Statement_of_Work.pdf

U.S. DEPARTMENT OF HOMELAND SECURITY (DHS)

CUSTOMS AND BORDER PROTECTION (CBP)

STATEMENT OF WORK

NASOC-A Floor Covering Replacement

1.0 Background

The Air and Marine Operation (AMO) Albuquerque National Air Security Operations Center (NASOC) is located at Building 290 on Kirtland Air Force Base (KAFB), New Mexico. The AMO facilities on the site are owned by CBP. The purpose of this requirement is for a contractor to remove and replace the carpet floor covering material in the administration building.

Currently, the floor covering consists of carpet in all areas and spaces occupied by Customs and Border Patrol (CBP) Officers and Agents – excluding only the toilet/shower/locker rooms, storage rooms, and a conference room. Although well maintained, the carpet is beyond its useful life and must be replaced.

2.0 Scope

2.1 The Contractor shall provide all labor, supervision, tools, limited materials, parts, equipment – including specialized equipment (systems furniture lifting system -cubicles), transportation, licenses, and management necessary to successfully perform all of the requirements set forth in this Statement of Work (SOW).

2.2 The Government shall provide a sufficient quantity of 24” x 24” carpet tile, top set wall base, outside corner pieces, and 12 gallons of adhesive to complete this work. Work shall include incidental and ancillary components, materials, or equipment accessories customarily required by code, guideline, or industry standard practice to make a building feature complete, a system complete and operational, or an item of equipment serviceable and functional – whether or not such incidental or ancillary components are identified, named, or shown in or on any document provided to the contractor. This requirement shall also obligate the Contractor to pay the New Mexico mandated Gross Receipt Tax.

2.3 The Contractor shall remove the existing carpet material, prep the existing concrete slab for new carpet, and install new carpet tile in those areas now covered by carpet material.

2.4 All work shall be completed between the hours of 9:00 pm and 6:00 am on weekdays and 7:00 am and 4:00 pm on weekends. The facility shall remain open and in full operation during the time that this work is being performed. As such very detailed and specific scheduling and coordination, with the Site, is required.

3.0 Applicable Documents

This Statement of Work

4.0 Specific Tasks

Material requirements

CARPET (approximately 6,400 square feet provided by the Government)

The carpet tile, provided to the Contractor, shall be Shaw “EcoWorx” carpet Tile or equivalent. The Contractor shall not un-necessarily waste or destroy material provided by the Government. Using commercial carpet installation best practices guidelines, the Contractor shall install the carpet in a way that does not violate the product manufacturer’s lifetime warranty for the following:

♦ Cushion resiliency.

♦ Delamination of backing.

♦ Dimensional stability.

♦ Edge ravel and face fiber wear.

♦ Floor compatibility and floor release.

♦ Moisture resistance.

• The carpet tile texturing and/or coloring shall be such that no particular laying pattern is necessary.

Top set wall base (approximately 2,800 linear feet provided by the Government)

• Wall base is manufactured from rubber, straight sections, 6” in height, and 1/8” (nominal) in thickness.

• Outside corner pieces shall be factory manufactured.

• Inside corner pieces shall be field fabricated.

Adhesive

• Adhesive for each material product (carpet and wall base) shall be low Volatile organic compounds (VOC) of a type as recommended for the particular material to be installed.

4.1 Demolition

4.1.1 In randomly selected areas, the Contractor shall remove existing carpet and conduct an anhydrous calcium chloride test of the existing concrete slab. The location of the tests shall be at the discretion of the Contractor, but in no case less than 6 tests throughout the interior of the building. The quantity of tests shall be as recommended by the product manufacturer.

4.1.1.1 Should the moisture tests reveal that the moisture content of the existing slab exceeds the recommendations of the product manufacturer, contact the Contracting Officer for direction. Do not proceed with any other work until the Contracting Officer has provided further direction.

4.1.2 The Contractor shall only remove an area of existing floor covering that can be re-carpeted in the same day.

4.1.3 The Contractor shall remove existing top set wall base as the floor covering material is being removed.

4.1.4 Using systems furniture-lifting system(s), the Contractor shall lift existing assembled work cubicles only as necessary to remove existing carpeting and re-carpet.

4.1.4.1 Prior to the start of removal and replacement of the carpet in the area of the cubicles, the Contractor and a Site Representative shall walk through the cubicle area and inspect the condition of all cubcles, noting any cubicle damage including electrical power and data connections. Any damage to the cubicle(s) including loss of power or data (not previously noted) shall be the responsibility of the Contractor to repair to the satisfaction of the Site Representative.

