1c. SOW ARSR-4 Antenna Hatch Safety Railing with drawings.pdf

STATEMENT OF WORK

For the

ARSR-4 Antenna Hatch Safety Railing 31 May, 2022

Federal Aviation Administration Mike Monroney Aeronautical Center

6500 S. MacArthur Blvd.

Oklahoma City, OK 73169

May 31, 2022 ARSR-4 Antenna Hatch Safety Railing SOW i

TABLE OF CONTENTS

1.0 INTRODUCTION

1.1 Background

1.2 Purpose

1.3 Scope

1.4 Definitions

1.5 Quantities

2.0 APPLICABLE DOCUMENTS

2.1 FAA Specifications

2.2 FAA Standards

2.3 Military Standards

2.4 Other FAA Documents

2.5 Non-Government Documents

3.0 SYSTEM REQUIREMENTS

3.1 Program Management

3.1.1 Project Control

3.1.2 Meetings, Reviews, and Conferences

3.1.2.1 Post Award Conference (PAC) / Preliminary Design Review (PDR)

3.1.2.2 Final Design Review (FDR)

3.1.2.3 Physical Configuration Audit (PCA)

3.1.3 Schedule Planning and Control

3.1.4 Configuration Management (CM)

3.2 Systems Engineering and Modification Kit Production

3.2.1 System Requirements

3.2.1.1 Modification Kit Contents

3.2.1.2 Individual Component Requirements

4.0 SUPPORT

4.1 COTS Manuals and Documentation

4.2 Packaging, Handling, Storage, and Transportation

4.3 Labels

APPENDIX A ACRONYMS AND ABBREVIATIONS

APPENDIX B SYSTEM PARTS LIST

APPENDIX C SYSTEM DRAWING PACKAGE

1.0 INTRODUCTION

1.1 Background

The ARSR-4 radar system is the United States’ newest long range radar system and completed deployment in year 2000. This system provides radar coverage for the Federal Aviation Administration (FAA), the Department of Defense (DoD), and the Department of Homeland Security (DHS). The antenna deck of the radar tower has an access hatch to allow personnel to enter the radome area. The FAA has identified this hatch as a safety hazard. This hazard will be mitigated by the installation of a safety railing. FAA engineers have completed the design of the safety railing system, and the design package is ready for manufacture and production.

1.2 Purpose

This Statement of Work (SOW) describes the tasks the Contractor shall perform for the manufacturing, production, test, and delivery of the ARSR-4 Antenna Hatch Safety Railing (AHSR) for these radar sites according to the design, form, and intent of the design package attached in appendix A.

1.3 Scope

This SOW defines the tasks involved in producing the safety rail. These include:

a) Procure and/or manufacture all individual parts, materials, and equipment needed to produce the design;

b) Modify the design to allow for packaging, shipping and assembly;

c) Assemble, manufacture, and produce the design;

d) Test each system produced;

e) Provide spare parts and assemblies in order to support the design;

f) Ship completed units;

g) Support operational testing by the Government.

The FAA national engineering office En Route Surveillance, AJW-142, in Oklahoma City, OK, designed this modification. The scope of this SOW allows for design or engineering changes to the existing design to facilitate packaging such that the system can be lifted through the equipment hatch, assembled and installed on-site. All such changes, and any additional changes the Contractor deems necessary for any reason, require the express written permission and approval of the Government.

All deliverable documentation, including Contract Data Requirements List (CDRL) items, briefing packages, and meeting minutes, shall be in editable form. Formats shall include, but are not limited to, Microsoft Office products, Hypertext Markup Language (HTML), and Extensible Markup Language (XML). There shall not be links to documents in Portable Document Format (PDF) without Government approval.

1.4 Definitions

All reference to the “Government” in this SOW shall mean by authority of the Contracting Officer or designee. Reference to Government approval shall be limited to the Contracting Officer and his/her Technical Representative.

Any reference to the acronym AHSR in this SOW shall mean all systems and components that comprise a modification kit for one radar site installation.

For the purposes of this SOW, any item manufactured or modified by the Contractor is defined to be non-COTS if there are no commercial customers other than the U.S. Government.

