2017-N-66809_MRA.pdf

PAGES

15A. NAME

AND

ADDRESS

OF

OFFEROR

SEC. PAGE(S) SEC. PAGE(S)

(Date) (Hour)

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated:

(Type or Print)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

1 47

2. CONTRACT NO.

3. SOLICITATION NO.

2017-N-66809

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

6. REQUISITION/PURCHASE

NO.

HCVJC5X2-2017-14405

7. ISSUED BY CODE 8219 8. ADDRESS OFFER TO (If other than Item 7)

Centers for Disease Control and Prevention (CDC) Office of Acquisition Services (OAS) 2920 Brandywine Road Atlanta, GA 30341-5539

Approved as to Form and Legality: _____________________________ NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in see Section L until 2:00p local time 08/25/2017

CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Patricia Billins

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(770) 488-2058

C. E-MAIL ADDRESS

pbillins@cdc.gov

11. TABLE OF CONTENTS

(x) DESCRIPTION (x) DESCRIPTION

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 28

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 4 X J LIST OF ATTACHMENTS 33

X D PACKAGING AND MARKING 10 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 11 REPRESENTATIONS, CERTIFICATIONS, AND

X F DELIVERIES OR PERFORMANCE 12 X K OTHER STATEMENTS OF OFFERORS 34

X G CONTRACT ADMINISTRATION DATA 15 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 39

X H SPECIAL CONTRACT REQUIREMENTS 19 X M EVALUATION FACTORS FOR AWARD 45

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

AMENDMENT NO. DATE AMENDMENT NO. DATE

CODE FACILITY 16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 8219 25. PAYMENT WILL BE MADE BY CODE 434

Centers for Disease Control and Prevention (CDC) Office of Acquisition Services (OAS) 2920 Brandywine Road Atlanta, GA 30341-5539

Centers for Disease Control and Prevention (FMO) PO Box 15580 404-718-8100

Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.214©

K

Section B - Supplies Or Services And Prices/Costs

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0001 MRA Application Services in accordance with Statement of Work paragraphs C.4.1 through C.4.6.

FIRM FIXED PRICE

Period of Performance: September 29, 2017 through September 28, 2018

1 Job $ $

0002 MRA Application Services in accordance with Statement of Work paragraphs C.4.7 through C.4.11.

FIRM FIXED PRICE

2017 through September 28, 2018

1001 MRA Application Services in accordance with Statement of Work paragraphs C.4.1 through C.4.6.

FIRM FIXED PRICE

2018 through September 28, 2019

1002 MRA Application Services in accordance with Statement of Work paragraphs C.4.7 through C.4.11.

FIRM FIXED PRICE

2018 through September 28, 2019

2001 MRA Application Services in accordance with Statement of Work paragraphs C.4.1 through C.4.6.

FIRM FIXED PRICE

2019 through September 28, 2020

2002 MRA Application Services in accordance with Statement of Work paragraphs C.4.7 through C.4.11.

FIRM FIXED PRICE

2019 through September 28, 2020

3001 MRA Application Services in accordance with Statement of Work paragraphs C.4.1 through C.4.6.

FIRM FIXED PRICE

2020 through September 28, 2021

3002 MRA Application Services in accordance with Statement of Work paragraphs C.4.7 through C.4.11.

FIRM FIXED PRICE

2020 through September 28, 2021

4001 MRA Application Services in accordance with Statement of Work paragraphs C.4.1 through C.4.6.

FIRM FIXED PRICE

2021 through September 28, 2022

4002 MRA Application Services in accordance with Statement of Work paragraphs C.4.7 through C.4.11.

FIRM FIXED PRICE

2021 through September 28, 2022

Section C - Description/Specification/Work Statement

Title: Medical Record Abstraction Application for the Medical Monitoring Project

C.1.0. BACKGROUND OF NEED

C.1.1. This action is to procure the electronic Medical Record Abstraction (MRA) application for the Medical Monitoring Project (MMP) OMB No. 0920-0740. The current MRA application for MMP is Discovere®.

