RFQ_19PE5018Q0019_package.pdf

Embassy of the United States of America

Lima, Peru

December 07,2017

Dear Prospective Quoter, SUBJECT: Solicitation Number 19PE5018Q0019 - BAS Maintenance

Enclosed is a Request for Quotations (RFQ) for BAS Maintenance in Lima, Peru. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

Your quotation must be submitted in a sealed envelope marked "Quotation Enclosed" to Noemi Davila, Contracting Officer, Av. Lima Polo cdra 2, Monterrico, Surco on or before 1200 hrs. on January 08, 2018 (local date and time). No quotations will be accepted after this date and time.

For a quotation to be considered, you must also complete and submit the following:

l. SF-1449 filled and signed (blocks, 17,23,24,30a& 30b)

2. Section l, The Schedule-Pricing

3. Information required in Section 3, Solicitation provisions

4. lnformation required in Section 4, Evaluation Factors

5. Section 5, Representations and Certifications

Direct any questions regarding this solicitation in writing to Ethel Vela, at velae2@state.gov

The U.S. Government intends to award a contract order to the responsible quoter submitting an acceptable quotation at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

WZtu. -NbemiDavila Cbntracting Officer

Pnd a/s

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR6955316

PAGE 1 OF 47 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19PE5018Q0019

6. SOLICITATION ISSUE

DATE

12/07/2017

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Ethel R. Vela

b. TELEPHONE NUMBER(No collect calls) 618-2712

8. OFFER DUE DATE/

LOCAL TIME

01/08/2018

9. ISSUED BY CODE PE500 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

AMERICAN EMBASSY LIMA

Ave. Lima Polo Cdra 2 Monterrico, ATTN: GSO/Procurement Lima

PERU

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS 8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY LIMA

Ave. Lima Polo Cdra 2 Monterrico, ATTN:

GSO/Procurement Lima

PERU

AMERICAN EMBASSY LIMA

Ave. Lima Polo Cdra 2 Monterrico, ATTN: GSO/Procurement Lima

PERU

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY LIMA

Ave. Lima Polo Cdra 2 Monterrico, ATTN: GSO/Procurement Lima

PERU

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ __ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED x

Noemi Davila 12/07/2017

Preventive Maintenance services for the Building Automation System, installed at Post according to attached SOW.

Period of performance: One base year with four option year.

Service consists of 04 trips/year- 5 day per trip (40 hour/trip) - 160 hour total/year. See Attached x

ITEM NO. 20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFQ Number 19PE5018Q0019, Prices, Block 23

Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 5 - Representations and Certifications

Offeror Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER S- 19PE5018Q0019

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

A. The purpose of this firm fixed price contract is to for Preventative Maintenance (PM) services for the Building Automation Systems (BAS) installed at Post in accordance with

Attachment 1.

B. The contract will be for a one-year period from the date of the contract award, with 4 (four) one-year options.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The

QASP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the

Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work

Paragraphs Performance Threshold

Services.

Performs all Preventative Maintenance services set forth in the scope of work.

___ 1.1 thru 2.2

All required services are performed and no more than one

(1) customer complaint is received per month.

II. PRICING

2.1 The contractor shall complete all work, including furnishing all labor, tools, diagnostic equipment and services. Contractor shall provide one (1) technician for a period of four (4) work days at 8 hours per day, four (4) times per year to perform Statement of Work per contract year.

One (1) work day at 8 hours per visit to complete report offsite. The price shall include all labor, tools, overhead (including insurance required by FAR 52.228-4, Workers' Compensation), Defense Base Act and War-Hazard Insurance, which shall be a direct reimbursement, and profit.

2.2 The Contractor shall provide professional services, labor and materials on a firm fixed-price.

2.3 The Contractor shall furnish all equipment, supervision, labor, supplies, services necessary comply with all U.S. OSHA standards, laws, and regulations as specified in the

Contract Documents. All work shall be performed in accordance with these specifications and subject to the terms and conditions of this contract. The Contractor shall also furnish all equipment, supervision, labor, supplies, services, and materials necessary to perform the work required for the proper preventative maintenance efforts identified in the Statement of Work.

