2.04 RFQ N0018921Q0099.pdf

SEE ADDENDUM

(No Collect Calls)

N0018921Q0099 22-Mar-2021

b. TELEPHONE NUMBER

757-443-1348

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 31 Mar 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N001899. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DEBORAH D. BRETT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N6146321RC012FN

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN:D BRETT

1968 GILBERT STREET STE 600

NORFOLK VA 23511-3392

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS AX

13b. RATING

DO-C9

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

757-443-1333FAX:

TEL: 757-443-1348 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$35,000,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF47

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N0018921Q0099

Section SF 1449 - CONTINUATION SHEET

STATEMENT OF WORK

SIX-MARRIAGE ENRICHMENT RETREATS—WILLIAMSBURG/VIRGINIA BEACH, VA

1.0 BACKGROUND

1.1 Chaplains Religious Enrichment Development Operation (CREDO) is a program sponsored by the United States Navy Chief of Chaplains that offers transformational retreat-based and non-retreat events designed to assist Sailors and their families in developing the spiritual resources and resiliency necessary to excel in the military environment. Since 1971, CREDO has offered spiritual, personal, and relational growth opportunities to enhance the lives and service of participants. CREDO provides commanders with a key resource by which to care for and strengthen their Sailors and families.

1.2 CREDO programs and personnel are operationally focused, family supportive, and flexible in provision.

CREDO programs are designed to maximize operational impact, offer standardized retreats and training, and clarify appropriate relationships for all Sailors. CREDO retreats enhance the Navy core values of honor, courage, and commitment by developing Sailors and families who are ethically and morally grounded, supportive of their families, spiritually ready, and sustained in their religious freedom and mission capability.

1.3 The Marriage Enrichment Retreat (MER) is a three-day, two-night retreat designed to equip military married couples with knowledge, skills, and insight to enhance their relationships and thrive in a demanding military lifestyle. Participants engage in discussion of sensitive personal experiences, and require a quiet, secure, and reflective environment.

2.0 STATEMENT OF OBJECTIVES & PERIOD OF PERFORMANCE

2.1 The CREDO Program requires six (6) Marriage Enrichment Retreats at 4-Star Rated (or current member of the Diamond Collection or Select Registry) venues for retreats in support of its mission. The facility shall be suitable, appropriate, fitting and conducive for the purposes listed herein (see Section 1.0).

2.2 The facility location for this requirement shall be either:

2.2.1 Within the historic Virginia Beach Oceanfront (zip code 23451), that includes Atlantic Avenue south to Rudee Inlet and north to 42nd Street and Pacific Avenue, encompassing the King Neptune Park and Statue, Rudee Inlet, Navy Seal Monument, and Naval Aviation Monument Park.

2.2.2 Within 5 miles of Williamsburg (zip code 23185), that includes the Colonial Williamsburg area.

2.3 The period of performance shall be for one (1) calendar year from contract award date, with the option of annual renewal for three (3) additional years (4 years total; 24 retreats total). There will be six (6) retreats per calendar year. All funding for the following retreats is contingent upon the passing of an annual budget for the Department of Defense or approval of a Continuing Resolution Act.

2.4 The target dates may be changed prior to award of contract by mutual consent between CNRMA CREDO, the Contracting Officer, and the Vendor; or after the award of the contract only by a written contract modification requiring consent of all three parties.

2.5 Target Dates: 1. May 14-15, 2021

2. June 4-5, 2021

3. July 9-20, 2021

4. September 17-19, 2021

5. October 15-17, 2021

6. November 5-7, 2021

2.6 Alternate Dates:

1. May 21-23, 2021

2. June 25-27, 2021

3. July 23-25, 2021

4. September 24-26, 2021

5. October 22-24, 2021

6. November 12-14, 2021

2.7 The retreat shall begin with staff arriving at 1:00 p.m. and participants checking into their rooms after 3:00 p.m. on Day One. The retreat will end at 12:00 p.m. on Day Three. Appendix B is a sample schedule of the retreat.

3.0 DATE CHANGE, RESCHEDULING, AND CANCELLATION

3.1 Retreat dates may change only by mutual written consent between CREDO, the Contracting Officer, and the vendor.

3.2 The government may elect to cancel, or to reschedule the retreat to an alternate weekend or days (mutually agreed upon by the government and the vendor as above), at no additional cost to the government.