Discovere® a product of Cerner, is a Web-based research platform that has streamlined MMP’s data collection activities. MMP is a supplemental surveil lance program designed to produce local l y and nationally representative data on people living with H IV/AI DS. The MMP data collection operates under OMB approval #0920-0740 which is up for renewal on May 31, 2018. The Centers for Disease Control and Prevention (CDC), in collaboration with state and local health departments conducts MMP in the following 23 project areas (PA):

California Department of Health Services Chicago Department of Public Health County of Los Angeles Department of Health Services Delaware Division of Public Health Florida Department of Health Georgia Department of Public Health Houston Department of Health and Human Services Illinois Department of Public Health Indiana State Department of Health Michigan Department of Community Health Mississippi State Department of Health New Jersey Department of Health and Senior Services New York State Department of Health New York City Department of Health & Mental Hygiene North Carolina Department of Health and Human Services Oregon Department of Human Services Philadelphia Department of Public Health Pennsylvania Department of Health Puerto Rico Department of Health San Francisco Department of Public Health Texas Department of Health Virginia Department of Health Washington State Department of Health

C.1.2. MMP aims to gain a deeper understanding of health-related experiences and needs of people living with HIV.

MMP uses a probability sample of people living with HIV in the United States to make nationally and locally representative estimates of clinical outcomes; health -related behaviors; and accessibility and use of prevention and support services. This information increases knowledge of care and treatment; and is used to examine associations between clinical outcomes and patient characteristics.

C.1.3. People living with H I V, HIV prevent ion community planning groups, Ryan White CARE Act planning councils and consortia, providers of HIV care, and other stakeholders use MMP data to inform HI V pol icy decisions and planning activities. M MP provides valuable state and national estimates of health care utilization, quality of care, scope and level of need, and effectiveness of prevent ion messages. MMP data help estimate resource needs for treatment and services for people living with HIV/AIDS. To be effective, programs must meet the current needs of the population. MMP data provide contextual information on prevention, care-seeking, treatment, and risk behaviors which can aid in the design and improvement of H IV programs.

C.1.4. From 2005-2014, MMP sampled persons from HIV care facilities, so only people receiving HIV medical care were included in the project. Starting in 2015, MMP introduced a new sampling method to include all adults diagnosed with HIV in the United States. This is accomplished using a two stage sampling strategy. The first stage is state level. All 50 states, the District of Columbia and Puerto Rico were eligible for inclusion in MMP. A sample of states was based on the number of AIDS cases within each area. A total of 16 states and 1 U.S. territory were selected. The next stage is person level.

C.1.5. A sample of about 400 HIV infected individuals from each area is selected each year from the National HIV Surveillance System. These individuals must be at least 18 years old and diagnosed with HIV. People who are selected are asked to participate in an interview during which they answer questions about their behavior and HIV medical care. They also give the MMP project staff permission to review their medical chart. While data from the interview focuses on behavioral issues, the MRA focuses on clinical care, treatment, and outcomes of HIV patients who are in care. MRA data will serve as a source of information for national indicators on HIV quality of care, as well as on the spectrum and burden of comorbid conditions among HI V patients.

C.1.6. The complexity of the MRA application design and development procedures can create problems for data collection, processing, updating elements, and analysis. From 2004-2012, MMP struggled with using various data collection systems and tools to capture MMP’s complex medical record abstraction data. There were multiple application system failures, leading to missed timelines and data collected on paper which then led to additional resources needed for data entry and verification. Data were inconsistent, errors were unable to be fixed, and many records were deemed unusable. Beginning in 2012, MMP has successfully used Discovere®, a web-based medical record abstraction application to collect medical record abstraction data. The data collected have been accurate, timely, and have allowed for the analyses needed to reach the objectives of MMP.