2.3.1 The Contractor shall provide four (4) services during a period of 12 months.

Base Year:

CLIN Description Type of services

No. of service

Visits

Unit price

/ service

Total per year ($)

001 BME Services BAS PM

Total

Option Year 1:

services

No. of service

Visits

Unit price

/ service

Total per year ($)

Option Year 2:

services

No. of service

Visits

Unit price

/ service

Total per year ($)

Option Year 3:

services

No. of service

Visits

Unit price

/ service

Total per year ($)

Option Year 4:

services

No. of service

Visits

Unit price

/ service

Total per year ($)

2.3.2 Pricing Detail: The unit pricing provided shall be supported with cost detail as follows:

(a) Labor hours

(b) Labor category

(c) Burdened labor rates (see 2.4)

(d) Travel costs including airfare, hotel, per diem, and other allowed reimbursable expenses.

2.4 Labor Rates: In addition to the Fixed Price contract items identified above, the cost proposal should include a schedule of proposed fully burdened labor rates (as described in 2.2)

These labor rates will be used, at the discretion of the contracting officer, for potential pricing negotiations of related work that may be outside the scope of this contract effort but deemed advantageous to the Government in terms of expedient execution.

III. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

ATTACHMENT 1

STATEMENT OF WORK BAS MAINTENANCE CONTRACT

1.1 GENERAL

1.1.1 The American Embassy in Lima, Peru requires Preventative Maintenance

(PM) services for the Building Automation Systems (BAS) installed at Post.

1.1.2 The Contractor shall provide PM services for the upkeep of the installed

Building Automation Systems (BAS). The work required shall include, but is not limited to: Preventive maintenance (PM) of BAS Systems; Investigation and troubleshooting of BAS related issues; and BAS trend and alarm configuration.

1.1.2.1 These PM Services shall result in all systems serviced under this agreement being in good operational condition when the work is completed.

1.1.2.2 BAS PM Services shall be performed on BAS installed in the unclassified areas of the Post.

1.1.2.3 BAS PM Services shall be performed on BAS installed in the

Controlled Access Areas (CAA) of the Post. Additional clearance and security provisions are required to access and work in the CAA sections of the Post.

1.1.3 This is a firm fixed price order/contract for a base period of one-year and four year options.

1.1.4 Frequency of BAS PM Service Visits: BAS PM Services will involve multiple site visits per year to the Post. Refer to “Section 2: SCHEDULES” for the number of site visits the Contractor is required during the year.

1.1.5 Exclusions: This contract does NOT include the repair of equipment, the replacement or procurement of parts, the replacement of BAS systems, software upgrades or re-commissioning of the BAS. Such work, if needed, will be accomplished by separate purchase order. This exclusion does not apply if the work (parts and/or services) is to correct damage caused by Contractor negligence.

1.1.5.1 Work outside the scope of PM Services, including the

repair/replacement/procurement of any parts, must be approved by the COR prior to performance of the work. Non-PM Service work, including procurement and configuration of portable computing equipment that may be required in the performance of PM activities, will be separately priced out by the Contractor for the Government’s approval and acceptance as a separate purchase order.

1.1.5.2 The Government has the option to accept or reject the Contractor’s quote for work outside the PM Services SOW and reserves the right to obtain similar work (parts and/or services) from other competitive sources. If the

Contractor proceeds to perform any non-PM Service work (including the repair/replacement of any parts) without COR approval, the Contractor will be performing this work “At-Risk” and The Government will not be obligated to pay for this work or any additional work required to resolve issues arising from this work.

1.1.5.3 When allowed by the COR, the Contractor may utilize Government-purchased spare parts that are maintained at Post if awarded repair/replacement work. Check with the COR to find out what parts are available on hand prior to submitting a proposal to the Government for non-PM

Service work.

