2.2.1 70FB7023R00000016_full 1449_7.5.2023_fv.pdf
PDF 2 MB Posted
- Attached to
- National Center for Missing and Exploited Children (NCMEC) Federal contract opportunity
- Solicitation number
- 70FB7023R00000016
- Issued by
- Federal Emergency Management Agency
About this file
This solicitation requests proposals for reunification services from the National Center for Missing and Exploited Children to support displaced children during presidentially declared disasters and emergencies from July 14, 2023 through July 13, 2028. The Federal Emergency Management Agency will award an indefinite-delivery, indefinite-quantity contract with time-and-materials task orders. Offerors must use the specified pricing abstract format. The minimum guarantee is $500 and the ceiling is $4,520,267.40. Proposals are due by July 7, 2023 with award by July 14, 2023. The solicitation identifies contract administration officials and includes standard clauses for commercial contracts. It specifies requirements for task order procedures, period of performance of task orders, reimbursement procedures, and Section 508 compliance.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 2.2.1 Attachment 4_Past Performance Questionnaire (PPQ)_NCMEC_fv.pdf | ||
| 1.1.4 NCMEC.QASP. 2023_ew_fv_6.21.2023.pdf | ||
| 1.10.1 Attachment 3_SCA-Wage Determination 2015-4573_rev 22.pdf | ||
| 2.2.1 Attachment 2_NCMEC Price Abstract.xlsx | XLSX spreadsheet |
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Text version
SEE ADDENDUMIS CHECKED
CODE 18a. PAYMENT WILL BE MADE BY
CODE
FACILITYCODE
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER
OFFEROR
70FB70
3RD FLOOR
500 C STREET SW
FEDERAL EMERGENCY MANAGEMENT AGENCY
FEMA-INCIDENT SUPPORT SECTION
CODE 16. ADMINISTERED BYCODE
X
X
624110
SIZE STANDARD:
% FOR:SET ASIDE:UNRESTRICTED OR70FB70
RFPIFB
10. THIS ACQUISITION ISCODE
RFQ
14. METHOD OF SOLICITATION
13b. RATING
NAICS:
SMALL BUSINESS
07/07/2023 1200 ED
07/05/2023
Eric Walker (No collect calls)
INFORMATION CALL:
FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME
4. ORDER NUMBER3. AWARD/ 6. SOLICITATION
70FB7023R00000016
5. SOLICITATION NUMBER
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF
1 120 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
WASHINGTON DC 20472
TELEPHONE NO.
17a. CONTRACTOR/
15. DELIVER TO
WASHINGTON DC 20472
3RD FLOOR
500 C STREET SW
FEDERAL EMERGENCY MANAGEMENT AGENCY
9. ISSUED BY
7.
2. CONTRACT NO.
EFFECTIVE DATE
$15.5
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW
ISSUE DATE
DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
11.
SEE SCHEDULEX
12. DISCOUNT TERMS
THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13a.
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
8(A)
FEMA-INCIDENT SUPPORT SECTION
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
24.
AMOUNT
23.
UNIT PRICE
22.
UNIT
21.
QUANTITY
20.
SCHEDULE OF SUPPLIES/SERVICES
19.
ITEM NO.
The purpose of this solicitation is to request the support of National Center for Missing and Exploited Children (NCMEC) to provide reunification services of displaced children with their parents/legal guardians during presidentially declared disasters and emergencies.
Period of Performance: 07/14/2023 to 07/13/2028
0001 Project Manager HR Continued ...
(Use Reverse and/or Attach Additional Sheets as Necessary)
HEREIN, IS ACCEPTED AS TO ITEMS:
X
XX
DATED
Rashurn Harrison
. YOUR OFFER ON SOLICITATION (BLOCK 5),
INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER
ARE
ARE
31c. DATE SIGNED
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)
ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL
SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.
27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
26. TOTAL AWARD AMOUNT (For Govt. Use Only)
OFFER
STANDARD FORM 1449 (REV. 2/2012)
Prescribed by GSA - FAR (48 CFR) 53.212
ARE NOT ATTACHED.
ARE NOT ATTACHED.