C.1.7. The importance of the medical record data and the annual multi-million dollar investment in this surveillance system requires that the application is reliable and free of errors. Using Discovere® as the MRA application for MMP has met this requirement and provided a high-quality, consistent data collection tool. Continuing to procure highly specialized and consistent services in collecting medical record data will help to protect CDC's investment in

MMP.

C.2.0. PROJECT OBJECTIVE

The contractor shall utilize, manage, program, and customize Discovere® or provide a comparable web-based medical record abstraction application for timely, consistent MMP data collection. MMP data collection begins June 1 each year and Discovere® or a comparable web-based application must be in place and able to collect data through May 31 of each year without interruption in data collection activities. The current MMP data elements are attached.

Discovere® or comparable web-based application shall include the data elements and shall meet the following objectives in order to enable continued, uninterrupted, updated functioning for MMP’s ongoing data collection activities: analysis, programming, security assessment and authorization, testing, deployment, end-user training and technical support, data management, and quality assurance.

C.3.0. SCOPE OF WORK

Independently, and not as an agent of the government, the Contractor shall furnish all the necessary personnel, facilities, supplies (including software licenses), and equipment required to provide support in the following areas.

C.3.1. Programming and modifications. Customization and delivery of a high quality web-based medical record abstraction application that complies with CDC security requirements to meet specifications, functionality, and timelines provided by CDC. Programming and modifications are completed prior to deployment each year and also are conducted “live” to address changes or errors encountered during each data collection year.

C.3.2. Testing. Testing is composed of two phases: 1) the Contractor shall conduct internal testing of the deliverables and 2) the CDC shall conduct User Acceptance Testing to inspect and accept the deliverables.

C.3.3. Deployment of an MRA application each year. After testing is complete, a web-based MRA application is deployed by June 15 of each year of data collection.

C.3.4. Training and technical support. An annual web-based training shall be conducted by the Contractor and distance-learning trainings shall be provided via webinar for field and local field supervisors across the United States and Puerto Rico to aid in their ability to effectively use Discovere® or the comparable web-based application.

In addition, training shall be conducted for CDC epidemiologists to increase technical knowledge and skills.

Ongoing technical support shall be provided to those entering data into the web application.

C.3.5. Data Management and quality assurance. The contractor shall manage all data collected by the application, assure completeness and accuracy of the data, and securely transfer that data to a data coordinating center.

C.4.0. TECHNICAL REQUIREMENTS

C.4.1. Task 1.0. Transition Plan. The Contractor shall submit a plan outlining the following plans for a seamless transition of data collection from Discovere® to a web-based application system that:

C.4.1.1. Is able to comply with all of CDC’s security requirements

C.4.1.2. Incorporates all data elements (see Attachment 4)

C.4.1.3. Does not result in loss of data collection time for MMP

C.4.1.4. Does not result in loss of data quality for MMP

C.4.2. Task 2.0. Kick-off Meeting. The Contractor shall arrange for a one-hour meeting via conference call to confirm points of contact. The kick-off meeting shall occur no later than 2 weeks after the contract award. The Contractor will provide meeting notes summarizing the call in a bulleted format not to exceed (NTE) one page no later than one week after the call.

C.4.3. Task 3.0. Ongoing Modifications to Discovere® or the comparable web-based application. The Contractor shall conduct an analysis of the technical feasibility and impact on functionality of any CDC-requested modifications to Discovere® or the comparable web-based application, and report their findings to CDC. The Contractor shall review their product for 508 compliance and incorporate any 508 improvements to the product at this time. See “Special Considerations Section” for a detailed description of 508 requirements.

C.4.3.1. Task 3.1. Program Discovere® or the comparable web-based application to accomplish modifications requested by CDC that are technically feasible and deemed to have acceptable impact on functionality.

Modifications may include, but are not limited to, moving items from one location to another on case report forms, adding or deleting data elements or sections, adding or deleting items from lists of medications, diagnoses, etc., and incorporation of searchable databases, e.g. a comprehensive pharmacopeia or ICD-10 database into Discovere® or the comparable web-based application if feasible. Any modifications should be approved by the COR prior to the change via conference call.