1.1.6 All work shall be accomplished in a manner which: 1) conforms to the intent of all applicable ANSI/NSF, ASHRAE, AWWA, NFPA/NEC, U.S. EPA environmental and DOS policy, procedures, and directives; 2) causes no contamination to other parts of the building; 3) endangers none of the building occupants or workers during these task; and 4) leaves the areas safe for occupancy.

1.2 SCOPE OF WORK

1.2.1 General: The Contractor shall provide all necessary managerial, administrative and direct labor personnel; as well as all transportation, tools, instrumentation, equipment and supplies required; to perform the BAS

Preventative Maintenance (PM) Services defined in this Scope of Work (SOW).

The Contractor shall provide the services of qualified, trained, manufacturer certified technicians to perform the required BAS PM services.

1.2.2 Building Automation Systems to be serviced: The Contractor shall maintain the Building Automation Systems in a safe, reliable and efficient operating condition. The following information provides a summary of each BAS that is to be serviced.

1.2.2.1

BAS # 1

(a) Manufacturer of the BAS: Andover AC256, Infinity (Honeywell)

(b) BAS System Product Line Name: Niagara

(c) BAS Software Version: Tridium 3.5.34

(d) BAS Communication Network Type: BACnet (Ethernet & MS/TS)

(e) Quantity and Type of Controllers Installed: 22 LCP Control Panels; 03

DCC Controllers

(f) Owner Work Stations (OWS): 02

(g) Estimated Quantity of Hardware Points in BAS: 900 Points

BAS # 2

(a) Manufacturer of the BAS: Johnsons Controls

(b) BAS System Product Line Name: Metasys

(c) BAS Software Version: Metasys 2 Version

(d) BAS Communication Network Type: BACnet (Ethernet)

(e) Quantity and Type of Controllers Installed: 02 N30 Controllers, 08 DX

Controllers, 03 XT Controllers, 02 MIG Controllers, 01 UNT Controllers and 13 Control Panels

(f) Owner Work Stations (OWS): 01

(g) Estimated Quantity of Hardware Points in BAS: 600 Points

BAS # 3

(a) Manufacturer of the BAS: Johnson Controls

(b) BAS System Product Line Name: Metasys

(c) BAS Software Version: Version 5.1.3.0400 (firmware version)

(d) BAS Communication Network Type: BACNet (Ethernet) with Main controller

NAE-5511-2

(e) Quantity and Type of Controllers Installed: 01 NAE 5511-2 Controller and

04 Control Panels

(f) Owner Work Stations (OWS): 01

(g) Estimated Quantity of Hardware Points in BAS: 250 Points

1.2.3 Equipment Controlled and/or Monitored: The following is a summary of the types and quantities of equipment controlled and/or monitored at Post by BAS:

(a) Air Handling Units – 13 each

(b) DX AC Units – 10 each

(c) Exhaust Fans – 04 each

(d) Supply Fans – 02 each

(e) VAV Terminal Units – 05 each

(f) Water Cooled Chillers – 02 each

(g) Primary Chilled Water Pumps – 02 each

(h) Secondary Chilled Water Pumps – 02 each

(i) Condenser Water Pumps – 02 each

(j) Secondary Water Pumps – 02 each

(k) Open Cooling Towers – 02 each

(l) Closed Cooling Towers – 02 each

(m) VFD Frequency Drivers – 15 each

(n) Fuel Monitoring and Metering System – 01 each

(o) Water metering System – 01 each

(p) Power Metering System – 01 each

BAS # 2

(a) Air Handling Units – 03 each

(b) DX AC Units – 04 each

(c) Exhaust Fans – 05 each

(d) VAV Terminal Units – 57 each

(f) VFD Frequency Drivers – 06 each

BAS # 3

(a) Air Handling Units – 01 each

(b) Exhaust Fans – 01 each

(c) VAV Terminal Units – 22 each

(d) Air Cooled Chillers – 02 each

(e) Chilled Water Pumps – 02 each

(f) VFD Frequency Drivers – 04 each

C.2.4 Buildings where BAS are installed: The Post is composed of multiple buildings. The following buildings at Post utilize Building Automation

