2.2.1 Attachment 2 - DRAFT Plastic Sheeting Statement of Work.pdf

Department of Homeland Security

Federal Emergency Management Agency

Logistics Management Directorate

Statement of Work (SOW)

For

Disaster Response Resource - Plastic Sheeting

Indefinite Delivery / Indefinite Quantity (IDIQ)

A. BACKGROUND

The Federal Emergency Management Agency (FEMA), Logistics Management Directorate

(LDM), has the responsibility of supporting the nation with disaster response and recovery efforts. A major part of the initial response effort involves providing affected area with Initial

Response Resources (IRR). The resources include life supporting and life sustaining commodities, such as plastic sheeting, which is used to temporarily cover the roofs of survivors’ damaged homes.

B. OBJECTIVE

The objective of this SOW is to establish multiple-award Indefinite Delivery, Indefinite Quantity

(IDIQ) contract vehicle to procure plastic sheeting during steady state for disaster readiness and emergency/disaster response/surge operations. The IDIQ vehicle shall provide FEMA with the means to procure up to 435,000 rolls during its life cycle to support the roofing mission throughout contiguous United States (CONUS) and other than contiguous United States

(OCONUS) locations.

The plastic sheeting specifications take into consideration all past specifications used in similar procurements and includes the United States Army Corps of Engineers input on the testing of plastic sheeting and industry input.

C. SCOPE

The contractor shall provide compliant plastic sheeting. The contractor shall be able to make deliveries during steady state and emergency response/surge operations. The contractor shall be able to make deliveries to CONUS and OCONUS locations.

Each contractor shall have capability to provide up to 435,000 plastic sheeting rolls during the

IDIQ period of performance.

DRAFT

D. DEFINITIONS

• Steady State: Commodities required for stock replenishment during normal operations in preparation for emergency response operations.

• Emergency Response/Surge Operations: Commodities required for immediate need in support of national emergencies such as man-made or natural disaster and National

Special Security Events.

• Truckload (TL): FEMA is estimating an average of 616 rolls of Plastic Sheeting per 53ft trailer to be the industry standard.

• American Society for Testing and Materials, (ASTM): an international standards organization that develops and publishes voluntary consensus technical standards for a wide range of materials, products, systems, and services.

• Ultraviolet Resistance (UV): To keep the sun from breaking down the Plastic Sheeting needed to be stored in an outdoor location.

E. PERIOD OF PERFORMANCE

The period of performance of the IDIQ shall be one (1) base year followed by four (4) one-year option periods.

F. GOVERNMENT FURNISHED RESOURCES / PROPERTY

This Government will not furnish any resources/property to the contractor in support of this contract.

G. CONTRACTOR POINT OF CONTACT

The contractor shall have a primary and alternate (if applicable) Point of Contact person(s) with the authority to contractually commit the company, as required to execute all delivery orders.

The individual(s) must be available 24 hours/7 days per week and provide telephone number for

24-hour contact.

H. PLASTIC SHEETING SPECIFICATIONS

1. The finished roll stock will be Blue Pantone 3005C to Pantone 2945C, and translucent, but not transparent.

2. Seams should be fully adhered throughout their length. The seams shall be free of puckers and air pockets. All seams will be tested by appropriate non-destructive technique to assure continuity the full length of the seam.

3. Any scrim reinforced material will be a minimum of 1000 Denier and spaced no further apart than 3/8 inch from all directions. The strike-through area of scrim reinforced materials will be completely adhered with no delamination, bubbles, tears, blisters, etc.

4. The finished product will be gusseted and/or accordion folded onto three (3) inch diameters by forty-eight (48) inch cores. The core wall will be 0.190 inches thick. The sheet will fit on the core with no overhang of the finished product to the core. The outer wrap for each roll must consist of a 3.5 mil cross-laminated film fastened to the core with plastic core plugs and sealed with a 3-inch-wide compatible sealing tape. Each roll’s outer wrap shall be labeled on two ends with indelible (or equivalent) ink and contain the following information:

• Plastic Sheeting material;

• Lot number or batch number;

• Length and width of materials in feet and in meters;

• Contractor’s name;

• Date of production

5. The top layer of each pallet must be covered with an UV resistant reinforced sheeting draped over the edge 12 inches.

TABLE 1 - Plastic Sheeting Specification

ITEM REQUIREMENTS REFERENCE / TEST

Color Blue Pantone 3005C to Pantone

2945C

Tensile Grab Strength 35/35 lbf ASTM D7004

Elongation at Film Break 350% ASTM D7004

Trapezoid Tear 20/20 lbf ASTM D4533

CBR Puncture 120 lbf ASTM D6241

Dimension Stability <5% ASTM D1204

Oxidative Induction Time 20 minutes ASTM D3895

Flame Spread & Smoke

Index

Class A is the standard test method for assessing the surface burning characteristics of building products.