3.3 If rescheduling or cancellation is required, the government shall notify the vendor of the request no later than fifteen (15) business days prior to the scheduled arrival time.

3.4 All cancellations, rescheduling and/or changes shall be finalized ONLY by written contract modification electronically signed by the Contracting Officer. Informal communication between GTPOCs and the vendor do not constitute authorized changes to the scope of this event.

4.0 RETREAT FACILITY

4.1 The facility shall have a minimum 4-Star Rating or be a current member of the Diamond Collection or Select Registry (except as noted in Paragraph 2.2 above). The facility shall reflect an obvious enhanced level of quality throughout; include a high degree of hospitality, service, and attention to detail; and shall be free of mold, mildew or insects.

4.2 The facility shall have the following at a minimum:

4.3.1 Meeting space and room accommodations suitable for “Retreat Purposes" and similar functionalities.

4.3.2 Venue staff physically present 24-hours a day within the facility premises to provide customer service, resolve issues immediately and assist guests as necessary.

4.3.3 Swimming pool, hot tub and/or on-site spa and/or an exercise room or equipment, providing guests opportunities for physical fitness and relaxation.

4.3.4 Full-service restaurant on-site (lobby bar/lounge is NOT acceptable), with on-site catering sufficient to simultaneously accommodate at least 50 persons with buffet-style meals, allowing all participants to eat together at all meals included in this contract exclusive of Night 2 (See 6.1.4, Date Night).

4.3.5 Guest rooms (ocean view for Virginia Beach) equipped with coordinated furniture and décor, one queen or king bed and bed linens, blackout drapes or shades, closet with hangers, ironing board and iron, flat-screen TV with remote, land-line telephone, hair dryer, and toiletries. A mini-refrigerator and in-room coffee maker are preferred but not required. Rooms equipped with double beds, single/twin beds, or two queen beds are not acceptable.

4.3.6 Wi-Fi Internet access provided free of charge to retreat participants.

4.3.7 Elevator (in safe operating condition) for any facility more than two-stories.

4.3.8 Ice machines within the facility premises.

4.4 The facility shall be available to persons of any race, gender, creed, religion, or sexual orientation.

4.5 The facility shall be compliant with the requirements of the Americans with Disabilities Act.

4.6 The facility shall have appropriate and adequate physical and electronic security measures in place in support of its guests, patrons and functions.

4.7 The facility shall be compliant with requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. Seq.), and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.fema.gov/hotel/search.cfm.

5.0 ACCOMMODATIONS AND AMENITIES

5.1 The maximum number of rooms required for each Marriage Enrichment Retreat (MER) is 23 rooms, equipped with one (1) King or Queen Bed each, to accommodate 43 individuals (20 couples and 3 CREDO staff).

5.2 Checkout time on Day 3 shall be no earlier than 12:00 p.m.

5.3 Participating couples shall occupy the same assigned bedroom for the entire retreat period. Any room changes/requests by the facility must be individually authorized by the Government Technical Point of Contact (GTPOC) or on-site CREDO representative.

5.4 The facility shall provide two large meeting rooms (one for training and one for meals/activities) able to comfortably and simultaneously accommodate 50 persons each, such that participants’ movement during large and/or small group activities is not impeded.

5.4.1 The training room shall be equipped with tables and chairs in a classroom arrangement (appropriate for this setting, function and purpose) that will allow participating couples a forward view of a projection screen and interaction with one another.

5.4.2 The facility shall provide a ready-to-use power strip and small table in front of the screen for CREDO A/V equipment. No other A/V equipment is necessary.

5.4.3 The meal and activity room shall be equipped with round tables and chairs sufficient to comfortably seat all participants, six (6) to eight (8) persons per table, with additional space to allow free movement both to and from the serving area and between tables.

5.4.4 Meeting rooms shall be located in an area that affords privacy, such that group activities, music, and conversation will neither disturb, nor be disturbed by, other patrons utilizing the facility.

5.5 The facility shall provide one (1) voucher per participant, or one (1) room credit per couple, for use at a 4-or 5-star restaurant located at or adjacent to the facility at a time of their choosing on Night 2 (See 6.1.4, Date Night).