Systems:

(a) Chancery Building – BAS # 1 Honeywell

(b) Chancery Annex Building – BAS # 2 Johnson Controls

(c) Chancery Annex Building – BAS # 3 Johnson Controls

1.2.5 BAS Preventative Maintenance (PM) Services: The Contractor shall perform

BAS Preventative Maintenance services for the Building Automation Systems indicated. Provide the necessary investigative services to ensure BAS controls are working as designed and in accordance with documented operating sequences.

The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when controlled/monitored equipment is activated/running. BAS PM Services shall include, but are not limited, to the following tasks:

1.2.5.1 Generation of an Operational Baseline and Checklists: Prior to contract work commencement, the Contractor shall submit to the COR for approval a schedule of PM Service activities and a description of the PM

Service tasks which the Contractor plans to provide. Upon the Contractor’s first BAS PM visit, a Baseline for the operation of the Building Automation

Systems shall be developed from the existing As-Built Data; Operation &

Maintenance Data; Set Point Data and Time Schedule Data found at Post. From this documentation, the Contractor shall develop site specific Checklists for the BAS and associated equipment monitored and controlled by a BAS. These

Checklists will be used by the Contractor when Preventative Maintenance is performed to verify the Building Automation Systems are functioning as originally intended. There shall be one checklist for each system controlled and/or monitored by a BAS. These checklists, a revised PM Service activity schedule and PM Service task description list shall be submitted for COR approval.

1.2.5.2 Use of Checklists: The Contractor shall perform BAS PM Services at the frequencies indicated using the site specific checklists developed for the equipment and systems called out in this SOW. The Contractor’s technician shall sign off on every item of each checklist and leave a copy of the signed checklists with the COR or the COR's designate after the PM visit. In addition, copies of all completed checklists shall be included and submitted as part of the Trip Report.

1.2.5.3 Periodic PM Activities: At a minimum, the following PM Service activities are required to occur during each site visit.

(a) Check BAS Communication Network: Validate the network connectivity of all BAS controllers, Operator Workstations, Servers, and Network components (repeaters, switches, hubs, etc…). Investigate and remediate any issues found.

(b) Confirm Time Schedules: Review existing time schedules and validate correct operation based on actual time of day facility occupancy. Adjust time schedules as needed to reflect the actual occupancy patterns of the buildings at Post.

(c) BAS Investigation and Troubleshooting: The Contractor shall provide investigation and troubleshooting services for issues related to BAS operation as required in this Statement of Work or as requested by the

FM at Post during a PM Services site visit.

(1) The Contractor shall review Facility Maintenance logs since the last visit to Post and determine if there are any operations issues which need to be checked.

(2) The Contractor shall determine the cause(s) of any problems found with the BAS and identify the repairs/modifications to the BAS that will be needed to correct these problems.

(3) The Contractor shall clearly document in the Trip Report any BAS problems that are found, the causes of these problems, proposed repairs/modifications to the BAS required to resolve these problems, parts required to correct these problems and a cost estimate for the proposed repairs/modifications to the BAS.

(4) The Contractor shall submit recommended modifications of the BAS to the COR for approval prior to performing any work.

Modifications are changes to the BAS which deviate from the BAS

Design or As-Built documents. These types of changes are typically associated with the Sequences of Operation, but could involve the addition or removal of sensors and/or controllers. Typically modifications will be made to resolve building operational issues or to improve/enhance BAS functionality.

(d) BAS Trend and Alarm Configuration: The Contractor shall review the Alarm

History and Trend log files which have accumulated since the previous visit to the site. Any problems noted from this review shall be investigated and reported on.

