SOW.docx

Department of Homeland Security Customs and Border Protection Office of Field Operations Statement of Work For the CBP Multi-purpose Conference Center Audio & Video System Refresh / Upgrade

1.0 BACKGROUND

US Customs and Border Protection (CBP) is responsible for enforcing Federal laws that govern the importation and exportation of merchandise and for deterring illegal entry of aliens into the United States. The CBP Office of Field Operations (OFO), New Orleans Field Office has a request for the technical refresh / upgrade of the CBP multi-purpose conference center’s audio & video system. This request shall include the installation needs, along with the commissioning services in accordance with the requirements set forth by this statement of work for the CBP Multi-Purpose Conference Center located in the New Orleans U.S. Custom House.

2.0 SCOPE OF WORK

2.1 Contractor shall provide all materials, labor, tools, equipment and supervision to accomplish tasks as outlined in contractor documents.

2.2 Contractor shall develop a design to meet the intended goals of this statement of work. All designs shall be approved before work proceeds/

2.3 Contractor shall uninstall the existing three projectors, three drop-down screens; and the six LCD displays, along with the TVs mounting poles/accessories.

2.4 Contractor shall uninstall existing AV equipment from designated AV racks, except for the Symetrix Prism 16x16 audio processor / Symetrix XIn-12 expander, Polycom HDX9004 (VTC) system, and existing Shure wireless microphones.

2.5 Contractor shall replace existing audio/video/data wiring (lines) and add additional lines as needed to fulfill the requirements of this Statement of Work, which is to provide a completely integrated turnkey audio/video solution.

2.6 Contractor shall install new equipment and accessories in existing AV racks, as necessary.

2.7 Contractor shall install five (5) Christie Digital DWU850-GS W projectors with the five (5) 0.95-1.2 Zoom lens and five (5) Da-Lite 100’ x160” TNSD Contour Electrol Da-Mat drop-down screens (screens).

2.7.1 Three (3) of the five (5) projectors shall be mounted to the existing three (3) projector mount poles.

2.7.2 Install two (2) projector mount poles that are similar to the existing three (3) mount-poles in the locations diagramed and/or designated during the on-site visit; and install the two (2) projectors on the installed mount poles.

2.7.3 The proposed locations of the drop-down projector screens are displayed on the diagram below. All screens shall be located along the edge of the designated wall, centered between the two brick columns and or walls as diagramed.

2.7.4 Existing electrical and control lines shall be used for the three (3) screens on the west wall, if possible. New electrical and control lines shall be provided and installed for the two new projectors and Da-Lite screens.

2.8 Based on the design, contractor shall provide and install conduit, electrical, and low-voltage copper or fiber-optic wiring (aka low-voltage lines) as needed to complete a working audio / video system. The electrical lines supplying power to the additional two projectors and drop-down screens that are not replacing existing equipment shall have the power lines run above the current drop-ceiling.

2.9 Contractor shall install / connect the QSC Q-Sys DSP based audio system with the existing Symetrix Prism 16x16 audio processor and Symetrix XIn-12 expander, which is connected to the existing Shure wireless microphones.

2.10 Presentation connectivity: Contractor shall install video source connections (transmitters) from the three floor boxes, using HDBaseT or similar technology that is compatible with the existing audio/video equipment to be installed. If the existing wiring for the floor boxes cannot be reused/replaced, alternative installation points will be discussed.

2.11 Contractor shall install a new freestanding podium with casters.

2.12 Contractor shall install the Extron/AMX based annotation system; and integrate it with the other components of the audio / video system being installed.

2.13 Contractor shall install the AMX Netlinx NX-3200 based control system. The system shall include the ability to be controlled from a wireless laptop that is provided by CBP.

2.13.1 One 10–inch touch panel shall be connected at the podium.

2.13.2 A second 10-inch touch panel will be connected and placed at a location to be determined.

2.14 Contractor shall install the eight (8) Shure desktop wireless microphones transmitters/receivers, with a 10-inch gooseneck and antennae.

2.14.1 Install the 8-channel transceiver access point, a.k.a the antenna system.

2.14.2 Provide and install any additional equipment and/or accessories required to seamlessly-integrate the eight wireless desktop microphones into the audio/video system being installed.

2.15 Additional equipment and/or accessories, such as network switches, assorted rack hardware, etc., shall be included as a complete / total packaged system to ensure all aspects of the audio / video system are properly integrated as one.

2.16 Contractor shall make all appropriate interconnections, test connectivity and signal integrity.

2.17 Contractor shall certify all operations of the new audio/video (AV) system being installed the interface between the new and existing AV equipment.

3.0 APPLICATION DOCUMENTS

The Contractor shall comply with the latest versions of all Federal, State, Local and County codes and regulations. Where there are conflicts between codes, the most stringent code shall apply.

4.0 DESCRIPTION OF TASKS

4.1 The Contractor shall furnish all miscellaneous parts required to achieve the requirements detailed in the Statement of Work.

