RFQ 19PE5023Q0072 package.pdf

Embassy of the United States of America

To Prospective Offeror:

Subject: RFQ for I 9PE5023Q0072 Diesel Generator set

Lima, Peru September 8, 2023

The American Embassy in Lima Peru, has a requirement for a contractor to provide O I Diesel Generator set for the International Narcotics and Law Enforcement Section (!NL) operation.

You are invited to submit a quotation. The Request for Quotations (RFQ) consists of the following sections:

I. Standard Form SF-1449

2. Statement of Work

3. Quotation Information

4. Instructions to Offerors

5. FAR & DOSAR Clauses & certifications

The Embassy plans to award a purchase order submitting an acceptable offer at the lowest price. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors regarding price quotations to be submitted.

The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.

The U.S. Embassy will conduct a site visit at Grupo 8, located on Elmer Faucett Avenue, block 40, inside the FAP Base (Alar Base #2), Callao-Lima on September 12, 2023 at 10:00 a.m. Please submit the full name and DNI of people attending the visit to Ms. Maria Eugenia de! Solar at delc;olarme a state.go\ no later than I 0:00 a.m. on September 11 to get the authorization to enter the building.

Any questions about this solicitation shall be addressed to delsolarme1½state.gov only in writing until Thursday, September 14, 2023 at 12:00 pm. (local time and date).

Please read the RFQ carefully, and if you are interested, submit your quotation, by returning the completed SF-1449 (blocks 23, 24, 30a, 30b, 30c) and proposal to delsolarme<a'state.gov no later than Monday, September 25, 2023 at 3:00 pm (local time and date). Oral quotations will not be accepted.

Enclosure; As stated

Carlos Quimpo

Contracting Officer

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR11983519

PAGE 1 OF 58 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19PE5023Q0072

6. SOLICITATION ISSUE

DATE

09/08/2023

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Maria E Del Solar

b. TELEPHONE NUMBER(No collect calls) +511- 6182183

8. OFFER DUE DATE/

LOCAL TIME

09/25/2023 / 15:00

9. ISSUED BY CODE PE500 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

AMERICAN EMBASSY LIMA

ave. Lima Polo Cdra 2 Monterrico, ATTN: INL Management Lima

PERU

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS 8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

x SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY LIMA

INL Warehouse Av. Elmer Faucett cdra.

40S/N, coordinate delivery 24 hours in advance w/ Callao Base FAP

PERU

AMERICAN EMBASSY LIMA

ave. Lima Polo Cdra 2 Monterrico, ATTN: INL Management Lima

PERU

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY LIMA

AV. Lima Polo cdra 1 s/n Monterrico-Surco, ATTN: FMO /

DBO

Lima 33

PERU

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ __ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

CARLOS QUIMPO

X

X

X

SEE NEXT PAGES

ITEM NO. 20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

01 Diesel Generator Set, Three Phase, 220V, 60 Hz 100 kW (125 kVA) of Stand By Power and 92 kW (115 kVA) of Prime Power, 01 at sea level. GENERATOR SET ENCAPSULATED AND SOUNDPROOFED with electronic control modules. Prepared (protected or treated) to operate in sea breeze environment (air with high salinity, being very close to the sea).

The Generator Set shall be delivered, installed, operationally tested at the American Hangar (US Embassy facilities in Callao) with local warranty, on site in person training, technical manuals, software, and specification details according to Statement of Work (SOW).

18% VAT (if applicable)

Shipping cost (If applicable)

Solicitation 19PE5023Q0072 page 3 of 58

SECTION 1 – REQUIRED SUPPLIES AND SERVICES (CONTINUATION SHEET FOR

SF 1449)

The proposal shall provide a detail of the commodity and service that is offered per each Line-Item

Number (CLIN).

1. TYPE OF ORDER

The Government intends to award a Firm Fixed Price (FFP) purchase order payable entirely in US dollars (USD), submitting an acceptable offer at the lowest price. No additional sums will be payable for any escalation in the cost of performance or because of the Contractor's failure to properly estimate or accurately predict the difficulty of completing this order. The Government will not adjust the resulting order price due to fluctuations in exchange rates.

