (CDOT) Standard Specifications for Road and Bridge Construction. The scope of work may include:

• Removal of portions of present structure (all classifications)

• Removal, reset, modify, or install new bridge expansion devices or compression joint sealers

• Sandblasting reinforcing steel

• Repair, patch or replace bridge curb and railing

• Rebuild portions of present structure

• Repair bridge drains

• Install or repair water proofing membranes

• Structural concrete or polymers for repairs

• Repair structural steel

E. GUARDRAIL REPAIR/REPLACEMENT – The Contractor shall perform the work in

Standard Specifications for Road and Bridge Construction. The Contractor may be requested to provide a complete range of repair or replacement alternatives for our existing guardrail, bridge rail, and end treatments and anchorages. Guardrail Repair, Replacement, and Upgrade Guidelines

• These instructions apply to the repair, replacement, and upgrade of existing guardrail installations only. New installations must follow current CDOT Standards.

Upgrade Requirements: All substandard guardrail systems and components must be upgraded to current CDOT standards in the following situations:

1. Within construction project limits: If more than 60% of an existing substandard guardrail is within the project limits, the entire section must be upgraded.

2. During maintenance projects: All guardrails must be assessed, and any deficiencies should be addressed, with costs budgeted and schedules set for replacement or upgrades to meet current standards. Guardrails more than 75 mm (3 inches) off standard height must be replaced or reset promptly.

3. Within transportation improvements for permitted land development projects.

4. When roads are added to the State roadway system, all guardrails must meet current standards, including NCHRP 350 approved terminals and systems.

W-Beam Guardrail:

• For new construction, always install to current standard heights.

• All W-beam guardrail panels must be lapped in the direction of traffic. For two-way traffic, laps on the right side should face downstream.

• Existing guardrails (GR-2, GR-8) do not meet current standards or more than 75 mm (3 inches) off standard height must be reset or replaced.

• If more than 60% of a guardrail section (over 60 meters/200 feet long) is damaged or does not meet current standards, the entire section must be replaced. If less than 60% is damaged, only the damaged portion should be replaced.

F. GENERAL CONTRACTOR CONSTRUCTION SUPPORT –– The Contractor shall perform the work in accordance with the current Colorado Department of Transportation (CDOT) Standard Specifications for Road and Bridge Construction, the Colorado Department of Transportation Standard Plans (Standard Plans), or as approved. The Contractor may be requested to provide various services to include but not limited to:

• Minor localized asphalt placement of all types (i.e. speed tables)

• Major patch repairs to include subgrade improvements and other needed work

G. ENVIRONMENTAL CLEAN-UP SERVICES – The Contractor shall perform the work in accordance with the current Colorado Department of Transportation (CDOT) Standard Specifications for Road and Bridge Construction or as approved. The Contractor may be requested to provide environmental services which may include:

• Containment of spills, clean up and remediation of Hazmat sites

• Emergency illicit discharge response related to storm sewer systems or ditches

• Removal and disposal of contaminated material, liquids or solids such as used oil, hazardous waste, biological waste, etc.

Standard Hourly Rates of Services for Environmental Services

The Contractor shall submit a fee schedule of billing rates for hourly basis personnel. Submit a list of rates for equipment, supplies and PPE.

H. EROSION AND SEDIMENT CONTROLS – The Contractor shall perform the work in accordance with the current Colorado Department of Transportation (CDOT) Standard Specifications for Road and Bridge Construction, or Mile High Flood District criteria. The Contractor may be requested to install, repair to remove all types of erosion and sediment controls (silt fence, erosion logs, rock socks, vehicle tracking pads, etc.). Below are some examples of what the contractor might be asked to provide:

• Installation of inlet protection around storm drains.

• Application of soil roughening.

• Mulch and seeding, or hydroseeding.

