RFP_2015-N-17254_Final_08-20-15.pdf

PAGES

15A. NAME

AND

ADDRESS

OF

OFFEROR

SEC. PAGE(S) SEC. PAGE(S)

(Date) (Hour)

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated:

(Type or Print)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

1 49

2. CONTRACT NO.

3. SOLICITATION NO.

2015-N-17254

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

08/20/15

6. REQUISITION/PURCHASE

NO.

00HCVLDC-2015-85543

7. ISSUED BY CODE 8219 8. ADDRESS OFFER TO (If other than Item 7)

Centers for Disease Control and Prevention (CDC)

Procurement and Grants Office (PGO)

2920 Brandywine Road

Atlanta, GA 30341-5539

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in 2920 Brandywine Road, Colgate Bldg. Security Desk until 1:00p local time 09/11/2015

CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Kim Morris

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(770) 488-2621

C. E-MAIL ADDRESS

kmorris1@cdc.gov

11. TABLE OF CONTENTS

(x) DESCRIPTION (x) DESCRIPTION

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 25

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 3 X J LIST OF ATTACHMENTS 28

X D PACKAGING AND MARKING 9 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 10 REPRESENTATIONS, CERTIFICATIONS, AND

X F DELIVERIES OR PERFORMANCE 11 X K OTHER STATEMENTS OF OFFERORS 29

X G CONTRACT ADMINISTRATION DATA 14 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 30

X H SPECIAL CONTRACT REQUIREMENTS 18 X M EVALUATION FACTORS FOR AWARD 46

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

AMENDMENT NO. DATE AMENDMENT NO. DATE

CODE FACILITY 16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 2536 25. PAYMENT WILL BE MADE BY CODE 434

Centers for Disease Control and Prevention

Acquisition and Assistance Branch 1

2920 Brandywine Road, MS E-15

Atlanta, GA 30341-5539

Centers for Disease Control and Prevention (FMO)

PO Box 15580 404-718-8100

Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.214©

K

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

SUPPLIES / SERVICES

QTY / UNIT

UNIT PRICE

EXTENDED PRICE

Infection Control Educational, Training, and Implementation for U.S. and International Healthcare Workers

September 2015 through September 2017

1 Job

OPTIONAL TASK ITEMS:

SUPPLIES / SERVICES

QTY / UNIT

UNIT PRICE

EXTENDED PRICE

Infection Control Educational, Training, and Implementation for U.S. and

January 2016 through September 2017

1 Job

B.1. Brief Description of Supplies or Services

The Department of Health and Human Services (HHS), Centers for Disease Control and Prevention (CDC), National Center for Emerging Zoonotic and Infectious Diseases (NCEZID), Division of Healthcare Quality Promotion (DHQP) has an urgent need to rapidly produce tools for infection control implementation, assessment, and healthcare worker training for a variety of domestic healthcare facilities, including but not limited to: hospitals, long-term acute care facilities, nursing homes, outpatient dialysis facilities, outpatient oncology facilities, and ambulatory surgical centers. CDC requires the services of a contractor to create a set of interrelated infection control tools and resources for U.S. healthcare providers and healthcare facilities outside the United States.

B.2. Contract Type

This is a firm-fixed price (FFP) type contract with a period of performance of twenty-four (24) months, including an Optional Task for twenty (20) months, that will be completed at the end of the 24 month performance period.

B.3. Prices

a. The total fixed price of this contract is $__________.

b. Upon delivery and acceptance of the item(s) specified in Section F and described in Section C of this contract, the Government shall pay to the Contractor the total fixed price.

SECTION C – STATEMENT OF WORK

Title of Project: Infection Control Educational, Training, and Implementation Tools for U.S. and

I. BACKGROUND INFORMATION

The 2014 Ebola epidemic is the largest in history, affecting multiple countries in West Africa and resulting in cases in both the United States and Europe. An imported case from Africa resulted in two (2) U.S. nurses getting Ebola while caring for the patient. The Ebola transmission in a U.S. hospital highlighted the need to enhance training and education for healthcare workers on infection control.

