2020-0024 JA MFD over SAT_Redacted.pdf
PDF 197 KB Posted
- Attached to
- Multi-Functional Devices-Buyout Federal contract opportunity
- Solicitation number
- W912LC-20-P-0025
About this file
This justification and approval document outlines the buyout of leased multifunctional printers from Konica Minolta, the incumbent contractor, along with scheduled maintenance and consumables delivery for the Colorado Army National Guard. The buyout of the 94 existing leased printers for $258,784.60, awarded on June 26, 2020, is intended to allow the agency to continue operations during the COVID-19 pandemic at a lower cost than procuring new equipment. The one-year base period for maintenance and supplies will provide printing capacity while annual analyses assess needs. The justification cites pandemic impacts limiting acquisition of new devices and cites Konica Minolta as the logical source as original lessor.
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Text version
For Official Use Only
Control No: 2020-0024
Justification Review Document for Other Than Full and Open Competition
Program/Equipment:
Authority: 10 U.S.C.2304(c)(1), FAR 13.501(a)
Prepared by:
Typed Name: Andrew Gray DSN/Commercial: 720-250-1145 Title: Network Engineer Date: 06/25/2020 E-mail: Andrew.s.gray.civ@mail.mil
Contracting Officer:
Typed Name: Sabrina DeRamus DSN/Commercial: 720-250-4031 Date: 06/25/2020 E-Mail: Sabrina.m.deramus.civ@mail.mil
Technical Representative:
Typed Name: Andrew Gray DSN/Commercial: 720-250-1145 Title: Network Engineer Date Reviewed: 06/25/2020
Requirements Representative:
Typed Name: Andrew Gray DSN/Commercial: 720-250-1145 Title: Network Engineer Date Reviewed: 06/25/2020
Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.
Program Manager Typed Name: MAJ David Cutler DSN/Commercial: 720-250-1101
Signature: Date: 06/25/2020
Legal Counsel
Typed Name: Gallegos, John DSN: 94-250-1502
Signature: Date: 06/25/2020
Small Business Professional
Typed Name: Arkle, Whitney L. DSN: 94-250-4101
MFD Printers Buyout
Date: 2020.06.25 15:11:57 -06'00'
GALLEGOS.JOHN.
JOE.1154444242
Digitally signed by
GALLEGOS.JOHN.JOE.115444424
Date: 2020.06.25 16:09:57 -06'00'
Signature: Date: 06/25/2020
Contracting Officer
Typed Name: DeRamus, Sabrina DSN: 94-250-4032
Signature: Date: 06/25/2020
Chief of Contracting Office
Typed Name: Arkle, Whitney L. DSN: 94-250-4031
Signature: Date: 06/25/2020
ARKLE.WHITNEY.LE
E
LIZAMA.1179373390
Digitally signed by
ARKLE.WHITNEY.LEE
LIZAMA.1179373390
Date: 2020.06.25 18:58:37 -06'00'
DERAMUS.SABRI
NA.M.1034325134
Digitally signed by
DERAMUS.SABRINA.M.1034325
Date: 2020.06.25 14:31:20 -06'00'
ARKLE.WHITNEY.LE
E
LIZAMA.1179373390
Digitally signed by
ARKLE.WHITNEY.LEE
LIZAMA.1179373390
Date: 2020.06.25 18:59:12 -06'00'
Control No: 2020-0024
Justification and Approval for Other Than Full and
Open Competition
1. Contracting Activity: USP&FO Colorado Contracting W912LC
2. Description of Action: Buyout of existing leased printers from original source Konica Minolta and provide scheduled maintenance and consumables delivery for one base year plus one option year.
3. Description of Supplies/Services: Buyout of Konica Minolta leased multifunctional printers, scheduled maintenance and consumables delivery.
4. Authority Cited: 10 U.S.C. 2304(c) as implemented in Federal Acquisition Regulation 13.501, Special Documentation Requirements.
5. Reason for Authority Cited: Due to the COVID pandemic and availability of personnel supporting COVID related missions, acquisition of new leased or purchased devices is unattainable and deployable given the current conditions. To continue operations right now, the COARNG is seeking to buy out 94 existing leased printers that have been leased and used over 5 years and still have useful service life. This will allow the COARNG to support current operations at a lesser price than if new leased printers with the same or similar capabilities were obtained.
Pandemic and budgetary constraints have limited staff time available to seek viable new solutions for MFP devices. In an effort to keep the COARNG functional at existing capability, no other source can meet deployment objectives while maintaining the operating budgets of the COARNG.
A buyout of the devices and extension of maintenance services/consumables delivery is the only method to keep our organizational printing capacity. The G6, in agreeance with the Contracting Officer, has determined that the buyout of the devices and extension of maintenance services is the best, most cost effective method to meet our organization’s printing demands.
6. Efforts to Obtain Competition: None at this time. Konica Minolta is the original lessor of the existing printing devices. Buyout of these printers logically follows.
7. Actions to Increase Competition: Justification and Approval shall be publicly posted.
Analysis shall be conducted at minimum, annually, to determine if services provided by the incumbent still meet the COARNG’s needs, or if a new requirement for leased equipment shall be competed.
8. Market Research: Reviewed commercially available price lists for similar lease options, compared to current service/features the COARNG maintains. Market research revealed that the government will realize significant cost-savings to purchase the 5 year old equipment and include scheduled maintenance and consumables deliveries from the incumbent contractor for at minimum, one year.
9. Interested Sources: None at this time.
10. Other Facts: N/A
11. Technical Certification: Include the following statement:
I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.
Typed Name: Andrew Gray Date: 06/25/2020
Title: Network Engineer Signature:
12. Requirements Certification: Include the following statement:
I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.
Typed Name: Andrew Gray Date: 06/25/2020
Title: Network Engineer Signature:
13. Fair and Reasonable Cost Determination:
I hereby determine that the cost to the Government for this contract action is fair and reasonable.
Cost has been found to be less than if new leased devices were acquired at this time.
Typed Name: Sabrina DeRamus Date: 06/25/2020
Title: Contracting Officer Signature:
14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.
Typed Name: Sabrina DeRamus Date:
Title: Contracting Officer Signature:
GRAY.ANDREW.ST
EVEN.1266280307
Digitally signed by
GRAY.ANDREW.STEVEN.12662
80307 Date: 2020.06.25 14:36:42 -06'00'
GRAY.ANDREW.ST
EVEN.1266280307
Digitally signed by
GRAY.ANDREW.STEVEN.12662
80307 Date: 2020.06.25 14:37:04 -06'00'
DERAMUS.SABRI
NA.M.1034325134
Digitally signed by
DERAMUS.SABRINA.M.1034325
Date: 2020.06.25 14:32:01 -06'00'
DERAMUS.SABRI
NA.M.1034325134
Digitally signed by
DERAMUS.SABRINA.M.1034325
Date: 2020.06.25 14:32:43 -06'00'
Approval
Based on the foregoing justification, I hereby approve the procurement of the buyout of leased Multi-Functional Devices for the COARNG on an other than full and open competition basis pursuant to the authority of 10 U.S.C. 2304(c), FAR 13.501(a), subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.
Typed Name: Whitney L. Arkle Date: 06/25/2020
Title: Chief of Contracting Office Signature:
ARKLE.WHITNEY.LE
E
LIZAMA.1179373390
Digitally signed by
ARKLE.WHITNEY.LEE
LIZAMA.1179373390
Date: 2020.06.25 18:59:41 -06'00'
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