C.4.3.2. Task 3.2. The contractor shall provide an updated MMP MRA application data dictionary with any changes highlighted on an annual basis.

C.4.4. Task 4.0. Compliance with CDC security requirements.

The Contractor will consult with CDC security officers and provide all needed documentation and access to all associated databases and systems for security testing. This includes, but is not limited to, completing a full or amended SA&A process and providing information on collection, transfer, and storage of MMP MRA data. No "Personally Identifiable Data" shall be collected by Discovere® or the comparable web-based application (See Special Considerations Section for a comprehensive description of required activities).

C.4.5. Task 5.0. Testing. The contractor shall use an industry standard for testing methodology to test Discovere® or comparable web-based application functionality and user acceptability. The testing phase shall begin no later than October 15th in the base year of the contract and April 15 in each of the following years of the contract.

C.4.5.1. Task 5.1. The contractor shall provide a test plan to be provided to the CDC for approval before modifications begin.

C.4.5.2. Task 5.2. A testing report will accompany each delivered version to CDC at the beginning of user acceptance testing.

C.4.6. Task 6.0. Deployment. The contractor shall deploy an updated MMP MRA application annually that is web-based and hosted on the contractor’s servers.

C.4.6.1. Task 6.1.

Upon annual deployment of Discovere® or the comparable web-based application, the contractor shall provide an annually updated operating manual that includes, at minimum, information about: login/logout; general navigation, security measures; browser support and configuration; account management; Discovere® message system;

participants list; general rules of data collection, validations and error messages, auto query; freezing, locking, and unlocking; printing a casebook; reabstraction; and reports.

C.4.7. Task 7.0. Training. The Contractor shall develop and implement a 4-hour abstractor training session once per year via the Web. Training curriculum shall be developed by the Contractor and approved by CDC. The curriculum shall include elements necessary for proper use of Discovere® or the web-based application. The Contractor shall provide an instructor and supporting training tools (handouts), equipment, and/or PowerPoint presentations one four-hour training session that will include approximately 100 state and local health department participants. The Contractor shall coordinate all logistics for this training, including the training agenda, invitations, and training evaluation. One month prior to the training, the Contractor shall present the draft agenda and training materials to the COR for review and approval.

C.4.7.1. Task 7.1. Distance-learning training shall be provided via webinar for field staff across the United States and Puerto Rico to aid in their ability to effectively use Discovere® or the comparable web-based application not more than 6 times per year with one annual comprehensive training.

C.4.7.2. Task 7.2. The contractor shall conduct training for CDC epidemiologists to increase technical knowledge and skills in using survey support tools including training in new Discovere® or comparable web-based application features not more than once per year.

C.4.7.3. Task 7.3. The contractor shall provide technical support for and be available to participate in 2-hour monthly data collector webinars. The Contractor will record the monthly webinars and deliver a file of the recording to CDC within 10 days of the event.

C.4.8. Task 8.0. Technical Support. The contractor shall provide technical support for Discovere® or the comparable web-based application to all users for the hardware and software required for data entry and use.

Requests for support from PAs and CDC shall be addressed no later than 48 hours after the request is made. It is anticipated that the Contractor will receive most requests for technical support via email. It is estimated that email requests for technical support from users will not exceed 50 requests per month.

C.4.9. Task 9.0. Data Management. The contractor shall receive, download, merge, manage, and clean all data collected with the Discovere® or the comparable web-based application from each PA and store at a centralized location. The contractor shall assure completeness and accuracy of data collected by using industry standard data management techniques. The contractor shall consolidate data into person-level and relational data tables and will take measures to remove potential personally identifying information (PII) from free text fields prior to data transfer to the data coordinating center. The contractor shall encrypt and securely transfer datasets to the Data Coordinating Center (DCC) (see Special Considerations section for detailed description of required encryption processes) according to the following schedule:

C.4.9.1. Task 9.1. A copy of one national processed Demographics table on a monthly basis, commencing September 30, 2017.