You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors regarding price quotations to be submitted. The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.

1.1. Government Furnished Property (GFP)

The Department of State (DoS) will not make the following GFP available for performance of the resulting Purchase order: None

1.2. Government Furnished Information (GFI)

The Department of State (DoS) will make the following GFI available for performance of the resulting Purchase: None

1.3. Host Country Provided Support

The host country will provide the following support for performance of the resulting Purchase:

None

1.4 Local conditions and value added tax (VAT)

Non-local vendors: any quotation, invoice, or bill to be submitted to the USG/INL Lima for payment under the resulting order or contract shall not be imposed with VAT.

Local vendors must include the VAT as separate line item in its offer (if applicable).

Each Offeror/contractor is responsible for thoroughly examining the solicitation documents and the proposed contract documents and understanding the requirements thereof.

- Verifying all pertinent site conditions of the host country and knowing all applicable U.S. and host country laws and regulations, including host country laws and regulations concerning the importation of labor and materials, taxes, or otherwise bearing on the performance of the Contract

- Ascertaining the availability of all materials and equipment necessary to produce the work required by the proposed Contract Documents, of sufficient skilled labor to perform the work.

Solicitation 19PE5023Q0072 page 4 of 58

1.5 Shipping and Customs (if applicable)

Vendor shall be responsible for all transportation costs up to the final destination.

Shipments coming from outside of Peru incoterms Delivery at place (DAP*) shall be shipped directly from origin to the following consignee.

Consignee: US EMBASSY – INL – NARCOTICS AFFAIRS

Address: Ala Aérea No. 2, Base Aérea, Callao, Perú

Contact Information: Ana Vizcardo (INL Logistics - Customs and Shipping Specialist)

E mail: avizcardo@inl.pe

Direct Phone: 618 2817

Phone: 613 – 6300 ext. 4112 / 4137

The Contracting Officer may issue a purchase order to other than the contractor with the lowest proposed priced. In addition to price, the Contracting Officer will consider the following items when selecting a contractor for award:

• Proposed equipment compliance with specifications

• Local warranty thru the utilization of Authorized Distribution Channels o Provide proof that the equipment will be sourced through authorized distribution channels, (documented business agreement and/or business partnership, point of contact (POC) full name, email account and phone number shall be attached in overseas vendor’s offers). It will be validated as part of the evaluation process.

• Proposed Delivery Date

• Past Performance

*(DAP) Quote should include export process at origin, uploading and transportation to port. All export licenses, or special authorizations for export process in case it applies, must be done by the vendor.

At destination, INL Customs & Shipping in Lima, Peru, will be in charge of the import customs clearance process.

Vendor will be in charge to pick up the cargo from the terminal, to up load it and to transport it to the final destination:

INL Warehouse Lima, Peru

Address: Ala Aérea No. 2, Base Aérea, Callao, Perú

At final destination, vendor will be responsible to off load cargo.

2. Proposal Due Date and Time

To be considered for award, your proposal must be received by the Government no later than

15:00 hrs. local Lima time of Monday, September 25, 2023. Your proposal must be emailed to delsolarme@state.gov. Submission through any other method is not authorized.

3. Questions

Questions pertaining to this RFQ, if any, must be addressed to espinozase@state.gov. Include the

RFQ number on the email subject line.

mailto:delsolarme@state.gov

Solicitation 19PE5023Q0072 page 5 of 58

The Government expects to streamline the selection process. As such, it is crucial that questions, if any, be submitted no later than Thursday, September 14, 2023 at 12:00 hrs. local Lima time.

The Government will strive to provide responses to pertinent questions before the due date and time for submission of proposals. However, there are no assurances that all questions may be addressed prior to the date and time established for receipt of proposals.

Responses to pertinent questions will be posted accordingly.

4. Site Visit

The U.S. Embassy will conduct a site visit at Grupo 8, located on Elmer Faucett Avenue, block

40, inside the FAP Base (Alar Base #2), Callao-Lima on September 12, 2023 at 10:00 a.m. Please submit the full name and DNI of people attending the visit to Ms. Maria Eugenia del Solar at delsolarme@state.gov no later than 10:00 a.m. on September 11 to get the authorization to enter the building.

