PWS_Bulk_Water-_Hwy_54_4-14-15_ept.doc

DEPARTMENT OF HOMELAND SECURITY

CUSTOMS AND BORDER PROTECTION

Performance Work Statement For Bulk Potable Water Delivery to the Highway 54 Checkpoint

1.0 BACKGROUND

The United States Border Patrol (USBP) is tasked with detection and deterrence of potential terrorists and of those who violate the immigration and illegal substance laws of the United States. The Alamogordo Border Patrol Station staffs and operates the Highway 54 Checkpoint seven days a week and 24 hours per day. It is located in New Mexico approximately 55 miles north of El Paso, Texas, and 35 miles south of Alamogordo, New Mexico. The Alamogordo Station Highway 54 Checkpoint requires the delivery of potable bulk water for sanitary and air conditioning services at this location.

There are no other water sources in the immediate vicinity and the task of installing a pipeline from the nearest source (Oro Grande, NM) would be cost-prohibitive. Current needs require an average of approximately 2600 gallons per week in order to satisfy the needs of the checkpoint (this is also the approximate volume of the tank located at the Checkpoint). This is an approximate total and may not reflect what is actually requested due to weather, apprehensions and operational requirements. The number of load requirements will vary according to the time of the year, agent staffing, traffic volume, and the presence of canine operational support. Currently, one above-ground tank supplies the needs of this checkpoint.

2.0 SCOPE OF WORK REQUIRED

It is the intent of this Performance Work Statement (PWS) to set standards of performance and to define the activities necessary for delivery of bulk potable water to the El Paso Sector, Alamogordo Station Highway 54 Checkpoint. Required activities are defined in Paragraph 3 of this PWS.

2.1 The Contract Type for this order shall be a Firm, Fixed Price type of order comprising a base year and the potential for four (4) option years.

2.2 The base year shall be one year from the date of the award. Option years are contract renewals that are mutually agreed-upon between the USBP and the Contractor prior renewing contract for the coming year. Renewals are made based upon continued Contractor satisfactory performance and acceptable pricing. The number of allocated loads of water for each year shall be an estimate of requirements and may increase or decrease over each year as required by the needs, activities, and funding of the USBP dictate.

3.0 DESCRIPTION OF TASKS AND DELIVERABLES

The Government anticipates 52 loads of water delivery per year. It might not be weekly delivery as the water request might fluctuate based on weather, apprehensions and operational requirements. Work under this contract requires delivery of potable bulk water to the Checkpoint 2,600-gallon storage tank upon request. The potential size of each load of water is 2,600 gallons; however, the Government has the discretion to order less than 2,600 gallons per load. Currently, requests are completed in less than 24 hours. The nearest known water sources for delivery trucks are either in El Paso or in Alamogordo, so it is expected that the fulfillment of each request shall be done as efficiently as possible.

The definition of “Delivery” for this contract shall be “the shipment of bulk potable water in quantities necessary to fulfill the Contractor’s stated delivery capabilities.” In cases where a truck with less tank capacity is used to deliver water due to mechanical difficulties with the primary delivery vehicle, one water delivery under this contract may involve 2 or more trips to satisfy the requirements of this contract. Additional costs due to mechanical difficulties with delivery vehicles are the responsibility of the Contractor.

3.1 Performance-Based Activities Required of the Contractor

3.1a Deliveries shall be completed within one work day – or 24 hours - of receipt of the request.

3.1b. Deliveries shall be made with little or no disruption to the Checkpoint activities or to the flow of highway traffic through the Checkpoint.

3.1c Upon completion of each delivery, the driver shall issue a numbered company ticket for the water. The receiving Border Patrol agent shall sign and date the receipt and the driver shall co-sign. A copy shall be given to the receiving agent to forward to the El Paso Sector Accounts Payable Office. The original and any remaining copies may be retained for the Contractor office and billing records.

3.1d The purchase order agreement is between the Customs and Border Protection, U.S. Border Patrol, and the Contractor. No other delivery activities on behalf of either the CBP USBP or the Contractor shall be authorized during the bulk water transport or the return to the Contractor’s office without first obtaining permission from the CBP Contracting Officer.

3.1e Billing shall be made monthly based on the actual water delivery during the month. The invoice shall contain a synopsis of all deliveries made during that month with copies of each delivery ticket issued in that month. Each invoice shall have the following information on it:

- The company name as it appears in the CCR record.

- Any associated dba, if applicable.

- Address and contact information.

- The Purchase Order number.

- A listing of the delivery tickets to include date of delivery.

3.2 Contractor-furnished Items

The incumbent shall furnish all labor, trucks, and other equipment necessary for the delivery of potable bulk water into the holding tanks. All equipment must be in proper mechanical condition and fully equipped as required for safe and efficient operation, properly registered and insured in accordance with the laws of the State of New Mexico.

3.3 Additional Contractor Requirements

3.3a The Contractor shall be responsible for repairs of any damage caused negligent actions during the delivery of water at the Checkpoint.

3.3b The Contractor shall provide proof of insurance, including insurance contact information, at the time of award.

3.3c The Contractor shall employ only qualified and competent personnel. At the time of contract award but no later than April 1st of each contract year, the incumbent shall submit all full names, dates of birth, social security numbers, and driver’s license numbers to the Contracting Officer’s Representative (COR) - or his designated representative - of personnel working under this contract. These persons shall undergo a background check to determine ability to perform work at the Customs and Border Protection site. If the incumbent is notified in writing that any person employed in the execution of this agreement is disorderly, or otherwise unsatisfactorily performing their duties, such person shall not be allowed to continue work or again be employed in the execution of this contract without the written consent of the COR.

3.3d Department of Labor wage rates apply to this contract. A copy of the applicable Service Contract Act (SCA) labor rates schedule shall be included in the initial solicitation package and in subsequent Option Year renewal notifications. Contractor shall abide by all Federal, State, and local labor regulations. The Government has the right to report and refer any suspected labor violations to the Department of Labor for review and follow-up actions.

3.3e The Contractor shall prepare the Quality Assurance Surveillance Plan (QASP) at the beginning of the base period and each option period. The Contractor shall submit the QASP to the COR to seek Government's approval. The QASPs shall be used to track Contractor performance over the course of each fiscal year. Positively, it will be used to mutually confirm and document perceptions of performance acceptability and to ensure renewal of option year terms for the length of the contract. Negatively, it may be used to deduct funds as a result of unsatisfactorily-performed tasks. In extreme cases, it may be used to terminate the contract or deny implementation of option years.

3.4 Government-furnished Equipment and Information

None.

4.0 GENERAL INFORMATION

4.1 Disclosure of Information

4.1a Any information made available to the contractor by the government or its customers shall be used only for the purpose of carrying out the provisions of this contract. This information shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of the contract.

4.1b In the performance of this contract, the contractor assumes responsibility for the protection of the confidentiality of government records.

4.1c The contractor will adhere to the requirements found in Part 24 of the Federal Acquisition Regulation, Protection of Privacy and Freedom of Information.

4.2 Government Technical Contacts

4.2a We will provide the Customs and Border Protection technical contact persons or Contracting Officer’s Representative (COR) and his designated point(s) of contact at the time of award.

4.2b The Contract Specialist for this order is:

Minh Ha Do

Washington, DC

202-325-4021

Minh.Ha.Do@cbp.dhs.gov 4.2c Billing instructions and contact information shall be provided at the time of award.

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