2015-71_Calibration_JA.pdf

Control Number: 2015-71

Justification Review Document

Description of Acquisition: Annual Calibration and Maintenance on Industrial Hygiene Equipment for the Defense Contract Management Agency (DCMA) Safety and Occupational Health Division

Statutory Authority: 41 U.S.C. 1901 as prescribed in FAR 13.106-1(b)(1)(i) Commercial Item Sole Source

Base Year Estimated Contract Amount: $4,025 Base and 4 Option Year Estimated Contract Amount: $26,147

Base Year Period of Performance: 01Oct15 – 31Mar16 First Option Period of Performance: 01Apr16 – 31Mar17 Second Option Period of Performance: 01Apr17 – 31Mar18 Third Option Period of Performance: 01Apr18 – 31Mar19 Fourth Option Period of Performance: 01Apr19 – 31Mar20

Prepared By: Jessica E. Brown Initials:_________ Industrial Hygienist Date: _________

Contracting Initials:_________ Officer: Date: _________

Proc Division Melissa A. Rios Initials:_________ Policy Branch: Procurement Analyst Date: _________

Required Review Signatures: The below have reviewed this J&A and find the justification adequate to support other than full and open competition.

Procurement Center Chief: Signature: ______________________________ Date: ____________

Legal Counsel: Michael E. Sainsbury (Over SAT) Signature: __________n/a_________________ Date: ____________

Competition Sallee S. Justis Advocate: Signature: ______________________________ Date: ____________

/ Tonda Fryzlewicz / SOH Director

THF

25 Feb 15

30Sep15

MOORE.CHRISTOPHER.M.1229563

Digitally signed by MOORE.CHRISTOPHER.M.1229563242 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DCMA, cn=MOORE.CHRISTOPHER.M.1229563242 Date: 2015.09.27 19:06:22 -04'00'

Justification and Approval (J&A) For Other Than Full and Open Competition

1. Contracting Office: Defense Contract Management Agency (DCMA), Procurement Center, Fort Lee, Virginia.

2. Type of Contract Action: New Firm Fixed Price Contract utilizing FY 15 Operations and Maintenance funds

3. Description of Supplies/Services: Annual Calibration and Maintenance on Industrial Hygiene Equipment for the Defense Contract Management Agency (DCMA) Safety and Occupational Health Division.

4. Authority Cited: 41 U.S.C. 1901 as prescribed in FAR 13.106-1(b)(1)(i) Commercial Item Sole Source

5. Reason for Authority Cited: DCMA, Safety and Occupational Health Division, has a variety of Government-owned industrial hygiene equipment that requires annual calibration and maintenance. This equipment must be maintained in operable status in accordance with the manufacturer’s standards and annual calibration certifications. Calibration and maintenance of the equipment must be certified and performed in accordance with all Federal, state and local laws, the Occupational, Safety and Health Act, and OSHA Standards 29 CFR 1910 and 1926. Calibration that is performed incorrectly could result in incorrect inspections, which could result in serious injury to personnel.

6. Efforts to Obtain Competition: The mandatory sources, AbilityOne, UNICOR, were checked and no sources were identified. The GSA Schedules were also checked and no source was identified. A Sources Sought notice was posted to FedBizOpps on June 3, 2015 and no responses were received.

7. Fair and Reasonable Cost Determination: The price will be determined fair and reasonable based on historical pricing, comparison with other contracts, and published commercial price listings.

8. Market Research Conducted: In addition to the efforts detailed in #6 above, a second Sources Sought was posted on September 14, 2015, along with a revised Performance Work Statement and equipment listing. Eight companies expressed interest in the requirement;

however, when contacted to determine if they could calibrate and maintain the equipment listed, all of the companies indicated they were not interested or would not be submitted a quote.

9. Other Factors: Previous contract information is as follows:

a. Contract Number(s) and date(s) for last award: S5105A-14-M-0004, 29Jul14

b. Competitive status of the actions in (a): Unrestricted

c. Authority for other than full and open competition previously used – attach a copy of the previous acquisition J&A. N/A

d. If prior award was competitive, explain the changed circumstances that lead to this requirement becoming non-competitive: Multiple quotes were received on the previous requirement, but only one offeror had the qualifications to perform the required calibrations. The other offerors were not technically qualified.

e. Explain any unusual patters which are revealed by purchase history (e.g., several consecutive, urgent buys): N/A

10. Sources: Pine Environmental Services LLC, Windsor, NJ

11. Actions Taken to Remove Barriers: DCMA will constantly monitor the market to identify acceptable potential sources for future requirements.

Technical/Requirements Certification (FAR 6.303-2(c)):

I certify that the supporting data under my cognizance, which are included within this justification, are accurate and complete to the best of my knowledge and belief.

Name: Jessica E. Brown Signature:_______________________________ Title: Industrial Hygienist Date: _______________________

Fair and Reasonable Price Determination/Contracting Officer Certification:

I hereby determine that the price for this action will be fair and reasonable and the memorandum detailing the Fair and Reasonable Price Determination will be included in the contract file documentation. I certify that this J&A is accurate and complete to the best of my knowledge and belief.

Name: Signature:_______________________________ Contracting Officer Date: _______________________

/ Tonda Fryzlewicz / SOH Director 25 Sep 15

FRYZLEWICZ.TONDA.H.1161545

Digitally signed by FRYZLEWICZ.TONDA.H.1161545887 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DCMA, cn=FRYZLEWICZ.TONDA.H.1161545887 Date: 2015.09.25 08:25:06 -04'00'

MOORE.CHRISTOPH

ER.M.1229563242

Digitally signed by MOORE.CHRISTOPHER.M.1229563242 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DCMA, cn=MOORE.CHRISTOPHER.M.1229563242 Date: 2015.09.27 19:06:49 -04'00'

Justification Approval

Based on the foregoing justification, I hereby approve the procurement of Calibration and Maintenance services for Industrial Hygiene Equipment on an other than full and open competition basis, pursuant to the authority of 41 U.S.C. 1901 as prescribed in FAR 13.106- 1(b)(1)(i) Commercial Item Sole Source, provided that funds are available, or will be available, and that the services and products herein described have otherwise been authorized for acquisition.

APPROVED:

Contracting Officer

MOORE.CHRISTOPH

ER.M.1229563242

Digitally signed by

MOORE.CHRISTOPHER.M.1229563242

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DCMA, cn=MOORE.CHRISTOPHER.M.1229563242 Date: 2015.09.27 19:07:06 -04'00'