I. STORMWATER CONSTRUCTION INSPECTIONS – The Contractor shall perform the work in accordance with the current Colorado Department of Public Health and Environment COR-4000 Stormwater Discharge Permit for Construction Activities, Colorado Department of Transportation (CDOT) Standard Specifications for Road and Bridge Construction, or Mile High Flood District criteria. The Contractor may be requested to inspect and generate reports for erosion and sediment control management at construction sites. Below are some examples of what the contractor might be asked to provide:

• Stormwater inspection reports, including pictures, at private or public construction sites, including residential, multi-family, commercial, industrial or linear road projects.

J. DRAINAGE FACILITY INSPECTIONS – The Contractor shall perform the work in accordance with Mile High Flood District criteria, or the Colorado Stormwater Center.

The Contractor may be requested to inspect and generate reports for drainage facilities, such as detention ponds, rain gardens (bioretention), sand filters, underground stormwater facilities (vaults, hydrodynamic separators, etc.). Below are some examples of what the contractor might be asked to provide:

• Pond inspection reports, including pictures, at private or public developed sites, including residential, multi-family, commercial, industrial, parks, or road projects.

K. OUTALL INSPECTIONS – The Contractor shall perform the work in accordance with

EPA’s The Outfall Reconnaissance Inventory (Chapter 11). The Contractor may be requested to inspect and generate reports for stormwater outfalls along river, streams and irrigation canals. Below are some examples of what the contractor might be asked to provide:

• Outfall inspection reports, including pictures and water sampling services.

L. MINOR CONCRETE REPAIR (– The Contractor shall perform the work in

Standard Specifications for Road and Bridge Construction, the Colorado Department of Transportation Standard Plans (Standard Plans), or as approved. The Contractor may be requested to provide various services to include but not limited to:

• Concrete removal and replacements (e.g. isolated locations of curb and gutter, sidewalk, cross-pans, ADA curb ramps, etc. and concrete grinding of trip hazards (i.e. sidewalks or ramps for emergency repair).

• Minor localized asphalt patching (full depth or mill and fill) or asphalt sealant to repair asphalt damage from concrete replacement activities or to address issues impacting both the concrete and the adjacent pavement.

• Minor sub-excavation and base course for stabilization and the leveling.

3. RESPONSE FORMAT

3.1. Contractors will use these guidelines developed to standardize the preparation of a proposal response for on-call contracted services. This RFP will be used to generate a list of pre-qualified contractors from which the County may select contractors and award various projects based on qualifications and the type of work needed.

3.2. Contractors do not need to be proficient in all the areas listed in this RFP’s Scope of Work; they should inform the County where their areas of expertise are, including areas not listed in the RFP’s Scope of Work that could be pertinent to the County’s needs.

3.3. The County’s infrastructure improvements projects can encompass any combination of services listed in the RFP’s Scope of Work needed to perform the tasks on any of the County’s projects.

3.4. The purpose of these guidelines is to assure consistency in format and content in the RFP prepared by Contractors and submitted to Adams County.

3.5. Failure to provide required information in the provided format may deem your submittal non-responsive.

3.6. Submissions via Bidnet (https://www.bidnetdirect.com/colorado/adams-county) is required.

3.7. The Proposal shall be combined into a single PDF document and should contain the following:

3.7.1. Cover Letter/Executive Summary (1 page limit)

3.7.2. Table of Contents – Optional

3.7.3. Provide documentation that satisfies the Required Document requests.

3.7.4. Provide documentation that satisfies the criteria to be evaluated.

3.7.5. Additional information

3.7.6. Contractor’s Statement (Signature required)

3.7.7. Reference Form (you may use your own or the one provided)

3.7.8. Pricing Form/Rate Sheet. Pricing (forms and rates) must be provided as a separate PDF document in a separate envelope. There must not be any pricing information within the Proposal document.

EVALUATION CRITERIA:

a. Resource Availability-20% of score The evaluation will consider the qualifications, experience, and availability of the members of the contractor’s project team. Contractors will be expected to start work within a month of purchase order issuance.

