2023 - 02.10.2023 BCF Battery Replacement Statement of Work.pdf

STATEMENT OF WORK

Title: CSF Battery Replacement Requesting Lab: CFST/BCF

I. BACKGROUND INFORMATION

NIST has multiple computer facilities manages by the computer facilities services team (CFST). One of these computer facilities is the Boulder Computing Facility (BCF), located at the NIST Boulder site. The BCF is equipped with an uninterrupted power supply (UPS) that has battery banks to supply uninterrupted, clean power to customer IT Equipment in the event of a site power loss. The BCF UPS batteries located in 4 battery banks.

Batteries in battery banks need to be replaced on a periodic basis to protect against thermal runaway, a dangerous condition in which a battery can enter a state where it can head up and catch fire and provide for the designed runtimes of the UPS. UPS and required battery details are as follows:

UPS Model: 9395P-600-900-W8 Serial Number: EM452BKK09

Battery Type: VRLA Sealed Battery Brand: EnerSys Battery Model: 16HX550F-FR Quantity: 120

Purpose/Objective: This requirement is to procure and replace all batteries in the

BCF UPS

II. SCOPE OF WORK

The contractor shall replace provide 120 replacement batteries for the BCF UPS, remove, and replace all installed BCF UPS batteries with he provided replacement batteries, connect the batteries to existing battery monitoring hardware, and perform all calibrations as required by the UPS manufacturer after installing new batteries.

III. GENERAL REQUIREMENTS:

The Contractor shall provide all support for project oversight, administration, and technical execution of this task order. The Contractor is responsible for maintaining accurate records of project activities.

IV. TASKS

a. Task 1 – Deliver all Batteries

i. Task requirement 1: All batteries must arrive on site

ii. Task requirement 2: All batteries must meet the conditional requirements defined in this statement of work

b. Task 2 – Remove and Replace Batteries in Battery Banks 1,2,3,4

i. Task requirement 1: Disconnect existing battery from charging system.

ii. Task Requirement 2: Disconnect and remove existing battery connections and batteries.

iii. Task requirement 3: Install new battery.

iv. Task requirement 4: Re-install battery connections

v. Task requirement 5: Torque inter-cell/jar and inter-tier terminal connections as necessary per OEM specifications.

vi. Task requirement 6: Connect battery to charging system

vii. Task requirement 7: Reconnect battery to battery monitoring solution

viii. Task requirement 8: Verify/adjust charging system to proper float voltage per OEM battery specification sheet.

ix. Task requirement 9: Complete battery maintenance data sheet

c. Task 3 – Perform all Required UPS Calibration

i. Task requirement 1 – All calibration steps must be performed per UPS OEM requirements.

V. GOVERNMENT FURNISHED PROPERTY

All property, data and information provided by the Government in the performance of this task remains the property of the Government and shall be surrendered to the government upon completion or termination of this requirement. Likewise, all deliverables generated under this requirement remain the property of the Government.

The property listed in this section (below) is property that is incidental o the place of performance due to the task order requiring the contractor personnel to be located on a Government site and the property used by the Contractor within the location remains accountable to the Government. Per FAR Part 45.000(5) items considered to be incidental to the place of performance include office space, desk, chair, telephone computer and fax machine.

Upon award of this requirement, the Government will provide the Contractor with all access to all equipment and resources needed in the performance of this requirement.

VI. DELIVERABLES

Task Number Description Format Due Date

Quantity

1 All batteries are delivered to the NIST Boulder site or alterative site if approved and prearranged

Palatized Batteries

Absolutely no later than 26 weeks after contract award

120 Palatized Batteries

2 Project Plan detailing if UPS needs to be put in bypass mode or what reductions of UPS capacity or availability may occur during installation

Email, Word

Document of PDF

2 weeks before work is to be performed

Sufficient to describe all requirements

3 Verification that charging system is adjusted to proper float voltage per OEM battery specification sheet.

Word Doc, checklist, or PDF

At completion of work

Sufficient to describe all calibration tasks and status of all tasks

Standards of Acceptance: The NIST POC or COR shall review above deliverables and respond with an acceptance or request for revision email to the Contractor Point of Contact (POC) within 7 days of receipt of all deliverables. This section applies to deliverables which must be reviewed and approved for acceptances (draft plans, drawings, etc.)

VII. PLACE OF PERFORMANCE/PERIOD OF PERFORMANCE/LEAD TIME

NIST Boulder, Colorado

VIII. DELIVERY TERMS

Delivery shall be F.O.B Destination and shall occur in accordance with the delivery due dates provided in the above table.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order;

and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

The National Institute of Standards and Technology 325 Broadway Christopher Kucko Boulder, CO 80305

***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the Designated Government Official and the Contracting Officer prior to ANY shipment to NIST***

IX. INSTALLATION

The batteries shall be installed by the Contractor and meet contract specifications no later than 1 month after receipt of batteries. Installation, at a minimum, shall include uncrating/unpackaging of all equipment, rigging, set-up and hook-up of all batteries, demonstration of all specifications, and removal of trash. Onsite installation and demonstration shall be done at NIST, Boulder, Co- Building 92. All installation requirements are identified below:

Work Precaution Requirements:

• Any damage caused by the vendor, or any representative of the vendor including but not limited to, technicians, installers, project managers, or sales representatives is the direct responsibility of the vendor.

• If cutting metal conduit in the Boulder Facility is necessary, a HEPA vacuum must be provided and used by the vendor during the cutting.

Cutting is to be done outdoors where possible.

• The vendor must provide and use cable ties or Velcro for cable management and use any existing installed cable management provided by NIST.

• The vendor must use appropriate precautions when performing camera and cable installs above floor and on the raised floor. There are existing live power and network cables that must not be disturbed or damaged by this work. These cables cannot be moved so the vendor is required to work around them.

Cleanliness Requirement:

• The vendor is not permitted to store tools and equipment in the IT equipment area (raised floor).

• All equipment must be unpacked outside the IT equipment area (raised floor).

• All debris, clippings, and unused hardware must be removed from the IT equipment area (raised floor) daily. CFST management must walk the space with the vendor at the end of the day to ensure cleanup is acceptable.

• The vendor must vacuum the work and IT equipment area (raised floor) daily and again when the work is completed. The vendor is responsible for providing a HEPA vacuum to clean up their work area(s) daily, to ensure that no dust or particulates get into the IT equipment. The work area must be returned to the same state or cleaner than when the work began.

X. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST POC to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 1 business week of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

XI. WARRANTY

The contractor shall warranty all batteries for a period of a minimum of 3 years after receipt of the equipment and shall be in accordance with terms in FAR 52.212-

4. Warranty shall commence upon acceptance of the system by the Government and at a minimum shall include the following:

XII. PAYMENT SCHEDULE

Advance payment is not authorized. The Contractor must invoice in the arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

1. 100% after installation and acceptance by the POC of fully installed system, AND

2. After the successful completion of the testing requirements set forth in this document under section set forth in this document, AND

3. After successful demonstration by the instrumentation that it performs IAW the technical requirements set forth in this document AND

4. After receiving an invoice submitted properly, IAW the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

XIII. MISCELLANEOUS INFORMATION

Safety: The Contractor employee must be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and is shown to the armed Security Police when entering the campus.

Regular Business Hours. Regular business hours are Monday through Friday, 8:00 am to 5:00 pm Mountain Standard Time, excluding Federal holidays and NIST closures.

Identification Badges: Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued. The pass must be displayed on the vehicle in accordance with NIST Security Office instructions.

***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the Designated Government Official and the Contracting Officer prior to ANY shipment to NIST***