PWS_for_Bldg_527_draft1_004.doc

performance work statement (PWS)

OFFICE MODULARS AND NEW FURNITURE INSTALLATION

FOR BUILDING 527

Part 1

1. Project Scope And Requirements This performance work statement describes the details for the Network Enterprise Center (NEC) at Fort Buchanan, PR offices redesign. This includes the furniture specifications, measurements and a detailed diagram of the new office space design. All support must comply with applicable Department of Defense (DoD), Department of the Army (DA), local regulations and policies regarding Department of Defense Information Security and Army Knowledge Management

1.1 Objectives:

Remove, and dispose existing modular offices and furniture; some of them affected by Hurricane Maria. Restructure existing open office spaces and private offices to accommodate newly assigned personnel in permanent locations.

This project will improved space utilization, collaboration, cross-functional teamwork, and a modern workplace that assists these NEC personnel meeting their critical missions.

1.2 Scope

Contractor is responsible for disassembly, removal, and disposal of all existing modular and free standing furniture, including seats, desks, and other type of furniture from the building. Contractor is responsible to provide, assemble, and install all new offices modules, seats, desks, and other furniture specified in this document in the building. The Contractor shall visit the building to confirm all dimensions, measurements, and any other technical specification before ordering any equipment. The contractor shall coordinate each phase of the project with the Contracting Officer Representative (COR) to evaluate space requirements for materials, plan the removal of old equipment and the installation of the new equipment in such a way to allow the NEC personnel to continue operations. Contractor shall have all tools, materials and hardware needed to complete the installation of all equipment in compliance with vendor specification and scope of the contract.

All work shall take place during normal business hours. Buildings has the availability of an Offloading / Loading dock.

Specific Requirements for Main Floor There will be five 24 offices spaces. All workstations will require a desk, chairs and overhead file cabinets. See Material list and Diagram for further details Reception Desk.

The main floor will have 2 reception desks workstations identified in the diagram.

Specific requirements for Director’s Room Room will have executive furniture. An executive L shaped wooden desk with hutch, an executive leather chair, 2 executive guest chairs, and a small table for guests with two chairs. Furniture description and quantity specified in the Material list (Appendix1) and the Specification document.

Specific Requirements for Business Supervisor Room Room will need executive furniture. An executive L shaped wooden desk with hutch and an executive leather chair with 2 executive guest. Furniture description and quantity specified in the Material list (Appendix1) and the Specification document.

Specific Requirements for 527 Conference Room #01 Room will need keep the current conference table. Conference chairs will be updated.

Specific Requirements for Room #24 Room shall have 3 workstations, and a Round conference table with chairs

Specific Requirements for IA Room Room shall have 3 workstations and new chairs Specific Requirements for IA Division Chief Room shall have 1 workstation. And new chairs.

Specific Requirements for Warehouse Section Room shall have 1 workstation with 2 conference chairs The building is a federal government property with access control; contractor is responsible to comply with all rules of access. A list of contractor employees that will be working on the project is required.

1.3 Assumptions And Project Roles And Responsibilities:

Contractor shall ensure to perform the removal of existing furniture following all safety guidelines. Contractor must have on hand all tools and materials necessary to complete the removal and disposal of existing furniture in compliance with local procedures.

Contractor shall ensure all new items are compatible. All office modules shall have electrical, voice and data outlets. The delivery, installation, and configuration of all equipment shall be performed following the manufacturer technical specification and in compliance with applicable terms and conditions. Contractor must ensure to have all required tools, equipment, and hardware needed to complete the work before beginning the installation. The contractor shall ensure to comply with safety guidelines at every moment.

1.4 Period of Performance: Contractor is required to complete all work within 45 calendar days from the contract award date. The contractor shall coordinate with the POC within five (5) workdays before the works begin.

1.5 Place of Performance. The work will be performed at BLDG 527 Fort Buchanan, Puerto Rico. The contractor may coordinate with the COR and supply personnel to use the space available in the warehouse to store materials related to the project. The contractor shall not block more than one access of the building at any time, nor shall they disrupt the existing parking arrangement to any of the building parking areas, unless authorized by KO.

1.6 Per "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements" Contractor is responsible for the following:

1.6.1 Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

1.6.2 Repair or replace portions of existing work which have been altered during operations to match existing or adjoining work, as approved by the KO. At the completion of operations, work shall be in a condition equal to or better than that which existed before new work started.