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
30b. NAME AND TITLE OF SIGNER (Type or print)
30a. SIGNATURE OF OFFEROR/CONTRACTOR
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN
25. ACCOUNTING AND APPROPRIATION DATA
29. AWARD OF CONTRACT:
REF.
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE
ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:
32a. QUANTITY IN COLUMN 21 HAS BEEN
RECEIVED INSPECTED
40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER
37. CHECK NUMBER
FINALPARTIAL
36. PAYMENT
FINALPARTIAL
35. AMOUNT VERIFIED
CORRECT FOR
34. VOUCHER NUMBER33. SHIP NUMBER
COMPLETE
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)
42b. RECEIVED AT (Location)
42a. RECEIVED BY (Print)
41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER
41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT
STANDARD FORM 1449 (REV. 2/2012) BACK
24.
AMOUNT
23.
UNIT PRICE
22.
UNIT
21.
QUANTITY
20.
SCHEDULE OF SUPPLIES/SERVICES
19.
ITEM NO.
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2023 to 07/13/2024
0002 Mid-Level Manager HR
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2023 to 07/13/2024
0003 Call Center Supervisor HR
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2023 to 07/13/2024
0004 Call Center Staff HR
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2023 to 07/13/2024
0005 Consultants HR
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2023 to 07/13/2024
Continued ...
32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE
120 2 of
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
NAME OF OFFEROR OR CONTRACTOR
3 120
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7023R00000016
0006 Other Direct Costs (ODCs) - This CLIN is cost DA reimbursable (Time & Material) with the appropriate approval and receipts.
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2023 to 07/13/2024
0007 Travel (to include airfare, ground transportation DA and extra baggage fees)- This CLIN is cost reimbursable (Time & Material) with the appropriate approval and receipts. All travel expenses will be reimbursed in accordance with
Federal Travel Regulations and FEMA policy.
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2023 to 07/13/2024
1001 Project Manager HR
(Option Line Item)
Date Option to be Exercised 07/14/2024
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2024 to 07/13/2025
1002 Mid-Level Manager HR
(Option Line Item)
Date Option to be Exercised 07/14/2024
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2024 to 07/13/2025
1003 Call Center Supervisor HR
(Option Line Item)
Date Option to be Exercised 07/14/2024
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2024 to 07/13/2025
1004 Call Center Staff HR
(Option Line Item)
Date Option to be Exercised 07/14/2024
Product/Service Code: R499
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
Sponsored by GSA
FAR (48 CFR) 53.110
4 120
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7023R00000016
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2024 to 07/13/2025
1005 Consultants HR
(Option Line Item)
Date Option to be Exercised 07/14/2024
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2024 to 07/13/2025
1006 Other Direct Costs (ODCs) - This CLIN is cost DA reimbursable (Time & Material) with the appropriate approval and receipts.
(Option Line Item)
Date Option to be Exercised 07/14/2024
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2024 to 07/13/2025
1007 Travel (to include airfare, ground transportation DA and extra baggage fees)- This CLIN is cost reimbursable (Time & Material) with the appropriate approval and receipts. All travel expenses will be reimbursed in accordance with
Federal Travel Regulations and FEMA policy.
(Option Line Item)
Date Option to be Exercised 07/14/2024
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2024 to 07/13/2025
2001 Project Manager HR
(Option Line Item)
Date Option to be Exercised 07/14/2025
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2025 to 07/13/2026
2002 Mid-Level Manager HR
(Option Line Item)
Date Option to be Exercised 07/14/2025
Product/Service Code: R499
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
5 120
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7023R00000016
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2025 to 07/13/2026
2003 Call Center Supervisor HR
(Option Line Item)
Date Option to be Exercised 07/14/2025
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2025 to 07/13/2026
2004 Call Center Staff HR
(Option Line Item)
Date Option to be Exercised 07/14/2025
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2025 to 07/13/2026
2005 Consultants HR
(Option Line Item)
Date Option to be Exercised 07/14/2025
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2025 to 07/13/2026
2006 Other Direct Costs (ODCs) - This CLIN is cost DA reimbursable (Time & Material) with the appropriate approval and receipts.
