SOLICITATION_2014-N-16457.doc

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

2. CONTRACT NO.

3. SOLICITATION NO.

2014-N-16457

4. TYPE OF SOLICITATION

X

NEGOTIATED (RFP)

5. DATE ISSUED

07/15/2014

6. REQUISITION/PURCHASE NO.

Centers for Disease Control and Prevention (CDC)

Procurement and Grants Office (PGO)

Acquisition & Assistance, Branch II, Team III 2920 Brandywine Road

Atlanta, GA 30341-5539

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and 5 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in ADDRESS IN BLOCK 7., MAILROOM 1110 until

3:30PM

local time 08/15/2014 CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Jeff Miller

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(770) 488-2651

C. E-MAIL ADDRESS

AFX2@CDC.GOV

11. TABLE OF CONTENTS

(x)

DESCRIPTION

(x)

DESCRIPTION

X

REPRESENTATIONS, CERTIFICATIONS, AND

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CODE

FACILITY

16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE

Prescribed by GSA

FAR (48 CFR) 53.214©

Section A – Solicitation/Contract Form (Continued)

EXECUTIVE SUMMARY

1. Description of the Service being procured:

The Statement of Work (SOW) – Section C) establishes the requirements for Contractor provided services to include the coordination of activities. Centers for Disease Control and Prevention (CDC) of the United States Department of Health and Human Services (DHHS), National Center for Chronic Disease Prevention and Health Promotion’s (NCCDPHP) requires a contractor to provide services and develop products to support the goals of the NCCDPHP “State Public Health Actions to Prevent and Control Diabetes, Heart Disease, Obesity and Associated Risk Factors and Promote School Health Program.” The goals of this program are to reduce chronic disease risk factors and promote behaviors to make healthy living easier for all Americans by focusing on healthy environments in workplaces, schools, early childhood education facilities, and in the community. In addition this program focuses on the implementation of evidence based strategies to reduce complications associated with multiple chronic diseases such as diabetes, heart disease, and stroke through health systems in communities. This proposed Indefinite-delivery-indefinite-quantity (IDIQ) contract will provide a mechanism to obtain essential professional and scientific assistance in four areas: Technical assistance and Training; Translation and Dissemination; and Program Management and Support.

2. Ordering of Services:

Orders for services will be conducted through the issuance of individual task orders in accordance with FAR clause 52.216-18 (see Section I).

3. Type of Contract:

This is a multiple award, Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) type contract. The contract maximum is $25 million and the guaranteed contract minimum is $2,500.00. This proposed acquisition is a Partial-Small Business Set-Aside. USG anticipates awarding five (5) contracts (three (3) under the full and open portion and two (2) to small businesses). All task orders that are estimated to be awarded at $150,000 and lower will be reserved for small business.

4. Format of the Contract – Base and Option periods:

The term of each IDIQ contract is five (5) years (sixty (60 months).

5. The North American Industry Classification System (NAICS):

The NAICS code for the acquisition is 541690. The small business size standard is

$14.0 million. This solicitation is a Partial Small Business Set-Aside. CDC anticipates that five (5) awards will be made (three (3) under the full and open portion and two (2) to small business).

5. Service Contract Act:

The labor categories applicable to this contract are considered bona fide executive administrative, professional labor and generally exempt from the Service Contract Act.

Each Request for Task Order Proposal (RFTOP) will be reviewed for applicability.

6. Review of Data:

The CDC Contracting Officer and Contracting Officer’s Representative (COR) must review any materials or data generated under this contract prior to dissemination, release or publication by the Contractor. Review and approval shall be performed in accordance with the current CDC policies and procedures.

7. Dissemination of Information:

No information related to data obtained or collected under this contract shall be released or published (including all publications) without the prior written consent of the CDC Contracting Officer and COR or their designee.

8. Contract Administration:

Please submit any and all questions in writing to afx2@cdc.gov. All questions must be submitted in writing by e-mail NLT July 25, 2014. See Section L, clause L.5.

9. Additional Information:

See Section L & M for important information as to what is required to be submitted in response to this request for proposal (RFP) – specifically clauses L.7, L.8, L9, L10 and all of Section M.