5.5.1 Vouchers shall be valued as follows: $50 per voucher; $100 per couple.

5.6 The facility shall provide free Wi-Fi / Internet access to all participants and staff, both within the meeting space and in each guest bedroom.

5.7 The facility shall provide parking free of charge to retreat participants. If free on-site parking is not available, parking rate for one vehicle per couple shall be included in the rate for the length of the retreat.

5.8 When available, a “Romance Package” or “Special Activity” such as a spa-package voucher may be included as an option in the quoted overall price.

6.0 FOOD SERVICE

6.1 The facility shall provide six (6) meals during the retreat. Appendix A is a suggested list of food items desired. The following are required meals and preferred times as reflected in Appendix B:

6.1.1 Dinner – Day 1, served no later than 6:00 p.m. to 7:00 p.m. (buffet style).

6.1.2 Breakfast – Day 2, served from 8:30 a.m. to 9:00 a.m. (buffet style).

6.1.3 Lunch – Day 2, served no later than 12:00 p.m. (buffet style).

6.1.4 Date Night

6.1.4.1 The facility shall provide one (1) voucher (same as cash) or gift card per participant, or one (1) room credit per couple for use at a 4- or 5-star restaurant located at or adjacent to the facility at a time of their choosing.

6.1.4.2 The facility shall guarantee acceptance of vouchers by the participating restaurant, and ensure that vouchers are inclusive of tax and gratuity.

6.1.4.3 Vouchers shall not be redeemable for alcoholic beverages; participants shall pay for alcoholic beverages individually.

6.1.4.4 Participants shall be provided the regular dinner menu of the restaurant, and be seated in the usual dining area for restaurant patrons. Neither limited menus created solely for this retreat nor separate seating areas solely for retreat participants are acceptable.

6.1.4.5 A hotel bar/lounge is not an acceptable venue for this feature.

6.1.5 Breakfast – Day 3, served between the hours of 8:30 a.m. to 9:00 a.m. (buffet style).

6.2 All meals shall consist of hot food items served buffet style with the exception of the vouchered Date Night meal (Paragraph 6.1.4) and Day 3 boxed lunch (Paragraph 6.1.6). No two meals shall be exactly the same.

6.3 Snacks. Three (3) snacks shall be provided at the times below.

6.3.1 Afternoon of Day 1, serving no later than 3:00 p.m.

6.3.2 Afternoon of Day 2, serving no later than 12:30 p.m.

6.3.3 Each snack shall consist of one healthy option and/or one sweet option. Prepackaged Breakfast Bars or Granola Bars are not acceptable.

6.4 Beverage service. The facility shall provide beverage services including regular and decaffeinated coffee, hot tea, juice, water and/or sparkling water for each day of the retreat as follows:

6.4.1 Day 1: 3:00 p.m. to 8:00 p.m.

6.4.2 Day 2: 10:00 a.m. to 3:00 p.m.

6.4.3 Day 3: 9:00 a.m. to 12:00 p.m.

6.5 The facility shall provide food groups and food group substitutes for participants with special dietary needs.

Special dietary requirements will be communicated to the vendor in conjunction with the rooming list.

6.6 The vendor shall provide a Banquet Event Order (BEO), which will include menus for meals for approval by the CREDO GTPOC five (5) business days prior to the scheduled retreat.

7.0 INVOICING AND PAYMENT

7.1 The vendor shall invoice the government only for the actual bedrooms and food service provided during the retreat period.

7.2 The vendor shall provide a detailed cost breakdown in support of the invoice for submission to the GTPOC.

7.3 Payment for this contract shall be made via DFAS Electronic Funds Transfer (EFT) utilizing the Wide Area Work Flow (WAWF) System. The contractor is required to register and setup an account in the WAWF System in order to receive payment. The U.S. Government reserves the right to change this method through other means only by a contract modification, if necessary.