C.4.9.2. Task 9.2. A copy of the data structure file on a monthly basis, commencing September 30, 2017.

C.4.9.3. Task 9.3. A copy of the full processed dataset, including one national and 23 PA-specific subsets on a quarterly basis commencing on or before October 30, 2017 followed by January 30, April 30 of each cycle.

C.4.9.4. Task 9.4. A copy of the preliminary full national raw dataset at the end of the third quarter of each data cycle commencing on or before April 30, 2018.

C.4.9.5. Task 9.5. A copy of the full national raw dataset at the end of each data cycle, commencing July 15, 2018.

C.4.9.6. Task 9.6. Reabstraction reports, including one national and 23 PA-specific subsets on a quarterly basis commencing on or before October 30, 2017 followed by January 30, April 30 of each cycle.

C.4.9.7. Task 9.7. Reabstraction dataset, including one national and 23 PA-specific subsets at the end of the first quarter commencing on or before October 30, 2017 and at the end of each cycle commencing July 15, 2018.

C.4.9.8. Task 9.8. A final fully processed dataset, including one national and 23 PA-specific subsets each cycle commencing July 15, 2018.

C.4.10. Task 10.0. Automated Programming. On at least a monthly basis, the Contractor shall also maintain and execute automated programming to identify errors and gaps in data collection.

C.4.10.1. Task 10.1. The contractor shall deliver monthly quality assurance reports enumerating these errors and gaps with the SAS dataset(s) via secure portal and will include both national and PA-specific listings. PA-specific reports will be delivered only if they contain data. Data in these reports will be divided into 23 PA-specific folders.

Within each folder, data will be combined into a single SAS file. All data will be securely transferred on a monthly basis to the DCC commencing September 30, 2017.

C.4.10.2.1. Quality assurance reports shall include the following information:

C.4.10.2.2. Deleted participant IDs (demographic forms) from one data transfer to next (CDC only)

C.4.10.2.3. Missing demographic forms (CDC and PAs)

C.4.10.2.4. Duplicate demographics forms (CDC only)

C.4.10.2.5. Number (%) of reabstractions and total abstractions performed by PA (CDC only)

C.4.10.2.6. Open auto queries by PA (CDC only)

C.4.10.2.7. Out-of-range laboratory data as compared to the upper and lower limit validation assigned (CDC only)

C.4.10.2. Lab dates outside of observation period (CDC only)

C.4.10.2.8. Facility ID errors where last 4 digits of facility ID = cycle year (CDC and PAs

C.4.10.2. Demographics records with facilities having missing or inconsistent Ryan White funding status (CDC and PAs)

C.4.10.2.9. Abstractions with observation period not equal to 2 years (CDC only)

C.4.10.2.10. Any PII included in text fields (CDC only)

C.4.11. Task 11.0. Biweekly Status Calls. The contractor shall arrange biweekly status calls with the COR. Calls shall be approximately one hour in length. Meeting notes shall be provided by the contractor no later than one week after each biweekly call. The notes shall be no longer than 2 pages.

C.5.0. REPORTING SCHEDULE

See Reporting Schedule in Deliverables Table1 in Section F.4.

C.6.0. GOVERNMENT FURNISHED MATERIALS

C.6.1. List and specifications for MMP data elements (see Attachment 4 – MMP Data Collection Workbook)

C.6.2. Paper Abstraction Form (see Attachment 3 – MMP 2017 Paper Abstraction Form v1.0)

C.7.0. DELIVERABLES

See Deliverables Table 1 in Section F.4.

Section D - Packaging And Marking

There are no clauses/provisions included in this section.