(Option Line Item)
Date Option to be Exercised 07/14/2025
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2025 to 07/13/2026
2007 Travel (to include airfare, ground transportation DA and extra baggage fees)- This CLIN is cost reimbursable (Time & Material) with the appropriate approval and receipts. All travel expenses will be reimbursed in accordance with
Federal Travel Regulations and FEMA policy.
(Option Line Item)
Date Option to be Exercised 07/14/2025
Product/Service Code: R499
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
6 120
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7023R00000016
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2025 to 07/13/2026
3001 Project Manager HR
(Option Line Item)
Date Option to be Exercised 07/14/2026
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2026 to 07/13/2027
3002 Mid-Level Manager HR
(Option Line Item)
Date Option to be Exercised 07/14/2026
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2026 to 07/13/2027
3003 Call Center Supervisor HR
(Option Line Item)
Date Option to be Exercised 07/14/2026
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2026 to 07/13/2027
3004 Call Center Staff HR
(Option Line Item)
Date Option to be Exercised 07/14/2026
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2026 to 07/13/2027
3005 Consultants HR
(Option Line Item)
Date Option to be Exercised 07/14/2026
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2026 to 07/13/2027
3006 Other Direct Costs (ODCs) - This CLIN is cost DA reimbursable (Time & Material) with the appropriate approval and receipts.
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
7 120
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7023R00000016
(Option Line Item)
Date Option to be Exercised 07/14/2026
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2026 to 07/13/2027
3007 Travel (to include airfare, ground transportation DA and extra baggage fees)- This CLIN is cost reimbursable (Time & Material) with the appropriate approval and receipts. All travel expenses will be reimbursed in accordance with
Federal Travel Regulations and FEMA policy.
(Option Line Item)
Date Option to be Exercised 07/14/2026
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2026 to 07/13/2027
4001 Project Manager HR
(Option Line Item)
Date Option to be Exercised 07/14/2027
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2027 to 07/13/2028
4002 Mid-Level Manager HR
(Option Line Item)
Date Option to be Exercised 07/14/2027
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2027 to 07/13/2028
4003 Call Center Supervisor HR
(Option Line Item)
Date Option to be Exercised 07/14/2027
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2027 to 07/13/2028
4004 Call Center Staff HR
(Option Line Item)
Date Option to be Exercised 07/14/2027
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
8 120
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7023R00000016
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2027 to 07/13/2028
4005 Consultants HR
(Option Line Item)
Date Option to be Exercised 07/14/2027
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2027 to 07/13/2028
4006 Other Direct Costs (ODCs) - This CLIN is cost DA reimbursable (Time & Material) with the appropriate approval and receipts.
(Option Line Item)
Date Option to be Exercised 07/14/2027
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2027 to 07/13/2028
4007 Travel (to include airfare, ground transportation DA and extra baggage fees)- This CLIN is cost reimbursable (Time & Material) with the appropriate approval and receipts. All travel expenses will be reimbursed in accordance with
Federal Travel Regulations and FEMA policy.
(Option Line Item)
Date Option to be Exercised 07/14/2027
Product/Service Code: R499
Product/Service Description: SUPPORT-
PROFESSIONAL: OTHER
Period of Performance: 07/14/2027 to 07/13/2028
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
SECTION B – SUPPLIES, SERVICES, AND PRICES
B.1 ITEMS TO BE ACQUIRED
The Federal Emergency Management Agency (FEMA) Office of Response and Recovery (ORR), FEMA Mass Care and Emergency Assistance Section has a requirement to establish the National
Emergency Child Locator Center (NECLC) within the National Center for Missing and Exploited
Children (NCMEC) to facilitate the expeditious identification and reunification of displaced children.
B.2 PRICE ABSTRACT
Offerors shall provide a detail breakdown for each contract line-item numbers (CLINs) listed above.
Contractor must use format in Attachment #2 NCMEC Price Abstract. If Attachment #2 format is not utilized, the proposal is deemed UNACCEPTABLE.