The purpose of this test is to observe the flame spread along with a sample in order to determine the relative burning behavior of its material. Through the E-

84 test, both the Flame Spread Index

(FSI) and Smoke Developed Index

(SDI) are reported for a given sample.

FSI is the measurement for the speed at which flames progress across the interior surface of a building, while SDI measures the amount of smoke a sample emits as it burns.

The product must pass Class A criteria, Flame Spread 0-25= pass Smoke

ASTM E84 DRAFT

ITEM REQUIREMENTS REFERENCE / TEST

Developed Index 0-450= pass.

Seam Strength (Shear) 70% of TD Tensile ASTM D7749

Seam Peel Strength 8 ppi minimum ASTM D7747

UV Resistance Pass Ultraviolet Violet Resistance

Tested = 80% retained after 200 hr.

Standard Test Method for Effect of

Exposure of Unreinforced Polyolefin

Geomembrane Using Fluorescent

UV Condensation Apparatus.

ASTM D7238

Thickness 5 mil (minimum) measured over the scrim using a 2.22” presser foot.

ASTM D-5199

Multi-Axial % Deflection 20% maximum ASTM D5617

Weight of Plastic Sheeting Each roll not to exceed 70 pounds

6. Size of roll: 20’ x 100’ (-1% to +3%). Sheets are folded to a 48” length and rolled for placement on pallet and each roll shall not exceed 70 pounds.

7. Pallet configuration: 28 rolls stacked 4 across and 7 high or 24 rolls stacked 4 across and

6 high; number of rolls per pallet determined by overall weight of pallet. Rolls will be supported each layer with cardboard or equivalent roll supports. Corner supports for top and side of the pallet will be added. Rolls are secured to pallet with four separate evenly spaced metal bands and machine wrapped with a minimum of 10 overlapping layers of heavy duty stretch wrap, rolls will be supported, strapped, and wrapped in such a way as no shifting of rolls on pallet will occur. Stretch wrap shall extend over the top of the pallet by a minimum of 6 inches.

8. Pallet data: Sheeting rolls shall be shipped on industry standard sized pallets that are made of quality hardwood. The size shall be 48” x 40” and shall be a 4-way pallet able to be picked up from all four sides: 3 stringers / 7 deck boards / 5 bottom deck boards with screw type nails utilized.

9. Weight & dimension pallet averages: 1,980 lbs.; 48”x40”x55” (Pallet will be no more than 2000 lbs. total weight and not over 55” in max height).

I. DELIVERABLES AND DELIVERY SCHEDULE REQUIREMENTS

1. The specific deliverables, such quantities, delivery locations and advanced shipping notification requirement, will be stated in the delivery orders to be issued under this

IDIQ.

2. During steady state, the contractor shall have capacity to deliver up to 87,000 rolls of plastic sheeting within 90 days after receipt of delivery order. More specific delivery times shall be provided in delivery orders. Delivery shall be to one (1) or more of the locations identified in Section J. Place of Performance.

3. The contractor shall have a one-time surge capacity for each emergency response, to deliver 29,000 rolls within 30 days of order, and a prolonged surge capacity of 29,000 every 30 days until all requirements are met. The max quantity order shall not exceed

87,000 rolls per delivery order.

4. Due to many unknown circumstances which can arise during a disaster response and recovery, pallets must be able to endure without deterioration from: being moved several times; being double stacked for storage; or being stored outside in all types of weather.

5. During an emergency response, the contractor shall have the capability to deliver to any of the locations identified in Section J or directly to disaster locations as instructed by

FEMA on the delivery order.

6. The Contractor shall ensure a FEMA representative sign for receipt of the plastic sheeting at each location at the time of delivery. This signature(s) does not imply inspection & acceptance. The signature only acknowledges the delivery was made. Inspection will be made at the point of final destination; any defects or hidden or latent discrepancies/deficiencies will be reported to the CO or COR.

7. The Contractor shall maintain accurate records of all shipments and deliveries and ensure that proper signatures by FEMA representatives are obtained for tracking and accountability purposes, in accordance with government regulations. This signature shall be a legal, legible name; not “FEMA Received.”

8. In-Transit Tracking: The contractor must have the capability to track shipments (i.e.

Global Positioning System GPS) and provide updates on a 24/7 basis. For example:

FEMA may request diversion of shipment during response to disaster and would need to know current location of shipment in order to calculate accurate arrival time to diverted location. Upon invoicing, the contractor shall provide an electronic spreadsheet showing details of commodity shipped from place of origin to destination.

