11a1_-_Attch1_-_SOW_-_Vet_Services_-_Solicit.pdf

US Customs and Border Protection US Border Patrol – Tucson Sector Horse Patrol Unit

Statement of Work USBP Tucson Sector – Equine Vet Service Page 1 of 11

STATEMENT OF WORK (SOW)

Equine Veterinary Services

1. BACKGROUND

U.S. Customs and Border Protection (CBP), U.S. Border Patrol (USBP), Tucson Sector, is responsible for obtaining veterinary services and routine veterinary care for approximately one hundred thirty-two (132) horses utilized by Tucson Sector Border Patrol, Horse Patrol Unit.

2. SCOPE

The contractor shall provide all labor, supervision, travel, equipment, and supplies to provide experienced equine veterinary care and emergency services to government-owned horses located at various locations throughout southern Arizona, on a recurring basis and in accordance with the requirements of this Statement of Work for services. Services shall be ordered as needed throughout the life of the contract.

The actions of this procurement require the services of key personnel in the following position: One (1) Equine Veterinarian.

As needed based on the discretion of the Contractor to meet the overall requirements of this Statement of Work, the services of either one (1) Equine Veterinarian Assistant or one (1) Equine Veterinarian Technician, or both, can be included.

Minimum qualifications and training for these positions are outlined in Section 4 of this Statement of Work. With the exception of the minimum requirements of one (1) Equine Veterinarian, it is the discretion of the Contractor to provide as many Key Personnel and other personnel as needed to meet the overall requirements of the services to be rendered. A staffing plan, indicating required credentials, shall be provided with Contractor proposal.

3. APPLICABLE DOCUMENTS

3.1. Commercial and Industry standards shall be followed and utilized during the delivery of veterinary services.

3.2. Contractor shall comply with all required Federal, State and Local laws, licenses and regulations, and those set forth by the American Association of Equine Practitioners – www.aaep.org.

3.3. Contractor shall comply with the key personnel requirements based on the guidelines as set forth by the American Veterinary Medical Association – www.avma.org.

3.3. It is the contractor’s responsibility to be in compliance and current with all applicable laws and licensing requirements.

Attachment 1 http://www.aaep.org/ http://www.avma.org/

Statement of Work USBP Tucson Sector – Equine Vet Service Page 2 of 11

4. SPECIFIC TASKS

4.1 Key Personnel

Required:

4.1.1 Equine Veterinarian – Minimum One (1) Position with the following minimal education and training requirements: a person suitably qualified and registered by the American Veterinary Medical Association to practice veterinary medicine on animals.

Other:

4.1.2 Veterinary Assistant – Position requires the following minimal education and training requirements: an individual who is employed by an actively licensed veterinarian to perform acts pertaining to the practice of veterinary medicine and receives compensation for such acts from the employing veterinarian, but is not a certified Veterinary Technician or licensed veterinarian. They provide the veterinarian with technical support for all aspects of patient care.

4.1.3 Veterinary Technician – Position requires the following minimal education and training requirements: a person who has graduated from a veterinary technology program accredited or approved by the Committee on Veterinary Technician Education and Activities of the American Veterinary Medical Association, or other accrediting agency approved by the Board, or a person has received equivalent training as set forth in the rules of the Board. Also known as a nurse for animals.

4.2 General Veterinary Care:

4.2.1. Services shall be provided on an as-needed basis.

4.2.2. Veterinary services shall be coordinated by the Unit Supervisor (US), Unit Horse

Patrol Instructor (UHPI), Sector Coordinator (SC), or the Contracting Officer’s Representative (COR).

4.2.3. Contractor shall be responsible for the treatment and general care of USBP horses.

4.2.4. Contractor shall assume responsibility for making clinical judgments regarding the health of the horses and the need for medical treatment.

4.2.5. Contractor shall convey his/her findings to the US, UHPI, or SC and an agreed upon treatment shall be enacted.

Statement of Work USBP Tucson Sector – Equine Vet Service Page 3 of 11

4.2.6. Contractor shall be responsible for working with the sector-contracted farrier for any lameness issues requiring corrective or special shoeing.

4.2.7. To the greatest extent possible, the US, UHPI, or other authorized unit personnel shall make appointments with the contractor and transport horses to the contractor’s facility.