B.3 MINIMUM AND MAXIMUM QUANTITIES
As referred to in paragraph (b) of FAR Clause 52.216-22, “Indefinite Quantity” of this contract, the guaranteed contract minimum is the amount to be purchase under this IDIQ per contract to include the base and option periods. The contract ceiling amount shall not exceed the maximum quantity of services, the total amount of services ordered under this shall not exceed the total productive capacity of the vendor under this contract. The guaranteed contract minimum is $500.00. The contract ceiling amount is $4,520,267.40.
B.4 CONTRACT TYPE
The acquisition of the NCMEC Services will be awarded as a Sole Source, Non-Competitive
Indefinite- Delivery-Indefinite-Quantity (IDIQ) contract vehicle with Time-and-Material (T&M) unit priced Task Orders to provide the Best Value to the Government.
B.5 IDENTIFICATION OF GOVERNMENT OFFICIALS
The Government Officials assigned to this contract are as follows:
Contracting Officer:
Name: Rashurn Harrison
Phone: 202.704.7819
Email: Rashurn.Harrison@fema.dhs.gov
Contract Specialist:
Name: Eric Walker
Phone: 202.957.2942
Email: Eric.Walker@fema.dhs.gov
Contacting Officer Representative:
Name: To Be Determined at time of Award
Phone:
Email:
mailto:Rashurn.Harrison@fema.dhs.gov mailto:Eric.Walker@fema.dhs.gov
B.6 PERIOD OF PERFORMANCE
The period of performance of this IDIQ will be one (1) year base period with four (4) year option periods.
Performance Period Performance Period Dates
Base Period 07/14/2023 – 07/13/2024
Option Period 1 07/14/2024 – 07/13/2025
Option Period 2 07/14/2025 – 07/13/2026
Option Period 3 07/14/2026 – 07/13/2027
Option Period 4 07/14/2027 – 07/13/2028
Note: The period of performance for each Task Order shall be established at the Task Order level.
B.7 PLACE OF PERFORMANCE
Geographic coverage for services will be 50 states, DC, Puerto Rico, and US Territories.
B.8 FEDERAL HOLIDAYS
Unless specifically authorized in writing by the Contracting Officer, no services will be provided, and no charges will be incurred and/or billed to any order on this contract on any of the Federal Holidays listed below.
New Year’s Day Labor Day
Birthday of Martin Luther King Jr. Columbus Day
Washington’s Birthday Veterans' Day
Memorial Day Thanksgiving Day
Juneteenth Christmas Day
Independence Day
B.9 BILING INSTRUCTIONS
Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than
Personal) located at http://www.gsa.gov/portal/forms/type/SF when submitting a payment request. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a monthly basis.
Contractors must submit vouchers electronically in pdf format to the FEMA Finance Center at
FEMA-Finance-Vendor-Payments@fema.dhs.gov. A copy of the voucher must be submitted electronically to the contracting officer identified within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment. If the Contractor is unable to submit a payment request in electronic form, the contractor shall submit the payment request using a method mutually agreed to by the Contractor, the
Contracting Officer, and the payment office.
B.10 INVOICE INSTRUCTIONS
The contractor shall submit a monthly invoice upon delivery and acceptance of all supplies or services as specified in the Section B clause, “Consideration and Payment”. Invoices shall be submitted as follows:
Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than
Personal) and SF 1035 Continuation sheet when requesting payment for supplies or services http://www.gsa.gov/portal/forms/type/SF mailto:FEMA-Finance-Vendor-Payments@fema.dhs.gov rendered. The voucher must provide a description of the supplies or services, by line item (if applicable), quantity, unit price, and total amount. The item description, unit of measure, and unit price must match those specified in the contract. Invoices that do not match the line-item pricing in the contract will be considered improper and will be returned to the Contractor.
SF 1034 and 1035 instructions: SF 1034 – Time-and-Material Price
The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:
(1) U.S. Department, Bureau, or establishment and location insert the names and address of the servicing finance office unless the contract specifically provides otherwise.
(2) Date Voucher Prepared - insert date on which the public voucher is prepared and submitted.
(3) Contract/Task Order Number and Date - insert the number and date of the contract and task order, if applicable, under which reimbursement is claimed.