1.6.3 General Information: The contractor should provide the furniture component specifications and manufacturer’s warranty.

1.6.4 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.7 Recognized Holidays: The contractor is not required to perform services on Holidays.

1.7.1 New Year’s Day

1.7.2 Martin Luther King Jr.’s Birthday

1.7.3 President’s Day

1.7.4 Memorial Day

1.7.5 Independence Day

1.7.6 Labor Day

1.7.7 Columbus Day

1.7.8 Veteran’s Day

1.7.9 Thanksgiving Day

1.7.10 Christmas Day

1.8 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700-1600 Monday thru Friday except Federal holidays or when the facility is closed due to local or national emergencies, administrative closings, or similar directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.9 Type of Contract: This will be a firm-fixed contract for supply/product with inherited service. The contractor will furnish all supplies, tools, equipment, and hardware needed to complete the upgrade.

1.10 Security Requirements: Contractor is required to submit a completed Form DD369 Police Record Check for all contractor personnel visiting the installation to perform work. Form shall be submitted to the COR (RMO office POC) five (5) working days prior to commence work.

1.10.1 Physical Security: The contractor shall be responsible for safeguarding any equipment, information and property provided for attendee use.

1.10.2 Key Control: The contractor will not be issued a key for entrance into the facility.

1.11 Special Qualifications: No special qualifications are needed.

1.12 Post Award Conference/Periodic Progress Meetings: Conference or progress meetings with be conducted as needed.

1.13 Contracting Officer Representative (COR): If needed, the (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.14 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700 and 1600, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.15 Identification of Contractor Employees: All contract personnel must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractors are required to wear badge while in the facility, they must sign into the Visitor’s Center upon entry to the installation.

1.16 Contractor Travel: Not applicable.

1.17 Other Direct Costs: Not applicable

1.18 Pollution. Contractor shall comply with all applicable Federal, State and local laws, regulations, and standards regarding environment pollution. All environmental protection matters shall be coordinated through the Contracting Officer with the Post Environmental Protection Office at DPW. The Post Environmental Division Office is located at Building 34, telephone 707-3575 or 707-3508.

1.19 Material Spills. Contractor shall be responsible for the prompt containment, clean up, and restoration (if applicable, of any petroleum, oil, lubricant (POL) or coolant liquids that may have spilled from its vehicles as a result of the operation of its fleet in support of this contract. The contractor shall have at all times spill response equipment in sufficient amount to respond and contain any leak until garrison emergency responders are able to arrive at the spill scene. Furthermore, any such release shall be immediately notified via telephone, within the first 30 minutes from spill incident awareness, by the operator to the COR or DPW Environmental Office - The Post Environmental Division Office is located at Building 34, telephone 707-3575 or 707-3508.

1.20 Product Compliance. All paints, solvent, epoxy, and bituminous materials used as part of repairs and maintenance actions must be stored within protected areas. Contractor shall be responsible for the prompt containment, clean up, and restoration of any area where paints, solvent, epoxy, and bituminous materials used is spilled. Spill prevention measures will be required. Contractor must submit all paints and or hazardous materials product specification and safety data sheets to the COR for review and approval prior to commencing work.

1.21 Environmental Condition Reports. Contractor shall provide reports as follows: Report any circumstances of unusual soiling of an area which may affect performance of contract work, unhealthful and/or hazardous conditions, and any delays or interference of work by employees of the Government. Such reports shall be made as expeditiously as possible by the Contractor to the Contracting Officer. In any event, the report shall be made not later than the close of business (4:00 pm, Monday-Friday) on the same day

1.22 Require Training:

1.22.1 AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. This training shall be completed within thirty (30) calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR NLT forty-five (45) calendar days after contract award.

1.22.2 I WATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local WATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR NLT forty-five (45) calendar days after contract award.

1.23 Emergency Services:

1.23.1 Emergency Services. In case of emergency the Contractor and/or Contractor employees shall contact the Fire/Ambulance Service Emergency Number: (787) 707-5911. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. All incidents and accidents shall be reported to the COR within thirty (30) minutes of incident occurrence.

1.23.2 Fire Protection. The Contractor shall comply with AR 420-1 Army Facilities Management Chapter 25 and the Fort Buchanan USAG-FB Policy #29 Fire Prevention guidelines. See TE-10 for a copy of USAG-FB Policy #29 Fire Prevention.