4.1.4.2 Officer’s and Agent’s personal items and equipment will be removed from the cubicles by those Officers and Agents.

4.1.5 The Contractor shall not remove carpeting from private offices if there is no intent to install new carpeting on the same night.

4.1.5.1 The Contractor shall reposition furniture in private offices as necessary (within the office) to allow demolition and installation of new floor covering material.

4.1.6 Telephones and computers will be moved (if necessary) by government personnel.

4.1.7 The Contractor shall ensure that all removed carpet is removed from the building each day. The Contractor shall ensure that the building is cleaned to an extent that the daily working personnel will not track anything into the areas where new carpet has been installed.

4.1.7.1 The Contractor shall be fully responsible for handling, transporting, and disposal of all waste generated because of the work being performed.

4.2 Installation

4.2.1 Preparation of the floor shall include filling and/or sealing cracks, concrete fractures, expansion joints, or grinding of high spots using products and methods as recommended by the product manufacturer.

4.2.2 The Contractor shall use a sufficient quantity and capacity of ducted exhaust fans to exhaust the vapor and aroma of the floor-covering adhesive from the building. The Contractor shall install new adhesive only as necessary to provide a bond for the new floor covering and top set base to be installed each night.

4.2.3 The Contractor shall install the new materials in accordance with the product manufacturer’s written recommendations.

4.2.4 The Contractor shall vacuum new carpet immediately after installation.

4.2.5 The Contractor shall install new wall base at all permanent walls affected by the replacement of the floor covering. Bond to walls with an adhesive recommended by the wall base manufacturer.

4.2.5.1 The Contractor shall use manufacturer outside corners. Inside corners may be field fabricated. The Contractor shall use a straight length of wall base of no less than 4 feet on each side of a corner piece.

4.2.6 With the new floor covering installed, the Contractor shall clean all new products and building features (affected by this work) in a way that there is no evidence that any work has been done.

4.3 Furnished Material Inspection

4.3.1 Prior to submitting a proposal each bidder shall have the opportunity of taking an inventory of the materials supplied by the Government (at a pre-bid site visit). In the event that necessary materials are missing or are in an insufficient quantity, the Contractor shall make a list of any missing or insufficient quantity of materials – identify the cost of the Contractor’s purchase of those additional materials, and include that cost in their proposal.

4.3.1.1 No additional compensation shall be allowed to the Contractor for purchase of additional materials after award of contract.

5.0 Deliverables and Delivery Schedule

5.1 General

5.1.1 The Contractor shall provide any list of additional materials needed for the completion of the work along with the cost of all such materials.

5.2 Deliverables shall be provided as follows:

5.2.1 The Contractor shall provide the additional material list within five (5) calendar days after receiving the Notice of Contract Award.

5.2.2 The Contractor shall deliver a project schedule within five (5) calendar days of

Notice of Contract Award.

5.2.3 The Contractor shall deliver a Schedule of Values (SOV) – The SOV shall be submitted five (5) calendar days after the Notice of Contract Award.

5.2.4 The Contractor shall provide sufficient breakdown of all unit costs related to carpet and top set wall base work as listed in this SOW. The SOV shall be submitted before the first invoice is approved.

5.2.5 The Contractor shall allow the Government ten (10) calendar days, after receipt of submittal information, to take action and respond to the submittal.

5.2.5.1 Action on submittal information shall be one of the following: approved;

approved as noted; revise and re-submit; or rejected.

5.2.5.2 Should the Government reject and/or require the Contractor to revise or re-submit, the Contractor shall re-submit any such required information within five

(5) calendar days of receipt of action required.

5.2.6 The Contractor shall deliver a Task Specific Accident Prevention Plan (APP) and Task Specific Safety Plan no later than five (5) calendar days after the Notice of Contract Award.

5.2.7 The Contractor shall deliver a written (detailed) work plan for carpet replacement activities – no later than seven (7) calendar days prior to the scheduled start of work.

5.2.8 The Contractor shall deliver a written certification that the existing concrete slab has been tested for moisture content and that the moisture content is within the floor covering manufacturer’s allowances – no less than two (2) calendar day prior to starting carpet replacement activities.

5.3 Pre-Construction Submittals

5.3.1 Project Schedule – The Contractor shall provide sufficient detail to understand method of approach and milestone completion dates relating to the Project Schedule. The Project Schedule shall be in electronic format, preferably using established software such as Microsoft Project or other recognized industry standard software. The Contractor shall submit an updated Project Schedule with each invoice.

