Pest_Control_SOW.doc

Statement of Work (SOW)

U.S. Border Patrol

Pest Control Management Service Requirement 1.

BACKGROUND:

The U.S. Border Patrol Tucson Sector has a requirement for Pest Control Management Services throughout the surrounding stations, checkpoints, and facilities listed in Section 7. The U.S. Border Patrol Tucson Sector has a need for a thorough inspection, treatment and prevention; which involves exterior and interior locations in the vicinity of the structure.

2.

SCOPE:

The Contractor shall provide Integrated Pest Management (IPM) services to prevent and control a wide variety of arthropod and vertebrate pests including but not limited to cockroaches, termites, ants, fleas, stored product pests, mosquitoes, mice, rats, bats, bees, and wasps at all U.S. Border Patrol Tucson Sector as identified in Section 7. The scope of this contract is to establish an environmentally sound and effective IPM program to prevent general arthropod and vertebrate pests and disease vectors from adversely affecting U.S. Border Patrol installation operations. This includes, at a minimum:

· Thoroughly inspecting all areas suspected of pest infestation(s) and surrounding areas/facilities up to 25 feet, as necessary. After conducting the inspection, the technician shall discuss any problems with the Government Point of Contact (POC) listed on contract award document.

· Communicating constantly with the government Point of Contact (POC) regarding planned actions and recommendations.

· Recommending structural and procedural modifications to reduce food, water, harborage and access used by pests.

· Using appropriate non-chemical technologies to control pests, where possible.

· Judiciously using pesticide products, formulations and application methods that present the lowest potential hazard to human health, non-target animals and the environment.

· Recording and reporting all integrated pest management operations including surveillance, inspections, non-chemical and chemical control.

· Pest Control Unscheduled Services – Due to unpredictable circumstances with pests, the Contractor will respond to urgent requests within two (2) hours of notification to remedy or exterminate pests which will allow CBP to continue operations. The Contractor will provide an unscheduled services hourly callout rate. The Contractor must accept the Government purchase card.

· The Contractor will provide two (one Back-up) phone numbers. These numbers will be answered after normal business hours in the event of urgent requirements.

Federal agencies are mandated by Public Law (Section 136r-1 of title 7, United States Code) to use IPM. The Contractor shall use best management practices and recognized industry standards for managing pests such as those established by national pest management organizations, and follow the guidance provided by State Pesticide Regulatory agencies and State institutions of higher learning. However, the Contractor shall be responsible for complying with all federal, state, and local laws, including but not limited to the National Environmental Policy Act of 1969, PL 92-516, the Federal Insecticide, Fungicide and Rodenticide Act of 1972, as amended.

3.

APPLICABLE DOCUMENTS:

National Environmental Policy Act of 1969

Arizona Depart of Agriculture Registrants of Pesticide Products

PL 92-516 The Federal Insecticide, Fungicide and Redenticide Act of 1972 (as amended)

4.

SPECIFIC TASKS:

The Contractor shall perform pest control service to the locations identified in Section

7. Pest control service shall be performed by a specially trained Arizona State Certified Technician. The Contractor shall be responsible for the following project management activities:

4.1 Contractor Work Plan

The Contractor shall develop and maintain a detailed Contractor’s Work Plan (CWP) for each location. The CWP shall specify the schedule, technical approach, resources required for the planning, execution, completion of the performance objectives and provided to the POC within 60 days of contract award. Contractors may review the installation’s historical records of pest activity and abatement actions, survey facilities and grounds, and consult with the POC in development of a plan. The CWP shall address continuous monitoring, pest response and removal procedures, record keeping, warranties, education and communication to installation personnel to prevent nuisance pests and disease vectors in and around specified buildings. The CWP shall include labels, MSDS sheets, and the planned pesticide use proposal and comply with all applicable local, state, and Federal regulations.