In response to the Ebola outbreak, CDC has a critical need to rapidly create infection control implementation, assessment, and training tools for U.S. healthcare providers and healthcare facilities. CDC’s Division of Healthcare Quality Promotion (DHQP) is responsible for creating guidelines for healthcare facilities and healthcare workers around infection control (www.cdc.gov/hicpac). This group is also responsible for rapidly training U.S. healthcare workers on infection control to ensure compliance and proper implementation of CDC’s infection control guidelines.

II. PROJECT OBJECTIVE

With this project, CDC’s Division of Healthcare Quality Promotion is seeking a contractor with expert experience in creation of infection control implementation, assessment, and training tools for clinicians and healthcare facilities. CDC has an urgent need to rapidly produce tools for infection control implementation, assessment, and healthcare worker training for a variety of domestic healthcare facilities, including but not limited to:

1. Hospitals

2. Long-term acute care facilities

3. Nursing homes

4. Outpatient dialysis facilities

5. Outpatient oncology facilities

6. Ambulatory surgical centers

CDC has a critical need to create training based on CDC’s evidenced-based infection control guidelines that is action-oriented, modular, mobile-accessible for on-demand capability, and endorsed by key stakeholders.

Additionally, through this project, CDC has an urgent need to create some infection control implementation, assessment, and training tools for international healthcare facilities, specifically in West Africa.

III. SCOPE OF WORK

CDC’s Division of Healthcare Quality Promotion (DHQP) has an urgent need to enhance infection control across U.S. healthcare facilities to protect both patients and healthcare workers. Many U.S. healthcare workers are extremely busy and need easy-to-use tools, job aides, and reminders to assist in implementing CDC infection control recommendations into their day-to-day work activities. The Contractor shall create a communications strategy plan that will outline the project activities in this contract. The Contractor shall work with CDC to create set of interrelated infection control tools and resources for U.S. healthcare providers. The Contractor shall create tools for a variety of healthcare providers in select priority healthcare settings, including: hospitals, long-term acute care facilities, nursing homes, outpatient dialysis facilities, outpatient oncology facilities, and ambulatory surgical centers. The Contractor shall work with CDC and clinical professional partners to identify the appropriate types of tools to create. Tools may include, but not limited http://www.cdc.gov/hicpac to: web content and print materials (e.g., brochure, reminders/tip sheets, fact sheet, magnets); job aides (algorithms, checklists, posters); infographics; videos or multimedia education resources; applications for smart phones for training or guidance implementation; pocket guides for healthcare providers or patients;

talking points for healthcare providers or patients; questions that patients should ask their healthcare providers; and/or computer-based intervention tools for use by healthcare providers. CDC will provide the infection control content for all tools and materials. The Contractor shall provide expert advice on the how best to frame and format the material to address knowledge gaps of U.S. healthcare workers. Materials will cover a broad range of infection control topics.

The Contractor and CDC will engage key professional partners to create the tools (e.g., American Nurses Association, American Hospital Association). The Contractor shall coordinate obtaining feedback on the materials and incorporating suggestions. The Contractor shall test each package of messages and materials with the target audiences by either engaging the professional partners, or utilizing on-line, web-based feedback mechanisms. The Contractor shall handle all graphics layout and finalization of all materials, including incorporating feedback from the partners or message/material testing. All materials created will be made available in the public domain on CDC’s website and will be free-of-charge. The Contractor shall ensure that all materials are 508 compliant. The Contractor shall create a select number of tools and resources for international healthcare settings. The Contractor shall work with CDC to identify and create tools for a variety of healthcare providers in low and moderate resource settings. The Contractor shall work with CDC to identify the appropriate types of tools to create.

The Contractor shall advise on dissemination efforts to ensure the tools reach target audiences. The Contractor shall create specific content and graphics to assist with promotion of the tools. The Contractor shall provide CDC with quarterly reports and a yearly summary report that summarizes the status of the deliverables in this contract, reach/dissemination of training tools, and summary of social media and news media coverage of the resources.

IV. DETAILED TECHNICAL REQUIREMENTS

Task 1: Communication with CDC The Contractor shall conduct regular conference calls with CDC to discuss the status of the project and the tasks outlined in this contract.