4.2 The Contractor will perform all tasks within the normal business hours of the office where the work is performed.

4.3 Contractor shall notify the CBP Technical POC listed at paragraph 11.2.1 or the Contracting Officer Representative (COR) listed in paragraph 11.2.2 immediately concerning any issues that would adversely affect the total result of the work being performed.

4.4 Contractor Personnel:

4.4.1 Contractor personnel shall maintain acceptable standards of conduct, appearance, and integrity

4.4.2 Contractor personnel shall be identifiable by wearing a uniform or visible identification

4.4.3 The Contractor shall identify in writing to the Contracting Officer, a project manager who shall be responsible for the overall maintenance project management

4.4.4 The Government reserves the right to direct removal of an employee for misconduct or security reasons

4.4.5 Removal of an employee for the reasons stated above does not relieve the Contractor from full responsibility for total performance

4.5 Certification Requirements:

4.5.1 Contractor shall have an AMX ACE Certified Programmers working with the AMX control system.

4.5.2 Contractor shall have someone with at least a QSC Q-SYS Level One Certification to work with the QSC brand equipment.

4.5.3 All personnel working directly with the Audio Video equipment for the contractor shall at least be a Certified Technology Specialist (CTS).

4.5.4 The Contractor’s Project Manager shall have a Certified Technology Specialist – Installation (CTS-I) or a Certified Technology Specialist – Design (CTS-D) credential.

4.6 Quality Assurance:

The Government will inspect and accept the Contractor’s performance under this contract immediately after the contracted tasks are complete. All findings of incomplete or defective performance will be subject to re-performance within 1 business day after Contractor is notified of incomplete or defective performance. All costs associated with re-performance are the sole responsibility of the Contractor.

4.7 Safety Requirements:

4.7.1 The Government will not provide safety equipment to the Contractor

4.7.2 All work performed by the Contractor shall be conducted in a safe manner.

4.7.3 The safety of occupants and workers is of paramount importance any unsafe conditions must be addressed immediately. All activities conducted under this contract shall be performed in compliance with all applicable Safety regulations and guidelines including but not limited to General worksite safety practices.

4.8 Other Requirements:

4.8.1 Minimum Disruption: All construction shall be prepared in such a manner so that all work phase sequencing may proceed with minimum disruption to the occupying agency during the construction process.

4.8.2 Measurements: All dimensions, measurements and/or quantities indicated in this specification are approximate and shall not be used by the contractor as definite. Contractors are expected to inspect the job site prior acceptance of delivery order in order to acquaint themselves with the scope of the project and to verify measurements. In no event shall failure to inspect constitute grounds for claim after the delivery order is awarded.

4.8.3 Quality Control: The work performed under this contract must demonstrate skills of the highest quality. Any imperfections that reveal a lower level of workmanship (i.e. poor painting, uneven sills, poor joints, large nail holes, finishes, untethered wires, etc.) shall be deemed unacceptable. The Technical Contact/COR will make random site visits to insure that the project is meeting standards and is acceptable. Any attempt to disguise poor workmanship shall be deemed unacceptable. Any work that is found to be unacceptable shall be removed at the expense of the contractor and re-performed correctly.

4.8.4 Joint Substantial Completion Inspection: When notified the GSA COR/PM will conduct an inspection of the work performed. Any deficiencies will be required to be corrected prior to final payment being released.

4.8.5 Cleaning: All rubbish resulting from installation shall be systematically collected and removed from the jobsite.

4.8.6 Government Standards: All materials and equipment utilized in performance of the work must meet the requirements of the Facilities Standards for the Public Buildings Service, PBS P-100 and other applicable codes and standards for the particular materials or equipment an installation of same.

5.0 DELIVERABLES

The contractor shall provide final close out (as-built) documentation including:

· Final Acceptance Test Plan Document

· Programming Source code

· Project serial numbers and equipment information.

6.0 GOVERNMENT FURNISHED PROPERTY

No Government Furnished equipment or information will be provided, except for the audio and video equipment that has been designated for continued use in section 2, with the new /upgraded equipment.

7.0 PLACE OF PERFORMANCE

The described work will be performed at the following address:

U.S. Customs and Border Protection 423 Canal St. Room 315 – 318 New Orleans, LA 70130

8.0 PERIOD OF PERFORMANCE

The Contract shall commence within 30 calendar days after contract award. The work is to be completed within three (3) months from the commencement date.

9.0 SECURITY

All U.S. Customs and Border Protection facilities are secure premises. All contractor employees are prohibited from entering a controlled area unless escorted or accompanied by Customs and Border Protection (CBP) personnel.

The contractor must provide the full name and date-of-birth of all employees who will be entering the CBP facility at least 5 days prior to scheduled delivery.

10.0 SPECIAL CONSIDERATIONS

10.1 The Contracting Officer is the only individual with authority to amend this contract. All contact questions and concerns shall be directed to the COR identified in below.

10.2 Technical Contacts

10.2.1 Facility/Equipment Technical POC:

10.2.2 Contracts/billing (COR):

10.3 Procedures for Payment

A delivery/purchase order is anticipated at Net 30.

10.4 Contract Type

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