Section B - Supplies Or Services And Prices/Costs B.1 Description of Services

Contractor will provide services to include the coordination of activities. Centers for Disease Control and Prevention (CDC) of the United States Department of Health and Human Services (DHHS), National Center for Chronic Disease Prevention and Health Promotion’s (NCCDPHP) requires a contractor to provide services and develop products to support the goals of the NCCDPHP “State Public Health Actions to Prevent and Control Diabetes, Heart Disease, Obesity and Associated Risk Factors and Promote School Health Program.” The goals of this program are to reduce chronic disease risk factors and promote behaviors to make healthy living easier for all Americans by focusing on healthy environments in workplaces, schools, early childhood education facilities, and in the community. In addition this program focuses on the implementation of evidence based strategies to reduce complications associated with multiple chronic diseases such as diabetes, heart disease, and stroke through health systems in communities. This proposed Indefinite-delivery-indefinite-quantity (IDIQ) contract will provide a mechanism to obtain essential professional and scientific assistance in four areas: Technical assistance and Training; Translation and Dissemination; and Program Management and Support.

B.2 Ordering Period – Five (5) Years (60 Months) From the Date of Contract Award:

As mentioned above, the total period of performance for this contract is five (5) years or sixty (60) months unless extended by the Contracting Officer.

B.1 TYPE OF CONTRACT

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) type contract as defined in FAR 16.504 (Indefinite-Quantity Contracts), for commercial services with multiple pricing arrangements available for use in pricing individual Task Orders. Available arrangements shall include Cost Reimbursement (CR) and Firm-Fixed-Price (FFP) Task Orders. Travel under Task Orders shall be priced on a cost-reimbursement, no fee basis. The collective ceiling for each basic contract awarded is $25,000,000, for the five (5) year ordering period from the date of contract award. The delineation of maximum ceiling amounts in the CLIN Schedule is for estimating purposes only. Funding will be in accordance with the issuance of individual Task Orders.

B.2 Minimum Guarantee

This contract guarantees a minimum of $2,500. Once a contractor has received Task Order obligation awards that exceed $2,500, the minimum guarantee will be considered met. In the event the contractor has received Task Order obligation awards of amounts less than the cumulative minimum, the Government will fund the difference between the actual Task Order award obligation amounts and the guaranteed minimum. The contractor may then invoice for any minimum due at the end of the contract period. In order to receive the minimum guarantee a contractor must submit a proposal in response to at least three (3) Requests for Task Order Proposals (RFTOPs) within a base or optional period without receiving an award.

(End of Clause)

B.3 Maximum Contract Amount

Individual Task Orders will be awarded as they are identified. The estimated maximum value of each basic contract is $25,000,000.00 for the life of the contract, which includes a five (5) year ordering period. This Multiple Award, Indefinite Delivery/Indefinite Quantity (ID/IQ) basic contract is one of up to five (5) potential contracts to be awarded for these services. Based on the number and quality of the proposals received in each category, the Government anticipates awarding up to three (3) awards under the full and open portion and up to two (2) awards under the partial small-business set-aside portion of this requirement, but the exact number of awards may vary. All individual Task Orders wether set-aside for small businesses or not will be competed in accordance with the procedures outlines in Clauses B.4 through B.6.

(End of Clause)

B.4 Ordering of Services

Orders for services will be placed by individual Task Orders under this contract in accordance with Section B.5 “Award of Task Orders” and Section I Ordering clauses.

B.5 Award of Task Orders After contracts are awarded by the Government, services will be ordered by the issuance of individual CR or FFP Task Orders awarded on a competitive basis. Each awardee will be given a fair opportunity to be considered for award of each individual Task Order.

The fair opportunity process will operate as follows:

a. Task Orders – General:

(1) A written Task Order, in accordance with the terms and conditions set forth herein, shall be the only basis for acquisition of services under this contract.

(2) Orders will be placed directly with the Contractor by CDC Contracting Officers as a result of a Request for Task Order Proposal (RFTOP) competition.

(3) Some orders may be exempt from competition in accordance with FAR 16.505(b)(2) and paragraph B.6 “Fair Opportunity Exceptions,” as shown below.

(4) The Contractor shall be responsible for performance in accordance with the terms and conditions of the contract when a Task Order is placed by a CDC Contracting Officer.

(5) In accordance with FAR 5.202, Task Orders placed under any resultant contract need not be synopsized.

(6) Contractors may not protest the award of the Task Order issued under the resultant contracts, except on the grounds that the order increases scope, period, or maximum value of the contract.

b. Ordering Procedures:

Request for Task Order Proposal (RFTOP) - When the Government identifies a specific requirement for work to be performed under this contract, the contracting officer will issue a written Request for Task Order Proposal (RFTOP) to each awardee under this RFP. The RFTOP will contain information comparable to a competitive solicitation. Such information will include, but is not limited to, (1) Statement of Work or Performance Work Statement that identifies the Government's requirement, (2) instructions to the contractors for responding to the RFTOP, and (3) evaluation and award factors. Contractors are not required to respond to each RFTOP. RFTOPs will be sent by electronic mail (email) to each awardee as appropriate (Unrestricted on restricted) and responses will be required via email in Microsoft Word and Microsoft Excel. PDF submissions should be avoided. Therefore, awardees are required to have electronic mail capability.