(4) Requisition Number and Date - leave blank.
(5) Voucher Number - insert the appropriate serial number of the voucher. A separate series of consecutive numbers, beginning with Number 1, shall be used by the contractor for each new contract. When an original voucher was submitted, but not paid in full because of suspended costs, resubmission vouchers should be submitted in a separate invoice showing the original voucher number and designated with the letter "R" as the last character of the number. If there is more than one resubmission, use the appropriate suffix (R2, R3, etc.)
(6) Schedule Number; Paid By; Date Invoice Received - leave blank.
(7) Discount Terms - enter terms of discount, if applicable.
(8) Payee's Account Number - this space may be used by the contractor to record the account or job number(s) assigned to the contract or may be left blank.
(9) Payee's Name and Address - show the name of the contractor exactly as it appears in the contract and its correct address, except when an assignment has been made by the contractor, or the right to receive payment has been restricted, as in the case of an advance account. When the right to receive payment is restricted, the type of information to be shown in this space shall be furnished by the
Contracting Officer.
(10) Shipped From; To; Weight Government B/L Number - insert for supply contracts.
(11) Date of Delivery or Service - show the month, day, and year, beginning and ending dates of supplies or services delivered.
(12) Articles and Services - insert the following: "For detail, see Standard Form 1035 total amount claimed transferred from Page of Standard Form 1035.”
B.11 DEFECTIVE OR IMPROPER INVOICES (JUN 2014)
Name, title, phone number, and email of officials of the business concern who are to be notified when the Government receives an improper invoice.
Offeror to provide point of contact information.
B.12 TASK ORDER
All task orders will be initiated by the Contracting Officer via a task order request for proposal to the contract holder with specific information and instructions for the requirement. The Contractor will be required to perform the services per the written task order. The task order proposal request is not a commitment that the FEMA will issue a task order, nor will any Contractor incurred proposal cost become reimbursable. In addition, the Contractor shall not initiate any performance efforts until a written task order has been signed and issued by the Contracting Officer.
B.13 TASK ORDER PROCEDURES
This requirement will be in accordance with FAR 16.505, fair opportunity ordering procedures. Each task order requested under this IDIQ will follow the steps below:
Step 1: The Program office will submit the following documents to the Contracting Officer to include but not limited to the statement of work, pricing schedule, period of performance, and place of performance.
Step 2: The Contracting Officer/Contract Specialist (CO/CS) will issue Task Order Proposal
Requests (TOPR) with the statement of work and pricing schedule to the IDIQ holder.
Step 3: Proposal Evaluation - The contractor must submit its technical and price proposals to CO and CS only. The Task Order CO/CS receives and evaluates the proposal for conformity to the
TOPR. Technical evaluations are conducted by technical evaluation teams. Cost/price evaluations will be conducted by the price analysis team. Negotiations may take place, if needed.
Step 4: Contracting Officer/Contract Specialist issues task order to most highly qualified offeror with which a fair and reasonable price agreement is reached. Proper approvals including legal and congressional approval should be made prior to task order award when appropriate for the dollar value of the task order.
NOTE: If additional task orders are needed after the original task order for a disaster/emergency the Government may utilize the logical follow-on for fair opportunity.
B.14 TASK ORDER ISSUANCE
FEMA reserves the right to identify deliverables in individual Task Orders. As such is the case, the COR will review, for completeness, preliminary, draft, and final documentation that the Contractor submits, and may return it to the contractor for correction. Absence of any comments by the COR will not relieve the contractor of the responsibility for complying with the requirements of this Performance Work
Statement. Final approval and acceptance of documentation required herein shall be by letter of approval and acceptance by the COR.
The contractor shall not construe any letter of acknowledgment of receipt material as a waiver of review, or as an acknowledgment that the material is in conformance with this statement of work. Any approval given during preparation of the documentation, or approval for shipment shall not guarantee the final acceptance of the completed documentation.
In general, all contract deliverables shall meet the following quality standards:
• Accuracy: Work products shall be accurate in presentation, technical content, and adherence to accepted elements of style.
