Contract_Biribin.doc

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Attached to: Passenger transportation services using motor vehicles with drivers Federal contract opportunity
Solicitation number: 19FR6318R0034
Issued by: Department of State US Embassy Paris

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Biribin_Limousines.pdf	PDF	Sep 20, 2018
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Avis_Chauffeur_GRL.pdf	PDF	Sep 20, 2018
SF33.docx	DOCX document	Apr 30, 2018
Vehicles-Pricing_Sections_for_Offerors.xlsx	XLSX spreadsheet	Apr 30, 2018
Solicitation_FINAL.doc	DOC document	Apr 30, 2018
Cover_letter.pdf	PDF	Apr 30, 2018

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RFP #19FR6318R0034

Contract #19FR6318D0017

Passenger Transportation Services

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1

SCOPE OF SERVICES

The Contractor shall provide passenger transportation services using motor vehicles with drivers for the Embassy of the United States of America in Paris in accordance with Section C - Description/ Specifications/Work Statement and the Exhibits contained in Section J of this contract. The period covered by this contract is addressed in Section F.

B.1.1

OFFERS AND PAYMENTS IN U.S. DOLLARS

U.S. firms are eligible to be paid in U.S. Dollars. U.S. firms desiring to be paid in U.S. Dollars should submit their offers in U.S. Dollars. A U.S. firm is defined as accompany which operates as a corporation incorporated under the laws of a state within the United States.

FOREIGN FIRMS

Any firm, which is not a U.S. firms, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

B.2

TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity, type contract with firm-fixed rates. It is anticipated that award shall be made to more than one vendor.

B.3

PRICING

B.3.1 General (a) The Contractor shall provide the vehicles with driver at the rates shown below.

(b) The quantities in B.3.2 are estimates only and are not guaranteed by this contract. See B.4 below for contractual minimum and maximum quantities.

(c) The Government may issue orders requiring vehicles at multiple locations. Except as specified in the Delivery-Order Limitations clause or in B.4, there is no limit on the number of orders that may be issued.

(d) Include any cost of Workers’ Compensation and War-Hazard Insurance in the prices. This insurance shall not be a direct reimbursement.

(e) The Government will make payment using the currency from the offer.

(f) VALUE ADDED TAX: the Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

B.3.2 Price Schedule – Basic Year

* This estimated amount is based on total estimated Government requirements for this period of performance. If more than one award is made, the estimated amount of work awarded under task order(s) to any single Contractor will be less than the amount shown.

The above rates shall apply 7 days a week and 24 hours a day including Saturdays, Sundays and Holidays and shall include all the costs necessary to accomplish the work as required by this contract, including all managerial costs, administrative costs, vehicles, drivers, driver’s meal expenses, communication equipment, and all vehicle operation expenses, including but not limited to fuel, oil, all other maintenance and insurance of such vehicles. The above rates shall apply at the beginning of service in the meeting point in Paris agreed upon by the Contractor and the US Government until the end of service at the drop-off point in Paris agreed upon by the Contractor and the US Government. Driving time from and to the vendor’s garage shall not be included in these rates.

B.3.2.1 The daily rate shall be charged for any consecutive 4-hour period within a calendar day. Early release of vehicles ordered for 4 consecutive hours shall not incur partial rate invoicing.

B.3.2.2

The daily rate shall be charged for any consecutive 8-hour period within a calendar day. Early release of vehicles ordered for 8 consecutive hours shall not incur partial rate invoicing.

B.3.2.3 Any supplementary periods that are additional to 4 or 8 hour shift within a calendar day will be charged at whatever daily rate is the most advantageous to the US Government. Any periods ordered for number of hours less than 8 hours shall be charged at a daily rate of 4 hours plus the hourly rate and if less than 4 hours, it shall be charged at the hourly rate.

B.3.2.4

The Airport Transfer trip rate shall be charged for a one way point-to-point journey from Paris City Center to Paris Regional Airports or from Paris Regional Airports to Paris City Center. This rate shall include a maximum of 3 hours travel time. If a trip takes more than 3 hours then the additional time incurred shall be charge at the hourly rate or daily rate, whichever is less for the period.

B.3.2.5

The Station/City Transfer trip rate shall be charged for a one way point-to-point journey within Paris including all Railway Stations in Paris. The rate shall include a maximum of 2 hours travel time. If a trip takes more than 2 hours then the additional time incurred shall be charged at the hourly or daily rate, whichever is less for the period.