4.2.8. If horses cannot be transported, contractor shall be required to respond to the appropriate USBP location.

4.2.9. Contractor shall contact the SC or COR for consent to perform any procedures costing more than $1,500.00.

4.3 Treatment and General Care Includes (but is not limited to):

4.3.1. Lameness examinations

4.3.1. Puncture or laceration repair

4.3.2. Eye wounds

4.3.3. Colic

4.3.4. Ulcers

4.3.5. Nutrition

4.3.6. Maintenance care

4.3.7. Intra-articular injections (joint) and Intrathecal injections (tendon)

4.3.8. Veterinarian-client-patient relationship (VCPR) shall be established

4.3.9. Over the phone consultations

4.3.10. Distribution of medications for unit supervisors/instructors to administer

4.3.11. Provide Coggins testing and health certificates as needed

4.3.12. Blood work

4.3.13. Minor Surgery

4.3.14. All other general service industry-standard regular and emergency veterinarian care as specified.

4.4. Emergency Care / Unscheduled Services (Call-Outs):

4.4.1. Contractor shall respond to all emergencies involving USBP horses at any time of the day or night, seven days a week. This requirement extends to unscheduled services and/or emergent-care (Call-Outs) that may be necessary during or outside of the contractor’s regular operating hours.

4.4.2. Contractor shall respond within five (5) hours of notification of the emergency / unscheduled service requirement (Call-Out) or, if unavailable, must provide an appropriate back-up veterinarian to respond in his/her place.

4.4.3. In the event a horse must be euthanized, contractor shall contact the SC for prior approval.

Statement of Work USBP Tucson Sector – Equine Vet Service Page 4 of 11

4.4.4. If for any reason the SC cannot be reached in a timely manner, contractor shall consult with the US who shall make a decision based on the veterinarian’s advice and act in the best interest of the horse.

4.4.5. Contractor shall provide an emergency medical kit to USBP (US or UHPI) for use in conjunction with over the phone consultation in the event immediate assistance is required. This kit shall be set up so as to support basic emergent-care activities until the contractor arrives on scene or the horse(s) arrive at the contractor’s facility. The kit will include (but is not limited to):

• Flunixine Meglamide (Banamine, PreVail)

• Bute, Butazolidine, Phenylbutazone

• Acepromazine

• Xylazine

• Dexamethasone

• Antibiotics

• Eye Ointments

4.4.6. Contractor shall be excused from call out(s) under the following circumstances:

• Contractor is on vacation and has given the SC or COR a minimum of a 24-hours’ notice prior to the start of the vacation.

• Medical condition, after consulting with the contractor, does not warrant an emergency call out and the horse(s) can wait without further damaging the injury or causing undue stress to the horse.

• Medical condition is extreme and a delay in treatment would cause serious damage or death and a local area veterinarian must be utilized. In this event the contractor shall advise the on-scene agents regarding any emergency treatments they can provide while acquiring another veterinarian. The contractor shall assist with the recommendation of the veterinarian.

• Contractor is already attending another emergency / call-out.

• Contractor is suffering from a severe illness and is physically unable to attend to an emergency / call-out situation. The contractor shall then assist or at a minimum recommend a suitable alternate veterinarian.

4.5. Bi-Annual Wellness Exams:

4.5.1. Contractor shall perform wellness exams on all USBP horses no less than once every six months. Contractor is responsible for traveling to and from the various facilities where the horses are stabled.

4.5.2. Contractor shall coordinate with US’s or UHPI’s for the scheduling of bi-annual wellness exams.

Statement of Work USBP Tucson Sector – Equine Vet Service Page 5 of 11

4.5.3. Exams shall be conducted at the various facilities listed in Section 10 or at the contractor’s facility.

4.5.4. Examinations shall be conducted in the presence of at least one of the following individuals: the UHPI, US, or SC.

4.5.5. Wellness exams shall include an overall check of the horses’ health and the administration of both vaccinations and a seasonal wormer.

4.5.6. Ancillary testing shall be administered as necessary.

4.5.7. Any injuries requiring treatment shall be treated on site, or if more extensive treatment is necessary, the horse shall be transported to the contractor’s facility.

4.5.8. Abnormalities which do not require immediate medical attention shall be noted and a maintenance health plan shall be discussed regarding the abnormalities.