9. Advance Shipping Notice (ASN) & In-Transit Visibility Reporting: The contractor shall use Electronic Data Interchange (EDI) when conducting business with FEMA. If EDI is unavailable during emergency situations, the contractor shall log into FEMA Logistics

Supply Chain Management System (LSCMS) - Vendor Portal/Partner Gateway - directly and enter the ASN information. The contractor must receive consent from the COR to temporarily use the alternative to EDI. The contractor shall provide the below-listed mandatory data to be transmitted immediately upon dispatching a vehicle to a designated

FEMA location. The tracking information shall be submitted to FEMA upon commodity departure from contractor origin and prior to arrival at FEMA destination.

• FEMA LSCMS Distribution Order (DO) Number

• Partner Reference Number

• Trailer Number or Container Number

• Trailer License Plate State

• Trailer License Plate Number

• Carrier Standard Carrier Alpha Code (SCAC)

• Origin Facility Identification sent on DO

• Destination Facility Identification sent on DO

• Estimated Delivery Date Time

• LSCMS Item Name (sent on DO)

• Shipped Quantity (Units)

• For items that contain a lot the Lot Number is required

• For items that contain an expiration date the Expiration Date is required

J. PLACE OF PERFORMANCE

The contractor shall deliver to the following FEMA Distribution Centers (DC) or any identified

CONUS and OCONUS disaster areas, to include Incident Support Bases (ISB) and Federal

Staging Areas (FSA), during an emergency response, as stated in the delivery order.

FEMA

Distribution

Centers /

Warehouses

Address line 1 Address line 2 Operating

Hours

(Local Time)

Greencastle 12879 Molly Pitcher Hwy Greencastle, PA

127225

08:00 – 14:00

Mon- Fri

Cumberland 11601 PPG Road Cumberland, MD

21502

08:00 – 14:00

Mon- Fri

Fort Worth 501 W Felix Street

Bldg. 12

Fort Worth, TX

76115

08:00 – 14:00

Mon- Fri

Atlanta 3780 South Side

Industrial Court

Atlanta, GA 30354

08:00 – 14:00

Mon- Fri

Tracy 1547 East Grant Line Road Tracy, CA 95304

Guam Bldg. 100

FEDAAC 70X454

Barrigada, GU

96913

Hawaii 99-1269 Iweana Street

FEDAAC 709242

Aiea, HI 96701

East Range

Annex – Hawaii

1980 Higgins Road

Wahiawa, HI

96789

08:00 – 14:00

Mon- Fri

East Range West

Annex-Hawaii

1944 Higgins Road, Bldg. 6041 Wahiawa, HI

96786

08:00 – 14:00

Mon- Fri

SSMO Annex-

Hawaii

Building 2071

Schofield Barracks

Honolulu, HI

96857

08:00 – 14:00

Mon- Fri

Caribbean Industrial Park PR-1, KM 25.1

FEDAAC 70F337

Caguas, PR 00725

Ponce Annex 1000 Carr 505 Building A, Cotto

Laurel

Ponce, PR 00780 08:00 – 14:00

Mon- Fri

Bayamon Annex Hato Tejas Industrial Park Lot 2 –

Barrio Hato Tejas, Calle A

Bayamon, PR

00959

08:00 – 14:00

Mon- Fri

Cayey Annex Eleora, LLC (Forma Amcor) Carr

#1 KM 56.3 Bo. Montellano

Cayey, PR 00736 08:00 – 14:00

Mon- Fri

USVI – St.

Croix

Roebuck International Park Bldg. 3 Frederikstead St.

Croix, VI 00850

08:00 – 14:00

Mon- Fri

USVI – St.

Thomas

19F-A-1 Estate Smith Bay

Estate End Quarter

St Thomas, VI

00802

08:00 – 14:00

Alaska - TBD TBD TBD TBD

K. TRANSPORTATION REQUIREMENTS DURING EMERGENCY RESPONSE

Below requirements are applicable to delivery orders during emergency response/surge operations. Appropriate Contract Line Items (CLINs) shall be activated on delivery orders for the below transportation requirements.

1. Drop Trailer & Daily Detention:

During emergency response operations, the vendors shall be able to make deliveries where 53-ft trailers containing commodities are dropped at the delivery location (Federal

Staging Area, Points of Distribution, Incident Support Base and/or commercial cross-docking site) for a minimum of 30 days. When prime vendor or the vendor’s

Transportation Service Provider (TSP) trailers are detained, also known as “Dropped

Trailer,” on government designated premises, or as close thereto, the TSP is subject to the following provisions:

Daily detention fees shall be a fixed Not-To-Exceed amount $150 per day (plus a 3% escalation for the respective option years).

The Government reserves the right to relocate dropped trailers or containers as the agency deems necessary. If the Government relocates dropped trailers to another location, the contractor will be responsible for retrieving its drop trailers at the new location. The trailer relocation shall not exceed the industry prevailing rate of $3 per mile (plus a 3% escalation for the option years) from the original drop point to the relocation point.

