RFP 2011-N-13050

PAGES

15A. NAME

AND

ADDRESS

OF

OFFEROR

SEC. PAGE(S) SEC. PAGE(S)

(Date) (Hour)

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated:

(Type or Print)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

1 85

2. CONTRACT NO.

3. SOLICITATION NO.

2011-N-13050

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

05/19/2011

6. REQUISITION/PURCHASE

NO.

00HCUGCB-2011-96644

7. ISSUED BY CODE 2543 8. ADDRESS OFFER TO (If other than Item 7)

Centers for Disease Control and Prevention (PGO)

Procurement and Grants Office

2920 Brandywine Rd, RM 3000

Atlanta, GA 30341-5539

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in see section L below until 1:00p local time 06/20/2011

CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Wikiki Henton

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(770) 488-2621

C. E-MAIL ADDRESS

kfv5@cdc.gov

11. TABLE OF CONTENTS

(x) DESCRIPTION (x) DESCRIPTION

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 36

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 4 X J LIST OF ATTACHMENTS 42

X D PACKAGING AND MARKING 11 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 12 REPRESENTATIONS, CERTIFICATIONS, AND

X F DELIVERIES OR PERFORMANCE 13 X K OTHER STATEMENTS OF OFFERORS 43

X G CONTRACT ADMINISTRATION DATA 14 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 47

X H SPECIAL CONTRACT REQUIREMENTS 19 X M EVALUATION FACTORS FOR AWARD 58

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

AMENDMENT NO. DATE AMENDMENT NO. DATE

CODE FACILITY 16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 2543 25. PAYMENT WILL BE MADE BY CODE 434

Centers for Disease Control and Prevention (PGO)

Procurement and Grants Office

2920 Brandywine Rd, RM 3000

Atlanta, GA 30341-5539

Centers for Disease Control and Prevention (FMO)

PO Box 15580 404-498-4050

Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.214©

K

Solicitation # 2011-N-13050

Section B - Supplies or Services and Prices/Costs

CLIN Supplies/Services Qty/Unit Unit Price Extended Price

0001 Base Year – provide technical health physics support services as described in Section C and as per task order.

1 Job

Not Separately

Priced (NSP)

NSP

0002 Option Year 1- provide technical health physics support services as described in Section C and as per task order.

0003 Option Year 2- provide technical health physics support services as described

0004 Option Year 3- provide technical health physics support services as described order. Firm-Fixed-Price

0005 Option Year 4- provide technical health physics support services as described

B.1 General

This is a competitive total small business set-aside procurement. This acquisition is being competed in accordance with FAR Part 15 - Contracting by Negotiation. The NAICS Code is 541712, Research and

Development in the Physical, Engineering and Life Sciences (except Biotechnology), with an average annual receipt of $7 million dollars size standard.

(End of Clause)

B.2 Type of Contract

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) task order contract. Accordingly, task orders will be separately priced and contain unique statements of work within scope of the statement of work included in Section C of this contract.

Task orders will be Firm-Fixed-Price (FFP).

B.3 Minimum and Maximum Ordering Amounts

Minimum order amount: $10,000.

Maximum order amount: $650,000.

The ceiling price for this contract (i.e. cumulative value of all task orders) is $10,000,000.

Section C - Description/Specifications/Statement of Work

Performance Work Statement

Title of the Project: Technical Health Physics Support Services

C.1 Background and Need

The Radiation Studies Branch (RSB) is located in the Division of Environmental Hazards and Health

Effects (EHHE), National Center for Envorinmental Health (NCEH). The RSB is authorized under

Sections 311 and 317(k) (2) of the Public Health Service Act, [42 U.S.C. Sections 243 and 247(n) (2)], as amended.

The roles and responsibilities of the U.S. Department of Health and Human Services (HHS) in a nuclear/radiological emergency are described in the National Response Framework (NRF), Nuclear/Radiological Incident Annex. The Centers for Disease Control and Prevention (CDC) is an

Operating Division of HHS with responsibilities for response to disasters involving nuclear/radiological incidents. Additionally, CDC‘s RSB has the specific responsibility for research related to radiation exposures to members of the general public. CDC provides technical assistance and scientific guidance to international, Federal, state, local, tribal government agencies, community groups and not for profit organizations in the event of a radiological/nuclear emergency. The RSB works to strengthen the role of state, local, and national radiation programs and professionals to better anticipate, identify, and respond to radiological/nuclear events or incidents, and the consequences of these exposures to public health. This is accomplished by providing radiation professionals access to topical, relevant, scientific information, consultation, and technical assistance.