Task Order Evaluation and Selection Procedures - Awardees that elect to respond to a RFTOP must submit their proposals to the CDC Contracting Office within 14 calendar days, unless otherwise specified in the RFTOP via electronic mail in Microsoft Word and Microsoft Excel formats. Awardees that elect to respond to a RFTOP shall provide a technical proposal and profile of the personnel assigned or to be assigned to the task. The proposal shall include a Person Loading chart. This chart shall indicate for each proposed labor position, the number of man hours subdivided by the specific components of the task. The purpose of this chart is to associate the roles and the amount of effort to be performed by each individual proposed in the direct labor category for each task component required under the Scope of Work. Responses shall also include a budget detailing the cost of each major subtask identified within the proposal. Each offer received in response to a RFTOP will be evaluated on both technical and cost merits. The Government may, at its discretion, use past performance and cost control on previous projects as an evaluation factor. Evaluation criteria will be specified in the RFTOP. Evaluation criteria may vary for each RFTOP depending upon the emphasis of the project.

CDC reserves the right to award individual Task Orders on the basis of initial offers received without discussion, therefore offers should contain the offeror's best terms from a cost/price and technical standpoint. Offerors are advised that in the evaluation process, the cost/price and technical merit importance will be stated in the RFTOP.

Upon receipt of the Contractors' proposals, the Government will evaluate proposals received and select the Contractor who offers the best value to the Government for the Task Order. The Government and the Contractor will negotiate projected levels of effort and cost ceiling for the individual tasks. Negotiated cost ceiling for individual tasks shall not be exceeded during performance without prior written authorization of the Contracting Officer.

Award of Task Order will be made as a result of "best value" source selection. Best value means that the Government will perform a cost/technical trade-off analysis such that business judgment will be exercised in selecting the most advantageous alternative to the Government, considering both the costs and technical merit of proposals. The determination of best value will be made by comparing the differences in the value of performance capability factors with the differences in the costs proposed.

A cost realism analysis is the process of independently reviewing and evaluating specific elements of each offeror's cost estimate to determine whether the estimated proposed cost elements are realistic for the work to be performed, reflect a clear understanding of the requirements, and are consistent with the unique methods of performance and materials described in the offeror's proposal. Therefore, Offerors are reminded that CR Task Order awards will be made to that Offeror whose proposal provides the combination of features that offers the greatest overall value to the Government.

FFP Task Orders will be evaluated using price analysis and price reasonableness. Price analysis is the process of examining and evaluating a proposed price without evaluating its separate cost elements and proposed profit.

The Cost portion of contractor responses to RFTOP will not be assigned quantitative scores. The information contained in the proposals will be analyzed and evaluated to determine validity, realism and reasonableness of each cost proposed, and to determine the cost risk and most probable cost to the Government. The purpose of this cost realism analysis will be to determine if:

(a) The Offeror's proposed costs are realistic for the work to be performed;

(b) The proposed costs demonstrate that the Offeror understands the Government's requirements; and

(c) The proposed costs are consistent with the various elements contained in the proposal.

Task Orders will be issued to the Contractor by the Contracting Officer. Task Orders will include written specifications detailing and describing the nature of the work to be performed. Successful Contractor will be authorized to commence work only upon receipt of specific Task Orders issued by the Contracting Officer.

Request for Task Order Proposals (RFTOPs) will be issued to small or large businesses based on a predetermined estimated dollar threshold established by the Contracting Officer . To ensure that Small Businesses from the partial set aside are given reasonable opportunities for awards, all Task Orders with a predetermined independent Government estimated value of $150,000 and below will be competed amongst the three (3) Small Business awardees from the partial set aside. If proposals received from the 3 Small Business awardees from the partial set aside are determined to be nonresponsive, evaluated as unsuccessful or not in the best interest of the Government, the RFTOP will be reissued and competed amongst the remaining 5 awardees. The Government will not make awards that are not in its best interest simply to satisfy the set aside portion of the contract. The Government reserves the right to solicit all 8 awardees for Task Orders set aside for the Small Business awardees with a predetermined value of $150,000 and below if it is determined to be in its best interest. In addition to Task Orders restricted to the set aside portion, Small Business will also be given the opportunity to compete for all Task Orders with a predetermined independent Government estimated value above $150,000.