5. Alternate Proposals

Alternate proposals are not solicited and will not be evaluated.

Solicitation 19PE5023Q0072 page 6 of 58

SECTION 2 – STATEMENT OF WORK

The requirement is for a Generating Set assembled with Diesel engine. The alternator for 220V generation must be of a recognized North American brand, compatible with the Diesel engine and the control module (control of the transfer board, of the contactors of the general key of the premises). It must have a battery kit to provide power to the control panels when the street power is cut, a thermo-magnetic switch, anti-vibration resilient, tropicalized radiator and residential type silencers, supported on a heavy-duty steel skid chassis prepared with points to be moved and installed in its final location with stockas and forklift. The generator must have a system (controlled by a timer) to prevent moisture condensation on the 220V generator alternator (it can be a resistor or dehumidifier to protect the alternator).

1. Main Parameters

- Stand By Power : 100 kW (125 kVA)

- Prime Power : 92 kW (115 kVA)

- Stand By Current : 328A

- Voltage : 220V

- Power Factor : 0.8

- Frequency : 60 Hz

- Dimensions (L x W x H) : 2.93 x 1.10 x 1.85 m (2.93 x 1.10 x 1.85 m)

- Weight : about 1,600 Kg

- Tank Capacity / Autonomy : 60 Gl / 8 Hours

2. Combustion Engine Technical Specifications

- Engine: Diesel fuel, 4 cylinders in line, displacement less than 4.5L, power not less than

100kWm, fuel consumption at 75% approximately 5.23 gal/h and at 100% 6.97 gal/h).

- Intake System: Turbocharged with heavy duty dry type air filters.

- Exhaust System: Forged steel manifolds, connected to a residential type muffler.

- Fuel System: Linear injection fuel pump with mechanical governor, with water/water separator filter.mechanical governor, with fuel/water separator filter to protect the entire injection system.

- Lubrication System: with oil pump for forced lubrication.

- Cooling system: Water-cooled, forced circulation with centrifugal circulation pump, thermostatically controlled and air-cooled with radiator.

- Electrical System: 12 VDC - 65A alternator, 12V - 3kW long-life starter and; all engine electrical system, sensors and wiring is monitored by the genset control board.genset control panel.

3. Alternator technical Specifications

- Brand : North American recognized

- Voltage : 220V

- Type : Low voltage alternator

- Insulation : Class H

- Excitation Type : Self-excited

- Number of phases : 3

- Power Factor : 0.8

- Frequency : 60 Hz

- Speed : 1800 RPM

Solicitation 19PE5023Q0072 page 7 of 58

- Degree of Protection : IP23

4. Control Module Specifications

State-of-the-art compact controller for generator sets in simple operation with manual and remote start applications, with automatic transfer applications for manual and remote start, with automatic transfer capability.

Features:

- Auto, Manual, OFF and TEST mode selection.

- Manual On/Off button.

- Menu navigation keypad.

- Fault reset button.

- CAN communication with electronic motors.

- IP65 degree of protection.

Functions:

- Complete control and monitoring of the Generator Set.

- Commercial Network Monitoring.

- Ability to perform automatic transfer.

- Integrated PLC with capacity to program additional functions according to the client's needs.

customer's needs.

- Automatic and manual control of the generator set protection switch.

- Automatic and manual control of the Commercial Network protection switch.

- Dual AMF mode: Automatic transfer with an additional second genset as a backup, with optimization backup genset, with operating hours optimization functions.

Digital Measurement Parameters:

- Output power kW / kVA / kVAr.

- Output voltage, Line-Line and Line-Neutral.

- Operating speed.

- Output current, three lines.

- Power factor.

- Frequency.

- Oil pressure.

- Engine temperature.

- Fuel level.

- Fuel consumption.

- Operating hours counter.

- Starting battery voltage.

- Energy counter kWh / kVAhr.