Section E - Inspection And Acceptance

E.1 FAR 52.246-4 Inspection of Services—Fixed-Price (Aug 1996)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may—

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

E.2 Inspection and Acceptance

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or his duly authorized representative (who for the purposes of this contract shall be the Project Officer) at the destination of the articles, services or documentation.

(End of Clause)

Section F - Deliveries Or Performance

F.1. FAR 52.242-15 Stop-Work Order (Aug 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either –

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if –

(1) The stop-work order results in an increase in the time required for, or in the Contractor’s cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage;

provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

F.2. Place(s) of Performance

The Contractor shall perform all work under this contract at the contractor's place of business..

F.3. Period of Performance

The period of performance shall be a 12-month base period with four (4) 12-month option periods.

Base Period: September 29, 2017 – September 28, 2018 Option 1: September 29, 2018 – September 28, 2019 Option 2: September 29, 2019 – September 28, 2020 Option 3: September 29, 2020 – September 28, 2021 Option 4: September 29, 2021 – September 28, 2022

F.4. Deliverable(s) / Reporting Schedule

The Contractor shall deliver, within the time frames specified, Task Item(s) No. identified in C.4 to the Contracting Officer’s Representative at the address shown in Section G.

Item No. Description No. of Copies Delivery Date

0001 - 0002 See Table 1 below See Table 1 below See Table 1 below

(End of Clause)

Table 1

Task Number Deliverable Delivery Date Deliver To Task 1.0 Transition Plan 1 week after contract award

COR

Task 2.0 Kick-Off Meeting Notes 3 weeks after contract award

COR

Task 3.0 Report of findings 4 weeks after request submitted

COR

Task 3.1 Report and demonstration of modifications

12 weeks after request submitted

COR

Task 3.2 Data Dictionary June 15 of each year COR Task 4.0 Written verification of complete SA&A process as specified by CDC Security Officer

November 15, 2017 with recertification as indicated

COR

Task 5.0 E-mail confirmation of beginning of testing phase

October 15 of base year and April 15 of each year after

COR

Task 5.1 Test plan October 1 of base year and February 1 of each year after

Task 5.2 Testing report Report due with each updated version of Discovere® or the comparable web-based application

COR

Task 6.0 MMP Discovere® or comparable web-based application deployment verification

November 15 of base year and June 15 of each year after

COR

Task 6.1 MMP Discovere® or comparable web-based application Operating manual

November 15 of base year and June 15 of each year after

COR

Task 7.0 Completion of 4-hour web training session

November 30 of base year and June 30 of each year after

COR

Task 7.1 Distance learning web training

6 web trainings completed by September 30 of each year

COR

Task 7.2 Annual CDC web training Web training completed by September 30 of each year

Task 7.3 Monthly webinar support Recording of webinar due monthly, 10 days after webinar

COR

Task 8.0 Technical support Ongoing, addressed 48 hours after request submitted

COR

Task 9.0 Data Management plan submitted and approved

May 1 of each year COR

Task 9.1 Demographics table Monthly DCC and COR Task 9.2 Data structure file Monthly DCC and COR Task 9.3 Full processed national dataset and 23 project areas subsets

Quarterly DCC and COR

Task 9.4 Full national raw dataset April 30 of each year DCC and COR Task 9.5 Final full national raw dataset July 15 of each year DCC and COR Task 9.6 National reabstraction report and 23 project area subsets Quarterly DCC and COR

Task 9.7 National reabstraction dataset and 23 project areas subsets

Quarterly DCC and COR

Task 9.8 Final fully processed national dataset and 23 project area subsets

July 15 of each year DCC and COR

Task 10.0 List of automated programming quality assurance checks

November 1 of base year and May 1 of each year after and updated on an ongoing basis

COR

Task 10.1 National quality assurance reports and project area specific reports

Monthly DCC and COR

Task 11.0 Status calls notes Biweekly COR

Section G - Contract Administration Data

G.1. Contract Communications/Correspondence

The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

G.2. Contracting Officer

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

G.3. Contracting Officer Representative (COR)

(a) A Contracting Officer Representative (COR) will be assigned to the contract. A COR will be assigned to each contract issued under the contract. The Contracting Officer will provide under separate cover the duties and responsibilities of the COR. The COR is not authorized to alter the requirements of this contract or contract without written approval of the Contracting Officer. The COR is not authorized to obligate any funds.

