2022 AFTF Maint Contract SOW Luke AFB.doc

STATEMENT OF WORK

FOR

THE INSPECTION, MAINTENANCE AND SERVICING OF THE

AIRCRAFT FIRE TRAINING FACILITY

AT

LUKE AFB, AZ

21 March 2022

STATEMENT OF WORK

FOR

THE INSPECTION, MAINTENANCE AND SERVICING

OF THE

AIRCRAFT FIRE TRAINING FACILITY

1. DESCRIPTION OF SERVICES. The contractor shall provide all supplies, materials, tools, equipment, and qualified labor necessary to inspect, test, and maintain the Aircraft Fire Training Facility (AFTF) at Luke AFB in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness. A list of system particulars are provided at Appendix A.

1.1. The contractor shall comply with manufacturer’s recommendations and procedures, Air Force Technical Order (TO) 35E1-2-13-1 Operation and Maintenance Instructions for Aircraft Fire Training Facilities, 25 June 2013 Edition with Change 2 dated 6 February 2015, and all Federal, State and local guidelines as applicable to the work involved.

1.2. Additionally, all work being performed will ensure compliance with the applicable National Fire Protection Association national consensus standards listed below.

· NFPA 54, National Fuel Gas Code (2021 Edition)

· NFPA 58, Liquefied Petroleum Gas Code (2020 Edition)

· NFPA 70, National Electrical Code® (2020 Edition)

· NFPA 405, Standard for the Recurring Proficiency of Airport Fire Fighters (2020 Edition)

· NFPA 1003, Standard for Airport Fire Fighter Professional Qualifications (2019 Edition)

· NFPA 1402, Standard on Facilities for Fire Training and Associated Props (2019 Edition)

· NFPA 1403, Standard on Live Fire Training Evolutions (2018 Edition)

1.3. Installation, testing and replacement of gas piping, gas utilization equipment or accessories, repair and servicing of equipment, shall be performed only by qualified personnel. In the interest of safety, all persons employed handling Liquified Petroleum Gas (LPG) shall be trained in the proper handling and operating procedures which the employer shall document. After major maintenance or a major problem is discovered, the owner is obligated to contact the Air Force Civil Engineer Center (AFCEC), the commissioning authority to determine what actions will be taken. AFCEC will determine if the AFTF will remain out-of-service and determine if a site visit is necessary. Examples of major problems include: Any safety related condition that could lead to an imminent hazard such as: LPG piping or tank corrosion that has reduced the wall thickness to less than that required for the maximum allowable operating pressure. Any crack or other material defect that impairs the structural integrity or reliability of an LPG tank or piping. Any abnormal movement by environmental causes, such as earthquakes, landslides or floods that may impair the serviceability of a pipeline, tank, or controls. Any malfunction or operating error that causes the pressure of an LPG pipeline or tank to rise above its maximum allowable working pressure or a leak in the LPG pipeline or tank that constitutes an emergency.

2. INSPECTION, TESTING AND MAINTENANCE SERVICES. The contractor shall maintain the AFTF by scheduling and conducting one annual inspection (Appendix B) activities where applicable. The contractor shall perform all inspections, testing and maintenance in accordance with (IAW) the current edition of TO 35E1-2-13-1. The inspections shall be IAW Table 1 Work Package (WP) 006 and Table 3 WP 007 of the TO. The contractor shall provide a written summary of the conditions found during the inspection. The contractor shall provide a cost estimate to repair/replace all items identified as discrepancies. The estimated labor cost to repair the AFTF, shall be quoted to the installation prior to conducting any repairs. Materials, supplies, and parts needed for AFTF maintenance and/or repairs, which are not readily available from government stock/supply may be purchased by the contractor if approved by the contracting officer or manager.

2.1. High-Density Polyethylene (HDPE) Liner Maintenance. The 80-mil thick HDPE liners are located in the water conservation pond, burn area, and trench. The liners in the trench and burn pit are buried. The contractor shall locate the liner leak and repair it IAW extrusion welder manufacturer's instructions (National Seal Company, 1245 Corporate Blvd., Suite 300, Aurora, IL 60504. Telephone (708) 898-1161 or (800) 323-3820. The contractor shall submit for Civil Engineer Quality Assurance (QA) personnel approval the repair procedures, materials, and techniques prior to the specific repair of the HDPE liner(s). Additionally, the contractor shall adhere to the following general guidelines.

2.1.1. Use yellow plastic warning tape, buried 12-inches below the surface, indicates underground wiring, anodes, grounding cells, or reference electrodes. The contractor shall properly replace the warning tape prior to backfilling.

2.1.2. Examine all seams and non-seam areas of the geomembrane to identify holes, blisters, defects, unsupervised raw materials, and any signs of contamination by foreign matter. Record repair/corrective action.

2.1.3. Will not weld or replace the geomembrane during precipitation or if excessive moisture, blowing dust, high winds, or standing water are present.

3. Response Times. The contractor shall respond to propane leak service calls by providing immediate verbal assistance and physical assistance as soon as practical (as agreed to between the government and the contractor). After the leak has been stopped, the contractor shall complete the repairs by the next workday. Liner maintenance response shall be determined by the severity of the damage. For all other repairs, the contractor shall respond within 5 workdays.