1.23.3 Extinguishing Equipment. The Contractor equipment shall have available a portable fire extinguisher as required to comply with the Fire Department instructions. Existing building extinguishers shall not be used to meet this requirement.

1.23.4 Accident Reporting. The Contractor shall maintain an accurate record of accidents resulting in injury or death and accidents resulting in damage to government property, supplies, and equipment. The Contractor shall report accidents immediately to the COR IAW the requirements indicated in AR 385-40, Accident Reporting and Records.

1.24 Liability and Responsibility for Damaged Property:

1.24.1 Damage to Government Property. The Contractor shall be held liable for damage or destruction of Government property (e.g. buildings, vehicles, sidewalks, fences, etc.) caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services on this contract. The Contractor shall be aware that Government property - beyond standard structures and equipment - also includes trees, flower beds, and turf (for example, wounded trees or damaged turf shall be repaired or replaced). If the Contractor fails to take the required corrective action, the Government retains the right to exercise other rights or remedies available to the KO.

1.24.2 Damage to Privately-Owned Property. The Contractor shall be held liable for damage or destruction of privately owned property (e.g. privately owned vehicles), as defined in this SOW, caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services in this contract. The Contractor shall take corrective action within 5 working days to repair damages or replace destroyed property. Contractor will purchase and maintain at all times a general third-party liability insurance policy of not less than $500,000 per event coverage.

1.24.3 Damage Reports. The Contractor shall submit a damage reports to the KO and COR within 24 hours of damage or destruction to Government property or privately owned property caused by the Contractor, Contractor personnel or representatives of the Contractor. The damage report shall detail the facts and the extent of damages or destruction and the corrective action taken by the Contractor to repair damages or replace destroyed property.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 CONTRACT: Document to provide contractors that provides material, labor, project management and engineering resources to design, implement and support a broad range furniture purchasing within the federal government.

2.2 CONTRACTOR: A supplier or contractor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.3 CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.5 DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.6 DELIVERABLE: Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.7 KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.8 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.9 QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.10 QUALITY ASSURANCE Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.11 QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.12 SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.13 WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.14 WORK WEEK: Is defined as Monday through Friday, unless specified otherwise.

2.15 ACRONYMS:

ACOR

Alternate Contracting Officer's Representative

AFARS

Army Federal Acquisition Regulation Supplement

AR

Army Regulation

CCE

Contracting Center of Excellence

CFR

Code of Federal Regulations

CONUS

Continental United States (excludes Alaska and Hawaii)

COR

Contracting Officer Representative

COTR

Contracting Officer's Technical Representative

COTS

Commercial Off the Shelf

DA

Department of the Army

DD250

Department of Defense Form 250 (Receiving Report)

DD254

Department of Defense Contract Security Requirement List

DFARS

Defense Federal Acquisition Regulation Supplement

DMDC

Defense Manpower Data Center

DOD

Department of Defense

FAR

Federal Acquisition Regulation

HIPAA

Health Insurance Portability and Accountability Act of 1996

KO

Contracting Officer

OCI

Organizational Conflict of Interest

OCONUS

Outside Continental United States (includes Alaska and Hawaii)

ODC

Other Direct Costs

PIPO

Phase In/Phase Out

POC

Point of Contact

PRS

Performance Requirements Summary

SOW

Scope of Work

QA

Quality Assurance

QAP

Quality Assurance Program

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Program

TE

Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The contractor shall notify the POC within five (5) workdays before commencing work to schedule date/time of delivery and set up.

3.2 Facilities: Government facilities for work will be Bldg. 527 South Terminal Road, Fort Buchanan, and PR 00934

3.3 Utilities: Government utilities will be provided as needed.

3.4 Equipment: Government equipment will not be provided.

3.5 Materials: Government materials will not be provided.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: Not applicable

4.2 Secret Facility Clearance: No applicable

4.3 Materials: The Contractor shall provide materials as needed.

4.4 Equipment: The Contractor shall provide equipment as needed.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Delivery: Use only skilled and knowledgeable tradesmen with work done in accordance with specifications and manufacturer’s installation instructions. Contractor is responsible for coordinating all skilled and knowledgeable tradesmen applicable to complete the work.