B.6 FAIR OPPORTUNITY EXCEPTIONS FAR 16.505 (b) (1) Exceptions to the fair opportunity process.

The contracting officer shall give every awardee a fair opportunity to be considered for a delivery-order or task-order exceeding $3,000 unless one of the following statutory exceptions applies:

(A) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

(B) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

(C) The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(D) It is necessary to place an order to satisfy a minimum guarantee.

(E) For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that the purchase be made from a specified source.

(F) In accordance with section 1331 of Public Law 111-240 (15 U.S.C. 644(r)), contracting officers may, at their discretion, set aside orders for any of the small business concerns identified in 19.000(a)(3). When setting aside orders for small business concerns, the specific small business program eligibility requirements identified in part 19 apply.

Section C - Description/Specification/Work Statement

Title of Project: Chronic Disease Prevention and Health Promotion – Training, Translation and Dissemination and Program Support

C.1 Introduction:

The Centers for Disease Control and Prevention (CDC) is the primary Federal agency charged with protecting health and promoting quality of life through the prevention and control of disease, injury, and disability. CDC’s National Center for Chronic Disease Prevention and Health Promotion (NCCDPHP) works with partners, including state and community grantees, to improve health and prevent chronic diseases.

In the United States, chronic diseases such as cancer, heart disease, diabetes, and arthritis are among the leading causes of death and disability. Chronic diseases account for 70% of American deaths annually; amount to more than 75% of the country’s health care’s costs, and 25% of U.S. adults have multiple chronic conditions. Although chronic diseases are among the most common and costly health problems, they are also among the most preventable. Adopting healthy behaviors such as eating nutritious foods, being physically active and avoiding tobacco use can prevent the devastating effects of these diseases and lead to reduction in the impact of obesity, cancer, heart disease, stroke, diabetes, and arthritis.

C.2 Background and Need: To accomplish its goals of preventing and controlling chronic diseases nationwide, CDC -

· tracks chronic diseases and their risk factors in all 50 states and the District of Columbia, and nationally;

· develops effective prevention interventions and approaches through prevention research, evaluation, and research translation;

· conducts national health communication campaigns; and

· supports prevention and lifestyle change management efforts in all 50 states, the District of Columbia, U.S. territories, and tribes.

CDC invests in chronic disease prevention and control efforts nationwide largely through co-operative agreements with State Departments of Health. Complementary investments are also made in specific individual communities and localities, Native American tribes, and U.S. territories as well as with public and private organizations that partner with CDC to advance its mission.

Along with financial support, CDC provides technical assistance, training, skills development, and guidance to grantees in order to 1) ensure that CDC’s investments culminate in state of the art prevention approaches and interventions; 2) ensure that grantees are best positioned to achieve success, and 3) maximize the impact of investments nationwide.

For the first 10-15 years of its history, CDC’s National Center for Chronic Disease Prevention and Health Promotion (NCCDPHP) took a largely “categorical” approach to its chronic disease prevention and health promotion efforts – meaning, CDC separately made investments in diseases such as heart disease, diabetes, and cancer, as well as the risk factors (e.g. physical activity, nutrition, obesity, and tobacco use) that contribute to those conditions.

Beginning around 2004, the NCCDPHP began to recognize the inter-relationship of chronic diseases and their risk factors and the potential benefits of program management approaches designed to coordinate and streamline prevention investments in order to maximize their impact. Many chronic diseases and risk factors are biologically inter-related and share a common set of social and population-level dynamics that influence the impact of chronic diseases and their risk factors on the U.S. population. Within State Departments of Health and Education, common skills and capacities form the foundation for the achievement of reductions in the impact chronic diseases and their risk factors. Identifying synergies between chronic disease and risk factor investments, and common capacities and skills needed for success, has allowed State Departments of Health and Education to maximize limited Federal investments so that necessary capacities of sufficient strength and depth exist to achieve improved outcomes in specific (“categorical”) disease and risk factor areas.