4.5.9. Wellness Exams include (but are not limited to):

• Coat & Skin condition

• Eyes, Ears, Nose, and Throat

• Mouth, Teeth, and Gums

• Legs & Hooves

• Heart (cardio vascular system)

• Abdomen

• Lungs (respiratory system)

• Urogenital System (reproductive/urinary system)

• Neurological System

• Lymphatic System

• Nutrition & Weight

• Temperature

4.5.10. Vaccinations include (but are not limited to):

• West Nile Virus

• Tetanus

• Equine Influenza

• Rhino

• Equine Herpes Virus type 1 and 4

• Eastern, Western, and Venezuelan Encephalitis

• Rabies

• Rattlesnake

• Any other vaccines deemed necessary due to established standards of care or environmental changes

Statement of Work USBP Tucson Sector – Equine Vet Service Page 6 of 11

4.5.11. Wormers include (but are not limited to):

• Ivermectin/ Moxidectin

• Benzimidazole

• Pyrantel

4.6. Dental Care:

4.6.1. Contractor shall be responsible for performing any dental work needed on USBP

4.6.2. Dental Care includes (but is not limited to):

• Teeth floating,

• Wolf teeth removal

• Any other teeth removal.

4.6.3. Contractor shall be responsible for administering any necessary sedatives or medications prior to dental procedures and for providing any medications needed after these procedures.

4.7. Pre-Purchase Exams:

4.7.1. Contractor shall perform pre-purchase exams on any horse as directed by the US, UHPI, or SC.

4.7.2. Contractor shall determine the source of any lameness issues discovered during the exam through the use of X-ray, ultra sound, MRI, or similar techniques.

4.7.3. Contractor shall supply the USBP with documentation of all findings and a recommendation on retention of the animal.

4.8. Microchipping:

4.8.1. Contractor shall place RES vet tracking animal identification microchip locators in all USBP horses unless they already have a traceable identifying freeze brand.

4.8.2. Microchip locators shall be placed in the same location (right side of neck below the mane) on every horse and shall be listed along with the identification number in the animal’s medical record.

4.8.3. A copy of all identification numbers shall be provided to the SC.

4.9. Basic and Advanced Veterinary Care Courses

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4.9.1. Contractor shall be responsible for providing Basic Care classes for new riders and Advanced Care classes for UHPI’s.

4.9.2. Classes shall be a minimum of two hours long and shall include hands-on instruction.

4.9.3. Contractor shall be responsible for providing all instructional handouts for the classes.

4.9.4. Basic Care classes shall be conducted during the Basic Rider Training Classes and include (but are not limited to):

• Parameters for respiration, pulse, CRT, and temperature

• Normal/abnormal abdominal sounds

• Water consumption and dehydration

• Instruction on how to properly take vital signs

• Symptoms and recognition of common horse ailments such as colic, azoturia

(tying up), founder (laminitis), navicular disease, thrush

• How to properly apply bandages, poultices, and other wraps to lower extremities

• Emergency care procedures

• Administration of oral and intramuscular (IM) medications

4.9.5. Advanced Care classes shall be conducted during UHPI Classes and include (but are not limited to):

• Emergency care procedures

• Administration of intravenous(IV) medications

• How to identify and treat lameness issues and ailments

• How to properly apply bandages and wraps to large joint areas such as the hocks and knees.

• Horse Anatomy, conformation, and digestive system

• Equine nutrition

4.9.6. Classes shall be coordinated/scheduled through the Lead UHPI assigned to each class or the SC.

4.9.7. Both types of classes shall be conducted at the various USBP locations listed in

Section 10 of the SOW.

5. DELIVERABLES

Statement of Work USBP Tucson Sector – Equine Vet Service Page 8 of 11

5.1. Medical Records

5.1.1. Contractor shall maintain electronic records for all medical treatments and procedures performed on USBP horses.

5.1.2. One medical record shall be kept for each horse.

5.1.3. Medical records shall include (but are not limited to):

• Results of examinations

• Working diagnosis of problems/issues

• Specific treatments including dosages

• Routes of medication administration

5.1.4. Documentation of the use of all prescription drugs shall conform, at a minimum, to the requirements of the applicable state’s veterinary practice act.

5.1.5. Contractor shall email all records to the SC, US, and UHPI within five (5) days after services have been rendered for each horse.

6. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION

The Government shall provide adequate horse facilities and an area for veterinary exams.

7. CONTRACTOR FURNISHED EQUIPMENT

7.1. Contractor is responsible for providing all equipment needed to examine and treat USBP

7.2. Contractor is responsible for providing all medications necessary for the treatment and health of USBP horses.

7.3. Contractor must possess the ability to perform digital X-rays or MRI, both at his/her facility and in the field.

7.4. Contractor must be able to send X-rays to the US, COR or SC via Email.

8. PLACE OF PERFORMANCE

Contractor shall have a dedicated office area and an appropriate equine examination area to include “stocks”.

8.1. Facility must comply with the following standards:

• Adequate to perform common surgical procedures

• Have overnight and long term boarding capabilities

Statement of Work USBP Tucson Sector – Equine Vet Service Page 9 of 11

• Horse pens must allow for minimal contact with other horses

• Must allow access to Horse Patrol Agents at other than normal business hours

• Must be located within fifty miles of Tucson, Arizona

• Must have shades and access to fresh water

8.2. Contractor shall be responsible for the well-being of all horses while at his/her facility.

8.3. ON SITE LOCATIONS: Contractor shall provide services at the following locations as needed:

• Ajo Station - 851 N. Highway 85, Why, AZ 85321;

• Casa Grande Station - 110 W. Harmon Rd., Eloy, AZ 85321; or at

- LEC facility on Federal Route 19, mile post 2 on the Tohono O’odham Nation

• Douglas Station - 1051 Lawrence, Douglas, AZ 85607;

• Brian A. Terry Station - 2136 Naco Highway, Bisbee, AZ 85603;

• Nogales Station - 1500 w. La Quinta Rd., Nogales, AZ 85621;

• Sonoita Station - Canelo Work Center, 83 Canelo Hills Rd., Patagonia, AZ

85624;

• Tucson Station - Montana Ranch, Buenos Aires National Wildlife Refuge, Arivaca, AZ; or at

- 2430 S. Swan Rd. Tucson, AZ 85711;

• Willcox Station - Kansas Settlement Facility, 3293 E. Kimzey Rd., Willcox, AZ 85643

9. PERIOD OF PERFORMANCE

Base Year: September 30, 2017 – September 29, 2018

Option Year 1: September 30, 2018 – September 29, 2019

Option Year 2: September 30, 2019 – September 29, 2020

NOTE: Option years shall be exercised based on the needs and requirements of the Government.

10. SPECIAL REQUIREMENTS

Statement of Work USBP Tucson Sector – Equine Vet Service Page 10 of 11

10.1. Contractor Personnel

10.1.1. All aforementioned services and procedures are to be performed by a certified Doctor of Veterinary Medicine licensed in the State of Arizona from an accredited school and shall be in good standing.

10.1.2. Contractor shall be responsible for the actions of all employees.

10.1.3. Each employee of the contractor shall have a form I-9 (Employment Eligibility Verification) completed and verified. See contract for details.

10.1.4. Contractor shall assume all responsibility for any injuries incurred by them or their employees from any USBP horse.

11. SECURITY

11.1. Contractor personnel shall comply with all rules and regulations governing conduct of personnel while operating on U.S. Government property.

11.2. Contractor personnel shall not enter any area which access is restricted, unless specifically authorized in writing by the Unit Supervisor.

12. CHANGES TO THE SOW

No changes to this SOW or cost increases shall be incurred without written prior approval of the Contracting Officer (CO). Any changes or cost increases shall not take effect until the CO executes a written modification. The CO is the only individual with authority to amend a contract.

13. POINTS OF CONTACT

The following individuals are identified as POCs for this procurement action unless otherwise superseded in writing.