5.3.2 Schedule of Values (SOV) – The Contractor shall provide sufficient breakdown of all unit costs related to individual tasks listed in this SOW. The SOV shall be submitted with each request for progress payment.

5.3.3 The Contractor shall prepare and submit a task specific Accident Prevention Plan

(APP) and task specific Safety Plan to the COR for review and approval. These plans shall follow the Corps of Engineers EM 385-1-1 plan.

3.3.3.1 The written work plan shall take into consideration, and allow for, continued daily operation of the facility without danger to the assigned personnel.

5.4 In-Progress Report Requirements

5.4.1 Daily Reports – The Contractor shall prepare Daily Reports and shall transmit the reports to the Project Manager (PM) and COR via email by 4:00 PM (Eastern Time) each Friday.

5.4.2 Two Week Look-ahead Schedule – The Contractor shall provide a two week look-ahead schedule to the PM and COR via email by 4:00 PM (Eastern Time) each Friday.

5.5 Post–Construction Submittals

5.5.1 The Contractor shall furnish a warranty for the workmanship associated with the tasks of this SOW. This warranty shall be a no dollar limit 100% material – 100% labor warranty for a period of not less than one (1) year after project acceptance by the Contracting Officer.

5.5.2 All post-construction submittals shall be provided by the Contractor and approved by the Government before final Government acceptance of completion of this project.

6.0 Government Furnished Equipment and Property

6.1 6,400 square feet of carpet tile

6.2 2,800 linear feet of top set wall base

6.3 30 manufactured outside corner pieces for the wall base

6.4 12 gallon of carpet//wall base adhesive.

7.0 Place of Performance

All work under this contract shall be performed at the following location:

CBP Air and Marine Operations (AMO)

NASOC-A

2701 Kirtland Drive SE, Building 290 Kirtland AFB, NM 87117

8.0 Period of Performance

The Period of Performance for this effort shall be thirty-five (35) calendar days from issuance of the Notice to Proceed (NTP).

9.0 Security

The work to be performed under this contract shall be Unclassified. The Contractor and its subcontractor personnel shall be required to undergo and pass limited Department of Homeland Security (DHS) background investigations before access is granted to the facility. The Contractor shall provide the individual’s legal name, social security number, date of birth, driver’s license number, state of license issuance, license expiration date, and declaration of citizenship a minimum of ten (10) calendar days prior to the individual’s access to the facility.

10.0 Other / Meetings

10.1 Other

10.1.1 The Contractor shall provide and maintain safety and environmental protection measures as necessary to prevent personal injury or pollution of the environment or cause of a nuisance to operations or personnel in close proximity to the work.

10.1.2 Any Contractor required site office and security measures for that office or any material or equipment storage area as may be permitted for their use shall be coordinated and approved in writing by the COR. Utilities and other associated cost thereof, for the Contractor’s facilities shall be the sole responsibility the Contractor.

10.1.3 Before requesting the Government’s acceptance of the work, the Contractor shall complete final cleaning of all areas affected by new work or repair activities. The area shall be cleaned thoroughly so that there is no remaining evidence that construction or repair work took place and all areas where construction or repair work took place shall be returned to as-new and/or original condition.

10.1.4 Should specific means and methods of completing the elements of work not be defined in this SOW, the Contractor shall utilize commercial/industrial construction standards when performing work under this SOW.

10.2 Meetings – The Contractor shall be required to attend the following meetings.

10.2.1 The Contractor is required to attend a pre-bid site visit to inventory the

Government furnished materials and ensure that the Contractor is fully aware of, and has included consideration for, all existing conditions that will affect the productivity of the work.

10.2.2 The Contractor shall attend a Pre-Construction Conference prior to commencement of any construction activities. This meeting will consist of a one-half (1/2 day) meeting at the project site. The designated Contractor Project Superintendent/Manager, as well as key subcontractors and trades, are required to attend this meeting

10.2.3 Prior to project completion, the Contractor shall conduct a preliminary punch list walk-thru on the works and forward the punch list to the COR for review (pre-final inspection). The Contractor shall conduct a final punch list walk-thru at the completion of the project (final inspection). The Contractor key personnel, site staff and COR. shall attend the final walk-thru.

11.0 Safety and Environmental

The Contractor shall conduct all work and clean-up efforts in such a way as to maintain a safe and healthy work environment for the operations and personnel.

12 POINTS OF CONTACT:

Contract Specialist:

Name Email:

Phone:

END OF STATEMENT OF WORK