While many aspects of CDC’s chronic disease prevention and health promotion efforts remain by definition categorical (e.g. science related to disease-specific interventions), CDC is increasingly seeking ways to leverage synergies among diseases and risk factors, and identify organizational and managerial structures (e.g. unified contracts and cooperative agreements) that support multiple chronic disease prevention and health promotion efforts. In 2013, CDC awarded funds to State Departments of Health through an innovative cooperative agreement CDC-RFA-DP13-1305 -- “State Public Health Actions to Prevent and Control Diabetes, Heart Disease, Obesity and Associated Risk Factors, and Promote School Health” that supports states in their efforts to address diabetes, heart disease, obesity, physical activity, and nutrition in multiple settings (community, worksite, health care, schools) through a single cooperative agreement. This cooperative agreement builds on intensive efforts aimed at improving the managerial practice of program coordination in State Departments of Health accomplished from 2011-2013 in all 50 states through CDC’s Coordinated Chronic

Disease Prevention and Health Promotion investment, and on a pilot basis in 4 states from 2009-2012 through CDC’s “Negotiated Agreement Pilot” – a small-scale experiment in improved program coordination. Many states have also initiated innovative state-based approaches to program coordination independently of CDC.

In addition to supporting nationwide efforts to address diabetes, heart disease, obesity, physical activity, nutrition, and school health through co-operative agreement 1305, NCCDPHP continues to support nationwide prevention and control efforts through investments in State Departments of Health in the areas of tobacco control, cancer prevention and early detection, arthritis, and oral health.

NCCDPHP has developed a common framework for chronic disease prevention and health promotion across diseases and risk factors and has identified common cross-cutting skills and capacities necessary for the accomplishment of prevention interventions and disease/risk factor outcomes. These include -

Cross-Cutting Functions / Skill and Capacity Areas

1) Leadership and Management

2) Partnership Engagement

3) Strategic Communication

4) Workforce Development

5) Policy Analysis

6) Providing Guidance & Support for Programmatic Efforts (e.g. TA with local health departments, communities, and other prevention partners)

7) Program Coordination / Organizational Design & Management

8) Health Equity

9) Surveillance, Epidemiology, and Strategic Use of Data/Information

10) Evaluation

NCCDPHP has also identified specific prevention interventions – some for specific categorical diseases and risk factors, and some shared across multiple diseases and risk factors – and has organized these interventions into a chronic disease prevention and health promotion framework based on four “domains.”

Four NCCDPHP Domains (See Appendix A – Included in Section J) Domain 1:

Epidemiology and Surveillance

Domain 2:

Environmental Approaches

Domain 3:

Health Systems Interventions

Domain 4:

Community-Clinical Linkages

Appendix B (Included in Section J) summarizes prevention interventions supported through cooperative agreement 1305, and Appendix C (Included in Section J) summarizes prevention interventions supported across all of NCCDPHP’s cooperative agreements with State Departments of Health. Appendix A provides a summary of the chronic disease domain framework.

C.3 Description/Scope Objectives:

Component 1: Training and Technical Assistance:

The contractor will be expected to develop plans for professional development, skills-development, training, and technical support to enhance the ability of CDC to provide technical assistance and training to State Departments of Health and Education and other entities engaged in the delivery of chronic disease prevention and health promotion efforts funded by NCCDPHP to implement and evaluate evidence-based strategies and interventions to achieve measureable outcomes. The contractor shall also provide associated training and professional development for NCCDPHP project officers and other program staff engaged in providing technical assistance for State Departments of Health.

The activities/tasks that may be conducted under this component include:

1. Training Plan & Periodic Needs Assessment: Provide assistance to CDC during the development of training plans and training needs assessments of state and NCCDPHP audiences. The objectives should address the overall goal to builds knowledge, skills and abilities of State Departments of Health and Education staff and NCCDPHP project officers and other program staff who provide technical assistance to State Health Departments.

2. Development of Competencies: Provide assistance to CDC to facilitate the development of competencies of State Departments of Health staff to implement NCCDPHP cooperative agreement activities of NCCDPHP project officers and other program staff who provide technical assistance to support the states’ NCCDPHP cooperative agreement work.

3. Learning Management System: Develop a Learning Management System that identifies and organizes existing training opportunities (on-line or in person) by NCCDPHP’s new framework of cross-cutting functions and domain strategies/interventions. This catalogue shall include training relevant to State Departments of Health and Education and other grantees as well as NCCDPHP project officers and other NCCDPHP program staff who provide technical assistance under NCCDPHP cooperative agreements.

4. Distance Learning: Provide online resources and distance learning opportunities for State Department of Health and Education staff and NCCDPHP program staff that build skills and capacities in the cross-cutting areas and domain strategies/interventions identified in Appendix B and Appendix C. Primary focus shall be on cross-cutting areas and domain strategies/interventions required under co-operative agreement 1305 as well as for chronic disease prevention and health promotion programs as a whole (see Appendix C.) Online resources and distance-learning opportunities in specific cross-cutting areas and specific domain strategies/interventions included in Appendix C will be included. Record and synthesize information from distance-learning opportunities so that these can be accessed by grantees and NCCDPHP in the future.