The nature, scope, and complexity of the scientific and technical health physics services needed to support this activity vary from project to project. Often, emergent high priority public health problems create a need for new projects. Unanticipated projects added to existing and planned projects produce fluctuating requirements for scientific and specialized health physics services.

C.2 Project Objective

The primary purpose of this indefinite delivery/indefinite quantity (IDIQ) contract is to provide support to the Radiation Studies Branch (RSB), Division of Environmental Hazards and Health Effects (EHHE), National Center for Environmental Health (NCEH) with a ready source of technical expertise in the area of radiological public health and a range of other specialized public health and related health physics services to respond to the ongoing and growing need for expertise in assessment of radiation exposure to both environmental and medical radiation sources.

To carry out the mission, RSB seeks advice and practical assistance from technical experts in radiological health and safety who can take on projects and credibly deliver a wide range of products. These projects are often a result of internal decisions and external directives, frequently with short deadlines for implementation.

This contract will provide the RSB with a flexible external source of expertise to assist in responding to these requirements. There will be no human subjects involved in any of the proposed activities. The principal products of the support needed under this contract will be data collection (which could include computer modeling of radionuclide or characterizing response of radiation detection instruments), technical evaluations of already published data in literature, analyses and models that represent human exposure to radiation, and development of training products. The fields of expertise should include radiation risk analysis, radiation toxicology, health physics, environmental radiation exposure assessment, estimation of health risks from both chemicals and radionuclides, radiation protection principles, radiation health effects, nuclear/radiological preparedness and response, radiation dose standards, knowledge of

U.S. and international guidelines and regulation for the use of radiation and radioactive materials in the areas of industry/nuclear medicine/diagnostic radiology, familiarity with exercise planning and evaluation, familiarity with the Homeland Security Exercise and Evaluation Program (HSEEP), radiation dose assessment, external and internal bioassay interpretation, radiation dose modeling and assessment, and radioactive plume atmospheric modeling.

The contractor maybe required to design and manage large databases, write computer programs, and host

SharePoint sites (or similar) for information exchange. The contractor will require public communications and training skills for tasks such as writing fact sheets, creating Web pages, and preparing multimedia presentations. RSB intends, within the limitations stated herein, to satisfy these requirements through the continued use of in-house scientific, technical and operational staff and through task orders under this contract.

Because the timing and size of task orders cannot be entirely predicted, the work load may fluctuate during the year. The contractor shall provide training, guidance, analyses, evaluations, programmatic assistance, and special studies as indicated in Section C.4 below. Tasks, services and requirements will be provided on a task order basis. Each task order will contain a specific performance work statement, budget and time schedule.

C.3 Scope of Work

The contractor shall provide technical health physics services to NCEH/RSB. The contractor must demonstrate its staff capabilities and its arrangements for obtaining scientific and professional experts from various fields, including but not limited to environmental radiation exposure assessment, medical radiation dose assessment, radiation risk analysis, epidemiology, radiation emergency preparedness and response, biodosimetry, and computer modeling as applied to radiation protection sciences.

The contractor shall provide project coordination and manage staff that are capable of implementing technical projects, studies and evaluations, using sound and current scientific methods.

The contractor shall provide services in a timely manner to be determined for each individual task order.

The contractor shall provide publications assistance, including but not limited to the ability to conduct and synthesize literature searches, to write scientifically at a high level, prepare manuscripts for peer-reviewed scientific and technical publications, and develop technical presentations.

C.4 Technical Requirements

Independently and not as an agent of the Government the contractor shall provide all qualified personnel, materials, equipment, and facilities - except as noted below - to provide the above mentioned project services to the Government as specified in individual task orders.

The task orders issued will be for work consisting of current or long term projects of interest or concern to the U.S. Government. No work under any order may begin prior to the submission of a technical proposal from the contractor and subsequent approval from the contracting officer. Each task order will be negotiated separately, funded individually, and have its individual task order number.

