2010 SOW Payroll Solicitation FY 10.docx

STATEMENT OF WORK

Payroll Processing Services for Off Duty DeKalb County Police Officers

BACKGROUND:

The Office of Security and Emergency Preparedness (OSEP) works to ensure a secure work environment for all those employed at the Centers for Disease Control and Prevention (CDC) and allows the Coordinating Centers/Coordinating Offices to continue their critical public health mission daily, and in times of emergency.

OSEP is responsible for all aspects of CDC’s internal security and emergency preparedness functions at all leased and owned locations in the Atlanta area and throughout the country. These functions include, but are not limited to:

· coordinating crisis management plans that protect CDC's employees, properties, the science and our national strategic mission;

· providing intelligence information and support to the CDC Director, Emergency Operations Center (EOC), and others during times of national stress and when a public health response is required;

· managing and operating the agency’s secure communications systems and classified document control procedures;

· conducting security awareness briefings for personnel traveling abroad;

· providing security equipment and a highly-trained, professional security guard force to CDC leased and owned facilities;

· conducting security assessments and correcting identified deficiencies;

· operating the security control room 24 hours a day, seven days a week;

· managing the internal select agent program’s compliance with security provisions identified in the Select Agent Rule;

· conducting fingerprinting and processing personnel suitability and security checks for all CDC personnel;

· issuing ID badges, cardkeys, and brass keys; and

· serving as CDC's primary link to local, state, and Federal law enforcement, intelligence, and emergency response agencies.

DUTIES AND RESPONSIBILITIES:

1. The Contractor shall provide all labor, tools, materials, equipment, and supervision necessary to perform electronic payment services for approximately 60 to 100 personnel on a bi-weekly basis. This contract is for a payroll processing service by which the Off Duty DeKalb County Police officers are paid.

2. The Government shall provide sufficient funds to the Contractor for payment to personnel (Off Duty DeKalb County Police Officers) identified (in writing) by the Government and for payroll services provided by Contractor (in writing).

3. Within two (2) working days of receipt of Government funds, the Contractor shall transfer amounts (determined by the Government) to personnel identified by the Government.

4. Upon transfer of funds, not later than two (2) working days, the Contractor shall provide proof of electronic or check payment to individuals (Off Duty DeKalb County Police Officers) to the Government.

5. The Contractor shall not be required to withhold any taxes, pay any benefits, or provide additional allotment services in addition to stated payroll services.

6. The Contractor shall provide end of year W-2’s or an equivalent to each individual paid throughout the calendar year.

DETAILED TECHNICAL REQUIREMENTS:

The Contractor shall be registered on the Central Contractor Registry (CCR). The Contractor shall understand that only the Contracting Officer may bind the Government into a contract, as well as make any changes to a contract.

REPORTING SCHEDULE

The Contractor shall provide bi-weekly reports detailing the names of the off duty officers and the amounts paid during that payroll period. The Contractor shall provide end of the year copies of the W-2’s or equivalents sent to the off duty police officers, the Contracting Officer, and Contracting Officer Technical Representative (COTR).

SCHEDULE

· The Government will provide the Contractor with current payroll on a bi-weekly basis.

· Upon transfer of receipt of the payroll, the Contractor will have one (1) working day to forward invoice to the Government. Within two (2) working days of receipt of Government funds, the Contractor shall transfer amounts (determined by the Government) to personnel identified by the Government. Upon transfer of funds, or not later than two (2) working days, Contractor shall provide proof of electronic payment to the off duty police officers to the Government.

STANDARDS OF PERFORMANCE

The Contractor shall comply with set reporting schedule timeframes.

LOCATION

Payroll services are performed at Contractor’s location.

GOVERNMENT FURNISHED PROPERTY

None.

DELIVERABLES

1. The Contractor shall provide the Government reports of electronic funds transfers within two (2) working days of transmittal or at anytime requested by the Contracting Officer.

2. The Contractor shall provide each individual with a W-2 or equivalent for tax filing purposes at the end of each year.

PERIOD OF PERFORMANCE

Estimated period of performance is from July 1, 2010 through June 30, 2011. There are 4 estimated 12 - month Option Periods.