Task 1.a: Project Kick-off Call The Contractor shall hold a project kick-off call within one (1) week of contract award. The call will discuss the items outlined in the contract, identify project officers for both CDC and the Contractor, and answer any questions regarding the contract deliverables.

Task 1.b: Monthly Calls The Contractor shall join monthly calls with CDC to discuss contract implementation and the tasks outlined in the contract. The calls will cover any barriers/obstacles, brainstorm collaborative solutions, and strategize on next steps. The calls will be scheduled at a time that is convenient to the CDC and the Contractor project officers.

Task 1.c: In-Person Strategy Meetings The Contractor and CDC will conduct twice a year in-person meetings to discuss the status of the deliverables under this contract, strategize on areas for improvement, and update the communication strategy/plan for the next six (6) months.

Task 2: Communications Strategy Plan The contractor shall create a communications strategy plan that will outline the project activities in this contract. The plan will incorporate, but not limited to:

1) Strategy for connecting all of CDC’s healthcare worker training contracts, identification of needs for training resources/tools, and prioritization of specific target audiences and training tools to create to reach those specific target audiences.

2) List proposed tactics with anticipated outcomes.

3) Identify communication channels for most effective message delivery.

4) Roles and responsibilities between CDC, the Contractor, and partners for implementation, a timeline, and evaluation mechanisms.

5) Timelines for all creation, testing, and finalization of products (Task 3) will be mapped out and agreed upon by the CDC and the Contractor project team and updated as needed.

Plan should be updated as needed throughout the performance period.

Task 3: Creation of Tools for U.S. Healthcare Providers The contractor shall work with CDC to create set of interrelated infection control tools and resources for U.S. healthcare providers.

Task 3a: Target U.S. Healthcare Settings and Audience Selection The contractor shall work with CDC to create tools for a variety of healthcare providers in select priority healthcare settings, including:

1. Hospitals

2. Long-term acute care facilities

3. Nursing homes

4. Outpatient dialysis facilities

5. Outpatient oncology facilities

6. Ambulatory surgical centers

Materials created for outpatient dialysis facilities (http://www.cdc.gov/dialysis/prevention-tools/index.html), outpatient oncology facilities (http://www.preventcancerinfections.org/), and nursing homes (https://www.nhqualitycampaign.org/goalDetail.aspx?g=inf#tab4) should build on and complement the existing resources for these settings. The Contractor shall work with CDC to identify the priority healthcare providers in each setting.

Task 3b: Types of Tools The contractor shall work with CDC and clinical professional partners to identify the appropriate types of tools to create. Tools may include, but not limited to:

1. Web content and print materials (e.g., brochure, reminders/tip sheets, fact sheet, magnets)

2. Job aides (algorithms, checklists, posters)

3. Infographics

4. Videos or multimedia education resources

5. App for training or guidance implementation

6. Pocket guides for healthcare providers or patients

7. Talking points for healthcare providers or patients

8. Questions that patients should ask their healthcare providers

9. Computer-based intervention tools for use by healthcare providers (e.g., patient simulations, expert commentaries, training tools)

Task 3c: Content and Material Development CDC will provide the infection control content for all tools and materials. The Contractor shall provide expert advice on the how best to frame and format the material to address knowledge gaps of U.S. healthcare workers. Materials will cover a broad range of infection control topics, including but not limited to:

1. Facility design, triage, screening, and isolation of patients;

http://www.cdc.gov/dialysis/prevention-tools/index.html http://www.cdc.gov/dialysis/prevention-tools/index.html http://www.preventcancerinfections.org/ https://www.nhqualitycampaign.org/goalDetail.aspx?g=inf#tab4

2. Infection control necessities including: hand hygiene, injection safety, sharps safety, and appropriate use of personal protective equipment;

3. Environmental infection control including: cleaning, disinfection, and waste management.

The Contractor shall ensure that the content follows best practices for plain language and incorporates risk communication principles.