The contractor is required to provide a Project Director to oversee and address specific issues related to individual task orders. Oversight includes all policy, program, evaluation design issues, assessment issues, and support services, which pertain to each newly assigned task order.

The contractor will conduct meetings with appropriate Government representatives to discuss activities, which pertain to each new awarded task order. The contractor shall be available to meet, as necessary, with appropriate Government representative to present and discuss the overall work plan including milestones and strategies.

The deliverables required will be specified within each individual task order. The objectives and deliverable(s) (including format) of the project will be clearly defined in writing (electronic mail is acceptable) at the beginning of the project. This may include some or all of the following: an estimated project timeline, total effort that the task is to receive, and considerations that may guide the contractor in its analysis, design or experimentation of the task order.

The Government will issue task orders for work in the following areas:

TASK AREA 1:

Provide guidance to CDC in interpreting the human health risks associated with radiation and chemical exposure, to include both environmental and medical exposures. This assistance may include a thorough review of and analysis of the scientific literature, development of estimates of health risks based on dose reconstruction results and assistance to CDC in communicating risk.

TASK AREA 2:

Conduct a review and analysis of parameters contributing to uncertainty in the assessment of internal dose after a radiation emergency.

TASK AREA 3:

Technical review of available data on the use of hospital based instruments and handheld radiation instruments for assessing internal dose. Develop easy to use instructions for first responders that can apply to a wide range of instruments.

TASK AREA 4:

Provide technical assistance to CDC in planning and conducting technical and scientific workshops.

Review and analyze scientific literature related to radiological/nuclear preparedness and response and the subject of public health exposure to ionizing radiation.

TASK AREA 5:

Assist CDC in evaluating and developing population monitoring procedures including but not limited to community reception center operations, supporting public shelter operations, screening for external/internal contamination, development of registries, long term monitoring of health, and management of scarce resources. Provide technical assistance to CDC in updating and expanding the population monitoring guidance. Provide technical assistance to CDC in the development of guidance and resource materials related to public health response to a radiation emergency.

TASK AREA 6:

Prepare training materials for specific public health groups such as health care providers/emergency responders/volunteers, members of the public, and government officials.

TASK AREA 7:

With assistance and guidance from CDC, develop operating guidelines and procedures for the Advisory

Team for Environment, Food and Health (the Advisory Team). The Advisory Team is a national security asset specifically mentioned in the Nuclear/Radiological Incident Annex of the National Response

Framework. It is composed of members from the U.S. Environmental Protection Agency (EPA), Department of Agriculture (USDA), Food and Drug Administration (FDA), Centers for Disease Control and Prevention (CDC) and other Federal agencies as needed. The Advisory Team is tasked with developing recommendations and providing guidance to federal agencies and state/local governments during a radiation/nuclear incident. Input from all Advisory Team member agencies and other appropriate Federal, state and local agencies (as determined by CDC) must be obtained and considered for inclusion during development of the operating guidelines and procedures. With assistance and guidance from CDC, develop and maintain a compendium of resource and training materials for use by members of the Advisory Team. These materials shall be in electronic and/or hardcopy form as directed by CDC.

Distribute resource and training materials as directed by CDC.

TASK AREA 8:

The contractor shall provide logistical services for meetings, workshops, and RSB products (i.e., tool-kits) exhibited at various national conferences; and facilitate the execution of scientific and technical workshops or roundtable meetings for training, development of guidelines, or dissemination of information. The purpose is to satisfy the overall mission, goals and objectives of enhancing internal and external partnerships and preparedness capacity nationally and internationally.

The specific needs for each workshop may vary; however, working with the project officer and technical staff, the vendor shall assist with all phases of the event, from planning, execution, and follow-up. Such activities may include arranging travel; lodging and per diem for non-federal participants; securing audio/visual equipment; providing facilitators; record keeping and/or note taking; developing, reproducing, and distributing conference materials; participant registration; participant reimbursement;

collection, analysis, and dissemination of evaluation information; and preparing post-event reports and other materials.

TASK AREA 9:

Provide ad-hoc scientific and technical support to the RSB and its stakeholders. The need for specific technical assistance cannot be predicted in advance. When a request for technical assistance is received from RSB staff or stakeholder, the contractor will inform the Contracting Officer (CO), for authorization, and Contracting Officer Technical Representative (COTR), for notification, of the technical assistance to be provided. The CO and COTR will be informed of progress on the provision of technical assistance by way of the monthly progress reports.