5.2 Setup: Contractor will ensure all components of the furniture installed and configured correctly.

5.3 Cleaning - After completion of work, all components shall be inspected, adjusted if necessary, put into working order and left clean, free of labels, dirt, etc.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions):

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

29 CFR 1910.94

Ventilation

29 CFR 1910.120

Hazardous Waste Operations and Emergency Response

29 CFR 1926.65

Hazardous Waste Operations and Emergency Response 29 CFR 1926.502(f) Warning Line Systems

32 CFR 651.4

Environmental Effects of Army Actions

33 CFR 328

Definitions

40 CFR 68

Chemical Accident Prevention Provisions

40 CFR 260

Hazardous Waste Management System: General

40 CFR 261

Identification and Listing of Hazardous Waste

40 CFR 262

Standards Applicable to Generators of Hazardous Waste

40 CFR 302

Designation, Reportable Quantities, and Notification

40 CFR 355

Emergency Planning and Notification

49 CFR 171 - 178

Hazardous Materials Regulations

U.S. ARMY CORPS OF ENGINEERS (USACE)

COE EM-385-1-1

(2014) Safety and Health Requirements Manual

ASTM E 329

(2009) Standard Specification for Agencies Engaged in the Testing and/or Inspection of Materials Used in Construction

EM 385-1-1

(2014) U.S. Army Corps of Engineers Safety and Health Requirements Manual

WETLAND MANUAL

Corps of Engineers Wetlands Delineation Manual Technical Report Y-87-1

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA

(1996) Safeguarding Construction, Alteration, NFPA 51B (1999) Standard for Fire Prevention during Welding, Cutting, and Other Hot Work

Federal Register Executive Order 13693 Planning for Federal Sustainability in the Next Decade

ARMY PUBLISHING DIRECTOATE AR-200-1

Environmental Protection and Enhancement

STATE REQUIREMENT, EQB PERMITS AND REGULATIONS, FORT BUCHANAN REQUIREMENTS:

1. MEC Pamphlet FY13 Oct. 70 Pub.

2. Sergeant Wolf 3Rs Poster (English and Spanish)

3. Environmental Awareness Package (Documents DL#65-78)

PART 7

GENERAL SAFETY REQUIREMENTS

7. FIRE AND SAFETY REQUIREMENTS

7-1. Fire Prevention and Protection:

a. The Contractor and Contractor employees shall comply with AR 420-90, Fire and Emergency Services, and National Fire Prevention Association guidelines.

b. Installation fire prevention personnel may make periodic routine inspections for compliance.

7-2. Safety Program:

a. The Contractor shall implement a safety program to ensure that all operations and activities comply with Occupational Safety and Health Administration (OSHA) standards and other safety and health local general consensus standards.

b. The Contractor shall be thoroughly familiar with all safety and health requirements of this PWS in accordance with OSHA national consensus standards, including the requirement to establish a site specific standard operating procedure in accordance with OSHA Directives CPL 02-00-124 and CPL 2-0.124--Multi-Employer Citation Policy (Dec. 10, 1999), Multi-employer Worksite Policy.

c. The Government has the right to inspect and test all services related to safety standards, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

7-3. Protective Items: To comply with OSHA, Contractor personnel shall use protective clothing and equipment whenever and wherever required in the performance of services as determined in the contractors standard operating procedures related to tasks included in this SOW.

7-4. Safety Instruction: The Contractor shall provide initial indoctrination and continuing instruction to all employees to enable employees to conduct their work in a safe manner and to recognize and report hazardous conditions to the appropriate offices for corrective or abatement action. Initial indoctrination shall be provided for safe work practices; proper use, care, and maintenance of equipment; reporting hazards, accidents, and mishaps; employee responsibility for accident prevention and fire prevention; fire evacuation routes and internal shelter areas.

7-5. Notification of Accidents and Damage to Government Equipment Property:

a. General requirements for reporting accidents and loss or damage to Government property are contained in AR 385-10, and DA PAM 385-40 for the Performance of Contract Property Administration.

“The Office of the Assistant Secretary of the Army (Manpower &

Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address “https://contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting

Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractor); (6) Estimated direct labor dollars paid this reporting period (including sub-contractor); (7) Total payments (including subcontractor);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Organizational title associated with the Unit Identification Code

(UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (10) Locations where contractor and sub-contractors perform the work (specified by zip code in the

United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language, and,

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending

September 30 of each government fiscal year and must be reported by 31 October of each calendar year.”

Appendix 1

List of Materials

Office Partitions

Chairs

Surface Type

Wooden Mallet Coffee Table With Magazine Rack

Executive Furniture

L shape Executive Office Desk with Hutch

U shape Executive Office Desk with Hutch