As part of the CWP, the Contractor shall develop a schedule that fully supports the technical approach and that outlines the due dates, monthly fees and annual costs. It is the U.S. Border Patrol intent to make all payments after verification of performance in accordance with this schedule. The Contractor shall coordinate activities with the POC to ensure that the proposed project schedule does not conflict with other Contractor activities on site, or interrupt installation mission activities.

4.2 Expertise and Necessary Personnel

All Contractor personnel shall understand IPM principles and practices and be capable of implementing them. The Contractor shall have the background and experience to be capable of identifying pests and knowledgeable about pest life cycles, habits and the conditions that affect pest populations. Additionally, the Contractor shall have a written IPM policy describing their overall objectives relating to IPM.

4.3 Licensing and Certification

The Contractor shall possess a business license issued by the state of Arizona to provide pest control services. The Contractor shall provide proof of licensing to the government prior to contract award.

All Contract personnel employed who will apply or supervise the application of pesticides under this contract shall possess commercial certification by the State of Arizona in the appropriate EPA-approved State categories for the work requirements of the contract. All Contractor personnel who apply pesticides shall have full commercial certification. Neither private applicator certification nor registered technician certification are acceptable. Proof of State certification shall be provided to the government prior to contract award along with a list of Contractor personnel.

4.4 Additional Requirements

All Contract vehicles used for pest control operations shall not be used for other purposes in connection with this contract. Vehicles shall be secured at all times to prevent unauthorized access. All pesticides carried on vehicles shall be stored in a locked compartment separate from the cab of the vehicle. Vehicles shall be equipped with a fire extinguisher, emergency wash water, a portable emergency eye wash and a portable spill and decontamination kit. Vehicles shall be marked as required by Arizona State.

The Contractor shall repair and maintain all equipment in accordance with manufacturer’s instructions. Equipment shall be in good operating condition, free of visible deterioration, shall not leak, and shall be calibrated to apply pesticides in accordance with the pesticide product label. Proof of calibration may be requested by the government. Equipment that has failed shall be replaced and/or repaired by the Contractor prior to resuming operations. The Contractor must clearly and plainly mark all pesticide application equipment including rodent bait stations and glue traps with the company’s name, a point-of-contact, and phone number. The Contractor shall assume responsibility for all Contractor-owned equipment or other items.

The Contractor shall procure, handle, store, and apply pesticides in strict accordance with the EPA registered pesticide label. Only certified applicators shall operate pesticide application equipment. All pesticides shall be used in accordance with Federal, state, local laws, and installation regulations.

Prior to use, the Contractor shall request approval for all pesticides. The Contractor shall ensure that all pesticides proposed for use on U.S. Border Patrol installations are EPA registered and registered with the Arizona Department of Agriculture. Approvals may be made and limited to specific pests/sites. During the term of this contract the Contractor shall submit an Out-of-Cycle Pesticide Use Request (OCPUR) for additional pesticides to the POC for review and approval. The Contractor shall not deviate from the approved listed pesticides without prior approval from the POC. The pesticides list being used shall reflect only the currently approved pesticides for application on the installation and updated as additional products are approved and/or as other products deleted.

4.5 Pesticide Storage, Mixing and Disposal

The Contractor shall not store pesticides on Government property. All pesticides shall be stored off Government property, or inside of the secured Contractor vehicle(s).

The Contractor shall not mix pesticides on Government property. All pesticides must be mixed prior to arrival at the installation.

All pesticides, rinse water, and containers shall be disposed of in accordance with label directions. The Contractor shall dispose of any pesticides, pesticide containers, pesticide residue, pesticide rinse water, or any pesticide contaminated article at an authorized disposal area off of Government property.

4.6 Pesticide Spills

The Contractor shall immediately report all spills of hazardous materials to the POC and shall be financially responsible for the clean-up of any spills. Spills shall be managed in accordance with the installation’s Spill Contingency and Countermeasure Plan. The Contractor shall have on-hand spill containment equipment and materials necessary to contain spills of pesticides and other pest control materials and supplies that are on the installation.