C.5 Reporting Schedule

The contractor shall provide a draft final report describing the work accomplished within 90 days prior to the end of each individual task order performance period. The final report shall be due no later than task order expiration unless stipulated in the task order. Depending on the nature of each task order, regularly scheduled meetings, conference calls, and/or written project updates may be required.

The contractor shall forward the draft and final reports to the Contract Officer‘s Technical Representative

(COTR) and the Contracting Officer. The format of the deliverable will be clearly defined in writing at the beginning of the project.

C.6 Special Considerations

Travel

The contractor shall coordinate all travel requirements with the COTR and obtain written approval from the COTR prior to beginning such travel. The contractor shall comply with FAR 31.205-46 Travel

Costs. Travel costs shall not exceed the maximum per diem rates set forth in the Federal Travel

Regulations (FTR) unless approval is obtained from the contracting officer before incurring travel costs in accordance with FAR 31.205-46 procedures. The FTR per diem rates and regulations are available at the following web site:

http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentID=17943&contentType+GSA_BASIC

Travel will be cost reimbursable (i.e., actual costs, no profit). Accordingly, the contractor shall submit receipts for airfare, lodging, car rentals, and other incidental expenses as applicable when submitting invoices which include travel costs.

Security

To be determined with each individual task order.

Confidentiality

To be determined with each individual task order

Depending on the requirements of the tasks created under this contract, the contractor may be required to submit privacy clearances, IRB clearances, and identify system of record numbers for studies and data systems created or maintained. The contractor must protect the confidentiality of proprietary, sensitive, and Personally Identifiable Information (PII).

C.7 Government Furnished Property http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentID=17943&contentType+GSA_BASIC

C.8 References

C.9 Deliverables

To be determined with each individual task order. Each individual task order will include a monthly progress report, draft final report and final report describing the implementation and results of the task order. Directly below are examples of what may be included:

ITEM DESCRIPTION DELIVERY

METHOD

DELIVER

TO

DUE

DATE

1 Interim Monthly reports describing progress of work conducted and results achieved. Additionally, the

Contracting Officer Technical

Representative can request updates or information via email at any time.

CDC must approve the Contractor‘s format.

Electronically via E-mail.

COTR and

Contracting

Officer.

No later than the 5 th day of each month.

2 Draft Final Report describing progress of work conducted and results achieved. The Contractor will submit the draft to RSB/CDC for internal review and comment prior to receipt of final deliverable. CDC must approve the Contractor‘s format.

Electronically via E-mail.

COTR and

Contracting

Officer

90 days before the completion date for each task. order

3 Approved Final Report describing progress of work conducted and results achieved. The Contractor will consider all reviewers‘ comments in preparing the final report from the draft final report for each individual task order. CDC must approve the

Contractor‘s format.

Electronically via E-mail.

COTR and

Contracting

Officer

No later than the completion date for each task order.

C.10 Quality Control (QC)

The Government shall review and approve the format of all Contractor-developed Draft Reports prior to the receipt of the final deliverable and Final Reports to ensure the Contractor consideration of all reviewers‘ comments in preparing the final report from the draft final report for each individual task order. Failure to pass QC will require consultations with the Government and possible system modification before final approval is granted. Further quality specifications may be provided in individual task orders.

C.11 Contractor Quality Assurance Plan

The Contractor shall develop a Quality Assurance (QA) Plan, which sets forth the management and quality control actions the Contractor will put into place to ensure performance in compliance with contract and Task Order requirements. The QA Plan shall be submitted for Government approval within the first 30 calendar days following contract award. At a minimum, the QA Plan‘s content shall address who within the Contractor‘s organization has oversight and reporting responsibility for quality assurance, when and how quality reviews are to be performed and a procedure for escalation and resolution of any identified quality problems. The Contractor shall update the QA Plan as necessary or as instructed by the

Government to ensure that it remains current and is capable of producing the desired quality results.

Section D - Packaging And Marking

There are no clauses/provisions included in this section.