5. Conference Calls and Webinars: Provide CDC with technical, logistical, and public health content support for periodic state training and technical assistance for conference calls and webinars that address information, skills, and capacities necessary for the accomplishment of chronic disease prevention and health promotion, develop strategies/interventions, in the development and management of cross-cutting functions.

6. Peer to Peer Learning Networks: Provide support to CDC for the development and management of peer-to-peer learning networks and/or communities of practice, comprised of funded State Department of Health staff and other relevant partners in the delivery of state-based prevention efforts. Record and synthesize information on emerging practices, lessons learned, and other practice-based information that emerges in peer networks, and make this synthesis available to other practitioners.

7. In-Person Training: Provide logistical and content support for the delivery of in-person training opportunities for State Department of Health staff and other relevant partners, focusing on cross-cutting functions and domain strategies/interventions for chronic disease prevention and health promotion, as identified in Appendix C. Also, provide logistical and content support for the delivery of in-house training for CDC staff (e.g., for NCCDPHP project officers and other NCCDPHP program staff) that address cross-cutting skills / capacities and domain strategies/interventions for chronic disease prevention and health promotion (Appendix C.)

8. Training in Evaluation: Provide support for the development and delivery of evaluation specific training and learning opportunities (e.g., webinars, peer-to-peer learning communities, guidance documents, fact sheets) to FOA 1305 stakeholders (e.g., State Department of Health staff, other partners and CDC staff) to build on their evaluation skills and capacities. The content will focus on evaluation and will support the content areas (i.e., cross-cutting areas and domain strategies/interventions) included in FOA 1305 and may include other areas of chronic disease prevention and health promotion.

9. Training in Chronic Disease Epidemiology & Surveillance: Provide support to CDC for the development and delivery of specific training and learning opportunities (e.g., webinars, peer-to-peer learning communities, guidance documents, fact sheets) regarding the development and delivery of chronic disease surveillance and epidemiology capacity and functions in State Health Departments.

10. Building Skills in Strategic Communication: Provide support to CDC for the development and delivery of training (e.g. distance learning, peer network, conference calls and webinars, on-line resources,) that builds skills in strategic communication within State Departments of Health and Education, other partners, and CDC staff in order to accomplish chronic disease prevention and health promotion strategies listed in Appendix B and/or Appendix C.

11. Document Emerging Practice Shared During Training Sessions: Document and develop a synthesis of emerging practices and lessons learned across all training opportunities supported under this contract and deliver to CDC so that it can be made available to future practitioners.

12. Technical Assistance Support: In order to achieve strategies and interventions for chronic disease prevention and health promotion, State Departments of Health and Education will require highly specialized technical information and consultation in some cases. While CDC provides overall technical assistance to State Department of Health and Education grantees, expertise in some highly specialized technical areas exists externally to CDC – sometimes in only a few individuals or organizations nationally. The contractor shall secure such public health practice, scientific, and technical consultation and training services in support of NCCDPHP chronic disease prevention and health promotion strategies and interventions as specifically outlined in individual task orders. Examples of highly specialized areas for which grantees may need technical information and consultation services may include, but are not limited to, these examples. Training needs assessments of grantees and ongoing project officer work with grantees will identify needs in specialized technical areas. CDC will determine highest priority technical areas. Examples may include technical areas such as public health law aspects of implementation of built environment strategies and/or joint use agreements to promote physical activity among youth and adults; technical aspects of Diabetes Self-Management Education (DSME), DSME accreditation requirements, approaches for increasing participation and provider referrals, and Medicaid reimbursement; methods to improve use of electronic medical records for quality improvement, NQF18, Meaningful Use, Physician Quality Reporting System measures, and clinical decision-supports, etc.

Component 2: Translation and Dissemination:

The purpose of this component is to conduct comprehensive, and systematic approaches to translation and dissemination activities that will provide guidance and tools for state departments of health, state departments of education, and other entities on what and how to implement evidence-based strategies and interventions to address diabetes, heart disease, obesity and other chronic diseases and associated risk factors. These activities will help CDC, state departments of health, and state departments of education to disseminate programmatic updates, overviews, and achievements to key stakeholders. Each task order under this component will provide specific instruction on what activities and deliverables will be required.