Task 3d: Professional Partner Engagement The Contactor shall engage up to nine (9) key professional partners to create the tools (e.g., American Nurses Association, American Hospital Association). The partner organizations will assist in content review. CDC will provide initial introduction to the specific professional organization contacts. The Contractor shall coordinate obtaining feedback on the materials and incorporating suggestions.

Task 3e: Message and Material Testing The Contractor shall test each package of messages and materials with the target audiences by either engaging up to nine (9) professional partners, or utilizing on-line, web-based feedback mechanisms with no more than nine (9) respondents. A select number of focus groups may be conducted in association with professional partner conferences (e.g., nursing conferences) with no more than nine (9) participants.

Task 3f: Branding and Clearance All materials will follow branding requirements for CDC and any professional partners participating in the course development. All materials will be cleared rapidly through CDC and partner organizations prior to dissemination.

Task 3g: Finalization of Materials The Contractor shall handle all graphics layout and finalization of all materials, including incorporating feedback from the partners or message/material testing. All materials created will be made available in the public domain on CDC’s website and will be free-of-charge. The Contractor shall ensure that all materials are 508 compliant. The Contractor shall provide CDC will all final versions of the editable files. Timelines for all creation, testing, and finalization of products will be mapped out and agreed upon by the CDC and the Contractor project team and updated as needed.

Task 4: Creation of Tools for International Healthcare Settings The Contractor shall create a select number of tools and resources for international healthcare settings.

Task 4a: Identify International Healthcare Settings, Target Audience Selection and Types of Tools The Contractor shall work with CDC to identify and create tools for a variety of healthcare providers in low and moderate resource settings. The Contractor shall work with CDC to identify the appropriate types of tools to create. Tools may include, but not limited to:

1. Web content and print materials (e.g., posters for healthcare facilities, flip books)

2. Job aides (algorithms, checklists, posters)

3. Videos or multimedia education resources

4. Pocket guides for healthcare providers or patients

Task 4b: Content and Material Development CDC will provide the infection control content for all tools and materials. The Contractor shall provide expert advice on the how best to frame and format the material to address knowledge gaps of healthcare workers. Materials will cover a broad range of infection control topics, including but not limited to:

1. Facility design, triage, screening, and isolation of patients;

2. Infection control necessities including: hand hygiene, injection safety, sharps safety, and appropriate use of personal protective equipment;

3. Environmental infection control including: cleaning, disinfection, and waste management.

The Contractor shall ensure that the content follows best practices for plain language and incorporates risk communication principles.

Task 4c: Branding and Clearance All materials will follow branding requirements for CDC and any professional partners participating in the course development. All materials will be cleared rapidly through CDC and partner organizations prior to dissemination.

Task 4d: Finalization of Materials The Contractor shall handle all graphics layout and finalization of all materials. All materials created will be made available in the public domain on CDC’s website and will be free-of-charge.

The Contractor shall ensure that all materials are 508 compliant. The Contractor shall provide CDC will all final versions of the editable files. Timelines for all creation, testing, and finalization of products will be mapped out and agreed upon by the CDC and the Contractor project team and updated as needed.

Task 5: Dissemination The Contractor shall advise on dissemination efforts to ensure the tools reach target audiences. CDC will provide the Contractor with web reports and reports from professional partners for analysis to confirm reach of training tools, identify areas for improvement, and to allow the Contractor to provide expert advice on how to improve reach and uptake of training tools. The Contractor shall create specific content and graphics to assist with promotion of the tools, including but not limited to:

1. Web buttons or advertisements

2. Widgets

3. Content for partner newsletters and CDC GovDelivery emails

4. Content or graphics for digital press kits or CDC media pitching efforts

5. Content or graphics for social media

CDC will handle all dissemination, partner outreach, and media outreach. The Contractor shall provide expert advice on how to improve dissemination (in an informal manner; formal report not necessary).