B.3.2.6

New Arrival Airport Transfer shall be charged for a round trip from Paris or its surroundings to Paris Airports or vice-versa with two (2) stops on either side by providing a minivan with 7 or 8 passengers seating capacity. If the round trip takes more than 4 hours then the additional time incurred shall be charge at the hourly rate.

The driver shall pick-up the sponsor (accompanying person) in Paris or its surroundings before going to the Paris Regional Airport and pick-up arriving members’ then drop-off in a given address and finally drop-off sponsor at the beginning point of this trip.

B.3.2.7

The daily rate shall be charged for any consecutive 12-hour period within a calendar day to support Senior High Level USG Principals Visits. Early release of vehicles ordered for 12 consecutive hours shall not incur partial rate invoicing.

B.3.2.8

Any additional hours to the 12 hour period within a calendar day to support Senior High Level USG Principals Visits will be charged at the most advantageous shift rate plus hourly rates if appropriate.

Rates provided under Section B.3.2.4 and B.3.2.5 shall also apply for Airport Transfer trips and City Transfer Trips for Senior High Level USG Principal Visits.

B.3.3 Price Schedule – OptionYear 1

The above rates shall apply 7 days a week and 24 hours a day including Saturdays, Sundays and Holidays and shall include all the costs necessary to accomplish the work as required by this contract, including all managerial costs, administrative costs, vehicles, drivers, driver’s meal expenses, communication equipment, and all vehicle operation expenses, including but not limited to fuel, oil, all other maintenance and insurance of such vehicles. The above rates shall apply at the beginning of service in the meeting point in Paris agreed upon by the Contractor and the US Government until the end of service at the meeting point in Paris agreed upon by the Contractor and the US Government. Driving time from and to garage shall not be included in these rates.

B.3.3.1 The daily rate shall be charged for any consecutive 4-hour period within a calendar day. Early release of vehicles ordered for 4 consecutive hours shall not incur partial rate invoicing.

B.3.3.2

The daily rate shall be charged for any consecutive 8-hour period within a calendar day. Early release of vehicles ordered for 8 consecutive hours shall not incur partial rate invoicing.

B.3.3.3 Any supplementary periods that are additional to 4 or 8 hour shift within a calendar day will be charged at whatever daily rate is the most advantageous to the US Government. Any periods ordered for number of hours less than 8 hours shall be charged at a daily rate of 4 hours plus the hourly rate and if less than 4 hours, it shall be charged at the hourly rate.

B.3.3.4

B.3.3.5

B.3.3.6

B.3.3.7

B.3.3.8

Rates provided under Section B.3.3.4 and B.3.3.5 shall also apply for Airport Transfer trips and City Transfer Trips for Senior High Level USG Principal Visits.

B.3.4 Price Schedule – Option Year 2

The above rates shall apply 7 days a week and 24 hours a day including Saturdays, Sundays and Holidays and shall include all the costs necessary to accomplish the work as required by this contract, including all managerial costs, administrative costs, vehicles, drivers, driver’s meal expenses, communication equipment, and all vehicle operation expenses, including but not limited to fuel, oil, all other maintenance and insurance of such vehicles. The above rates shall apply at the beginning of service in the meeting point in Paris agreed upon by the Contractor and the US Government until the end of service at the meeting point in Paris agreed upon by the Contractor and the US Government. Driving time from and to garage shall not be included in these rates.

B.3.4.1 The daily rate shall be charged for any consecutive 4-hour period within a calendar day. Early release of vehicles ordered for 4 consecutive hours shall not incur partial rate invoicing.

B.3.4.2

The daily rate shall be charged for any consecutive 8-hour period within a calendar day. Early release of vehicles ordered for 8 consecutive hours shall not incur partial rate invoicing.

B.3.4.3 Any supplementary periods that are additional to 4 or 8 hour shift within a calendar day will be charged at whatever daily rate is the most advantageous to the US Government. Any periods ordered for number of hours less than 8 hours shall be charged at a daily rate of 4 hours plus the hourly rate and if less than 4 hours, it shall be charged at the hourly rate.

B.3.4.4

B.3.4.5

B.3.4.6

B.3.4.7

B.3.4.8

Rates provided under Section B.3.4.4 and B.3.4.5 shall also apply for Airport Transfer trips and City Transfer Trips for Senior High Level USG Principal Visits.

