2.2.1-Combined Synopsis - Solicitation.pdf

U.S. Department of Homeland Security (DHS) Office of the Acquisition Management (OAQ) Detention, Compliance & Removals (DCR)

500 12th St. SW, Washington, D.C. 20024

August 4, 2023

TO: Industry Partners

FROM: Genna Braden, Contracting Officer, Immigration and Customs Enforcement (ICE), Office of Acquisition Management (OAQ), Detention, Compliance & Removals (DCR)

SUBJECT: Combined Synopsis/Solicitation - Request for Quote (RFQ) 192123GLNERO30002

QUESTIONS DUE: Monday, August 7, 2023, at 5:00 PM EST RFQ RESPONSE DUE: Wednesday, August 9, 2023, at 12:00 PM EST

Points of Contact (POCs): Genna Braden, Genna.Braden@ice.dhs.gov; 682-218-7283 and Jenna Wiley, Jenna.Wiley@ice.dhs.gov; 202-997-8927

Dear Industry Partners:

This is a combined synopsis/solicitation for commercial item prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, and under the authority of FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation, No. 192123GLNERO30002, and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04.

The ICE Office of Acquisition Management (OAQ) anticipates that this combined synopsis/solicitation will result in award of a Firm-Fixed Price (FFP) Purchase Order (PO). This acquisition is a 100% Small Business set-aside and quotes will only be accepted from current Small Businesses certified in the System for Award Management (SAM) as SBs for North American Industry Classification System (NAICS) code 332510 - Hardware Manufacturing.

Attachment(s):

1. Attachment 1 – Terms and Conditions

2. Attachment 2 – Quoter Questions

1. DESCRIPTION

1.1. Description: DHS/ICE requires Brand Name or equal pistol boxes for the ERO Training Division in Glynco, GA as described below. Recycled, refurbished, or grey market items are not acceptable.

1.2. Brand Name Pistol Box: Perma-Vault Pistol Locker

Model PV-1-PL

1.3. General Specifications/Salient Characteristics: Any proposed “equal” product shall at a minimum meet all of the below specifications/salient characteristics:

Security lock with two keys.

Cushioned with foam liner, top and bottom.

Heavy gauge steel construction.

Carrying handle.

Powder coat finish or other durable coating.

Outside Dimensions of 4-1/4” x 12-1/4” x 10” Weight of 14 lbs. or less

1.4. Quantity: 350 each

1.5. Delivery: Delivery shall be Free on Board (FOB) destination and must be made within 30 days or less after receipt of order (ARO).

Shipping Address:

ICE ERO Training Division 1131 Chapel Cossing Road/Bldg 68 Glynco, GA 31524

Neither invoicing of partial shipments nor partial invoicing will be accepted. Prior to delivery, a 24-hour notification must be given to the Point of Contact (POC) cited in the contract. Once awarded, all subcontracted deliveries must include the government’s Primary Contract Number on all delivery documents. The contractor/awardee shall contact the Contracting Officer’s Representative (COR)/Invoice POC when delivery is planned and completed. All Government contact information will be provided upon award.

Please note, no weapons will be allowed to enter the facility.

2. SOLICITATION GENERAL INFORMATION

2.1. General Conditions. The ICE OAQ is releasing this RFQ in electronic format only. The Government will not be obligated to pay any costs incurred by a quoter in preparation and submission of a quote in response to this solicitation. A quoter who includes data in their quote that it does not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall prepare text conforming to paragraph (e) of the provision at FAR 52.215-1, Instructions to Offerors - Competitive Acquisition. Quoters shall fully understand and accept these terms, as well as all other terms and conditions stated herein, before deciding whether to participate in this solicitation.

The Government intends to evaluate quotes and award a contract without discussions with Vendors. Therefore, the Vendor’s initial quote should contain the Vendor’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

3. SOLICITATION SUBMISSION INSTRUCTIONS

3.1. Submissions. Unless otherwise indicated in this solicitation, all submissions shall be provided electronically to the POC(s) listed above. Electronic copies shall be formatted using Microsoft Office with file names that are consistent with the structure of the quote. All submissions must include the RFQ number in the subject line of the e-mail. The quote must also include the quoter’s Unique Entity Identifier (UEI). Omission of any information from these submission requirements may result in rejection of the quote.

3.2. RFQ Questions. The cutoff date for questions relating to this RFQ is listed above. Quoters shall email questions utilizing Attachment 2 – Quoter Questions to the POC(s) above. Questions submitted after the cutoff date may be responded to at the discretion of the Contracting Officer (CO). Please be advised that the Government reserves the right to publish those questions and answers to all prospective quoters. As such, quoter’s should refrain from including proprietary information in their questions. Also, the Government may not provide a response to all submitted questions.

3.3. Submission Due Date. Quotes shall be emailed to the POC(s) above. Submissions must be received no later than the date prescribed above. Late submissions will not be considered “responsive” and will not be accepted or evaluated.

3.4. Quote Preparation.

3.4.1. Page Limitations. Submissions must not exceed five (5) pages.

3.4.2. Format. Be in either read-only Word or PDF format. Please utilize Times New Roman

Font, size 12, single spacing.

3.4.3. Equal Item. In all quotes for other than Exact Match/Brand Name Items, i.e. “equal” items, Vendors MUST document what they are quoting for evaluation for award. Vendors must include extended specifications, manufacturer name, and part numbers (if applicable) that readily illustrate the quoted product is equal to the required items and meet all of the above described specifications/salient characteristics. This information is REQUIRED in order for a Vendor’s quote to be deemed “responsive” and to be evaluated/considered for award.

3.4.4. Note. Vendors are encouraged to offer the best discount available. The quote shall include the delivery timeframe. Shipping is to be FOB Destination. Shipping/delivery costs, if any, must be included in the overall price.

4. BASIS FOR AWARD

A single award FFP Delivery Order will be made to the Vendor submitting the lowest priced, technically acceptable (LPTA) quote that satisfies all terms and conditions of the RFQ. In order to be eligible for award, quoters must be registered and have an active System for Award Management (SAM) account. The Government intends to evaluate responsive quotes to this RFQ using the LPTA process. Quotes that were not deemed responsive will not be evaluated.

Responsive quotes shall be evaluated in order of total price (lowest price first) until a technically acceptable quote is determined. Responsive quotes will be evaluated for acceptability only. A responsive quote shall be determined to be technically acceptable or unacceptable based on the rating definitions in the table below. The technically acceptable quote will then have its price evaluated for reasonableness. All responsive quotes may not be evaluated at the Government’s discretion.

Rating Definitions:

Acceptable The quotation offers all of the exact Brand Name or equal products (which meet all of the above described specifications/salient characteristics) listed above in Sections 1.2, 1.3, & 1.4.

Unacceptable The quotation:

1. Does not offer all of the exact Brand Name products listed in

Sections 1.2 & 1.4, and/or

2. Does not offer equal products, i.e. the proposed equal product does not meet all of the above described specifications/salient characteristics described in Sections 1.3 & 1.4, and/or

3. Includes recycled, refurbished, or grey market items.