PROGRAM OFFICE

Contracting Officer’s Representative (COR) mailto:bobbi.l.schad@dhs.gov

Statement of Work USBP Tucson Sector – Equine Vet Service Page 11 of 11

CONTRACTING OFFICE

Contract Specialist (CS) (Primary) Micky L. Hallman CBP / Border Enforcement Contracting Division-Pacific Branch Tucson, AZ 85705 Phone: 520-407-2816 Email: micky.l.hallman@cbp.dhs.gov

Contracting Officer (CO) Frank S. Duarte CBP / Border Enforcement Contracting Division-Pacific Branch Tucson, AZ 85705 Phone: 202-425-1775 Email: frank.s.duarte@dhs.gov

APPENDICES

Appendix 1 - SOW - Veterinary Services Unit Pricing Sheet Appendix 2 - SOW - Veterinary Services Questionnaire mailto:micky.l.hallman@cbp.dhs.gov mailto:frank.s.duarte@dhs.gov

Appendix 1

U.S Customs and Border Protection U.S. Border Patrol - Tucson Sector HPU

Appendix 1 - SOW - Veterinary Services Unit Pricing Sheet Page 1 of 3

Equine Veterinary Services - Unit Pricing Sheet

Premise Call Units (EA) Unit Price Ajo Station 1 $ Brian A. Terry Station 1 $ Casa Grande Station 1 $ Douglas Station 1 $ Nogales Station 1 $ Sonoita Station 1 $ Tucson Station 1 $ Willcox Station 1 $

Emergency / Unscheduled (Call-Outs) Units (EA) Unit Price Ajo Station 1 $ Brian A. Terry Station 1 $ Casa Grande Station 1 $ Douglas Station 1 $ Nogales Station 1 $ Sonoita Station 1 $ Tucson Station 1 $ Willcox Station 1 $

Examinations Units (EA) Unit Price Lameness 1 $ Large Animal 1 $ Consultation 1 $ Pre-Purchase Exam 1 $ Bi-Annual Wellness Exam 1 $

Dentistry Units (EA) Unit Price File Teeth 1 $ Wolf Teeth Extraction 1 $

Anesthesia Units (EA) Unit Price Intravenous 1 $ Intramuscular 1 $ Local 1 $ Tranquilization 1 $

Fluid Therapy Units (EA) Unit Price Intravenous 1 $

Vaccinations/Worming/Lab Units (EA) Unit Price

EWT/WNV 1 $

SOW Appendix 1 - Veterinary Services Unit Pricing Sheet Page 2 of 3

Rhino/Influenza 1 $ Tetanus Toxid 1 $ Rabies 1 $ Rattlesnake 1 $ Ivermectin 1 $ Fenbendazole 1 $ Blood work up 1 $ Coggins 1 $ Process blood 1 $

Procedures Units (EA) Unit Price X-Rays/ Radiograph 1 $ Bandage Application 1 $ Ultrasound 1 $ Biopsy 1 $ Cast Application 1 $ Catheterization IV 1 $ Endoscopy 1 $ Euthanasia 1 $ Flourescein Stain 1 $ Health Certificate 1 $ Intra Articular Injection 1 $ Palpation 1 $ Stomach Tubing 1 $ Time (Veterinarian) 1 $ Time (Technician) 1 $ Microchip 1 $

Hospitalization Units (EA) Unit Price Board 1 $

Medications Units (EA) Unit Price Flunixine Meglamide 1 $ Phenylbutazone 1 $ Acepromazine 1 $ Xylazine 1 $ Dexamethasone 1 $ Trimeth/Sulfa Powder 1 $ Uniprim 1 $

Classes Units (EA) Unit Price Basic Class 1 $ Advanced Class 1 $

SOW Appendix 1 - Veterinary Services Unit Pricing Sheet Page 3 of 3

Alternative Treatment Units (EA) Unit Price Acupuncture 1 $ Chiropractic/ Massage 1 $

Appendix 2

U.S Customs and Border Protection U.S. Border Patrol - Tucson Sector

Appendix 2 - SOW - Veterinary Services Questionnaire Page 1 of 1

Veterinary Services Questionnaire

Contractor Name:

Contact Person:

Telephone:

Date:

Instructions:

- In Section A, please provide your answers below.

SECTION A YES NO

Do you provide mobile services?

Do you provide over the phone consultations?

Will you provide medical kits?

Do you provide overnight boarding?

Do you provide long term boarding?

Is your office within fifty miles of Tucson Sector HQ?

Will you provide educational classes at BP locations?

Will you provide 24/7 service?

Does your company utilize electronic records?

Are there any other certifications, degrees, licenses you hold that would qualify you for this work? If yes, what are they?

Do you and your employees attend continued educational classes related to veterinary care?

Are you affiliated with any professional organizations? If yes, which one(s)?

Do you or your employees specialize in a particular field? If yes, what are they?