Task 6: Evaluation The Contractor shall provide CDC with quarterly reports and yearly summary reports that summarize the status of the deliverables in this contract, reach/dissemination of training tools, and summary of social media and news media coverage of the resources. CDC will provide the Contractor with any web metrics, news reports, and reports from professional partners that would be useful to incorporate into the quarterly and yearly summary reports. The reports will include, but not limited to:

1. Web views, amount of time on website, referring domains, etc.

2. Number of downloads of specific materials

3. Number of individuals reached through email listservs

4. Impressions from media metrics

5. Impressions from social media metrics

IV-b. OPTIONAL TASK TECHNICAL REQUIREMENTS

Optional Task 1 (This is an extension of activities under Required Task 4) a: Professional Partner Engagement The Contractor and CDC will engage key professional partners to provide feedback on the tools (e.g., World Health Organization, Infection Control Africa Network). The partner organizations will assist in content review. CDC will provide initial introduction to the specific professional organization contacts. The Contractor shall coordinate obtaining feedback on the materials and incorporating suggestions.

b: Message and Material Testing Pending funding, the Contractor shall test each package of messages and materials with the target audiences by either engaging the professional partners, or utilizing on-line, web-based feedback mechanisms.

c: Translation of Materials Pending funding, all international materials will be translated into at least six (6) languages from English as appropriate:

1. Spanish

2. French

3. Portuguese

4. Mandarin

5. Hindi

6. Arabic

Materials will be reviewed for accuracy by native speakers and any edits or corrections will be made.

V. REPORTING REQUIREMENTS

In addition to those reports required by other terms of this contract, the Contractor shall prepare and submit the following reports in the manner stated below and in accordance with the Deliverable Schedule in Section F of this contract. All reports required herein shall be submitted electronically via MS Word format.

Monthly Progress Reports

This report shall include a description of the activities during the reporting period, the activities planned for the ensuing reporting period, and any problems encountered and solutions proposed. The first reporting period consists of the first full month of performance plus any fractional part of the initial month. Thereafter, the reporting period shall consist of each calendar month.

Final Report

This report shall include a summation of the work performed and results obtained for the entire contract period of performance. This report shall be in sufficient detail to describe comprehensively the results achieved.

SECTION D – PACKAGING AND MARKING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

SECTION E – INSPECTION AND ACCEPTANCE

E.1. The Contracting Officer or the duly authorized representative (who for the purposes of this contract shall be the Contracting Officer’s Representative) will perform inspection and acceptance of materials and services to be provided under the contract. The contract will identify who will perform inspections and where the inspections will be performed.

E.2. This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available.

FAR SOURCE TITLE AND DATE

52.246-4 Inspection of Services – Fixed Price (August 1996)

SECTION F – DELIVERIES OR PERFORMANCE

F.1. Period of Performance

a. The period of performance shall be twenty-four (24) months from the effective date of contract award.

b. The period of performance shall be from September 2015 through September 2017.

F.2. Place(s) of Performance

The Contractor shall perform all work under this contract at the contractor’s facility.

F.3. Deliveries

The items specified below as described in Section C of this contract, will be required to be delivered F.o.b.

Destination as set forth in FAR 52.247-34, F.o.b. Destination (November 1991), and in accordance with and by the date(s) specified below.

Task No.

Description Method Due Date Deliver To

Task 1 Monthly Progress Report Email Within ten (10) calendar days after the end of each month.

CO and

COR

Task 2

Communications Strategy Plan Email Draft plan is due within two (2) months of contract award for CDC review. Final plan due by the first 90 days after contract award.

COR

Task 3, 3a, 3b, 3c, 3d, 3e, 3f, 3g

The Contractor shall work with CDC to create a set of interrelated infection control tools and resources for U.S.

healthcare providers.

N/A Ongoing, ending on contract expiration date. Timeline for tool creation will be mapped out in the Communications Strategy Plan (Task 2) and followed.

COR

Task 4, 4a, 4b, 4c, 4d

1. The Contractor shall work with CDC to identify effective communication and implementation tools, and create identified tools for a variety of healthcare providers in low and moderate resource settings.

The Contractor shall provide a written report of tools identified and rationale for each.

2. The Contractor shall handle all graphics layout and finalization of all materials.

The Contractor shall provide CDC with initial drafts, interim draft and final drafts of graphic layout mock-ups and materials.

N/A 1. Ongoing, ending on contract expiration date.