Section E - Inspection And Acceptance

E.1 FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available. Also, the full text of a clause may be accessed electronically at this/these address(es).

http://farsite.hill.af.mil

FAR

SOURCE CLAUSE TITLE DATE

52.246-4 Inspection of Services -- Fixed-Price (Aug 1996)

E.2 Inspection and Acceptance (Jul 1999)

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or his duly authorized representative (who for the purposes of this contract shall be the Contracting Officer‘s Technical Representative (COTR) at the destination of the articles, services or documentation.

http://farsite.hill.af.mil/

Section F - Deliveries Or Performance

F.1 FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available. Also, the full text of a clause may be accessed electronically at this/these address(es).

http://farsite.hill.af.mil

FAR

SOURCE CLAUSE TITLE DATE

52.242-15 Stop Work Order AUG 1989

52.242-17 Government Delay of Work APR 1984

F.2 Period of Performance (Jul 1999)

a) The antcipated period of performance of the contract shall be as follows:

Base Year: 9/12/2011 thru 9/11/2012

Option Year 1: 9/12/2012 thru 9/11/2013

Option Year 2: 9/12/2013 thru 9/11/2014

Option Year 3: 9/12/2014 thru 9/11/2015

Option Year 4: 9/12/2015 thru 9/11/2016

b) Task Orders: The time for completion for each task or delivery order shall be determined under each individual task or delivery order through the mutual agreement of the parties involved. Task/delivery orders under this contract may be awarded by the Contracting Officer at any time within the contract period. The actual performance of the work may extend six (6) months beyond the contract period.

F.3 Place(s) of Performance (Jul 1999)

The Contractor shall perform the work under this contract at locations specified in each individual task

F.4 Place of Delivery (May 1998)

Deliveries shall be made F.O.B. Destination as specified in the specific task order.

Section G - Contract Administration Data

G.1 Contracting Officer Technical Representative (Jul 1999)

Performance of the work hereunder shall be subject to the technical directions of the designated

Contracting Officer Technical Representative (COTR) for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the

Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COTR is not authorized to change any of the terms and conditions of this contract.

Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the delegation memorandum for the COTR.

Any changes in COTR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

G.2 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the

United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

G.3 Evaluation of Contractor Performance (Service) (Jan 2000)

(a) Purpose

In accordance with FAR 42.1502, the Contractor's performance will be periodically evaluated by the

Government, in order to provide current information for source selection purposes. These evaluations will therefore be marked ―Source Selection Information.‖

(b) Performance Evaluation Period

The Contractor's performance will be evaluated at least annually.

(c) Evaluators

The performance evaluation will be completed jointly by the COTR and the Contracting officer.

(d) Performance Evaluation Factors

The contractor's performance will be evaluated in accordance with the attachment listed in Section J entitled ―Performance Evaluation Report‖.

(e) Contractor Review

A copy of the evaluation will be provided to the contractor as soon as practicable after completion of the evaluation. The contractor shall submit comments, rebutting statements, or additional information to the

Contracting Officer within 30 calendar days after receipt of the evaluation.

(f) Resolving Disagreements Between the Government and the Contractor

Disagreements between the parties regarding the evaluation will be reviewed at a level above the

Contracting Officer. The ultimate conclusion on the performance evaluation is a decision of the contracting agency. Copies of the evaluation, contractor's response, and review comments, if any, will be retained as part of the evaluation.

(g) Release of Contractor Performance Evaluation Information

The completed evaluation will not be released to other than Government personnel and the contractor whose performance is being evaluated. Disclosure of such information could cause harm both to the commercial interest of the Government and to the competitive position of the contractor being evaluated as well as impede the efficiency of Government operations.

(h) Source Selection Information

Departments and agencies may share past performance information with other Government departments and agencies when requested to support future award decisions. The information may be provided through interview and/or by sending the evaluation and comment document to the requesting source selection official.

(i) Retention Period

The agency will retain past performance information for a maximum period of three years after completion of contract performance for the purpose of providing source selection information for future contract awards.

G.4 Personnel Rates Table (Jan 2000)

The ―total loaded rates‖ (consisting of base salary, overhead, Fringe, G&A and profit rates) provided as Attachment 2 will be utilized for submission of task order proposals during the entire contract period

(including option periods). These fixed hourly rates must be used when preparing a proposal for submission to the Government. The rates will apply to Firm-Fixed-Price task orders. Proposed labor categories should only include "professional" labor anticipated to support the types of requirements described in the Scope of Work for the Basic contract (see Section 'C' of the solicitation).