B.3.5 Price Schedule – OptionYear 3

The above rates shall apply 7 days a week and 24 hours a day including Saturdays, Sundays and Holidays and shall include all the costs necessary to accomplish the work as required by this contract, including all managerial costs, administrative costs, vehicles, drivers, driver’s meal expenses, communication equipment, and all vehicle operation expenses, including but not limited to fuel, oil, all other maintenance and insurance of such vehicles. The above rates shall apply at the beginning of service in the meeting point in Paris agreed upon by the Contractor and the US Government until the end of service at the meeting point in Paris agreed upon by the Contractor and the US Government. Driving time from and to garage shall not be included in these rates.

B.3.5.1 The daily rate shall be charged for any consecutive 4-hour period within a calendar day. Early release of vehicles ordered for 4 consecutive hours shall not incur partial rate invoicing.

B.3.5.2

The daily rate shall be charged for any consecutive 8-hour period within a calendar day. Early release of vehicles ordered for 8 consecutive hours shall not incur partial rate invoicing.

B.3.5.3 Any supplementary periods that are additional to 4 or 8 hour shift within a calendar day will be charged at whatever daily rate is the most advantageous to the US Government. Any periods ordered for number of hours less than 8 hours shall be charged at a daily rate of 4 hours plus the hourly rate and if less than 4 hours, it shall be charged at the hourly rate.

B.3.5.4

B.3.5.5

B.3.5.6

B.3.5.7

B.3.5.8

Rates provided under Section B.3.5.4 and B.3.5.5 shall also apply for Airport Transfer trips and City Transfer Trips for Senior High Level USG Principal Visits.

B.3.6 Price Schedule – Option Year 4

The above rates shall apply 7 days a week and 24 hours a day including Saturdays, Sundays and Holidays and shall include all the costs necessary to accomplish the work as required by this contract, including all managerial costs, administrative costs, vehicles, drivers, driver’s meal expenses, communication equipment, and all vehicle operation expenses, including but not limited to fuel, oil, all other maintenance and insurance of such vehicles. The above rates shall apply at the beginning of service in the meeting point in Paris agreed upon by the Contractor and the US Government until the end of service at the meeting point in Paris agreed upon by the Contractor and the US Government. Driving time from and to garage shall not be included in these rates.

B.3.6.1 The daily rate shall be charged for any consecutive 4-hour period within a calendar day. Early release of vehicles ordered for 4 consecutive hours shall not incur partial rate invoicing.

B.3.6.2

The daily rate shall be charged for any consecutive 8-hour period within a calendar day. Early release of vehicles ordered for 8 consecutive hours shall not incur partial rate invoicing.

B.3.6.3 Any supplementary periods that are additional to 4 or 8 hour shift within a calendar day will be charged at whatever daily rate is the most advantageous to the US Government. Any periods ordered for number of hours less than 8 hours shall be charged at a daily rate of 4 hours plus the hourly rate and if less than 4 hours, it shall be charged at the hourly rate.

B.3.6.4

B.3.6.5

B.3.6.6

B.3.6.7

B.3.6.8

Rates provided under Section B.3.6.4 and B.3.6.5 shall also apply for Airport Transfer trips and City Transfer Trips for Senior High Level USG Principal Visits.

B.3.5

If the specified number of sedans, minivans, and shuttles/passenger vans are not available, the following substitutions are allowable:

· Minivans substituted for sedans

· Minibus substituted for minivans

· Medium type of coach/bus substituted for Minibus

Sedans shall not be used in place of minivan or shuttles/passenger vans. Simply stated, larger vehicles may replace smaller vehicles, but smaller vehicles may not replace larger vehicles. If the Contractor makes substitutions, billing and payment shall be at the contract rate for type of vehicle ordered by the Government.

B.4

CONTRACT MINIMUM AND MAXIMUM AMOUNTS

B.4.1 Contract Minimum - During the contract period, the Government shall place orders for a minimum of 10,000 Euros. This is the contract minimum for the period of one contract year.

B.4.2 Contract Maximum - During the contract period, the amount of all orders shall not exceed 440,000.00 Euros. This is the contract maximum for the period of one contract year.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1

GENERAL

The Contractor shall provide passenger transportation services using motor vehicles with drivers around Paris and its Regions for the Embassy of the United States of America in Paris. The Contractor shall provide all managerial, administrative, direct labor personnel, vehicles, drivers (if required by Section B), communication equipment, all running expenses (i.e., fuel, oil, etc.) including all servicing and insurance of such vehicles that are necessary to accomplish all work required by this contract. VIP/Official visits may require the support of between 40 and 140 vehicles per day depending on the size and scope of the visit. A Fleet Management Team composed of coordinators, dispatchers, managers, accounting staff, etc. is necessary for these visits. The duration of these visits may vary from 7 to 15 days.