• Consistency to Requirements: All work products must satisfy the requirements of this statement of work.
• Timeliness: Work Products shall be submitted on or before the due date specified in this statement of work or submitted in accordance with a later scheduled date determined by the COR.
B.15 TASK MONITORS
A Task Monitor is responsible for individual project management and/or delivery assignment administration. This may involve daily oversight to ensure work is performed in accordance with the task order request(s) and provide any other necessary technical guidance to the contractor. A Task Monitor does not have authority to request or authorize work to be performed outside the scope of the task order.
Each Task Monitor works in conjunction with the COR, however, if any discrepancies exist between the direction given by a COR and a Task Monitor to the Contractor, the COR's direction shall take precedence.
If the Contractor is unclear as to the direction provided by a Task Monitor or believes the direction to be out of scope, the Contractor shall contact either the COR or the Contracting Officer as appropriate.
B.16 MODIFICATIONS
Under this contract, and subsequent Task Orders, the Contracting Officer is the only Government official authorized to make changes via a Standard Form 30. Only a duly appointed FEMA
Contracting Officer is authorized to change the specifications, terms, and conditions of this contract and subsequent task order(s).
B.17 TASK ORDER DELIVERABLES
FEMA reserves the right to identify deliverables in individual Task Orders. As such is the case, the
COR will review, for completeness, preliminary, draft, and final documentation that the Contractor submits, and may return it to the contractor for correction. Absence of any comments by the COR will not relieve the contractor of the responsibility for complying with the requirements of this Statement of Work. Final approval and acceptance of documentation required herein shall be by letter of approval and acceptance by the COR.
The contractor shall not misconstrue any letter of acknowledgment of receipt material as a waiver of review, or as an acknowledgment that the material is in conformance with this statement of work. Any approval given during preparation of the documentation, or approval for shipment shall not guarantee the final acceptance of the completed documentation.
In general, all contract deliverables shall meet the following quality standards:
• Accuracy: Work products shall be accurate in presentation, technical content, and adherence to accepted elements of style.
• Consistency to Requirements: All work products must satisfy the requirements of this statement of work.
• Timeliness: Work Products shall be submitted on or before the due date specified in this statement of work or submitted in accordance with a later scheduled date determined by the
COR.
B.18 KICK-OFF/POST AWARD CONFERENCE/PERIODIC PARTNERING MEETINGS
The Contractor must be required to participate in a Post Award Conference with the Contracting
Officer and the COR no later than 2 business days after the date of award. The purpose of the Post
Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract. The Post Award Conference will be held via teleconference.
The Contractor agrees to attend any post award meetings convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.
The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the
Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.
B.19 NOTIFICATION OF DEBARMENT AND SUSPENSION
The Contractor must provide immediate notice to the Contracting Officer in the event that the
Contractor or a subcontractor is suspended, debarred, or declared ineligible by any Federal government Agency or Department, or upon receipt of a notice of proposed debarment from any
Federal Agency or Department.
B.20 DEFENSE PRODUCTION ACT (DPA)
Task orders under this contract may include a priority rating under the Defense Priorities and
Allocations System (DPAS) regulation (15 CFR, part 700). Contractors receiving a DPAS rated order are required to follow all provisions of the DPAS regulation. The priority rating will be identified in the task order proposal request and subsequent task order standard form issued.
The DPAS provides that DHS/FEMA contracts are assigned priority ratings to assure that these contracts are afforded service priorities ahead of unrated orders. Ratings will be assigned per individual task order. The Contractor is obligated to accept the rated order, to schedule service operations to satisfy requirements of each rated order, and to extend the priority rating to subcontractors to assure that the required services are performed in the timeframe requested.
The DPAS provides for two levels of rated order priority: “DX” and “DO”. The symbols “DX” and
“DO” are not acronyms for any terms. They simply indicate the level of priority. DX rated orders take precedence over DO rated orders and unrated orders (commercial orders without a DPAS priority rating). DO rated orders only take precedence as necessary over unrated (commercial) orders as necessary to meet delivery or performance requirements of the DO rated orders. All DX rated orders have equal priority with each other and all DO rated orders have equal priority with each other. DHS has eight DPA programs eligible for the Priorities and Allocations Authority (N-1 through N-8).