G.5 Contract Communications/Correspondence (Jul 1999)

The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

G.6 Research Records, Inspection and Consultation (Jul 1999)

(a) The Contractor agrees to maintain books, records, and supporting documentation in such detail as will properly reflect all work done and results achieved in the performance of this contract, and agrees to retain and preserve the same until three (3) years after final payment, together with all research notes, charts, graphs, comments, computations, analysis, and other graphic or written data generated in connection with performance hereunder and agrees to permit the Contracting Officer or his authorized representatives to examine and review the same at all reasonable times during said period.

(b) The Contracting Officer or any of his authorized representatives shall have the right to inspect the work of the Contractor and subcontractors, if any, and the plant, laboratories, shops, offices, or other premises where the work is being performed, and the Contractor shall provide and shall require his subcontractors to provide all reasonable facilities and assistance for the safety and convenience of such representatives in the performance of their duties. Personnel engaged in the performance of the contract shall be available at all reasonable times for consultation with such representatives. All inspections and review shall be performed in such a manner as will not unduly delay or interfere with the work.

G.7 Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – Central

Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form entitled ―ACH Vendor/Miscellaneous Payment Enrollment Form‖ to the address indicated below. Note: The form can either be found attached in Section J of this contract or a copy may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 498-

4050.

(c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention

Financial Management Office (FMO)

P.O. Box 15580

Atlanta, GA 30333

Or -- Fax copy to: (404) 638-5342

G.8 Voucher/Invoice Submission – Fixed Price Contracts (Mar 2006)

(a) Contractor voucher requests for reimbursement shall conform to the form, format, and content requirements of the Billing Instructions for Fixed Price Type Contracts, may be supplemented by specific instructions of the Contracting Officer.

(b) The Contractor shall submit the contract invoice/voucher to the email addresses shown below:

Financial Management Office (FMO): FMOAPINV@CDC.GOV

Contracting Officer: Wikiki Henton at KFV5@CDC.GOV

COTR: To Be Determined (TBD)

(c) The contractor shall submit copies of the invoice/voucher or progress payment to the cognizant contracting office previously identified in this contract. These invoices/voucher copies shall be addressed to the attention of the Contracting Officer.

(d) The Contractor is required to provide a copy of each voucher requests for reimbursement to the

COTR.

(e) In accordance with 5 CFR part 1315 (Prompt Payment), CDC‘s Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(f) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor‘s Name & Address

(2) Contractor‘s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item mailto:FMOAPINV@CDC.GOV mailto:Lynn%20Walling,%20lqw5@cdc.gov mailto:KFV5@CDC.GOV

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information above

(13) DUNS + 4 Number

(g) Submit a separate invoice for each task order.

G.9 Payment (Performance-Based Services) (Jul 1999)

(a) General

It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms of the specifications and requirements of this contract. The procedures set forth in the clause entitled Criteria for Deductions will be used by the Government in determining monetary deductions for nonperformance of work under this contract, or for deficiencies in the performance of work, and supplements the Inspection of Services clause contained in Section E of this contract.

(b) Adjusting Payments

(1) Under the Inspection of Services clause of this contract, payments may be adjusted if any service does not conform with contract requirements. The Contracting Officer or a designated representative will inform the Contractor, in writing, of the type and dollar amount of proposed deductions by the l0th workday of the month following the performance period for which the deductions are to be made.

(2) The Contractor may, within 10 working days of receipt of the notification of the proposed deduction, present to the Contracting officer specific reasons why any or all of the proposed deductions are not justified. Reasons must be solidly based and must provide specific facts that justify reconsideration and/or adjustment of the amount to be deducted. Failure to respond within the 10 day period will be interpreted to mean that the Contractor accepts the deductions proposed.

(3) All or a portion of the final payment may be delayed or withheld until the Contracting Officer makes a final decision on the proposed deduction. If the Contracting Officer determines that any or all of the proposed deductions are warranted, the Contracting officer shall so notify the Contractor, and adjust payments under the contract accordingly.