C.2

DEFINITIONS

“Calendar Day” means the twenty-four hour period from midnight to midnight. Saturdays, Sundays and all holidays are considered calendar days.

"COR" means the Contracting Officer's Representative, appointed in accordance with Section G of this contract.

"Government" means the Government of the United States of America unless specifically stated otherwise.

"Ordering Officer" means the Contracting Officer of the U.S. Embassy Paris.

“Services” means the services performed, workmanship, and equipment furnished or utilized in the performance of the services.

C.3

MANAGEMENT

C.3.1 Contracting Officer’s Representative. The Contracting Officer’s Representative (COR) is responsible for validating requests from vehicle users, and providing instructions for vehicle use to the Contractor on a daily or less frequent basis. See G.1 regarding the COR. The COR does not have authority to issue task orders under this contract. See G.3 for task order issuance.

C.3.2 Authorized Service Requesters. Each task order will list the names and phone numbers of all authorized service requester(s). Service requesters are only authorized to order service within the boundaries established in the task order and are not authorized to order services from vehicles that were not included in that task order.

C.3.3 Project Manager. The Contractor shall designate a Project Manager who shall be the Contractor’s point of contact. The Project Manager shall be responsible for managing the Contractor’s work under this contract, including delegating requests to drivers (if drivers are required by this contract) along with any instruction required, and ensuring a smooth and effective operation. The Contractor’s Project Manager and telephone number are:

Project Manager:

Telephone Number:

C.3.4 Documentation of Usage. Each driver shall obtain a certifying signature from the vehicle user on Daily Vehicle Use Record (Attachment B) at the end of service each day. The Contractor shall attach this form to the invoice as a supporting document to verify the hours of service.

C.4

VEHICLES

C.4.1 Types of Vehicles The Government requires the following types of vehicles, if ordered under this contract. All vehicles shall be of the latest model and in excellent condition with air-conditioning. The Contractor shall provide registration numbers before the vehicles are used.

Type

Size and Description

1. Sedans

Minimum 2-litre, four-door, capable of carrying three passengers

2. Minivans

Capable of carrying 6 to 8 passengers

3. Minibus

Capable of carrying up to 15 passengers

C.4.2 Replacement/Servicing The Contractor shall provide a replacement vehicle equivalent to the type that requires replacement, due to accident, breakdown, or any other reason, within one (1) hour of notice by the driver (if drivers are required by Section B) or by the COR.

C.5

COMMUNICATION EQUIPMENT

The Contractor shall provide two-way communication equipment (such as cellular phones) which shall be available for use by the driver at all times during the shift.

C.6

DISPATCH POINTS

C.6.1 Dispatch points will be stated in each individual task order.

C.6.2 Level of Service

a) Vehicles shall be available to pick up passengers at the dispatch points at the time stated in each individual task order. In case of delay, please, note that the trip may be cancelled if the passenger waits for the vehicle more than thirty minutes.

(b) Orders may be placed orally initially by the Contracting Officer but must be followed up in writing within 48 hours via issuance of a task order.

(c) The contractor shall have a minimum of 24 hours response time for non-emergency requests and a maximum of 4 hours response time for emergency requests.

C.7

PERSONNEL

C.7.1 The Contractor shall provide qualified drivers for each vehicle specified in this contract. Drivers employed to perform services shall be experienced and competent in the performance of such services, and shall possess the license entitled "Carte Professionnelle de Chauffeur de Voiture de Tourisme ", Passenger transport license (Permis de transport en commun) and valid licenses for driving heavy motor vehicles. Despite US Embassy requirements for vehicle shifts that are longer than usual daily work schedule, drivers shall not drive or work more than is authorized by local law or that contravenes French Safety Standards for Drivers (Conduite de VTC) passenger transportation (Transport de Personnes), driving regulations using heavy motor vehicles and the applicable Collective Bargaining Agreements (Convention Collective). The Contractor is responsible for managing these local law and safety standard requirements in whatever manner the Contractor chooses, such as rotating drivers. The drivers of the vehicles of a capacity more than 8 passengers and the drivers of heavy motor vehicles of a capacity of goods carrying more than 3.5 Tons or heavy motor vehicles equipped with ‘chronotachygraph’ (speed and time recorder) loaded or unloaded shall be responsible for informing the US Government Agency Point Of Contact about their authorized driving times, mandatory break-times/rest periods and the need of a second driver when their maximum allowable work time has been reached. The Contractor and the U.S. Government are mutually responsible for respecting passenger transportation legislation in France. No additional payment other than the established contract rates shall be considered under this contract, irrespective of the manner in which the Contractor manages these local law and safety standard requirements.