1.5 Quantities

This contract is to provide one first article for local testing, 2 additional units for Key site testing and 41 additional complete AHSR units. The additional 41 AHSR units shall be ordered in bulk once the first article is tested and approved by AJW-142.

2.0 APPLICABLE DOCUMENTS

The following specifications, handbooks, orders, standards, and drawings form a part of this SOW and are applicable to the extent specified herein. The design presented was designed according to these specifications and as delivered conforms to all applicable sections and regulations.

2.1 FAA Specifications

None

2.2 FAA Standards

None

2.3 Military Standards

MIL-PRF-28000B Initial Graphic Exchange Specification (IGES)

2.4 Other FAA Documents

FAA Order 4650.30 Management of NAS F&E Project / Material

2.5 Non-Government Documents

ASTM-D-3951 Standard Practice for Commercial Packaging

3.0 SYSTEM REQUIREMENTS

The Contractor shall produce a single modification kit consisting of all components needed to install a complete system at an operational ARSR-4 facility in Oklahoma City. Once approved, the contractor shall produce two modification kits to be installed at two more ARSR-4 facilities.

Once all three initial kits have been installed and tested, AJW-142 will review the modification kits for any necessary changes. Once AJW-142 deems the kits complete, the remaining quantity 41 kits will be produced and ordered from the contractor. The Contractor shall not make any changes to the design of these systems without the express written approval of the Government.

The Contractor shall acquire Government approval of any variation in the new design that may be necessary throughout the development of these systems due to parts obsolescence or equipment unavailability. The Contractor shall ensure that the AHSR units are fabricated, tested, and delivered in accordance with (IAW) the requirements in this SOW.

In performance of the above, the Contractor shall provide qualified personnel, management, administrative materials, and facilities including assembly and manufacturing space. The Contractor’s assembly and manufacturing practices shall adhere to all of the elements in this SOW. The Contractor shall provide all plans, procedures, reports, and testing documentation.

The term Limited Production (LP) applies to the first production article kit. The Contractor shall manufacture and deliver the LP kit to the ARSR-4 installation at the Mike Monroney Aeronautical Center (MMAC) for installation and site acceptance test.

Subsequent to the successful conclusion of development and testing of the LP kit, the Contractor shall refurbish and maintain the LP modification to the production article configuration baseline throughout the lifecycle of this SOW.

The Contractor shall perform IAW all plans developed in response to this SOW and as approved by the Government. The Contractor shall interpret this SOW as taking precedence over any conflicts with said plans. Throughout this SOW, the Contractor shall interpret the requirements to “record” information or data to mean ‘set down in a manner that can be retrieved and viewed’, unless otherwise specified. The result may take many forms, including, but not limited to, hand-written notes, hard copy, electronic documents, and data recorded in Computer Aided System Engineering (CASE) and project management tools. The Contractor shall provide to the Government any software required to read or use the documents and data (as identified in this contract). All documentation, data, hardware, firmware, software, and CASE tools delivered by the Contractor as part of this contract, shall become the property of the Government.

The Contractor shall grant to the Government unlimited rights to all documentation (including, but not limited to, Contractor-developed depot level manuals of Commercial-Off-The-Shelf (COTS) parts and Contractor-proprietary parts, test equipment, and software for organic repair capabilities), data, hardware, firmware, and software developed under this contract. In addition to documentation, the Contractor shall grant to the Government unlimited rights and licenses to all data, hardware, firmware, and software (including, but not limited to, all library and project files) developed under this and other Government-funded efforts that are used under this contract.

The Contractor shall accompany all non-COTS software (including code, firmware, and project and library files), hardware, components, systems, and information with Government rights to distribute and have manufactured. The Contractor shall deem any item manufactured or modified by the Contractor to be non-COTS if there are no commercial customers other than the U.S. Government.

3.1 Program Management

The Contractor shall submit for Government approval a Program Management Plan (PMP), and shall revise such plan as necessary. Upon approval of the PMP, the Contractor shall apply this plan. The Contractor shall identify in the PMP the Contractor’s management, organization, authority, responsibility, controls, and the extent to which these apply to the AHSR. The Contractor shall detail in the PMP the Contractor’s methodology to ensure the program management requirements set forth in this SOW are met. At a minimum, the Contractor shall perform the following tasks in managing this Contract:

a) Produce the schedules of work that reflect and track the delivery of products as specified by this SOW;

b) Use methods and metrics for assessing the schedule, technical performance of the work, cost, and risks of this program;

c) Identify risks and develop and implement mitigation plans for those risks;

d) Designate a Contractor’s Program Manager (PM) who is responsible for integrating and maintaining the total Contractor effort as described in this SOW and the Program Management Plan (PMP).