(b) Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract.

(c) As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof.

In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

(d) The Government COR is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

(e) The Government will provide the Contractor with a copy of the delegation memorandum for the COR. Any changes in COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

G.4. Performance Based Contracting

This is a Performance Based Acquisition. To the maximum extent possible, the work has been defined in terms of outcomes rather than how the work is to be accomplished or how many hours will be required to perform the work.

Performance standards will establish the performance level required by the Government to meet the contract requirements. The standards shall be measurable and structured to permit an assessment of the contractor’s performance. The contractor shall monitor its performance of the contract. The Government shall evaluate the contractor’s effectiveness in managing compliance with the performance standards.

G.5. Service Contract Act Wage Determination Requested

The Contracting Officer has furnished the required data to the Department of Labor and requested a wage determination. Any such determination received prior to contract award will be incorporated into this solicitation by amendment. If a Wage Determination is not received until after award of a contract, it will be incorporated into the contract by modification and the Contractor shall be required to comply with it retroactively, to the beginning date of the contract period. Any proposal for equitable adjustment associated with such post-award incorporation of a wage determination must be submitted within 30 calendar days after such incorporation.

G.6. Applicable Service Contract Act Wages

The attached Wage Determination, No. WD 05-2133 (Rev. 15) dated 07/14/2015 specifies hourly rates of wages that shall be paid to all employees performing work required under this contract. These rates have been determined by the Secretary of Labor in accordance with the provisions of the Service Contract Act of 1965, as amended. (See FAR 52.222-41, incorporated by reference in Section I.)

G.7. Subcontracting Program Reports

(a) The Contractor shall submit the reports listed below in accordance with the instructions and within the time periods specified on the report forms:

(1) Standard Form 294, Subcontracting Report for Individual Contracts.

(2) Standard Form 295, Summary Subcontract Report.

(b) In addition to the reporting information specified on the report forms, the Contractor shall provide, in the “Remarks” block on each Standard Form 294 submitted, a narrative of the progress made in fulfilling the small business and small disadvantaged business subcontracting goals contained in its approved plan.

(c) The Contractor shall report to the Contracting Officer any difficulties encountered in achieving the goals and shall describe the action being taken to overcome the difficulties.

G.8. Electronic Subcontracting Reporting System (eSRS)

The contractor shall register with the Electronic Subcontracts Reporting System (eSRS) for the submission of its Individual Subcontract Report (SF 294) and the Annual Summary Reports (SF 295). Before registering in eSRS, the contractor information must be correct in Central Contractor Registration database. The eSRS is a world wide web-based application available at: http://www.esrs.gov. The eSRS website provides training and instruction for data submission.

G.9. Invoice Submission

Email: FMOAPINV@CDC.GOV

(a) The Contractor shall submit the original contract invoice/voucher to the shown below:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 3033

Or – The Contractor may submit the original invoice/voucher via email:

NOTE: Submit to only one (1) of the above locations.

(b) The Contractor is , is not required to submit a copy of each invoice directly to the Contracting Officer’s Representative concurrently with submission to the Contracting Officer.

(c) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(d) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (c)(1).

(13) DUNS + 4 Number

G.10. Payment by Electronic Funds Transfer

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – System for Award Management (SAM), in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to SAM registration, the contractor shall make the designation by submitting the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is attached to this contract (see Section J, List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 498-4050.