C.7.2 The Contractor shall provide the Government all information and copies of relevant documents required for drivers including a “casier judiciaire”, first and last name, date of birth, place of birth, ID or passport number and driving license number, and any other person working under this contract (dispatchers, etc.) in order to conduct routine security checks, accreditation, vehicle access, and licenses required to provide services under this contract. This may include but is not limited to complete legal name, date and place of birth, nationality, national identify number, passport number, etc. This information must be provided to the Embassy in the format requested by the Embassy (see Attachment D). As many drivers are free-lance and tend to rotate their place of employment on a regular basis the Contractor is required to provide an updated list of drivers every three months. Please note that the Embassy Regional Security Office through the Contracting Officer can refuse to accept a driver or any other person working under present contract for security reasons without providing any specific justification.

C.7.3 Standards Each driver shall meet minimum standards including:

1. Compliance with the requirements listed in paragraphs H.1 through H.3

English skills - Have a good level of English language skills

Local knowledge - Be completely familiar with Paris and its region in general so as to know alternate routes should primary route be impassable or otherwise not the best alternative at any given time.

C.7.4 Training The Contractor shall provide training for all drivers in areas such as operating procedures and communication equipment/systems.

C.7.5 Vehicle tank filling The Contractor shall provide the financial means to their drivers to fill the vehicle tanks with gas when necessary. Chauffeurs shall start their daily mission with a full tank of gas.

SECTION D - PACKAGING AND MARKING

(RESERVED)

SECTION E - INSPECTION AND ACCEPTANCE

E.1

52.252‑2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at:

http://acquisition.gov/far/index.html or http://farsite.hill.af.mil/vffara.htm.

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Department of State Acquisition website at http://www.statebuy.state.gov/ to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation clause(s) is/are incorporated by reference (48 CFR CH. 1):

Clause

Title and Date 52.246-4 Inspection of Services – Fixed Price (AUG 1996)

E.2 Quality Assurance and Surveillance Plan (QASP). This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective

PWS Para

Performance Threshold

Services.

Performs all vehicle rental services set forth in the performance work statement (PWS)

C.1 thru C.7

All required services are performed and no more than one (1) customer complaint is received per month

E.2.1 SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

E.2.2 STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed-Price (August 1996), if any of the services exceed the standard.

E.2.3 PROCEDURES

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

SECTION F - DELIVERIES OR PERFORMANCE

F.1

52.252‑2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

http://acquisition.gov/far/index.html or http://farsite.hill.af.mil/vffara.htm.

The following Federal Acquisition Regulation clause(s) is/are incorporated by reference (48 CFR CH. 1):

Clause

Title and Date 52.242-15 Stop Work Order (AUG 1989)

52.242.17 Government Delay of Work (APR 1984)

F.2

PERIOD OF PERFORMANCE

The performance period of this contract is from date of contract award through 12 months for Basic Year of the contract and then 12 months for each option year of the contract if option years are exercised by the USG Government.

F.3

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.

F.4 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1

MONITORING OF THE CONTRACTOR

G.1.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the VSU Director.

G.1.2 Duties The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2

SUBMISSION OF INVOICES

G.2.1 The contractor shall submit invoices preferably by email to ParisFMCDBO1@state.gov or in an original to the following office:

American Embassy – Attn : Admin Assistant - Isabelle Blanchot

Financial Management Center, Room A-18

2 avenue Gabriel

75382 Paris Cedex 08

G.2.1.1 VALUE ADDED TAX.

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

G.2.2 Each invoice shall only include billing for one task order. For example, if services are provided under two separate task orders overlapping the same time period, submit two invoices.

G.2.3 A proper invoice shall comply with the requirements of Section I.1, FAR 52.232-25, “Prompt Payment”. Additionally, each invoice shall include the following information:

(1) Delivery Order Number;

(2) Description, type and number of vehicles, hourly and/or daily rate, number of days/hours provided, and total amount.

(3) Applicable Task Order as well as the Daily Vehicle Use Record (Attachment B) to support the number of hours worked with an approving signature of an appropriate company officer.

G.2.4 Payment The Government will make all payments in the currency used in Section B.