(1) The Contractor shall validate the correct reporting of alarms and verify that the correct codes and messages are being reported.

(2) If no trends or alarms are configured in the BAS, the Contractor shall coordinate with the Facility Manager and configure the trends and alarms desired by the Post.

(3) The Contractor shall confer with the Facility Manager after reviewing the BAS Operator Workstation graphics and trend logs to determine if any modifications are desired to the presentation of information. Minor changes to improve graphics and reports shall be implemented as needed.

(4) Archive data as necessary to free up hard drive space on the BAS

Operator Workstation / Server for future trend and data storage.

(e) Evaluate Operator Workstation(s)/Server(s): Validate current application software release, define if there is a need to update the software or computer hardware and provide a migration path for updating software to the new release if needed.

(f) Backup Retention: The Contractor shall create a current backup of the data, programming, graphics and settings for all of the controllers in the BAS at the BAS Operator Workstation/Server. This backup shall be burned on to CD or DVD disks along with a backup of the BAS Operator

Workstation/Server Software. Two sets of backup disks shall be created for each Building Automation System at Post on which PM is performed.

Each backup shall be configured to allow Facility Maintenance staff to recover the BAS in the event of a BAS failure. Both sets of backup disks shall be turned over to the Facility Manager before the Contractor departs Post. The Contractor is not allowed to retain a copy of these backups.

(g) Password Retention: The Contractor shall create a listing of the BAS usernames and passwords that exist within the BAS Operator Workstation and/or Server that are used to access the BAS. A BAS username/password listing shall be created for each Building Automation System at Post on which PM is performed. These listings shall be turned over to the

Facility Manager before the Contractor departs Post. The Contractor is not allowed to retain a copy of these lists.

1.2.5.4 Annual PM Activities: At a minimum, the following PM Service activities are required to occur at least once a year. It is the intention of this SOW that tasks noted here, which cannot be realistically completed during a single site visit, shall be broken up to occur over multiple site visits.

(a) Panel, Controller and Wiring Inspection:

(1) Physically inspect all field panels and controllers for damage, excessive dirt or moisture and clean/vacuum as necessary.

(2) Verify proper voltage at all control transformers.

(3) Inspect all connections, wire raceways in panels and wire arrangements. Remove any abandoned devices and wiring and update panel diagrams as may be necessary to reflect current arrangements and configurations.

(4) Verify condition of local battery/UPS that may be connected to the panel power source. Recommend replacement as may be necessary.

(b) Point-to-Point Checkout: Hardware points in the BAS shall be verified against actual field conditions. This checkout shall verify that each point indicated in the BAS is the actual physical point connected to the controller and the point is functioning properly. Any discrepancies shall be investigated and adjustments made as necessary so that all sensors monitored and devices controlled by the BAS match the associated points indicated in the BAS and provide the desired functionality. At least 10% of the total hardware points shall be checked and calibration verified on each visit. Results shall be recorded to avoid duplication on subsequent visits."

(c) Sensor/End Device Calibration Verification: The calibration of hardware points in the BAS shall be verified against actual field conditions. Where sensors, operators and other end devices are capable of being adjusted, the

Contractor shall perform the calibration. Sensors shall be calibrated to within the accuracy range stated in the associated manufacturer’s literature.

Operators and other end devices shall be adjusted so that the BAS output signal corresponds to operator’s or end device’s full control range. Where sensors, operators and other end devices are not capable of being adjusted, the Contractor shall note the deviation between actual and measured value for sensors and between actual output function and commanded signal. At least 10% of the total sensor /End devices point shall be checked and calibration verified on each visit. Results shall be recorded to avoid duplication on subsequent visits."

(1) Sensors, operators and other end devices which are not within manufacturers’ recommended tolerances at the end of the calibration verification process shall be designated as failed and documented for submission to the COR.

(2) The contractor shall use calibrated instrumentation with a higher accuracy than the sensor, end device or operator being calibrated.