Section H - Special Contract Requirements

H.1 Prohibition on the Use of Appropriated Funds for Lobbying Activities (Jul 1999)

The contractor is hereby notified of the restrictions on the use of Department of Health and Human

Service's funding for lobbying of Federal, State and Local legislative bodies.

Section 1352 of Title 10, United Stated Code (Public Law 101-121, effective 12/23/89), among other things, prohibits a recipient (and their subcontractors) of a Federal contract, grant, loan, or cooperative agreement from using appropriated funds (other than profits from a federal contract) to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any of the following covered Federal actions; the awarding of any Federal contract; the making of any Federal grant;

the making of any Federal loan; the entering into of any cooperative agreement; or the modification of any Federal contract, grant, loan, or cooperative agreement. For additional information of prohibitions against lobbying activities, see FAR Subpart 3.8 and FAR Clause 52.203-12.

In addition, the current Department of Health and Human Services Appropriations Act provides that no part of any appropriation contained in this Act shall be used, other than for normal and recognized executive-legislative relationships, for publicity or propaganda purposes, for the preparation, distribution, or use of any kit, pamphlet, booklet, publication, radio, television, or video presentation designed to support, or defeat legislation pending before the Congress, or any State or Local legislature except in presentation to the Congress, or any State or Local legislative body itself.

The current Department of Health and Human Services Appropriations Act also provides that no part of any appropriation contained in this Act shall be used to pay the salary or expenses of any contract or grant recipient, or agent acting for such recipient, related to any activity designed to influence legislation or appropriations pending before the Congress, or any State or Local legislature.

H.2 Smoke Free Environment (Jul 1999)

CDC0_H022 Smoke Free Working Environment (May 2009)

In compliance with Department of Health and Human Services (DHHS) regulations, all contractor personnel performing work within CDC/ATSDR facilities shall observe the CDC/ATSDR smoke-free working environment policy at all times. This policy prohibits smoking in all CDC/ATSDR buildings and in front of buildings which are open to the public. This policy is also applicable to contractor personnel who do not work full-time within CDC/ATSDR facilities, but are attending meetings within

CDC/ATSDR facilities.

H.3 Privacy Act (Sep 2009)

CDC0_H045 Privacy Act

(a) Notification is hereby given that the Contractor and its employees are subject to criminal penalties for violation of the Privacy Act to the same extent as employees of the Government. The Contractor shall assure that each of its employees knows the prescribed rules of conduct and that each is aware that he or she can be subjected to criminal penalty for violation of the Act. A copy of 45 CFR Part 5b, Privacy Act

Regulations, may be obtained at http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&tpl=%2Findex.tpl.

(b) The Contracting Officer Technical Representative is hereby designated as the official who is responsible for monitoring contractor compliance with the Privacy Act.

(c) The Contractor shall follow the Privacy Act guidance as contained in the Privacy Act system notice provided in individual task orders, as applicable.

H.4 Addition Or Substitution Of Personnel

(a) A requirement of this contract is to maintain stability of personnel proposed in order to provide quality supplies. The Contractor shall assign only those personnel whose resumes were approved for each task order who are necessary to fulfill the requirements of the effort. The Contractor shall assign to any effort requiring non-key personnel only personnel who meet or exceed the applicable labor category descriptions.

(b) In the award of this contract, the government may not have accepted all key personnel submitted by the contractor. If 100% of the proposed personnel are not acceptable, then the contractor shall, within

14 days of the award date of the contract, provide the resumes of proposed substitute personnel along with information regarding the full financial impact of the change.

(c) No key personnel substitutions or additions will be made unless necessitated by compelling reasons including, but not limited to, an individual‘s illness, death, termination of employment, declining an offer of employment (for those individuals proposed as contingent hires), or maternity leave. In such an event, the Contractor shall promptly provide the information required by paragraph (d) below to the

Contracting Officer for approval prior to the substitution or addition of key personnel. Proposed substitutions of key personnel shall meet or exceed the qualifications of personnel for whom they are proposed to replace. Fully compliant requests for substitutions or additions shall be submitted, in writing, to the Contracting Officer for approval at least fifteen working days in advance of the proposed change.

(d) Requests for key personnel changes shall provide a detailed explanation of the circumstances necessitating the proposed substitutions or additions, a complete resume of the proposed change in accordance with Section I, information regarding the full financial impact of the change, and any other information requested by the Contracting Officer.