2. Timeline for tool creation will be mapped out in the Communications Strategy Plan (Task 2) and followed.

Task 5 1. The Contractor shall provide N/A 1. Ongoing, ending on contract expiration COR a dissemination plan that advises CDC on promotion efforts to ensure the tools reach and are used by target audiences.

2. The Contractor shall create specific promotional materials including content and graphics to assist with raising awareness and uptake of the tools.

date.

2. Content and graphics to assist with promotion of tools will be provided upon completion of the specific tools.

Task 6 1. Quarterly Reports

2. Yearly Summary Reports

Email 1. Quarterly reports due one (1) month after the end of each 90 day period.

Details and schedule to be provided post-award.

2. Yearly summary reports due two (2) months after the end of each 12-month period.

COR

N/A Final Report Email By the expiration date of the contract CO and

Optional Task Deliverable Schedule

Task No.

Description Method Due Date Deliver To

Optional Task 1a, 1b, 1c

1. The Contractor and CDC will engage key professional partners to provide feedback on the tools. The Contractor shall coordinate obtaining feedback on the materials and provide a written report of the feedback and how it suggests incorporating materials into the final materials/tools.

2. The Contractor shall test each package of messages and materials with the target audiences by either engaging the professional partners, or utilizing on-line, web-based feedback mechanisms. The Contractor shall provide a written summary of testing results and recommendations to CDC.

3. All international materials will be translated into at least six (6) languages from English as appropriate.

N/A 1. Ongoing, ending on contract expiration date.

2. Timeline for tool creation will be mapped out in the Communications Strategy Plan (Task 2) and followed.

F.4. Clauses Incorporated By Reference, FAR 52.252-2 (February 1998)

This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: https://acquisition.gov/far/.

52.242-15 Stop Work Order (August 1989) https://acquisition.gov/far/

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. Contracting Officer

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

G.2. Contracting Officer’s Representative (COR)

Performance of the work hereunder shall be subject to the technical directions of the designated Contracting Officer’s Representative (COR) for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was not within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the delegation memorandum for the COR. Any changes in COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor. The Government may unilaterally change its COR designation.

The COR for this contract who is responsible for day-to-day oversight of the Contractor’s performance is:

Name: TBD Address:

Telephone:

Email:

G.3. Key Personnel, HHSAR 352.242-70 (January 2006)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government may modify the contract to add or delete key personnel at the request of the Contractor or Government.

The following individual(s) are considered to be essential to the work being performed hereunder:

[To be specified prior to award]

NAME TITLE

G.4. Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 498-4050.

(c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 30333 Or – Fax copy to: 404-638-5342

G.5. CDCAG001: Invoice Submission - Part 1 (Mar 2006)

(a) The Contractor shall submit the original contract invoice/voucher to the address shown below:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 30333

Or – The Contractor may submit the original invoice/voucher via facsmile or email:

Fax: 404-638-5324

Email: FMOAPINV@CDC.GOV

NOTE: Submit to only one (1) of the above locations.

mailto:FMOAPINV@CDC.GOV

(b) The Contractor shall submit two (2) copies of the invoice/voucher to the cognizant contracting office previously identified in this contract. These invoices/voucher copies shall be addressed to the attention of the Contracting Officer.

(c) The Contractor is required to submit a copy of each invoice directly to the Project Officer/COR concurrently with submission to the Contracting Officer.

(d) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(e) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (e)(1).

(13) DUNS + 4 Number

G.6. CDC42.0001: Contractor Performance Assessment Reporting System (CPARS) Requirements (April 2013)

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS). The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to: www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

Provide the current CPARS representative information below in your business proposal.

PRINT OR TYPE NAME

EMAIL ADDRESS AND PHONE NUMBER

G.7. Government Property

No material, labor, or facilities will be furnished by the Government in performance of this contract.