4. Reports. The Contractor shall submit a complete report of all inspections, maintenance and servicing accomplished to the Records Management (RM) Point of Contact (POC) within ten (10) days of inspection. The reports shall include a record of conditions found, discrepancies needing repairs, repairs accomplished, recharging, and all replacement parts used. All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the PWS, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, and the Air Force Records Disposition Schedule, found in the Air Force Records Information Management System (AFRIMS), which can be provided by the RM POC upon request. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act.

5. Environmental Controls. The contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. The contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community and minimize/eliminate the risk of environmental pollution.

6. Notification of Environmental Spills. If the contractor spills or releases any hazardous substance into the environment, the contractor shall immediately report the incident to the QA, base fire department, and base civil engineering. The contractor shall be liable for containment and environmental clean up of the spill or release of such substance.

7. Safety. Liquid propane used in the facility is potentially explosive. Personnel shall practice proper grounding procedures IAW the National Electrical Code (NEC). Personnel working with or near high voltage equipment should be familiar with modern methods of resuscitation. Personnel shall wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up procedures.

8. SERVICE DELIVERY SUMMARY.

Maintain and Repair the AFTF.

Items requiring maintenance are timely and correctly repaired or replaced. Submit accurate and timely reports.

Response Times.

Response to propane leaks and liner maintenance are timely.

Environmental Controls.

Contractor shall comply with all Federal, State, and local environmental requirements.

Safety.

Contractor shall take appropriate measures to protect personnel, property, and materials from chemical, electrical, and other mishaps.

9. GENERAL INFORMATION.

9.1. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure maintenance and repair services are performed IAW the TO and the manufacturer’s instructions. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Paragraph 8, Service Delivery Summary. The government evaluator must have a specific quality control inspector to notify in case of customer complaints.

9.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance IAW the Quality Assurance Surveillance Plan.

9.3. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (October 2018), for contractor’s failure to correct nonconforming services.

9.4. HOURS OF OPERATION. The contractor shall perform the services required under this contract during the following hours: 7:30am to 4:00pm; Monday through Friday.

10. APPENDICES.

A. System Particulars

APPENDIX A

System Particulars

1. This theory of operation is based on the generic design. The Aircraft Fire Training Facility (AFTF) consists of an aircraft mock-up, burn area, control stand, liquid propane fuel system, cathodic protection system and a water conservation pond.

2. The aircraft mock-up, located in the burn area, is constructed of non-coated/unpainted carbon steel. It is approximately 72 feet long, 25 feet high at tip of tail, with a wingspan of 72 feet. The mock-up is configured with three simulated aircraft engines, two on the right wing and one located on the vertical stabilizer. Each engine contains one burner assembly and two ignitors. The wiring to the engine ignitors is enclosed in a protective water jacket that protects it from possible failure due to extreme heat. Water injection is located in both wing engines and at some sites in the tail engine. The wing engines also have dams installed to simulate a three-dimensional flowing fuel type fire. Wheel well/brake and auxiliary power unit fires are simulated on the right side of the fuselage adjacent to the inboard engine. In the interior of the mock-up, ignitors and burners are installed to simulate flight deck, passenger compartment, and baggage/cargo hold fires. There is also a standalone aircraft debris fire located away from the main fuselage of the aircraft. A water sprinkler system is installed in the top of the mock-up to cool and washout the mock-up. An expansion joint is located midway on the fuselage to allow for expansion and contraction during training. Cutout panels are located on the left and right aft sides of the fuselage. These 36-inch x 84-inch replaceable panels are constructed of .031-inch-thick sheet metal. The panels are used to simulate emergency entrance into an aircraft. Two steel hinged doors are located at the forward left and left amid ship.

3. The burn area is 100 feet in diameter. It is recessed and lined with one 80-mil thick HDPE liner. The liner is sandwiched between 6-inch-thick layers of sand and then covered by a layer of geotextile fabric and then an 18-inch layer of compacted aggregate crushed stone.

4. There are eight ignitors and burners installed in the burn area to simulate seven exterior ground fires which includes the debris fire and one running fuel fire with pool fire on the outboard engine. The ground fires are located on the left and right sides of the forward fuselage, between the right-wing engines, under the left-wing, and on the left and right sides of the aft fuselage. The weir is used to maintain the proper water level in the burn area. Opening the burn area drain valve allows all the water in the burn area to drain to the water conservation pond.

5. Located on the control stand are the valves, solenoids, and switches used to control the propane flow and ignitors during training events. Turning off the master/emergency switch located on the control stand will turn off power to all ignitors and close the internal valve located on the propane tank via the pneumatic control system, if applicable. The propane piping, water piping, and electrical conduits from the control stand to the burn area are located in an underground HDPE lined trench.

6. The liquid propane system supplies fuel for training exercises. Propane is supplied from a 10,000 gallon-WC (water capacity) tank to the various burners in the burn area through a series of pipes and valves.

7. A propane pump may be installed to obtain adequate pressure, if applicable. A corresponding valve located on the control stand, controls propane flow to each individual burner. Safety features of the propane system are provided to stop the flow of fuel to the burners, and will include a pneumatic or manual control system, and an emergency shut-off valve located on the control stand. Pressure relief valves are installed on the piping as required by the current edition of National Fire Protection Association Standard 58, Liquified Petroleum Gas Code. A cathodic protection system is used to protect below ground piping from corrosion through sacrificial anodes inside the trench from the control stand to the burn area.