Digital Measurement Parameters of the Commercial Network:

- Line - Line and Line - Neutral Voltage.

- Frequency.

- Energy Meter KWh / KVAr.

Safety shutdown and alarm protection:

Solicitation 19PE5023Q0072 page 8 of 58

- Over or Under Revolutions.

- Over or Under Voltage.

- Low Oil Pressure.

- Voltage asymmetry and phase rotation.

- High motor temperature.

- Over current.

- Low fuel level.

- Over or Under Frequency.

- Over or Under Battery Voltage.

- Current unbalance.

- Overcrank attempts.

- Overloading

Other options:

- Simple, intuitive user interface, with graphic display and easy handling.

- Dual Function: Control, Equipment monitoring and Automatic Transfer in a single module.

- 3 levels of security with password, for controller locking and configuration.

- Logging of up to 350 events, runs and measurement parameters with date and time.

- An integrated USB communication port for module configuration with PC.

- Flexible multipurpose timers.

- Remote monitoring and control via RJ-45 communication ports.

- Internet access via Ethernet.

- Remote communication card, CM-ETHERNET with RJ-45 port.

- Monitoring and basic adjustments through software for PC with Windows operating system.

(Program).

- Modbus TCP support

- Full SNMP v1 & v2c support.

- SMTP protocol with authentication for sending emails.

- Remote communication card, CM-RS232-485 with 02 ports: 01 x RS232 and 01 x RS485 independent.

RS485 independent.

- Monitoring and configuration complete with software.

- Modbus RTU support.

- The communication cable (network cable) will be provided by the Embassy. The equipment must not have internet access, but it must have internal administration via web interface.

- If the tool (software) has internet administration, it must have the option to enable/disable it.

5. Metal Soundproofing Capsule

- Made of SAE 1020 1/16" thick steel plate.

- Side doors with plate for engine maintenance.

- The access to the radiator assembly is easily done by disassembling the front panel.

- front panel.

- It has Zigzag steps in the air inlets and outlets, which function as noise attenuation traps.

- The side access doors are key-locked and generously sized for convenient maintenance access.

Solicitation 19PE5023Q0072 page 9 of 58

- The Control Panel is in a position that allows easy access for maintenance and reading of the instruments, through the

- reading of the instruments, through a window.

- Cabinet color: WHITE IVORY

- Internal lining with sound absorbing material up to 78 db @ 7 m (A Scale) and resistant to the high working temperature of the engine. to the high working temperature of the engine.

6. Additional Generator Set Configuration

- Engine-Alternator Assembly mounted on 60 Gal. Chassis Tank.

- Residential Silencer.

- 3x350A thermo-magnetic switch.

- Battery and battery cables with terminals.

- Oil and coolant.

- Air, oil and oil filters.

- Operation and maintenance manuals

- Tests with / without load in our plant

- Advice on equipment installation.

Generator includes the following accessories:

- 01 Battery Charger 12V, 6A.

- 01 Block Heater.

- 01 Low Fuel Level Sensor (warning at 200 gallons) installed in 500 gallon tank (the customer has the tank at his facilities).

7. Generator Set Warranty:

- Local warranty is for 01 year or 1,000 hrs. whichever comes first when the genset works supplying power in Prime regime.

- The warranty is for 02 years or 1,000 hrs. whichever occurs first when the genset is operating in Stand By mode.

- supplying power in Stand By mode.

- All recommendations for operation and maintenance shall be contained in the technical literature provided by the contractor.

- Quote must detail local warranty.

8. Technical delivery:

- Tests with / without load at contractor’s plant and final location must be performed in presence of a member of our staff.

- Final Delivery of items and services must take place in Av. Elmer Faucett Cuadra 4, Callao, and shall include installation and start-up. Contractor shall deliver technical manuals of the equipment and software before the final delivery.

- Local in person training for two operators and technical staff must be performed only when generator set is fully operational, and will be scheduled according to our availability. Topics shall include: On site operations & preventive maintenance and any other inquiry our personnel might have.