Calibrated instrumentation used shall have been certified by an independent calibration agency within a year of the dates used.

Certificates of calibration shall be submitted to the COR for each test instrument prior to use at Post.

(d) Confirmation of Sequences: Review the operation of BAS controlled equipment against the As-Built Sequences of Operation. Where functionality does not follow the Sequences of Operation, document the deviation for submission to the COR. Based on consultations with

Facility Maintenance personnel and the COR appropriate action shall be determined and adjustments made if deemed necessary. Provide updated documentation (As-Built documents and Operation & Maintenance Manuals) for any adjustments made to the Sequences of Operation including operating schedules and trend reporting.

(e) Replacement of Failed Sensors, Operators and End Devices: When sensors, operators or other end devices are determined to have failed, the

Contractor shall provide a proposal which lists the failed parts along with the associated costs to procure and replace the failed part(s) to the COR for approval. If the part that failed is available in the Post’s

Spare Part Inventory and the COR permits the use of spare parts, the

Contractor shall modify the proposal to utilize the spare part now and procure a replacement part to replenish the Spare Part Inventory later.

If a Post’s Spare Part Inventory does not include the appropriate part or the COR will not allow the use of Post’s spare parts, the

Contractor’s proposal shall include procurement of the part needed and replacement of the failed part during the next PM visit to the Post. If the Post choses to procure the parts on their own, the contractor’s proposal shall include only the costs to replace the failed part(s).

(f) Replacement of Expendable Sensors: Sensors for which product data indicates there is a defined operating life expectancy shall be tracked and replaced at the time intervals recommended by the manufacturer. For

HVAC applications these would typically be Humidity Sensors, Carbon

Monoxide Sensors and Carbon Dioxide Sensors. There are other specialty sensors that can fall under this category and the Contractor shall make note of all expendable sensors installed when the initial Baseline for the BAS is developed. When called for by the replacement schedule, the contractor shall provide a proposal which lists the expiring parts along with the associated costs to procure and replace the part(s) to the COR for approval. These parts shall be replaced at the next PM visit to

Post. If the Post choses to procure the parts on their own, the contractor’s proposal shall include only the costs to replace the part(s).

(g) Evaluate BAS End of Life Cycle: For each BAS review the system and provide direction with regard to the obsolescence of all or any portion of the system.

(h) Review Post’s Spare Part Inventory: Review the BAS spare parts inventory at Post and determine what parts need to be added to the inventory and update the list. Develop a recommended stock of spare parts if one does not already exist and provide it to the COR.

1.2.5.5 Manufacturers’ Recommended PM: It is the responsibility of the

Contractor to perform all manufacturers’ recommended preventive maintenance.

This shall be completed in addition to the tasks listed above if there are any discrepancies.

1.3.2 Contractor shall adhere to work practices and procedures set forth in applicable codes, regulations, and standards, including obtaining permits, licenses, inspections, releases and similar documentation, as well as payments, statements and similar requirements associated with codes, regulations, and standards.

1.3.3 Except to the extent that more explicit or more stringent requirements are written directly into the contract documents, all applicable U.S. EPA and

U.S. OSHA codes, regulations, and standards have the same force and effect

(and are made a part of the contract documents by reference) as if copied directly into the contract documents, or as if published copies are bound herewith.

1.3.4 The Contractor shall assume full responsibility and liability for the compliance with all applicable U.S. EPA and U.S. OSHA regulations and shall hold the U.S. Government and its representatives harmless for failure to comply with any applicable work, hauling, disposal, safety, health or other regulations on the part of the Contractor, their employees, or subcontractors.

1.4 CONTRACTOR AND PERSONNEL QUALIFICATIONS

1.4.1 The Contractor shall comply with ANSI/NSF, ASHRAE, HUD, NFPA/NEC, U.S.

EPA, and U.S. OSHA laws, ordinances, regulations, requirements and DOS policy, procedures, and directives applicable to the Building Automation System and

HVAC work efforts hereunder.