The activities/tasks that may be conducted under this component include:

1) Develop and conduct a systematic review process: for identifying interventions designed to prevent and reduce the risk factors associated with childhood and adult obesity, diabetes, heart disease, stroke and/or other chronic diseases.

2) Review of potential interventions: at varying levels of evidence including effective interventions, promising interventions, and emerging interventions; review the intervention evaluation data; review the intervention against standard criteria; and make a recommendation of whether the intervention should be translated and disseminated.

3) Develop strategies: that will be used to involve subject matter experts and practitioners/other stakeholders in the review of interventions using standard criteria and reliable tools for making a decision of whether to translate intervention.

4) Develop guidance and tools: using the findings from the intervention reviews. Products are expected to be based on formative research with target audience(s) to ensure that the content, scope, and format, type of tool, and channel used to disseminate the developed products meet the needs of public health practitioners.

5) Prepare, coordinate, and execute: the practice-relevant guidance and tools developed from the intervention reviews for dissemination.

6) Provide technical writing and graphic design support: for products that facilitate the development and/or the translation of evidence-based practices to grantees and their partners. Examples include the development of online resources and/or compendia of state-based examples of interventions and strategies that have proven to be successful when implemented in the field and/or that demonstrate the success of state-based investments.

7) Assemble, combine, and validate multiple existing clinical and risk factor data sources: to create composite estimates and state portraits of the levels of care and control of diabetes, hypertension, and related chronic conditions.

8) Develop messages, content and graphically designed materials, and tools: to facilitate outreach and dissemination of program updates and achievements to multiple key stakeholders.

9) Develop key messages and overviews: about program components, economic benefits, updates and achievements for dissemination to key stakeholders and for use in response to media inquiries and media outreach.

Component 3 – Support CDC with Program Management and Performance Monitoring:

The contractor shall provide program management and performance monitoring support to CDC to evaluate the ability of State Departments of Health and other entities engaged in the delivery of chronic disease prevention and health promotion efforts funded by NCCDPHP to implement evidence-based strategies and interventions to achieve measureable outcomes and report the finding to CDC. The primary focus will be on developing program management and performance monitoring systems to support and monitor the cross-cutting functions and domain strategies/interventions required for cooperative agreement DP13-1305. The development and/or maintenance of systems for efficiently managing, monitoring, measuring and quantifying the progress being made by funded grantees in the delivery and/or implementation of the interventions outlined in 1305 is a critical component of this effort.

The contractor will develop program management and monitoring plans that can be utilized by NCCDPHP to track grantee progress across the 5-year period of funding opportunity announcement. Utilizing existing performance monitoring systems(s) and other sources of data, the contractor will provide support to NCCDHP Project Officers and leadership for a variety of efforts designed to quantify progress that is being made toward the accomplishment of the short-term, intermediate and long-term outcomes.

The contractor will develop budget analysis plans that will facilitate the ability of NCCDPHP to report on grantee expenditures by categorical funding area. The contractor will also develop methods for quantifying and cataloguing the efficiencies that have been gained as a result of the approach being taken by the Divisions involved with efforts such as FOA 1305.

The activities/tasks that may be conducted under this component include:

Providing support to CDC for the development of project management and program monitoring capacity to ensure that the NCCDPHP can adequately track and quantify the progress that is being made through its investments in State Departments of Health as demonstrated by the achievement of the short term, intermediate and long term outcomes that are outlined in its FOAs.

1) Develop reports: that identify and organize the strategies and interventions being implemented by State Departments of Health and funded through NCCDPHP cooperative agreements. Develop a system for assessing annual progress being made toward stated outcomes in the approved work plan.

2) Provide recommendations: that CDC can use to improve the ability of Project Officers to share information about the progress being made by funded grantees within their regions.

3) Provide ongoing maintenance and support: to MS Access-based database and related Excel products to monitor and report on grantees yearly budgets and work plans. This might include: 1) running complex funding scenarios based on potential budget changes; 2) preparing ceiling tables for grantees for their budgets across domains and categorical funding lines; 3) preparing ad-hoc reports using data from grantee budgets, work plans, and annual progress reports in an Access database; 4) preparing blank templates for grantees to use each year to prepare their yearly budget and work plan submission; 5) running Excel macros to import and export data between Access and Excel documents to develop personalized templates for each grantee; and 6) troubleshooting grantee challenges and providing technical assistance with completion of budget and work plan templates.

4) Develop and support enhancements: to MS Access-based database and related Excel products that might include: 1) development and maintenance of an external SharePoint site for grantees; 2) development of templates for new standard reports, and; 3) development or enhancement of modules to the MS Access database.