Identify your:

(a) Project Principal

(b) Project Manager

(c) Key Staff

2) Present a brief discussion regarding how the requested work will fit into existing work schedules:

(a) Scheduling mechanism

(b) Time frames needed to fit additional work into company schedules

(c) How the requested work will be prioritized

3) Include the following:

(a) Detail how the company will incorporate this type of work into an already busy company schedule

b. Firm Capability- 15% of score

The evaluation will consider the qualifications, experience, and availability of the members of the contractor’s project team.

1) Address the firm’s size and the disciplines of technical staff

2) Include the firm’s relevant experience and accomplishments as a Contractor that is not listed in the project team section.

3) Outline computer software availability and its compatibility.

4) Indicate the contractor’s availability to do the project concurrent with existing and projected workloads.

5) Consider including the following items:

(a) Graphs depicting the firm’s capacity to do the project.

(b) Information on the sub-contractor’s role.

(c) The sub-contractor’s function and integration into the team.

(d) Match of personnel to the existing and future workload.

c. Past Performance on Similar Projects or a Similar Team- 15% of score

The evaluation will consider the project management structure for completion of the project.

1) List current and past projects completed within the past four years with the County or other municipalities for similar types of services.

2) Demonstrate your firm’s or team’s ability to do the following for the projects listed above:

(a) Control cost

(b) Meet schedules

(c) Provide quality work

3) Include the project name, project manager’s name and telephone number for all projects listed above.

4) Describe your firm’s role for all the projects listed above.

d. Work location- 15% of score

The evaluation will consider that key elements of this project will be done by the Contractor.

Include the following points in your description:

1) Team’s work location relative to the project location.

2) Accessibility of the project team for coordination with the County project manager and the project location.

3) Firm’s familiarity with the project area and local practices.

4) Firm’s knowledge of the local labor and materials market.

e. Work Plan Section- 20% of score

1) Project Goal

(a) Your firm’s understanding of the project goals.

(b) A list of deliverables required on the project.

(c) The firm demonstrated a clear understanding of the services required for the County’s non-project specific project(s).

2) Project Control

(a) List the names of staff members responsible for the following items and describe how they plan to manage them.

(b) Cost control – Control contractor’s contract costs.

(c) Quality control – ensure that the County procedures are followed, and the project plans, specifications and estimates are error free and meet the federal, state, county, and local agencies’ regulations.

(d) Scheduling – managing the required work to meet the established schedule.

(e) Project concept – briefly describe the actions you plan to take to achieve the project’s goals and objectives.

The evaluators will consider that key work elements of this project will be done by the Contractor and their knowledge of the County contracting methods and expectations.

f. Standard Hourly Rates of Services and Bid Item Schedules- 10% of score

The Contractor shall submit a fee schedule of billing rates on an hourly basis including reimbursable expenses for those services that should be included but are not part of any Bid Schedule. The contractor shall indicate the standard fee markup on a sub-contractor’s fees if any. The Bid Item Schedules and billing rates fee schedule shall remain in effect for the first year under the terms of the professional services agreement. The County, at its sole discretion, may consider annual price increases up to the equivalent of the Consumer Price Index for each subsequent year as described in the terms of the professional services agreement. This rate increase does not apply to work already under contract with the Contractor.

g. Miscellaneous Section-5% of score

1) This section provides the Contractor with the opportunity to submit additional information that is pertinent to this RFP :

(a) Résumés

(b) References (minimum 2 reference letters expected)

(c) Graphs

(d) Charts

(e) Photographs

The proposal should be clear and concise, and it should provide the County with an understanding of the Contractor’s ability to provide the requested services.

The Contractor shall be responsible to ensure that all personnel proposed under this RFP are qualified through training, experience, and appropriate certification for the tasks assigned and shall have a working knowledge of Adams County’s standard practices.

The Contractor shall conform to all applicable federal and state regulations.

A general “notice to proceed” will be given for each specific assignment upon completion of a “not to exceed” Purchase Order, including the timeframe in which to complete the work and staff availability in the proposal.

Adams County allocates funding for contracted services and specific projects for each budget year.

Proposals become the property of Adams County, are treated as privileged documents, and are disposed of according to County policies. The proposal of the successful Contractors shall be open to the public.