G.8. Contract Communications/Correspondence (Jul 1999)

The contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

G.9. Criminal Liability (Jan 2000)

It is understood that disclosures of information relating to the work or services hereunder to any person not entitled to receive it, or failure to safeguard any classified information as defined in Executive Order 11652 that may come to the Contractor or any person under the Contractor’s control in connection with the work under this contract, may subject the Contractor, his agents or employees to criminal liability under Title 18, Section 793, 794 and 798 of the United States Code.

http://www.cpars.gov/

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1. Privacy Act, HHSAR 352.224-70 (Jan 2006)

This contract requires the Contractor to perform one or more of the following: (a) Design; (b) develop; or (c) operate a Federal agency system of records to accomplish an agency function in accordance with the Privacy Act of 1974 (Act) (5 U.S.C. 552a(m)(1)) and applicable agency regulations. The term "system of records" means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual. Violations of the Act by the Contractor and/or its employees may result in the imposition of criminal penalties (5 U.S.C. 552a(i)).

The Contractor shall ensure that each of its employees knows the prescribed rules of conduct and that each employee is aware that he/she is subject to criminal penalties for violation of the Act to the same extent as Department of Health and Human Services employees. These provisions also apply to all subcontracts the Contractor awards under this contract which require the design, development or operation of the designated system(s) of records [5 U.S.C. 552a(m)(1)]. The contract work statement: (a) identifies the system(s) of records and the design, development, or operation work the Contractor is to perform; and (b) specifies the disposition to be made of such records upon completion of contract performance.

(End of clause)

H.2. Standard for Security Configurations, HHSAR 352.239-70 (Jan 2010)

(a) The Contractor shall configure its computers that contain HHS data with the applicable Federal Desktop Core Configuration (FDCC) (see http://nvd.nist.gov/fdcc/index.cfm) and ensure that its computers have and maintain the latest operating system patch level and anti-virus software level.

Note: FDCC is applicable to all computing systems using Windows XPTM and Windows VistaTM, including desktops and laptops--regardless of function--but not including servers.

(b) The Contractor shall apply approved security configurations to information technology (IT) that is used to process information on behalf of HHS. The following security configuration requirements apply:

Approved security configurations are identified in NIST checklists (http://web.nvd.nist.gov/view/ncp/repository) or contained in a DoD DISA security technical implementation guide or security checklist http://iase.disa.mil/stigs/index.html. If CDC specific security configuration requirements are later determined to apply, they will be provided subsequent to contract award and incorporated by contract modification.

Note: The Contracting Officer shall specify applicable security configuration requirements in solicitations and contracts based on information provided by the Project Officer, who shall consult with the OPDIV/STAFFDIV Chief Information Security Officer.

(c) The Contractor shall ensure IT applications operated on behalf of HHS are fully functional and operate correctly on systems configured in accordance with the above configuration requirements. The Contractor shall use Security Content Automation Protocol (SCAP)-validated tools with FDCC Scanner capability to ensure its products operate correctly with FDCC configurations and do not alter FDCC settings--see http://nvd.nist.gov/validation.cfm. The Contractor shall test applicable product versions with all relevant and current updates and patches installed. The Contractor shall ensure currently supported versions of information technology products meet the latest FDCC major version and subsequent major versions.

(d) The Contractor shall ensure IT applications designed for end users run in the standard user context without requiring elevated administrative privileges.

(e) The Contractor shall ensure hardware and software installation, operation, maintenance, update, and patching will not alter the configuration settings or requirements specified above.

http://nvd.nist.gov/fdcc/index.cfm http://web.nvd.nist.gov/view/ncp/repository http://iase.disa.mil/stigs/index.html http://nvd.nist.gov/validation.cfm

(f) The Contractor shall (1) include Federal Information Processing Standard (FIPS) 201-compliant (see http://csrc.nist.gov/publications/fips/fips201-1/FIPS-201-1-chng1.pdf), Homeland Security Presidential Directive 12 (HSPD-12) card readers with the purchase of servers, desktops, and laptops; and (2) comply with FAR Subpart 4.13, Personal Identity Verification.

(g) The Contractor shall ensure that its subcontractors (at all tiers) which perform work under this contract comply with the requirements contained in this clause.

H.3. Standard for Encryption Language, HHSAR 352.239-71 (Jan 2010)

(a) The Contractor shall use Federal Information Processing Standard (FIPS) 140-2-compliant encryption (Security Requirements for Cryptographic Module, as amended) to protect all instances of HHS sensitive information during storage and transmission. (Note: The Government has determined that HHS information under this contract is considered ``sensitive'' in accordance with FIPS 199, Standards for Security Categorization of Federal Information and Information Systems, dated February 2004.)