The Contractor’s PM shall be prepared at all times, given reasonable notice, to present and discuss with the Government the status of contract activities.

The Contractor shall conduct ongoing risk management activities during the period of the contract. The Contractor shall ensure that the risk management activities are an integral part of the Contractor’s management process, as described in the PMP.

3.1.1 Meetings, Reviews, and Conferences

The Contractor shall provide an agenda for each management review and formal meeting for review and approval by the Government at least 2 working days prior to the meeting. At each management review or audit, the Contractor shall provide backup data regarding assumptions made and methodologies used in arriving at specific recommendations or conclusions. The Contractor shall propose an overall strategy for conducting each set of reviews.

The Contractor shall submit minutes accompanied by a summary of action items and all presentation materials used, for Government approval. The Contractor shall consider management and formal reviews and audits not complete until approval of the final minutes by the Government is granted in writing.

3.1.1.1 Post Award Conference (PAC) / Preliminary Design Review (PDR) The Contractor shall plan for, host, support, and participate in a combined Post Award Conference (PAC) and Preliminary Design Review (PDR) of not less than one work day, to be held at the Contractor’s site within six weeks of contract award. The PAC and PDR have been combined in this SOW because the AHSR has been designed by the Government, and the intent of the PDR is to communicate the design to the Contractor. The design baseline is included with this SOW. Any deviations from this baseline shall require the written approval of the Government. The Government will determine the actual date of the PAC/PDR within two weeks after contract award. At this conference, it is assumed by the Government that the Contractor’s overall knowledge of the operation of the system will be limited. However, the Contractor shall make every effort to address the plans, schedules, and work efforts for this contract. The Contractor shall provide preliminary details of its plans for acquiring and developing the required materials, components, hardware, and equipment to meet contract requirements. The Contractor shall discuss the production and manufacturing strategies, sequence of events, and resources.

At this conference, the Government shall:

a) Work with the Contractor to develop an effective meeting plan and minutes for the

PAC/PDR;

b) Provide an engineering level briefing on the function, operation, and design of the

AHSR;

c) Provide engineering level expertise on all systems of the AHSR;

d) Discuss methods, procedures, and resources needed for system testing;

e) Provide any information on possible sources for parts and materials requested by the contractor;

f) Take Action Items to provide information needed in order for the Contractor to manufacture, produce, and deliver the AHSR unit;

g) Deliver the AHSR data.

To successfully complete the PAC/PDR, the Contractor shall:

a) Obtain Government approval of the conference and meeting minutes for this meeting;

b) Identify COTS and non-COTS items and the manufacturing approach for each item in the parts list;

c) Identify commercial COTS documentation, any licensing agreements, and any usage limitations;

d) Identify any production issues in the design including, but not limited to, manufacturing risks or methods, assembly risks or issues, or procurement issues that present risk to the manufacturing and delivery of the AHSR kits according to the requirements of this SOW;

e) Identify any resources needed for system testing;

f) Review overall program risks on a technical, cost, and schedule basis.

3.1.1.2 Final Design Review (FDR)

The Contractor shall conduct a Final Design Review (FDR). The Government will support this review by providing engineering knowledge needed in order to manufacture, assemble, operate, check-out, and fully test the proposed design in addition to the presentation in the PAC/PDR.

All open items or issues shall be addressed. The intent of this meeting shall be to remove as much risk as possible and begin manufacturing of the first article LP kit.

The Contractor shall not conduct a FDR before obtaining Government approval of the PDR, and all PDR action items for both the Contractor and the Government shall be closed prior to conducting the FDR, unless the Government has given permission to proceed.

In the FDR, the Government shall:

a) Work with the Contractor to develop an effective meeting plan and minutes for the FDR;

b) Provide engineering level expertise on all systems of the AHSR;

c) Take Action Items to provide any additional information needed in order for the

Contractor to manufacture, produce, and deliver the AHSR unit.