8.0 GOVERNMENT TECHNICAL POINTS OF CONTACT (GTPOC)

8.1 Commander, Navy Region Mid-Atlantic (CNRMA)

Regional Chaplain

CAPT Stephen Shaw, CHC, USN 1510 Gilbert Street, Suite 200 Norfolk, VA 23511 757-322-2939

Stephen.j.shaw1@navy.mil

8.2 CREDO Director

CDR Edward Erwin Director, CREDO Mid-Atlantic 1510 Gilbert Street, Suite 200

Norfolk, VA 23511 757-445-4502 Edward.h.erwin1@navy.mil

CREDO Norfolk GTPOC

LCDR Michael Monroig, CHC, USN Deputy Director, CREDO Mid-Atlantic 1510 Gilbert Street, Suite 200

Norfolk, VA 23511 757-445-4502 michael.monroig@navy.mil

8.3 GTPOC shall provide the facility with participant’s name listing and special food requirements (if any) five

(5) business days prior to the scheduled retreat.

9.0 CANCELLATION

9.1 The government may cancel up to 10 of the 19 rooms (50%) requested under this contract by notifying the vendor in writing two (2) calendar days (or earlier) prior to the scheduled arrival time at no additional cost to the government. At which point, the vendor shall make its best effort to scale the food service requirements of this contract accordingly.

9.2 The vendor shall invoice the government only for the actual bedrooms and food service provided during the retreat period.

9.3 The vendor shall provide a detailed cost breakdown in support of the invoice for submission to the

GTPOC.

9.4 Cancellations. All cancellations, rescheduling and/or changes shall be finalized via a written contract Modification signed by the Contracting Officer.

10.0 RESCHEDULING OF RETREAT

10.1 Due to unforeseen events, the government may elect to reschedule the retreat weekend to an alternate weekend/or/days that will be mutually agreed upon by the Government and the contractor at no additional cost to the government.

10.2 If rescheduling of the retreat is required, the Government shall notify the vendor of the request five (5) business days (or earlier) prior to the scheduled arrival time.

11.0 METHOD OF PAYMENT. Payment for this contract shall be made via DFAS Electronic Funds Transfer (EFT) utilizing the Wide Area Work Flow (WAWF) System. The contractor is required to register and setup an account in the WAWF System in order to receive payment. The U.S. Government reserves the right to change this method through other means only by a contract modification, if necessary.

12.0 – PRIVACY ACT STATEMENT

Pursuant to Title 5 United States Code 552a(m)(l), the contractor and all employees of the contractor working under this contract are required to comply with the requirements of 5 U.S.C. 552a (“The Privacy Act of 1974”).

13.0 – IDENTIFICATION OF CONTRACTOR EMPLOYEES

In accordance with DFAR 211.106, there shall be a clear distinction between Government employees and service contractor employees. Service contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel. Contractor personnel will be required to obtain and wear badges or other visible identification for meetings with Government personnel to provide a clear distinction between service contractor employees and Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

14.0 – NON-PERSONAL SERVICES STATEMENT

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will insure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

15.0 – CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED FACILITIES,

SENSITIVE INFORMATION, INFORMATION TECHNOLOGY (IT) SYSTEMS OR PROTECTED

HEALTH INFORMATION

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

d. All contractor resource(s) must have an active JPAS profile.

e. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access sot the functional/system side of Enterprise Resource Planning

(ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY (IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M- 5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s CSM and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non- Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

- SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

- Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

- Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s ISSM/IAM. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

- Must be either a US citizen or a US permanent resident with a minimum of 3 years of legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

- Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

- SF-85 Questionnaire for Non-Sensitive Positions

- Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

- Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

16.0 – NMCARS 5237.102-90 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING

APPLICATION (ECMRA).

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for church piano/organ services via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

1) W, Lease/Rental of Equipment;

2) X, Lease/Rental of Facilities;

3) Y, Construction of Structures and Facilities;

4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

5) S, Utilities ONLY;

6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address: sam.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at sam.gov.

17.0 – NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR

INFORMATION (MARCH 2018)

NAVSUP FLC NORFOLK may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLC NORFOLK contract.

18.0 AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF

WORK/PERFORMANCE WORK STATEMENT.