C.4: Technical Requirements:

The contractor shall; acting independently and not as an agent of the Government, provide all labor, supervision, equipment, materials, supplies, travel, transportation and perform all work necessary to provide public health practice, scientific, and technical services in support of NCCDPHP programs and as specifically outlined in individual task orders and this basic contract.

Contractor work assignments, to include place of performance, will be specified in individual task orders, which will be issued in accordance with the statement of work.

The Government reserves the right to have certain tasks performed by volunteers and outside evaluators.

Component 1 – Training and Technical Assistance

Component 2 – Translation and Dissemination

Component 3 – Program Management and Performance Monitoring C.4.1. Specific Contract Requirements Under the contract, the contractor may be required to perform any or all of the types of services under component 1, 2 and 3, usually in combinations which will be specified in each individual task order.

C.4.2. Frequency and variation of work assignments for individual task orders Specific work assignments will be specified for each task order. Under this contract, the contractor may be required to perform any or all of the types of activities identified above, usually in combinations as specified in each task order issued under the contract.

C.5: Reporting Requirements:

The Contractor may be ask to provide to the Contracting Officer, Contract Project Officer, and/or Task Order Technical Monitor, with reports or deliverables as may be specified in individual task orders within the time frames specified, in accordance of the task order/contract. At a minimum, the Contractor will provide the following reports:

C.5.1. Progress Reports

The reports shall provide the contract performance, detailing the current status of projects currently authorized or anticipated to be authorized under this contract. The report shall be narrative in form and shall include a summary of progress toward completion of each task order and problems encountered to date, including the Contractors assessment of specific impact on such problems on estimated costs and scheduled date of completion. In addition, the report shall include the following information:

a. Direct labor cost, reflecting person-hours of time and dollars expended on individual tasks, for the present reporting period and year-to-date by named individual.

b. Other categories of cost incurred in performance of individual tasks for the present reporting period and year-to-date.

c. Anticipated completion date of the individual tasks in progress.

d. Anticipated beginning date of individual tasks scheduled.

Specific form, format, and additional content requirements of the reports shall be specified in the individual task orders issued under the contract, with a continued focus on providing appropriate and meaningful status updates for Government managers.

C.5.2. Semi-Annual Reports

On a semi-annual basis the contractor may be asked to provide a narrative report, similar in content to the progress report, bringing the Government up-to-date on major work activities performed during the preceding six-month period.

C.5.3. Annual Report

The contractor may be requested to provide project specific reports and deliverables as required by individual task order. The report should include a narrative report documenting significant work activities for deliverables required by individual task orders.

This report shall provide an historical record of major work activities. This report should be objective and include recommendations that might enhance implementation of future projects.

C.6: Government Furnished Property:

In task orders where the place of performance will be at the Government’s facility, the government shall provide required workspace and equipment. Any additional government property to be furnished will be specified in each individual task order.

C.7: Special Considerations:

C.7.1. Section 508 of the Rehabilitation Act (29 USC 794d)

Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) requires Federal agencies to purchase electronic and information technologies (EIT) that meet specific accessibility standards. All final deliverables must comply with applicable Section 508 accessibility standards, and CDC reserves the right to reject deliverables that fail to meet the standards. Remediation of any materials that do not comply with the applicable provisions of 36 CFR Part 1194 as set forth in the PWS, shall be the responsibility of the contractor or consultant retained to produce the Web-suitable content or communications material. Regardless of format, all electronic documents - including text, audio or video - must conform to applicable Section 508 standards allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities.

The following Section 508 provisions apply to the content or communications material identified in this PWS: 36 CFR 1194.22, .31, .41

Documents must be in unlocked form. Acceptance checklists for various file formats are available at http://www.hhs.gov/web/508/index.html.

C.7.2. IT Security

IT Contractor performance and resulting deliverables must adhere to all federal, HHS, and/or CDC IT security policies and procedures. Based upon the scope of this contract, adherence to the following HHSAR IT Security clauses is required: 352.239-70 Standard for Security Configurations (http://www.gpo.gov/fdsys/pkg/CFR-2011-title48-vol4/xml/CFR-2011-title48-vol4-sec352-239-70.xml); 352.239-71 Standard for Encryption Language (http://www.gpo.gov/fdsys/pkg/CFR-2011-title48-vol4/xml/CFR-2011-title48-vol4-sec352-239-71.xml); 352.239-72 Security Requirements for Federal Information Technology…