The Contractor will be paid monthly based on the awarded purchase order and specific assignment for work completed. Payment will be contingent on completion of the work in a manner acceptable to the County and for the specified pay period. All contract work will be subject to approval by the County’s Project Manager. Payment will be withheld on all unsatisfactory work.

All such work shall be corrected without additional cost to the County.

The Contractor must agree to release, defend, indemnify and save harmless the County, their officers, agents and employees for, from and against any and all claims, damages, suits, costs, expenses, liability, actions or procedures of any kind or nature, including worker’s compensation claims of or by anyone whomsoever in any way resulting from or arising out of, directly or indirectly, its negligent operations in connection herewith, or its use or occupancy in a negligent manner of any portion of public or private property hereunder, and including negligent acts or omissions of the contractor’s officers, employees, representatives, suppliers, invitees, contractors and agents. Provided, however, the Contractor need not release, indemnify or save harmless the County, its officers, agents and employees, from damages resulting from the sole negligence of the County’s officers, agents, and employees.

• Interview / Oral Presentation (optional): If it is deemed necessary, an interview/oral presentation is optional and at the digression of the evaluation team/committee to make a final decision. The interview/oral may include any and all items identified in the Evaluations List above.

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

PROFESSIONAL SERVICES CATEGORY

CHECKLIST

COMPANY NAME: __________________________________________________

Address _______________________________________________________

Phone _______________________________________________________

Check the Professional Services Category that your company is qualified to perform, as demonstrated in the attached RFP:

Grading and Excavation Drainage Structures and Pipes Minor Bridge Repair Guardrail Repair/Replacement General Contractor Construction Support Environmental Services Misc Concrete Repair

4430 South Adams County Parkway Brighton, Colorado 80601

SUBMISSION CHECK LIST

Does your Proposal comply with all the terms and conditions YES NO of this Solicitation? If no, indicate exceptions.

Does your Proposal provide proposed revisions to the attached YES NO Sample Agreement and identified on the Term of Acceptance Form?

Does your Proposal meet or exceed all specifications, including YES NO minimum service requirements? If no, indicate exceptions.

Requirements met and response included? YES NO

Have all the addendums been acknowledged and enclosed? YES NO

Has a duly authorized agent of the contractor signed the YES NO Contractor’s Statement?

Is pricing form enclosed in a separate document? YES NO

Has your firm or your sub-contractors ever received a YES NO Notice to Cure, Reprimand Letter, Cancel Agreement Notice, or Cancel Purchase Order Notice from Adams County?

If so, please explain.

Are the requested Bonds included if applicable? YES NO

Please Enter the contact information of the officer signing the Agreement:

Printed Name

Title

Phone Number

Email Address

4430 South Adams County Parkway Brighton, Colorado 80601

CONTRACTOR’S STATEMENT

Pursuant to 2 C.F.R. Part 200 Subpart C 200.213, Contractor certifies that they are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency, and has read and fully understand all the conditions herein set forth in the foregoing paragraphs, and by my signature set forth hereunder, I hereby agree to comply with all said conditions as stated or implied. In consideration of the above statement, the following Proposal is hereby submitted.

If any of the documents listed on the cover page are missing from this package, contact Adams County Purchasing. If you require additional information, call the Purchasing Division contact person.

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Contractor, (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her Proposal, (3) the Proposal is being submitted on behalf of the Contractor in accordance with any terms and conditions set forth in this Solicitation, and (4) the Contractor will accept any awards made to it as a result of the Proposal submitted herein for a minimum of 120 calendar days following the date of submission.

WE, THE UNDERSIGNED, HEREBY ACKNOWLEDGE RECEIPT OF

Addenda (list all):_____________________________________________________

Contractor Name Date

Signature Printed Name

Title

Address

City, State, Zip Code County

Telephone Fax

Email

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

REFERENCE FORM

(You may use your own form)

Contractors shall furnish the names, contact information (e-mail and telephone number) of a minimum of three (3) firms or government…