20200820_Performance_Work_Statement_Draft.pdf

West Point Observatory 20 August 2020 Dome Maintenance Services USMA Staff Faculty

Performance Work Statement

West Point Observatory Dome Maintenance Services:

This Performance Work Statement establishes the requirements for a contractor to perform repair and maintenance work in the West Point Observatory with the purpose of making it fully functional. The Observatory is located at the Department of Physics and Nuclear Engineering, US Military Academy, Bartlett Hall, Bldg. 753, West Point, NY 10996. In order to perform the required maintenance and repairs, the contractor must be familiar with the following:

‐ TheSkyX by Software Bisque observatory control and imaging software

‐ MaxIm DL by Diffraction Limited observatory control and imaging software

‐ Advanced Observatory Control Software and Hardware to include ASCOM dome driver

‐ FireCapture imaging software

‐ Optec Gemini focuser-rotator operation and control software

‐ Perseus instrument selector and associated software

‐ PierTech dome control hardware and software

The following tasks should be addressed:

Telescope

‐ Check telescope pier alignment – adjustable height, electro-mechanical pier, Pier-Tech 2 pier

‐ Perform polar alignment of the telescope mount, Paramount MR II (if needed)

‐ Perform TPoint alignment of the telescope mount, Paramount ME II

‐ Perform adjustments to optical alignment, including collimation and cleaning of transmitting surfaces (telescope plate) – 16 inch, Schmidt-Cassegrain ACF, Meade optical tube assembly

‐ Service the Paramount ME II robotic telescope mount by Software

Bisque to ensure continued proper operation

‐ Install and make operational Optec Perseus 4-port instrument selector

‐ Install onto Optec Perseus 4-port instrument selector, and make operational (to include installing software on observatory computer) the following peripherals:

‐ On one port of the Optec Perseus port selector, install SBIG STX 16803 deep space camera and its imaging train to include filter wheel, guider, and Optec Gemini focusing rotator

‐ On second port of Optec Perseus port selector, install planetary imaging train to include ZWO camera, Barlow lens and illuminated crosshair eyepiece

‐ Perform adjustments, as needed, to make remaining two ports of Optec

Gemini instrument selector capable of performing visual observations through either of the following eyepieces: Tele Vue Nagler 31 mm type 5, 2.

Tele Vue Nagler 17 mm type 4, Tele Vue 10 mm 100 degrees

‐ Install and test software associated with Optec instruments, SBIG camera, ZWO planetary camera such as TheSkyX and MaxImDL

‐ Rebalance telescope after installation of above mentioned peripherals

‐ Provide a minimum of 20 hours of on-site, hands-on training for USMA personnel and/or cadets in the use of the installed system to include procedures to be followed when operating telescope in conjunction with the Optec Perseus instrument selector, such as focusing telescope when switching between visual observation, deep space imaging and planetary imaging.

‐ Provide limited time warrantee of work performed to include online “customer service” (troubleshooting by phone or online chats) for the next two years in the event the installed system requires troubleshooting or users need further training in the use of it.

Dome

‐ Install flat light panel in a suitable frame in the observatory that will allow 16-inch telescope to take flat field images needed in the processing of astrophotography images. Flat panel light source is already purchased by West Point

‐ Provide maintenance service to Observatory dome to include lubrication of moving components, realignment and centering, as needed

‐ Service, lubricate and align (and/or provide any needed adjustments) of upper shutter motor and service lower, drop out shutter to include its suspension and motor.

‐ Service dome rotation control mechanism, to include control boxes, cogwheel, gearbox and motor, and investigate feasibility of installation of a second motor that would smooth out and speed up dome rotation. Spare motor, cogwheel and gear box will be provided by the manufacturer of the dome, PierTech (cost of replacement motor, gearbox and cogwheel covered by the United States Military Academy at West Point)

‐ Service and reprogram (as needed) dome control boxes to include blue tooth communication between upper and lower part of the dome

‐ Reestablish home and park positions for the dome (if needed)

‐ Check weatherproofing of dome and replace any missing or damaged seals to include rubber gaskets and any other sealing materials as feasible

‐ Service dome control software and synchronize mount and dome operation

‐ “Sky test” complete installed system – telescope, cameras and dome – for

“finding” objects in the night sky and “tracking” these objects

‐ Provide a minimum of 20 hours of on-site, hands-on training for USMA personnel and/or cadets in the use of the installed system

‐ Provide limited time warrantee of work performed to include online

“customer service”, (troubleshooting by phone or online chats) for the next two years in case the installed system needs troubleshooting or users need further training in the use of it.

Period of Performance

Onsite work should take up to two weeks.

Specific elements of the service to be provided by the contractor are as follows:

‐ Visit planning ‐ Parts and materials ‐ Onsite work ‐ Onsite training

‐ Testing to ensure equipment functions seamlessly and meets specification

Contractor Furnished Equipment

Contractor shall provide all necessary tools and equipment to perform the required services as laid out in this PWS. No government owned equipment will be removed from this installation unless repair cannot be performed on site. Arrangements can be made ahead of time with West Point if the use of large size power tools are needed (such as, for example, renting a crane or obtaining tall ladders from the local Directorate of Public Works (DPW) office).

Security

The work conducted under this task will be UNCLASSIFIED, therefore contractor personnel will not require a security clearance.

Access

The contractor shall coordinate with the Government to gain access to the required work locations.

CMRA Contractor Manpower Reporting Application (CMRA)

The data collection functionality will transition to the Systems for Award Management (https://www.sam.gov) by the end of FY20.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract for the US Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following wen address.

https://sam.gov/SAM/pages/public/extracts/dataAccessEntityManagement.jsf.

For FY 2020, contractors will begin reporting manpower data relating to the performance of services contracts into the System for Award Management (www.sam.gov), consistent with existing service contract reporting requirements under the Federal Acquisition Regulation (FAR) that is currently applicable only to Federal civilian agencies.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013.

HELP DESK: Contractors may direct questions to the help desk at help desk at: www.fsd.gov or 866-606-8220.