(c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 30333

Or – Fax copy to: 404-638-5342

(End of Clause)

G.11. Evaluation of Contractor Performance Utilizing CPARS

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS). The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR

15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to: www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

[End of Clause]

Section H - Special Contract Requirements

H.1. Section 508 of the Rehabilitation Act (29 USC 794d)

Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility Provisions (36 CFR part 1194), require that, unless an exception applies, all EIT products and services developed, acquired, maintained, or used by any Federal department or agency permit:

(1) Federal employees with disabilities to have access to and use information and data that is comparable to the access and use of information and data by Federal employees who are not individuals with disabilities; and

(2) Members of the public with disabilities seeking information or services from a Federal agency to have access to and use of information and data that is comparable to the access and use of information and data by members of the public who are not individuals with disabilities.

Accordingly, any vendor submitting a proposal/quotation/bid in response to this solicitation must demonstrate compliance with the established EIT accessibility provisions. Information about Section 508 provisions is available at http://www.section508.gov/. The complete text of Section 508 Final Provisions can be accessed at http://www.accessboard.gov/sec508/provisions.htm.

The Section 508 standards applicable to this solicitation are identified in the Statement of Work/Specification/ Performance Work Statement. In order to facilitate the Government’s evaluation to determine whether EIT products and services proposed meet applicable Section 508 accessibility standards, Offerors must prepare an HHS Section 508 Product Assessment Template, in accordance with its completion instructions, and provide a binding statement of conformance. The purpose of the template is to assist HHS acquisition and program officials in determining that EIT products and services proposed support applicable Section 508 accessibility standards. The template allows vendors or developers to self-evaluate their products or services and document in detail how they do or do not conform to a specific Section 508 standard. Instructions for preparing the HHS Section 508 Product Assessment Template may be found at http://508.hhs.gov.

Respondents to this solicitation must also provide any additional detailed information necessary for determining applicable Section 508 standards conformance, as well as for documenting EIT products and/or services that are incidental to the project, which would constitute an exception to Section 508 requirements. If a vendor claims its products and/or services, including EIT deliverables such as electronic documents and reports, meet applicable Section 508 standards in its completed HHS Section 508 Product Assessment Template, and it is later determined by the Government – i.e., after award of a contract/order, that products and/or services delivered do not conform to the described accessibility in the Product Assessment Template, remediation of the products and/or services to the level of conformance specified in the vendor’s Product Assessment Template will be the responsibility of the Contractor at its expense.

The applicable provisions of this solicitation are: 1194.22, .31, and .41.

H.2. Observance of Legal Holidays and Administrative Leave (Government Facilities Performance) (Feb 2011)

(a) Holidays:

New Year's Day Labor Day Martin Luther King Day Veterans’ Day Washington's Birthday Columbus Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Government personnel observe the following listed days as holidays:

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by Presidential proclamation

For purposes of contract performance, the Contractor shall observe the above holidays on the date observed by the Government. Observance of such days shall not be cause for an additional period of performance or entitlement to compensation except as otherwise set forth in the contract. No form of holiday or other premium compensation will be reimbursed, however, this does not preclude reimbursement for overtime work authorized in writing by the Contracting Officer.

(b) Unscheduled Facility Closures

In the event Government facilities are closed due to inclement weather, potentially hazardous or unsafe conditions, or other special circumstances, contractor personnel assigned to work within those facilities are automatically dismissed. Notwithstanding the terms of this clause, the contractor shall comply with any specific contract terms that require a level of ongoing support for critical operations during times of facility closure. The contractor may also continue to provide support under a scheduled telework arrangement in accordance with the terms of the contract if the contract expressly authorizes telework in writing.

(c) Cost Impact

Accounting for costs associated with an unscheduled facility closure is unique to each contract and depends upon a number of factors such as:

i) Contract type, e.g. Fixed Price, Time and Materials, or Cost Reimbursement.

ii) Contractor's established management and accounting practices for unproductive time.

iii) The inclusion and applicability of other contract clauses.

iv) The ability of the contractor to mitigate costs by reassigning employees to work on other contracts, to work from a different facility, or to work remotely from home in accordance with contract telework provisions.

(End of Clause)

H.3. CDC…