4.7 Personal Protective Equipment

The Contractor shall provide Personal Protective Equipment (PPE) to each of their pest control applicators. This equipment shall include, at a minimum, the PPE required by the applicable pesticide labels and MSDSs.

4.8 Occupied Spaces

Liquid or aerosol pesticide shall not be applied in occupied spaces when people are present. Dust pesticide formulations shall not be applied in occupied spaces if the dust can be carried by air currents to people. Gel baits, cockroach, rodent and ant bait stations or other pesticide formulations that do not volatize or carry on air currents may be applied in occupied spaces.

4.9 Records and Reports

The Contractor shall prepare, submit, and maintain daily and or monthly pest management records and reports for each pest management service provided to include surveillance, non-chemical controls and pesticide applications. Records shall be accurate and complete. Records shall include: the installation name, pesticide common name from the label that was applied, pesticide formulation, EPA Registration Number, target pest, the type of application and final concentration applied, the amount of final spray or dry formulation, date of application, location of the service, building number, and address that accurately identifies the location, the pounds of active ingredient applied, and the pest controller’s name and certification number. All pest management records shall be submitted electronically (via disk or e-mail attachment) to the POC monthly. The Contractor’s monthly invoice can be used if it contains this data.

5.

DELIVERABLES AND DELIVERY SCHEDULE:

The Contractor shall perform monthly Pest Control Services on a regular scheduled basis. Table 1 identifies the current schedule for reference. If the regularly scheduled day falls on a holiday, prior arrangements for rescheduling service will be made. Contractor will not deviate from the delivery schedule once identified without prior approval from the POC. In addition to the services provided annually (every twelve months) if applicable; the Contractor will respond for additional services during the year, if deemed necessary by the POC.

Table 1. Current Pest Control Service Schedule for Reference

6.

GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION:

None.

7.

PLACE OF PERFORMANCE:

Service shall be performed at the locations listed below (Locations 01-21) at a minimum of once a month depending on the service required. Service may require more than one visit to eliminate pest issues. Note: All building data are estimated square feet gross areas.

Location 01: Tucson Sector Headquarters 2430 S. Swan Rd, Tucson, AZ 85711

Building Data: Administrative Bldg 1 – 57,571 SF; Processing Bldg 2 – 17,220 SF; Facility Maintenance Bldg 3 – 33,534 SF; Garage Bldg 4 – 40,561 SF; Data Management Bldg 6 – 1,904 SF

Tucson Station Bldg 7 – 26,051 SF Location 02: Tucson Sector HQ Annex

1970 West Ajo Way, Tucson AZ 85713

Building Data: Modular Bldg 1A – 2,700 SF; Facility Maintenance Bldg – 720 SF Location 03: Ajo Station

850 N. Highway 85, Ajo, AZ 85321

Building Data: Administration/ Operations/ Detention Bldg– 59,598 SF; Facility Maintenance Bldg – 8,433 SF; Vehicle Maintenance Bldg - 9,120 SF; Tire Storage – 2,184 SF; Radio Tower Bldg – 120 SF

Location 04: Papago Farms FOB

0.25 mile South of FR 21 terminus, Sells, AZ 85634

Building Data: Agent Support Bldg - 4,620 SF; Processing Bldg - 810SF Location 05: Boundary FOB

El Camino Del Diablo, Organ Pipe National Monument, AZ 85321

Building Data: Agent Support Bldg – 6,048 SF; Processing Bldg – 1152 SF

Location 06: North Highway 85 Interim Checkpoint

Mile Post 18

Building Data: Support Trailer – 320 SF Location 07: Casa Grande Station VMF

9480 W Adams Rd., Eloy, AZ 85131

Building Data: Bldg A - 1,200 SF; Bldg B - 480 SF; Office Modular Bldg C - 3,000 SF; Maintenance Garage - 1,500 SF; OIT Modular Bldg D – 1,000 SF Location 08: San Miguel FOB Indian Route 19 – 1.5 miles N of Intl Border, San Miguel, AZ 85634