(e) Any addition or substitution of key personnel made pursuant to this clause shall result in no increase in the fully burdened hourly rate for the subject category set forth in Section B. However, such rates may be subject to downward negotiation if the addition or substitution results in a decrease to the rate for the category in which the substitution was made.

(f) Noncompliance with the provisions of this clause will be considered a material breach of the terms and conditions of the contract for which the Government may seek any and all appropriate remedies including Termination for Default pursuant to the Termination clause.

(g) Any additions or substitutions which are approved by the government will be approved in writing by the Contracting Officer and the contract modified annually to reflect the changes.

The key personnel cited below are considered essential to the work performed under the contract

Personnel Title

Note: The above clause may be used in task orders as applicable.

H.5 Supervision Of Employees

The Contractor‘s employees shall remain under the Contractor‘s direct supervision at all times.

Although the Government will coordinate directions within the scope of the contract, detailed instructions for Contractor employees and supervision of individual workers shall remain the responsibility of the

Contractor.

Tasking identified in the Statement of Work (SOW) will either be performed at the Contractor‘s facility or a CDC facility.

(End of clause)

H.6 Representations, Certifications and Other Statements of Offerors (Jul 1999)

The Representations, Certifications and Other Statements of Offerors submitted by ORCA dated

6/19/2011 are hereby incorporated by reference, with the same force and effect as if they were given in full text.

H.7 Agency Ombudsman (Nov 2008)

Awardees under the multiple award contract scenario do not have the right to file a formal protest in connection with the issuance or proposed issuance of task orders under this contract (except protests based upon an alleged increase in scope, period of performance, or maximum value of the contract). In accordance with FAR 16.505(b)(6), CDC has designated an agency Contract Ombudsman who is responsible for reviewing the complaints from contractors on the task order process, in lieu of protests.

The Ombudsman‘s responsibility is to review complaints and ensure that all contractors are afforded a fair opportunity to be considered, consistent with procedures in the contract. The Contract Ombudsman is independent of the contracting office. The process for handling complaints under the Ombudsman are as follows:

(a) The written complaint shall be sent to:

Centers for Disease Control and Prevention

Attn: Crayton Lankford, Agency Ombudsman

1600 Clifton Rd, NE

Bldg 21, Rm 12018 M/S D14

Atlanta, GA 30329

Telephone: 404-639-7022

Facsimile: 404-639-7212

Email: CLankford@cdc.gov

Complaints shall be submitted to the Agency Ombudsman within 10 days after notification of a competitive task order award or of a briefing whichever is later.

(b) The Ombudsman will contact the complainant by phone, to assure full understanding of the issues raised in the protest. This contact will be made within 2 business days of the receipt of the protests by the Ombudsman. Since there is only one individual serving as the agency

Task/Delivery Order Ombudsman, there may be protests received when the Ombudsman is in a travel or leave status. In that instance, the Ombudsman will begin action on the complaint immediately upon return to the office.

(c) The Ombudsman will interview the Contract Specialist involved in the disputed Task Order

Request for Proposal (RFP) and the award. The Ombudsman will review the files of the RFP and award files, contract provisions, post award conference materials, and relevant Comptroller

General decisions, if necessary.

(d) Within 3 working days of completion of the review of the interviews, the Ombudsman will contact the contractor filing the complaint to explain the findings.

(e) The Ombudsman will also convey the findings to the contractor in writing, with copies to the

Director of the Procurement and Grants Office (PGO), the Associate Director of Management and

Operations, and the contracting personnel involved in the RFP process.

(f) The Ombudsman will retain a file for the complaints received to be reviewed once per year to determine if any patterns or issues emerge which should be addressed by the Director of PGO.

H.8 Authorized Changes Only By The Contracting Officer

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer's. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

Name: Ms. Wikiki Henton

Address: Centers for Disease Control and Prevention

ATTN: Ms. Wikiki Henton

2920 Brandywine Road

Atlanta, GA 30341

Telephone: (770) 488-2621

H.9 Non-Personal Services

(a) As stated in the Office of Federal Procurement Policy Letter 92-1, dated September 23, 1992, Inherently Governmental Functions, no personal services shall be performed under this contract. No

Contractor employee will be directly…