In the FDR, the Contractor shall present sufficiently detailed information to permit the Government to evaluate risk areas on a technical, cost, and schedule basis.

The Contractor shall provide further details of its acquisition and development of the required components and materials needed to meet contract requirements.

As part of the FDR, the Contractor shall present and review in detail the following items with the Government:

a) Manufacturing schedule;

b) Production ability analysis;

c) Testing schedule;

d) Delivery schedule.

To successfully complete the FDR, the Contractor shall:

a) Obtain Government approval of the conference and meeting minutes for this meeting;

b) Establish an initial allocated baseline based on the detailed design;

c) Obtain Government approval of the Factory Acceptance Test for LP kit 1.

3.1.1.3 Physical Configuration Audit (PCA)

The Contractor shall support configuration audits. The Contractor shall be responsible for determining the extent that subcontractors, vendors, and suppliers participate in Government configuration audits. The Contractor shall support a PCA of the first production article kit prior to the shipment of equipment at the start of Operational Test (OT). The Contractor shall perform subcontractor, vendor, and supplier PCAs for all parts listed in appendix B developed for the procurement or modified for use by other than the prime Contractor. To successfully complete the PCA, the Contractor shall:

a) Obtain written Government acceptance that the first production article kit meets performance criteria;

b) Obtain written Government acceptance that any inconsistencies between the design presented in this SOW and the produced equipment are mutually acceptable variations and configuration management tools are updated.

3.1.2 Schedule Planning and Control

The Contractor shall establish a schedule based on a logical and efficient sequence of events designed to accomplish the tasks described in the contract, including all options. The Contractor shall include both planned dates and actual completion dates, and measured progress of individual schedule elements.

3.1.3 Configuration Management (CM)

The Contractor shall use an internal CM system for the control of all configuration documentation, software, physical media, and physical parts representing or comprising the ARSR-4 AHSR modification. The Contractor shall maintain this system and related procedures throughout this contract. The Contractor shall use and maintain configuration baselines and their documentation. Incremental product baselines may be permitted if proposed and approved by the Government.

3.2 Systems Engineering and Modification Kit Production

The Contractor shall execute a systems engineering program for fulfilling, verifying, integrating, and testing the requirements. The Contractor shall designate and purchase (after Government approval) long lead-time hardware items (those that would impact the schedule if not ordered prior to production turn-on) necessary to implement the design.

The Contractor shall provide a modification kit that meets all requirements in this SOW.

The Contractor shall maintain effective control over the system engineering process, including subcontract items and services, to ensure that cost, performance, and schedule are met, to provide early detection and resolution of problems, and to reduce risk. The Contractor shall specify a single authority that will serve as a Point of Contact (POC) for systems engineering issues.

The Contractor shall establish an initial hardware and software baseline for a LP kit prior to the completion of the FDR. The Contractor shall document all changes from FDR through the last production article to traceable hardware or software baselines.

3.2.1 System Requirements

The Contractor shall procure, manufacture, assemble, and deliver complete AHSR modification kits.

3.2.1.1 Modification Kit Contents

The Contractor shall include all of the system and materials required to assemble an ARSR-4 AHSR kit.

3.2.1.2 Individual Component Requirements

The Contractor shall follow the manufacturing specifications and directions on the drawings for parts and assemblies without exception. In addition to the requirements identified in the drawing package, the Contractor shall ensure that the ARSR-4 AHSR units comply with the following general requirements:

a) AHSR Units:

1. Safety rail must match the specifications of the attached schematics, in dimension and location

2. Design can be divided into 3 or more sections to allow for easier shipping

3. Individual sections shall be manufactured, welded, whole pieces

4. Individual sections shall be created to be bolted together on site by customer

5. Piping shall meet OSHA standards listed in schematics

6. Piping shall be 1-1/4” galvanized steel unless otherwise discussed and approved by customer.

7. All burrs or sharp points caused by the fabrication and galvanizing process will be removed or made smooth by contractor

8. Handrail can mount to collars that will be bolted to ¼” floor decking with bolts provided by contractor

9. Safety Rail will include self-Closing gate at entrance

10. Crated kits will be hoisted into access hatch measuring 4’x6’ therefore, the dimensions of the shipping crates must not exceed the 4’x6’ opening

11. Shipping crates will be labeled in the label style attached

4.0 SUPPORT

The Contractor shall perform the tasks in the following subsections.