Building Data: Agent Support Bldg – 5,600 SF; Processing Bldg – 4,200 SF; Tohono O’Odham Nation Support Bldg – 1,100 SF Location 09: Douglas Station

1608 S. Kings Highway, Douglas, AZ 85607

Building Data: Bldg A, B, C - 53,000 SF; Garage Bldg – 24,395 Location 10: Douglas Station Annex

1051 Lawrence Avenue, Douglas, AZ 85608 Building Data: Main Bldg – 6,080 SF; Detention Modular - 2,160 SF; Garage Bldg – 2,184 SF; Dispatch Modular - 960 SF; Supervisor Modular - 1,200 SF; Training Modular - 1,200 SF

Location 11: Hedglen FOB

7161 E. Guadalupe Canyon Rd., Douglas, AZ 85607

Building Data: Agent Support Bldg – 6,048 SF; Processing Bldg – 1,320 SF

Location 12: Brian A. Terry (Naco) Station

2136 Naco Highway, Bisbee, AZ 85603

Building Data: Administration Bldg A – 13,219 SF; Operations Buildings B and C – 20,926 SF; Processing Bldg D – 14,091 SF; Vehicle Maintenance Bldg – 23,297 SF; Training Modular Bldg 5 – 5,280 SF; Horse Patrol Unit Bldg 3 - 1,100 SF; Old Main Bldg 1 – 4,176 SF; Indoor Firing Range – 11,586 SF

Location 13: Coronado FOB W Montezuma Canyon Rd, Hereford, AZ 85615 Building Data: Administration Support Modular – 3,920 SF

Location 14: Nogales Station

1500 W. La Quinta Rd, Nogales, AZ 85621

Building Data: Main Bldg, Administration, Garage and Warehouse – 223,302 SF; Guard Bldg – 180 SF; Indoor Firing Range – 8,000 SF

Location 15: I-19 Interim Checkpoint, Mile Post 42 1500 W. La Quinta Rd, Nogales, AZ 85621

Support Trailer - 384 SF; Mobile Processing Center - 451 SF

Location 16: Sonoita Station

3225 Highway 82, Sonoita, AZ 85637

Building Data: Main Bldg - 4,400 SF; Processing Bldg – 4,200 SF; Operations Modular – 6,300 SF Location 17: Three Points Sub-Station;

16435 West Ajo Way, Robles Junction, AZ 85635

Building Data: Main Bldg – 2,160 SF; Support Modular – 3,000 SF

Location 18: Sasabe FOB 41455 S. Sasabe Rd., Sasabe, AZ 85633 Building Data: Detention Modular – 2,880 SF; Houses, 4 each – 5,556 SF total

Location 19: Willcox Station

200 S. Rex Allen Jr. Dr., Willcox, AZ 85643

Building Data: Administration and Processing Bldg – 34,039 SF; Vehicle Maintenance Bldg – 8,512 SF; Special Operations Bldg – 7,000 SF Location 20: Equestrian Training Facility, Kansas Settlement 3293 East Kimzey Rd, Willcox, AZ 85643

Building Data: Supervisors Dorm Bldg 1 – 1,080 SF; Training Bldg 2 – 1,080 SF; Training/Dorm Bldg 3 – 1,440 SF; Shower Trailers, 2 each – 240 SF total Location 21: Highway 90 Interim Checkpoint

Northbound Highway 90 at mile marker 304.5, North of Whetstone, AZ Building Data: Support Bldg – 2,000 SF 8.

PERIOD OF PERFORMANCE:

The period of performance for this effort shall begin April 1, 2015 through March 31, 2016. At the Government’s discretion there will be four (4) one-year option periods.

9. SECURITY:

The Contractor shall be escorted by a Government employee while performing pest control services.