1.4.2 The Contractor shall employ a competent supervisor or foreman, satisfactory to the Government, to work at all times with the authority to act for the Contractor.

1.4.3 The Contractor shall employ competent technicians, programmers, etc…, satisfactory to the Government, to perform the work and services required.

Technicians, programmers, etc… shall have a minimum of 5 years of experience performing the type of work described within this SOW and shall be trained and certified by the manufacturer of the BAS they are tasked to work on.

1.4.3.1 Contractor’s employees not trained and certified by the manufacturer of the BAS will not be permitted to work on the BAS.

1.4.3.2 Biographical data (a resume) and Proof of certification from the

BAS hardware and software manufacturer shall be submitted for personnel providing on site BAS PM Services under this SOW.

1.4.3.3 The personnel who are proposed by the Contractor to be on site at

Post shall at a minimum have a security clearance at the “Secret” level, verified by Diplomatic Security (DS).]

1.4.4 The Contractor shall not change the proposed controls technicians and/or site personnel without the permission from the Contracting Officer

Representative (COR), and shall submit such a request in writing with justification for change.

1.4.5 The Contractor is responsible for providing medical examinations and maintaining medical records of personnel as required by U.S. OSHA. The

Contractor shall hold the Government and the Government's representative harmless for failure to comply with any applicable work, safety and health or other regulations on the part of himself, his employees, or his subcontractor(s).

1.4.6 The Contractor shall provide a means of transportation to bring personnel, supplies, tools and equipment to and from the Post. The Contractor shall be responsible for providing this service. The costs shall be included in the Contractor's proposal.

1.4.7 The Contractor shall at all times enforce strict discipline and good order among all persons employed to work and shall not employ any unfit persons not skilled in the task assigned to them.

1.5 SUBMITTAL AND DELIVERABLE REQUIREMENTS

1.5.1 General Submission / Documentation Requirements:

1.5.1.1 Unless indicated otherwise, each Contractor submission shall include three (3) sets of the documentation required in this Statement of

Work. The documentation shall be delivered to the Contracting Officer

Representative (COR). Three (3) Electronic Copies of these documents will also be submitted to the Contracting Officer Representative (COR) on suitable media. Two (2) sets of documents and electronic copies shall remain at Post.

One (1) set of documents and electronic copies shall be provided to OBO for record keeping purposes.

1.5.1.2 Electronic documentation shall be submitted in the form of searchable PDF files. Documents shall also be submitted in a Microsoft Word

2007 compatible file format. Any drawings included in the documentation provided shall also be submitted in the form of AutoCAD 2010 *.dwg files. All electronic documentation shall be provided on either CD or DVD media. Thumb drives or other forms of portable media are not allowed.

1.5.1.3 Some documentation may be considered “Classified” in accordance with the Security Classification Guide for the Design and Construction of

Overseas Facilities. Information released that is specific to the CAA area will need to follow classification, storage, and delivery guidelines for

“Secret” classification. See “Section H: Special Contract Requirements” for instructions on handling, marking, and transmission of the “Classified”

Documentation to the Contracting Officer Representative (COR).]

1.5.2 Initial Submittal: Prior to performing any BAS PM Services at Post the

Contractor shall submit the following information for review and approval.

Submittals will be reviewed by both Post and OBO.

1.5.2.1 A draft / tentative schedule and description of preventive maintenance tasks which the Contractor plans to provide.

1.5.2.2 Certificates of calibration for each test instrument showing certified calibration within a year from date of intended use.

1.5.2.3 Biographical data (resumes) for personnel providing on site BAS PM

Services.

1.5.2.4 Proof of certification, from the BAS hardware and software manufacturer, for personnel providing on site BAS PM Services.