2. Vehicle and Trailer Condition:

All vehicles, including trailers, must be able to pass entry checks of government installations and areas when arrived for delivery.

The Government will not pay any cost, fines, etc. levied against the prime vendor or its hired TSP in cases of DOT violation. All DOT regulations and compliance are the sole responsibility of the prime vendor and prime vendor’s TSP. All billing for charges accrued by vendor’s TSP will be invoiced by the vendor to which the Government has entered contract with.

All prime vendor’s TSP vehicles (including trailers) must be in good working condition

(have passed all required Government inspections that are up-to-date, no holes in the trailer, functioning drive systems, and well-maintained tires) in accordance with

Department of Transportation (DOT) regulations. FEMA will perform spot checks to ensure trailers are in an acceptable condition. FEMA (including proxy contracted third-party base support provider) will reject trailers deemed to not meet the DOT inspection list. Rejected trailers, or frustrated cargo, shall not be considered as delivered. There will be no cost to the government for any deliveries rejected due to failed inspections.

The Government Installations Inspection Check List is available upon request.

3. Driver Hour:

The prime vendor’s TSP must provide FEMA with 4 hours of free time for unloading freight at the destination. If the loading or unloading of freight is delayed beyond the four hours of free time (during normal business hours) due to no fault or negligence on the part of the TSP, the prime vendor will be allowed to charge $45/hour (plus a 3% escalation for the option years) per vehicle for each hour (60 minutes) of delay.

All deliveries to the Government designated facilities are done by schedule. If vendor or their TSP fails to establish a schedule for freight delivery with the destination or if the delivery arrives outside of the scheduled delivery time, the above mentioned $45/hour charge will not be authorized. TSP must check in with U.S. Government representative at delivery site and receive date and time stamp of arrival in order to substantiate the driver hour charge.

Time consumed in unloading freight will be computed from time of arrival until departure of the vehicle, including the time the TSP spends waiting to reach or leave the unloading location. The government representative will stamp or mark the delivery receipt with time of arrival and departure or provide a certified statement verifying this time for computation of charges and presentation by the TSP for payment to the vendor.

4. Diversion:

Sometimes an event or storm shifts directions and impacts several states. This causes the

Government to re-direct the vendor deliveries that have not reached their original destination. This is known as “Diversion”. If the change of drop off location occurs beyond a 50-mile radius of the original destination point, then the prime vendor will bill the Government at per mile rate for diversions. The diversion mileage will be calculated from the original destination point to the re-directed destination point. The vendor shall not charge diversion if they have not left the point of origin. The diversion mileage will not be incurred for drop off location changes within a 50-mile radius of the original destination point. The fee for diversion in route is $3 per mile (plus a 3% escalation for the option years) from original delivery destination after 50 miles.

5. Reverse Detention:

If trailer content is emptied, the prime vendor will be notified by the Contracting

Officer Representative (COR) when it is ready to be released back to the prime vendor/

TSP. Once prime vendor receives this notice the prime vendor/TSP will have 72 hours to retrieve the trailer. If the prime vendor/TSP fails to retrieve its trailer within 72 hours of notification, then the Government will impose a penalty on the prime vendor (reverse detention fees). The penalty will accrue daily in an amount equal to the daily detention, not-to-exceed $150 a day (plus a 3% escalation for the option years) or government adjusted use fee that the carrier charges for that unit. The penalty will continue to accrue for each 24-hour period. If the vendor/TSP fails to recover the unit after the 72 hours of notification the U.S. Government will consider the unit abandoned and will commence required procedures to dispose of the unit to local authority.

6. Insurance:

All TSPs must maintain a minimum of $300,000 in cargo insurance, per shipment, to transport FEMA freight. Cargo insurance must always remain active and proof of current, valid cargo insurance must be provided by supplying a certificate of insurance on an

ACORD form to FEMA upon request. The ACORD form must clearly indicate which modes of transportation the TSP’s cargo insurance coverage applies to and the amount of cargo insurance coverage the TSP holds for each mode. TSPs will not be permitted to provide transportation services to FEMA via a mode of transportation for which they have not provided proof of valid cargo insurance coverage of at least $300,000. If the value of the cargo exceeds $300,000, TSPs must have current, valid cargo insurance in an amount that covers the full replacement value of the shipment.

7. FEMA-Scheduled Transportation:

The Government reserves the right to provide its own sourced transportation for supplies ordered from the vendor. The contract COR will coordinate with the vendor if this option is exercised. In this case the Government will not be charged transportation cost by the vendor for shipping transportation. The vendor shall have resources available to load commodities/pallets onto FEMA-scheduled shuttles and trailers during emergency response.