B.21 DISASTER ASSISTANCE ACTIVITIES
In accordance with FAR 26.2, Contractors shall give preference to the maximum extent feasible and practicable to local firms. Preference may be given through a local area set-aside or an evaluation preference.
B.22 FAR 52.232-18 AVAILABILITY OF FUNDS (Apr 1984)
Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
(End of clause)
SECTION C – CONTRACT CLAUSES
C.1 52.202-1 DEFINITIONS (JUN 2020)
When a solicitation provision or contract clause uses a word or term that is defined in the Federal
Acquisition Regulation (FAR), the word or term has the same meaning as the definition in FAR
2.101 in effect at the time the solicitation was issued, unless-
(a) The solicitation, or amended solicitation, provides a different definition;
(b) The contracting parties agree to a different definition;
(c) The part, subpart, or section of the FAR where the provision or clause is prescribed provides a different meaning;
(d) The word or term is defined in FAR part 31, for use in the cost principles and procedures; or
(e) The word or term defines an acquisition-related threshold, and if the threshold is adjusted for inflation as set forth in FAR 1.109(a), then the changed threshold applies throughout the remaining term of the contract, unless there is a subsequent threshold adjustment; see FAR
1.109(d).
C.2 52.204-1 APPROVAL OF CONTRACT (DEC 1989)
This contract is subject to the written approval of Rashurn Harrison, Contracting Officer and shall not be binding until so approved.
C.3 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL PRODUCTS AND
COMMERCIAL SERVICES - ALTERNATE I (NOV 2022)
(a) Inspection/Acceptance. (1) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The
Government will perform inspections and tests in a manner that will not unduly delay the work.
(2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.
(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.
(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the "hourly rate" attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. Labor rates will be based on Attachment 3, SCA-Wage Determination 2015-4573 Rev No. 22 or the most current version.
(5)(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price
(or the ceiling price as increased by the Government), the Government may-
(A) By contract or otherwise, perform the replacement or correction, charge to the
Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or
(B) Terminate this contract for cause.
(ii) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute under the Disputes clause of the contract.
(6) Notwithstanding paragraphs (a)(4) and (5) above, the Government may at any time require the
Contractor to remedy by correction or replacement, without cost to the Government, any failure by the
Contractor to comply with the requirements of this contract, if the failure is due to-
(i) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or
(ii) The conduct of one or more of the Contractor’s employees selected or retained by the
Contractor after any of the Contractor’s managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.
(7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.
(8) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.
(9) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace
Government-furnished property shall be governed by the clause pertaining to Government property.
(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act ( 31 U.S.C. 3727).
However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.
(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.
(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at
Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference.
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The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.
(e) Definitions. (1) The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. As used in this clause-
(i) "Direct materials" means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.
(ii) "Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are-
(A) Performed by the contractor;
(B) Performed by the subcontractors; or
(C) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.
(iii) "Materials" means-
(A) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;
(B) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;
(C) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.);
(D) The following subcontracts for services which are specifically excluded from the hourly rate: [Insert any subcontracts for services to be excluded from the hourly rates prescribed in the schedule.]; and
(E) Indirect costs specifically provided for in this clause.
(iv) "Subcontract" means any contract, as defined in FAR subpart 2.1, entered into with a subcontractor to furnish supplies or services for performance of the prime contractor a subcontract including transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.
(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.
(g) Invoice.
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(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-
(i) Name and address of the Contractor;
(ii) Invoice date and number;
(iii) Contract number, line item number and, if applicable, the order number;
(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;
(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;
(vi) Terms of any discount for prompt payment offered;
(vii) Name and address of official to whom payment is to be sent;
(viii) Name, title, and phone number of person to notify in event of defective invoice; and
(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.
(x) Electronic funds transfer (EFT) banking information.
(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.
(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.
(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.
(2) Invoices will be handled in accordance with the Prompt Payment Act ( 31 U.S.C.3903) and
Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.
(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.
(i) Payment.-
(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.