1.5.3 Checklist Submittal: After the initial BAS PM Service visit at Post has been completed, in addition to submitting an official Trip Report, the

Contractor shall also submit the following information for review and approval. Submittals will be reviewed by both Post and OBO.

1.5.3.1 An updated / finalized schedule and task description list of preventive maintenance tasks which the Contractor will provide as part of the regular PM Services. This will be based on actual conditions and system configurations noted by Contractor.

1.5.3.2 The checklist forms developed for each system controlled and monitored by the BAS, based on actual condition and system configurations noted by the Contractor.

1.5.4 Trip Reports: The Contractor shall be responsible for providing a trip report within 14 calendar days after returning from each site visit which clearly documents the BAS PM Service activities undertaken at Post. The

Contractor shall be responsible for documenting all work and activities performed while on site. Each Trip Report shall include, at a minimum, the following information:

1.5.4.1 A list, with descriptions, of the tasks that were performed, the issues that were found, the cause of these issues and the corrective measures that were taken to resolve these issues;

1.5.4.2 A list, with descriptions, of all modifications made to the BAS system software and hardware;

1.5.4.3 A list, with descriptions, of the deficiencies found that resulted in a need for future corrective action, the Contractor’s recommendations to correct these deficiencies and the Contractor’s suggestions for improvements to the BAS. This section shall include providing a proposal for the work that must be performed; a list of any parts required and a cost estimate for the work proposed.

1.5.4.4 Copies of all checklists completed while on site. Include a scanned PDF of the checklists completed while performing PM Services on the

BAS.

1.5.4.5 A list of all expendable sensors installed and a replacement schedule. This section shall include providing a proposal which lists the expiring parts along with the associated costs to procure and replace the parts.

1.5.4.6 A list of recommended spare parts required to sustain operations and a cost estimate for the proposed spare parts.

1.5.5 Updated BAS As-Built Documents & Operation & Maintenance Manuals: When work is performed which modifies the existing BAS configuration or programming, the Contractor will be responsible for providing updated As-Built documents and Operation & Maintenance Manuals to accurately reflect the current configuration and programming of the BAS.

1.5.6 Data Backup Retention: Two (2) BAS data backup disks shall be turned over to the Post Facility Manager for each BAS. One disk will be for storage within a secure safe at post before departing Post. The second disk shall be sent by the Facility Manager to OBO for centralized backup. The Contractor is not allowed to retain a copy of these backups.

1.5.7 Password Retention: One (1) BAS username/password listing for each BAS shall be turned over to the Post Facility Manager for storage within a secure safe at the Post. The Contractor is not allowed to retain a copy of these lists

2.0 SCHEDULES

2.1 SUPPLIES/SERVICES

2.1.1 This request is for technical services required for the proper care and maintenance of Building Automation Systems (BAS).

2.1.2 This request is for technical services only. This request precludes the requirement for the contractor to purchase materials or equipment for the BAS including, but not limited to, such as items as control components, equipment replacements, cabling, software and computers or related elements. Provisions for such items, if they are deemed to be required, must be coordinated through the COR where provisions will be made through other contract mechanisms to acquire these components.

2.1.3 The period of performance is one (1) year as of the date of the

Contracting Officer's signature.

2.2 ORDERING OFFICE:

American Embassy, Lima

Facilities Office (FAC)

Lima Peru

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (JAN

2017), is incorporated by reference (see SF-1449, Block 27A)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or

Executive Orders - Commercial Items (NOV 2017)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_√_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C.

3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_√_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

_√_ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_√_ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

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_√_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15

U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)

(15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved]

__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C.

644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Nov 2016) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages.Subcon-tracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

(Nov 2011) (15 U.S.C. 657 f).

__ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15

U.S.C. 632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically

Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

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__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small

Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15

U.S.C. 637(m)).

__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_√_ (26) 52.222-19, Child Labor.Cooperation with Authorities and Remedies (Oct 2016)

(E.O. 13126).

__ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

__ (28) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

__ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.

793).

__ (31) 52.222-37,…