Solicitation 19PE5023Q0072 page 10 of 58

SECTION 3 - QUOTATION INFORMATION

A. QUALIFICATIONS OF OFFERORS

Offerors/quoters must prove to be technically qualified and financially responsible to perform the work described in this solicitation. At a minimum, each

Offeror/Quoter must meet the following requirements:

(1) Be able to understand written and spoken English.

(2) Have an established business presence in Peru or sales representative for

5 years, at least, with a permanent address and telephone listing. In addition, it must be able to provide authorized dealer’s maintenance/repair shops.

(3) Be able to provide local warranty.

(4) Have all licenses and permits required by local law.

(5) Meet all local insurance requirements.

(6) Have no adverse criminal record; and

(7) Have no political or business affiliation which could be considered contrary to the interests of the United States.

(8) Good past Performance

Award will be made to the lowest priced, acceptable, responsible quoter. The

Government reserves the right to reject quotations that are unreasonably low or high in price.

The Government will determine acceptability by assessing the offeror's compliance with the terms of the RFQ. The Government will determine responsibility by analyzing whether the apparent successful quoter complies with the requirements of

FAR 9.1, including:

• ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments.

• satisfactory record of integrity and business ethics.

• necessary organization, experience, and skills or the ability to obtain them;

• necessary equipment and facilities or the ability to obtain them; and

• otherwise, qualified and eligible to receive an award under applicable laws and regulations.

B. SUBMISSION OF QUOTATIONS

Each offer must at least consist of the following documentation in English:

(1) A completed solicitation, in which the SF-1449 cover page (blocks 12, 17a, 19-24, and 30a, b, c) has been filled out

(2) Copy of SAM Registration

(3) Offerors Representation & Certifications properly signed

Solicitation 19PE5023Q0072 page 11 of 58

(4) List of clients during the past 3 years

Submit your quotation by email to delsolarme@state.gov no later than Monday, September 25, 2023, before 15:00 hrs. (local time). Late proposals will not be considered for further evaluation.

The Offeror/Quoter shall identify and explain/justify any deviations, exceptions, or conditional assumptions taken with respect to any of the instructions or requirements of this request for quotation in the appropriate volume of the offer.

For overseas vendors, the Delivery Terms are DAP Incoterms. After American Embassy Lima obtains customs clearance and the vehicle has been inspected and approved by our personnel, then it is the vendor responsibility to deliver all items listed on the SF-1449 in the delivery address provided.

The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required Material Data Safety Sheet, licenses, and paperwork.

All quotes must be valid for 30 days from the closing date for this solicitation.

Partial shipments are not authorized.

C. WARRANTY

The offered items shall be covered under the standard warrant provision of the manufacturer.

-The seller must provide: technical service, spare parts and warranty in country (PERU, city of

Lima). If the seller cover the warranty of the offered product through a representative in Peru, it must be certified by a letter with the company data, name of the legal representative and contact information in the company (full name, telephone, address, email, and cell phone).

-The company that offers the warranty in Peru must be a company that has existed in the country for more than 5 years.

- Minimal standard LOCAL warranty of 2 years or 1,000 hrs. whichever occurs first when the genset is operating in Stand By mode.

- Quote must detail warranty

D. PAYMENT TERMS

Net 30 days, upon satisfactory receipt of goods or provision of services and receipt of an accurate invoice.

It is mandatory that vendor be registered in www.sam.gov

E. DELIVERY

Delivery shall be performed no later than 180 calendar days from order award. The final inspection and acceptance of ALL items shall be performed by the U.S. Government upon their arrival at the point of delivery in Grupo 08 – Callao by the contractor, however the awardee may allow the government to exercise a pre-inspection delivery at the vendor’s facility at its request. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products the Office of INL.

Contractor shall follow all COVID-19 sanitary and security measurements during work performance and/or period of assistance up to its delivery at Grupo 08, Callao FAP Air Base, American Hangar.

http://www.sam.gov/

Solicitation 19PE5023Q0072 page 12 of 58

SECTION 4 - INSTRUCTION TO OFFERORS

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.- Instructions to

Offerors—Commercial Products and Commercial Services (Mar 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged womenowned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation

(FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

Solicitation 19PE5023Q0072 page 13 of 58

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre award testing.