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Carlton Walton ADDRESS: NAVSUP Fleet Logistics Center Norfolk 1968 Gilbert Street, Suite 600 Norfolk, VA 23511-3392

TELEPHONE: 757-443-1390

(End of text)

APPENDIX A

SUGGESTED MENU

BREAKFAST (Day Two and Day Three)

PANCAKES OR FRENCH TOAST

BAGELS, TOASTS, PASTRY ITEMS, CEREALS

FRUIT

SCRAMBLED EGGS OR OMELET STATION

SAUSAGE, BACON OR HAM

HOME FRIED POTATOES OR HASHBROWNS

SELECTION OF FRESH JUICES

MILK

HOT COFFEE & TEA

ICED WATER

DINNER (Day One) & LUNCH (Day Two)

POTATOES, PASTA, RICE

2 OR MORE HOT ENTRÉES

TOSSED GREEN SALAD WITH VARIETY OF DRESSINGS

FRESH SEASONAL VEGETABLES

WARM ROLLS AND BUTTER

ASSORTED DESSERTS

HOT COFFEE AND HOT TEA

ICED TEA & SODA

WATER & SPARKLING WATER

APPENDIX B

EXAMPLE SCHEDULE

DAY 1

1:00pm CREDO Staff Arrive Conference Room Open 2:00pm Participant Arrival/Session Conference Room 3:00pm Room Check-In Snack #1/Beverage Service (Half Day) 3:30pm Training Session Conference Room 6:00pm Dinner Separate Dining Room 7:00pm Training Session Conference Room

DAY 2

6:30am Conference Room Open 8:30am Breakfast Separate Dining Room 9:00am Training Session Beverage Service (Full Day) 10:30am Break 12:00pm Lunch Separate Dining Room 12:45pm Training Session Beverage Service (Full Day) 3:00pm Couple Free Time Dinner Voucher (same as cash) for on-site restaurant Day 3 6:30am Conference Room Open 8:30am Breakfast Separate Dining Room 9:00am Training Session Beverage Service (Half Day) 10:00am Break 12:00pm Retreat Ends/Check-out

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 6 Each

RENTAL FACILITY

FFP

SIX (6) MARRIAGE ENRICHMENT RETREATS IN ACCORDANCE WITH

THE STATEMENT OF WORK (SOW) TARGET AND ALTERNATE DATES.

FOB: Destination

MILSTRIP: N6146321RC012FN

PURCHASE REQUEST NUMBER: N6146321RC012FN

SIGNAL CODE: J

PSC CD: V231

NET AMT

0002 6 Each

OPTION RENTAL FACILITY

FFP

SIX (6) MARRIAGE ENRICHMENT RETREATS IN ACCORDANCE WITH

THE STATEMENT OF WORK (SOW) TARGET AND ALTERNATE DATES.

FOB: Destination

MILSTRIP: N6146321RC012FN

0003 6 Each

OPTION RENTAL FACILITY

FFP

SIX (6) MARRIAGE ENRICHMENT RETREATS IN ACCORDANCE WITH

THE STATEMENT OF WORK (SOW) TARGET AND ALTERNATE DATES.

FOB: Destination

MILSTRIP: N6146321RC012FN

0004 6 Each

OPTION RENTAL FACILITY

FFP

SIX (6) MARRIAGE ENRICHMENT RETREATS IN ACCORDANCE WITH

THE STATEMENT OF WORK (SOW) TARGET AND ALTERNATE DATES.

FOB: Destination

MILSTRIP: N6146321RC012FN

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-MAY-2021 TO

30-APR-2022

N/A N/A

FOB: Destination

0002 POP 01-MAY-2022 TO

30-APR-2023

0003 POP 01-MAY-2023 TO

30-APR-2024

0004 POP 01-MAY-2024 TO

30-APR-2025

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-22 Alternative Line Item Proposal JAN 2017 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2020

52.212-1 Instructions to Offerors--Commercial Items JUN 2020 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.217-5 Evaluation Of Options JUL 1990 52.222-41 Service Contract Labor Standards AUG 2018 52.222-50 Combating Trafficking in Persons OCT 2020 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

252.225-7048 Export-Controlled Items JUN 2013 252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.244-7000 Subcontracts for Commercial Items OCT 2020 252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.204-5 WOMEN-OWNED BUSINESS (OTHER THAN SMALL BUSINESS) (OCT 2014)

(a) Definition. Women-owned business concern, as used in this provision, means a concern that is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

(b) Representation. [Complete only if the offeror is a women-owned business concern and has not represented itself as a small business concern in paragraph (c)(1) of FAR 52.219-1, Small Business Program Representations, of this solicitation.] The offeror represents that it ( ___ ) is a women-owned business concern.

(End of provision)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [] will, [] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [] does, [] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this…