20-RHCO-P-389_JA signed.pdf

Control No.: 20-RHCO-P-389

Version – March 2017 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

(Simplified Acquisition Threshold < $250K)

JUSTIFICATION AND APPROVAL

1. Contracting Activity: Regional Health Contracting Office-Pacific, Health Contracting Cell, Joint Base Lewis-McChord (JBLM), 673 Woodland Square Loop SE, Lacey WA 98503.

2. Description of Action: Madigan (MAMC) Army Medical Center, Radiation Oncology, Joint Base Lewis-McChord Tacoma WA is requesting maintenance and system support service contract for Government owned system - PerkinElmer Scintillation and Gamma Counters in support of Department of Radiology.

Requirement: Repeat (W81K02-19-P-0208) Pricing: Firm-fixed price Funds: DHP, Total: $60,777.60 (BASE+OP2)

Name of Intended Contractor: PerkinElmer Health Sciences, Inc.

Street Address: 710 Bridgeport Ave City, State, Zip: Shelton, CT 06484

Phone: 800-762-4000

a. 3. Description of Supplies/Services: Scintillation and Gamma Counters are required to have services of Inspection (INSP), Preventive Maintenance (PM) and Calibration (CAL) services per OEM specifications and licensed software updates plus parts replacement should be included. Clinical Engineering Branch (CEB) does not have any factory trained technician who can perform the services on Scintillation and Gamma Counters.

Period of Performance: 1 Aug 2020 – 31 July 2023 (BASE+2)

4. Authority Cited: This requirement is for Maintenance and Repair as described under authority of the simplified procedures for commercial items at 41 U.S.C. 1901, as implemented FAR 13.501(a)(1)(ii) Sole Source (HERMES Medical Solutions) Acquisitions on the equipment located at Madigan Army Medical Center, Tacoma, WA.

Please see attached Sole Source Letter from vendor.

(a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited: Scintillation counter is an instrument for detecting and measuring ionizing radiation by using the excitation effect of incident radiation on a scintillator material, and detecting the resultant light pulses. Gamma counter is a machine to measure gamma radiation emitted by a radionuclide and are designed to measure small samples of radioactive material, typically with automated measurement and movement of multiple samples.

The current active contract (W81K02-19-P-0208) will expire on 31 July 2020 and it requires service contract with the manufacturer due to the proprietary rights as per Sole Source Letter from PerkinElmer Health Sciences Inc.

6. Efforts to Obtain Competition: General Competitive effort is made throughout the requirement review process considered as sole source service, parts and software updates on Scintillation and Gamma Counters.

a. PerkinElmer is the sole distributor of services on Scintillation and Gamma Counters due to the proprietary rights with maintenance and qualification of servicing technician.

b. PerkinElmer does not have any authorized third parties who can service on Scintillation and Gamma Counters by factory trained technician and Perkin Elmer is not provide any parts to third parties. According to the Sole Source letter from PerkinElmer, Perkin Elmer is the only authorized company who can provide service of maintenance and installation of product.

7. Actions to Increase Competition: This will be posted to Beta SAM FBO with J & A as a Special Notice.

8. Market Research: Market Research has been conducted by Web Searching (Google), GSA and Dynamic Small Business search using NAICS Code: 811219, key word “Scintillation and Gamma Counters PM Services”. Results from the research did not provide any businesses that can provide the maintenance services as required and as a result of Market Research source (1) met the criteria by the requiring activity based on a Sole Source letter and prior history service awards from PerkinElmer as sole distributor of services.

9. Interested Sources: To date, other than PerkinElmer, no other sources expressed interest for maintenance services on Scintillation and Gamma Counters.

10. Other Facts:

a. Procurement History

Previous Contract or Purchase Order Number: W81K02-19-P-0208 or N/A Previously competed? N/A No Yes Previous authority for less than Full & Open Competition: N/A No Yes

11. Technical / Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Submitted By: Hosuk ‘Erik’ Nam Position Title: Purchasing Coordinator Email Address: hosuk.nam.civ@mail.mil Date: 08 June 2020

12. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

This determination will be made using the following: price analysis cost analysis IGCE audit: other:

13. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: Scott A. Barr Position Title: Contracting Officer Email Address: Scott.a.barr.civ@mail.mil Date: 08 June 2020

NAM.HOSUK.1447558129 Digitally signed by NAM.HOSUK.1447558129 Date: 2020.06.08 14:39:37 -07'00'

BARR.SCOTT.A.

1078903208

Digitally signed by

BARR.SCOTT.A.1078903208

Date: 2020.06.08 15:59:41 -07'00'