(e) Multiple offers. not applicable for this acquisition

(f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated

Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m.

one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the

Solicitation 19PE5023Q0072 page 14 of 58 solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the

Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest;

accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply

Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407

Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans

Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following

ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single

Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-

5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ https://assist.dla.mil/wizard/index.cfm

Solicitation 19PE5023Q0072 page 15 of 58

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the

Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

Solicitation 19PE5023Q0072 page 16 of 58

SECTION 5 - FAR & DOSAR Clauses & Certifications

CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE AGREEMENTS

AWARDED BY OVERSEAS CONTRACTING ACTIVITIES

(Current thru FAC 2023-02, effective 03/2023)

COMMERCIAL ITEMS

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://acquisition.gov/dosar

FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1) CLAUSES:

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT

OCT 2018

52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY

CODE REPORTING

AUG 2020

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY

CODE MAINTENANCE

AUG 2020

52.204-25

PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT

NOV 2021

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

MAR 2023

52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL ITEMS

DEC 2022

52.223-17

AFFIRMATIVE PROCUREMENT OF EPA-

DESIGNATED ITEMS IN SERVICE AND

CONSTRUCTION CONTRACTS

AUG 2018

52.225-19

CONTRACTOR PERSONNEL IN A DIPLOMATIC

OR CONSULAR MISSION OUTSIDE THE UNITED

STATES

MAY 2020

52.227-19 COMMERCIAL COMPUTER SOFTWARE LICENSE

DEC 2007

52.228-3 WORKERS’COMPENSATION INSURANCE JUL 2014

https://acquisition.gov/browse/index/far https://acquisition.gov/dosar

Solicitation 19PE5023Q0072 page 17 of 58

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD

INSURANCE

APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO

SMALL BUSINESS SUBCONTRACTORS

MAR 2023

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS

MAR 2023

52.246-26 REPORTING NONCONFORMING ITEMS

NOV 2021

THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT:

CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT REQUIREMENTS (FEB 2023)

(a)Definitions. As used in this clause:

Covered article - The term "covered article" includes-

(1)"Information and Communications technology" which means-

(i)any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use of that equipment, or of that equipment to a significant extent in the performance of a service or the furnishing of a product.

(ii)computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services

(including support services), and related resources; however, does not include any equipment acquired by a federal contractor incidental to a federal contract.

(2)"Telecommunications Equipment", which means equipment, other than customer premises equipment, used by a carrier to provide telecommunications services, and includes software integral to such equipment (including upgrades).

(3)"Telecommunications Service", which means the offering of telecommunications for a fee directly to the public, or to such classes of users as to be effectively available directly to the public, regardless of the facilities used.

(4)“Cybersecurity Supply Chain Risk”, which means the risk that a person may sabotage, maliciously introduce unwanted function, extract data, or otherwise manipulate the design, integrity, manufacturing, production, distribution, installation, operation, maintenance, disposition, or retirement of covered articles to surveil, deny, disrupt, or otherwise manipulate the function, use, or operation of the covered articles or information stored or transmitted on the covered articles.

(b)Contractor Cybersecurity Supply Chain Risk Management Responsibilities. The Contractor shall take all prudent actions and comply with all Government direction (as identified in paragraph (c)) to regularly identify, assess, monitor, and mitigate cybersecurity supply chain risks when providing covered articles or services affecting covered articles to the Government. The Contractor shall

Solicitation 19PE5023Q0072 page 18 of 58 maintain artifacts that document its compliance with this paragraph and shall provide these artifacts to the Government within 48 hours of request.