(2) Prompt payment. The Government will make payment in accordance with the Prompt
Payment Act ( 31 U.S.C.3903) and prompt payment regulations at 5 CFR Part 1315.
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(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-
5(b) for the appropriate EFT clause.
(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.
(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-
(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-
(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);
(B) Affected contract number and task order number, if applicable;
(C) Affected line item or subline item, if applicable; and
(D) Contractor point of contact.
(ii) Provide a copy of the remittance and supporting documentation to the Contracting
Officer.
(6) Interest.
(i) Payments. (1) Work performed. The Government will pay the Contractor as follows upon the submission of commercial invoices approved by the Contracting Officer:
(i) Hourly rate.
(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours performed. Fractional parts of an hour shall be payable on a prorated basis.
(B) The rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract. Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by individuals that do not meet the qualifications specified in the contract, unless specifically authorized by the Contracting Officer.
(C) Invoices may be submitted once each month (or at more frequent intervals, if approved by the Contracting Officer) to the Contracting Officer or the authorized representative.
(D) When requested by the Contracting Officer or the authorized representative, the
Contractor shall substantiate invoices (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment, individual daily job timecards, records that verify the employees meet the qualifications for the labor categories specified in the contract, or other substantiation specified in the contract.
(E) Unless the Schedule prescribes otherwise, the hourly rates in the Schedule shall not be varied by virtue of the Contractor having performed work on an overtime basis.
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(1) If no overtime rates are provided in the Schedule and the Contracting
Officer approves overtime work in advance, overtime rates shall be negotiated.
(2) Failure to agree upon these overtime rates shall be treated as a dispute under the
Disputes clause of this contract.
(3) If the Schedule provides rates for overtime, the premium portion of those rates will be reimbursable only to the extent the overtime is approved by the Contracting Officer.
(ii) Materials.
(A) If the Contractor furnishes materials that meet the definition of a commercial product at FAR 2.101, the price to be paid for such materials shall not exceed the Contractor’s established catalog or market price, adjusted to reflect the-
(1) Quantities being acquired; and
(2) Any modifications necessary because of contract requirements.
(B) Except as provided for in paragraph (i)(1)(ii)(A) and (D)(2) of this clause, the
Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor-
(1) Has made payments for materials in accordance with the terms and conditions of the agreement or invoice; or
(2) Makes these payments within 30 days of the submission of the Contractor’s payment request to the Government and such payment is in accordance with the terms and conditions of the agreement or invoice.
(C) To the extent able, the Contractor shall-
(1) Obtain materials at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials; and
(2) Give credit to the Government for cash and trade discounts, rebates, scrap, commissions, and other amounts that are identifiable to the contract.
(D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed.
(1) Other Direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: To be negotiated at the Task Order level when applicable.
(2) Indirect Costs (Material Handling, Subcontract Administration, etc.). The
Government will reimburse the Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price: To be negotiated at the Task Order level when applicable.
(2) Total cost. It is estimated that the total cost to the Government for the performance of this contract shall not exceed the ceiling price set forth in the Schedule and the Contractor agrees to use its best efforts to perform the work specified in the Schedule and all obligations under this contract within such ceiling price. If at any time the Contractor has reason to believe that the hourly rate payments and material costs that will accrue in performing this contract in the next succeeding 30 days, if added to all https://www.acquisition.gov/far/part-2#FAR_2_101 other payments and costs previously accrued, will exceed 85 percent of the ceiling price in the Schedule, the Contractor shall notify the Contracting Officer giving a revised estimate of the total price to the
Government for performing this contract with supporting reasons and documentation. If at any time during the performance of this contract, the Contractor has reason to believe that the total price to the
Government for performing this contract will be substantially greater or less than the then stated ceiling price, the Contractor shall so notify the Contracting Officer, giving a revised estimate of the total price for performing this contract, with supporting reasons and documentation. If at any time during performance of this contract, the Government has reason to believe that the work to be required in performing this contract will be substantially greater or less than the stated ceiling price, the Contracting Officer will so advise the Contractor, giving the then revised estimate of the total amount of effort to be required under the contract.
(3) Ceiling price.
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