4.1 COTS Manuals and Documentation

The Contractor shall provide documentation and final drawings of the modification kit with a parts list and installation instructions.

4.2 Packaging, Handling, Storage, and Transportation

The Contractor shall provide all Packaging, Handling, Storage, and Transportation (PHS&T) requirements IAW ASTM-D-3951 and FAA Order 4650.30. Upon completion of the remaining production units, the Contractor shall ship the completed AHSR units to the FAA logistics center address listed below.

4.3 Labels

The Contractor shall provide labels IAW FAA-G-2100H for all the affected equipment, as part of each ARSR-4 AHSR unit delivery.

APPENDIX A ACRONYMS AND ABBREVIATIONS

AHSR Antenna Hatch Safety Railing ARSR Air Route Surveillance Radar CASE Computer Aided System Engineering CDRL Contract Data Requirements List CM Configuration Management COTS Commercial-Off-The-Shelf DHS Department of Homeland Security DoD Department of Defense DT Development Test FAA Federal Aviation Administration FDR Final Design Review HA High Ambient HTML Hypertext Markup Language IAW In Accordance With IGES Initial Graphic Exchange Specification LP Limited Production MMAC Mike Monroney Aeronautical Center NSN National Stock Number OT Operational Test PAC Post Award Conference PCA Physical Configuration Audit PDF Portable Document Format PDR Preliminary Design Review PHS&T Packaging, Handling, Storage, and Transportation PM Program Manager PMP Program Management Plan POC Point Of Contact SAT Site Acceptance Test SOW Statement of Work TRR Test Readiness Review U.S. United States XML Extensible Markup Language

APPENDIX B SYSTEM PARTS LIST

Contractor will provide parts list

APPENDIX C SYSTEM DRAWING PACKAGE

Appendix C contains the drawing package for each component of the Antenna Hatch Safety Railing.

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REVIEWED BY 2

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FEDERAL AVIATION ADMINISTRATION

DEPARTMENT OF TRANSPORTATION

AIR ROUTE RADAR SYSTEMS

6500 S. MACARTHUR BLVD. OKLAHOMA CITY, OK 73169

P:(405) 954-7445 F:(405) 954-5104 A

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REVIEWED BY: ANTENNA HATCH SAFETY RAILINGDRAWING NAME:

DATE:

SHEET 1 OF 1

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REV:

SIZE:SCALE:

DRAWING NO:

MIKE MONRONEY AERONAUTICAL CENTER

UNLESS OTHERWISE SPECIFIED:

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± .005

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ALL DIMENSIONS ARE IN INCHES

TOLERANCES:

DECIMALS

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PS

REMOVE ALL BURRS AND

BREAK SHARP EDGES .03 MAX.

FEDERAL AVIATION ADMINISTRATION DRAWN BY: DATE:

07/23/2020

PROJ. NAME:ANTENNA HATCH SAFETY RAILING PROJ. NO: ARSR-4-2015-000441-A

NTS A

SHEET NAME: ARSR-4 SAFETY RAILING

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THIS DOCUMENT CONTAINS

INFORMATION CONFIDENTIAL AND

PROPRIETARY TO THE FEDERAL

AVIATION ADMINISTRATION AND

SHALL NOT BE REPRODUCED,

TRANSFERRED, DISCLOSED TO

OTHERS, OR USED FOR ANY

PURPOSE OTHER THAN IT WAS

OBTAINED WITHOUT THE EXPRESSED

WRITTEN CONSENT OF THE

REVIEWED BY 3

20.50

1.68

6.00

2.50

53.50 21.67 22.50

21.00

4.00

42.00

45.34

21.00

15.00 17.43

94.50

23.50 17.00

19.00

24.53 21.00

18.50 19.00

10.00

53.50

AND

ANSI 1264.1-2017 STANDARDS Panel 2

OSHA1910.29

GUARDRAIL MEETS ALL

(Panel 3)

SELF-CLOSING SWING GATE

Panel 1

_ASSY HATCH GUARDRAIL ARSR-4_HANDRAIL DIM_PDF003