(c) Supporting Government Cybersecurity Supply Chain Risk Assessments. The Government may perform a cybersecurity supply chain risk assessment at any time during contract administration to identity, assess, and monitor the cyber risks of the Contractor’s supply chain. The Contractor agrees that the Government may, at its own discretion, perform on-site assessments to collect information for the cybersecurity supply chain risk assessment. In performing the cybersecurity supply chain risk assessment, the Government may review any information provided by the Contractor, along with any other information available to the Government from public, unclassified, classified, or any other sources. Examples of information that the Government may collect for the cybersecurity supply chain risk assessment includes the following:

1. Functionality and features of covered articles, including access to data and information system privileges.

2. The user environment where a covered article is used or installed.

3. The ability of a source to produce and deliver covered articles as expected.

4. Foreign control of, or influence over, a source or covered article (e.g., foreign ownership, personal and professional ties between a source and any foreign entity or legal regime of any foreign country in which a source is headquartered or conducts operations).

5. Implications to Government mission(s) or assets, national security, homeland security, or critical functions associated with use of a source or covered article.

6. Vulnerability of Federal systems, programs, or facilities.

7. Market alternatives to the covered source.

8. Potential impact or harm caused by the possible loss, damage, or compromise of a product, material, or service to an organization’s operations or mission.

9. Likelihood of a potential impact or harm, or the exploitability of a system.

10. Security standards of the supplier as demonstrated by cooperation with assessments.

11. Security, authenticity, and integrity of covered articles and their supply and compilation chain.

12. Capacity to mitigate risks identified.

13. Factors that could lead to inability of the supplier to provide security updates.

14. Factors that may reflect upon the reliability of other supply chain risk information.

15. Any other considerations that would factor into an analysis of the security, integrity, resilience, quality, trustworthiness, or authenticity of covered articles or sources.

(d) Non-Destructive and Destructive Testing. The Government may engage in non-destructive and/or destructive testing of any information system, equipment, and software to determine whether it will negatively affect the security or performance of a Department of State information system.

(e) Novation Agreement Notice. FAR 42.1203 require Government approval of novation agreements. For proposed novation agreements for this contract, the Contractor shall provide any information requested by the Government regarding the proposed successor’s identity and information regarding its supply chain.

(f) Software Bill of Materials (SBOM) Requests. For software, within 10 business days of request by a Department of State representative, the Contractor shall submit a SBOM to a designated representative. This request may be requested on one (1) or more occasions and shall be delivered at no increase in contract price.

Solicitation 19PE5023Q0072 page 19 of 58

(g) SBOM Sharing Notice. The Contractor consents to the sharing of its SBOM data with other contractors, such as tool solution providers, for the sole purpose of mapping against known vulnerabilities.

(h) Notification procedures for cybersecurity supply chain events. When cybersecurity supply chain events occur, the Contractor must contact the Contracting Officer or his/her designee within 12 hours of the event.

(i) Subcontracts. The Contractor shall insert the substance of this clause in all subcontracts and other contractual instruments in support of this contract.

(j) Vulnerability Exploitability eXchange (VEX). The Contractor is required to notify the

Department of any discovered software vulnerabilities within 12 hours. Within three (3) days, they shall provide a report using a VEX format.

(k) Attestation following Major Version Change. Critical Software, as defined by National Institute for Science and Technology (NIST) Guidance, that is provided by the Contractor or subcontractors and is modified during the contract’s period of performance by a major version change (e.g., using a semantic versioning schema of Major.Minor.Patch, the software version number goes from 2.5 to

3.0) requires a new self-attestation. For indefinite delivery contract vehicles, this self-attestation must be provided for all critical software available for ordering on the contract vehicle when the software is modified during the contract vehicle’s ordering period of performance by a major version change. The Contractor shall either (i) post the new attestation in a publicly available internet location within 15 days of the major version change and provide the COR, or Contracting

Officer if a COR is not appointed, with the internet link or

(ii) shall contact the COR, or Contracting Officer if a COR is not appointed, and request the agency’s current software self-attestation form and submit it to the Government within 15 days of the major version change. The self-attestation form will contain the following elements: (i) the software producer's name; (ii) a description of which product or products the statement refers to including the number of the major version change; and (iii) a statement attesting that the software producer follows secure development practices and tasks consistent with NIST Guidance.

(End of clause)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

https://www.acquisition.gov/far/part-52#FAR_52_203_19

Solicitation 19PE5023Q0072 page 20 of 58

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-

91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31

U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and

108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN

2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American

Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN

2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

_X_ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section

743 of Div.