(b) The Contractor shall verify that the selected encryption product has been validated under the Cryptographic Module Validation Program (see http://csrc.nist.gov/cryptval/) to confirm compliance with FIPS 140-2 (as amended). The Contractor shall provide a written copy of the validation documentation to the Contracting Officer and the Contracting Officer's Technical Representative.

(c) The Contractor shall use the Key Management Key (see FIPS 201, Chapter 4, as amended) on the HHS personal identification verification (PIV) card; or alternatively, the Contractor shall establish and use a key recovery mechanism to ensure the ability for authorized personnel to decrypt and recover all encrypted information (see http://csrc.nist.gov/drivers/documents/ombencryption-guidance.pdf). The Contractor shall notify the Contracting Officer and the Contracting Officer's Technical Representative of personnel authorized to decrypt and recover all encrypted information.

(d) The Contractor shall securely generate and manage encryption keys to prevent unauthorized decryption of information in accordance with FIPS 140-2 (as amended).

(e) The Contractor shall ensure that this standard is incorporated into the Contractor's property management/control system or establish a separate procedure to account for all laptop computers, desktop computers, and other mobile devices and portable media that store or process sensitive HHS information.

(f) The Contractor shall ensure that its subcontractors (at all tiers) which perform work under this contract comply with the requirements contained in this clause.

H.4. Security Requirements for Federal Information Technology Resources, HHSAR 352.239-72 (Jan 2010)

(a) Applicability. This clause applies whether the entire contract or order (hereafter ``contract''), or portion thereof, includes information technology resources or services in which the Contractor has physical or logical (electronic) access to, or operates a Department of Health and Human Services (HHS) system containing, information that directly supports HHS' mission. The term ``information technology (IT)'', as used in this clause, includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services) and related resources. This clause does not apply to national security systems as defined in FISMA.

(b) Contractor responsibilities. The Contractor is responsible for the following:

http://csrc.nist.gov/publications/fips/fips201-1/FIPS-201-1-chng1.pdf http://csrc.nist.gov/cryptval/ http://csrc.nist.gov/drivers/documents/ombencryption-guidance.pdf

(1) Protecting Federal information and Federal information systems in order to ensure their--

(i) Integrity, which means guarding against improper information modification or destruction, and includes ensuring information non-repudiation and authenticity;

(ii) Confidentiality, which means preserving authorized restrictions on access and disclosure, including means for protecting personal privacy and proprietary information; and.

(iii) Availability, which means ensuring timely and reliable access to and use of information.

(2) Providing security of any Contractor systems, and information contained therein, connected to an HHS network or operated by the Contractor, regardless of location, on behalf of HHS.

(3) Adopting, and implementing, at a minimum, the policies, procedures, controls, and standards of the HHS Information Security Program to ensure the integrity, confidentiality, and availability of Federal information and Federal information systems for which the Contractor is responsible under this contract or to which it may otherwise have access under this contract. The HHS Information Security Program is outlined in the HHS Information Security Program Policy, which is available on the HHS Office of the Chief Information Officer's (OCIO) Web site.

(c) Contractor security deliverables. In accordance with the timeframes specified, the Contractor shall prepare and submit the following security documents to the Contracting Officer for review, comment, and acceptance:

(1) IT Security Plan (IT-SP)--due within 30 days after contract award. The IT-SP shall be consistent with, and further detail the approach to, IT security contained in the Contractor's bid or proposal that resulted in the award of this contract. The IT-SP shall describe the processes and procedures that the Contractor will follow to ensure appropriate security of IT resources that are developed, processed, or used under this contract. If the IT-SP only applies to a portion of the contract, the Contractor shall specify those parts of the contract to which the IT-SP applies.

(i) The Contractor's IT-SP shall comply with applicable Federal laws that include, but are not limited to, the Federal Information Security Management Act (FISMA) of 2002 (Title III of the E-Government Act of 2002, Public Law 107-347),…