G.3

ORDERING

G.3.1 Orders All services under this contract shall be ordered on a Delivery Order Form OF 347 (Attachment A), issued by the Contracting Officer, as the need arises.

G.3.2 Pricing Orders will include prices derived from the unit prices in Section B. Normally, each order will include a ceiling based, based upon multiplication of the unit prices by estimated quantities. The Contractor shall notify the COR when vehicle usage has reached a point of 75% of the total estimated amount. The Government may then modify the task order if necessary to add more funding and increase the vehicle usage estimates.

G.4

SELECTION OF AWARDEE FOR INDIVIDUAL TASK ORDERS

(a) If more than one Contractor receives an award for these services, the following procedures shall govern the issuance of individual task orders. The Contractor shall perform no work without a task order issued by the Contracting Officer.

(b) As the need for services arises, the Government will develop a price estimate.

If the estimate does not exceed US$10,000, the Government will follow the procedures in paragraph (c) below. If the estimate exceeds US$10,000.- the Government will follow the procedures in paragraph (d) below.

(c) Orders not exceeding US$10,000.-- The Government will select a Contractor for the task order. This decision will be based on the Government's best interests, which may include factors such as estimated price; past performance record; need to meet contractual minimums; or desire to avoid exceeding task order limitations set forth in Section I, FAR 52.216-19, "Order Limitations".

(d) Orders exceeding US$10,000.-

(1) Unless one of the exceptions in paragraph (e) below applies, the Government will make its award selection based on the prices in the contract and past performance information gained as a result of Contractor performance under this contract.

(2) Selection of Contractors shall not be protestable to GAO under Subpart 33.1 of the Federal Acquisition Regulation, except on the grounds that the order increases the scope, period, or maximum value of the contract. The Department of State has an Acquisition Ombudsman who will review complaints by Contractors to ensure that all Contractors are afforded a fair opportunity to be considered for these task orders under the terms of this contract.

(e) Exceptions to the procedures in paragraph (d) above:

(1) The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or

(2) It is necessary to place an order to satisfy a minimum guarantee.

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

G.5

CANCELLATION OF ORDERS

Services may be cancelled by the U.S. Embassy under the following circumstances before the commencement of requested and/or reserved services:

(a) No penalty payments for cancellations made at least 24 hours before commencement of services.

(b) 100% of penalty payment of the first day of services for cancellations made less than 24 hours before commencement of services. No other penalty shall be assessed.

(c) No temporary interruptions or cancellations for either one or more hours during a daily rental period or for one or more days during a rental period of consecutive days shall result in price reductions or discounts for the US Government. This applies to all vehicle categories.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1

SECURITY

H.1.1 General The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Government will run background checks on all proposed Contractor employees. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract.

H.1.2 Time Requirements Within five (5) days after contract award, the Contractor shall submit the following minimum number of names for drivers for the types of vehicles listed below:

Type of Vehicle

Minimum Number of Drivers

Sedan/Minivan/Shuttles

Minibuses

H.1.3 Identity Cards The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identify card(s) on the uniform at all times while on providing services under this contract. These identity cards are the property of the Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government.

H.2

STANDARDS OF CONDUCT

(a) General The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as required. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

(b) Uniforms The Contractor's employees shall wear clean, neat and identifiable uniforms, although not necessarily identical uniforms. All employees shall wear accreditation at all times.

(c) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

(e) Intoxicants and Narcotics The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

(f) Criminal Actions Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; and organizing or participating in gambling in any form.

H.3

PERSONNEL HEALTH REQUIREMENTS

All employees must be in good general health without physical disabilities that would interfere with the acceptable performance of their duties. All employees shall be free from communicable disease. They shall possess binocular vision, correctable to 20/30 (Snellen) and shall not be colorblind. They shall be capable of hearing ordinary conversation.

H.4

LAWFUL OPERATION, PERMITS, INSURANCE AND INDEMNIFICATION

(a) Bonds The Government imposes bonding requirement on this contract. The Contractor shall provide any official bonds required, pay any fees or costs involved or related to the authorization for the equipping of any employees engaged in providing services specified under this contract if such bonds or payments are legally required by the local government or local practice.

(b) Employee Salary Benefits The Contractor shall be responsible for payment of all employee wages and benefits required by host country law or agreements with its employees. The Government, its agencies, agents, and employees shall not be part of any legal action or obligation regarding these benefits which may subsequently arise. Where local law requires bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, sick or health benefits, severance payments, child care or any other benefit, the Contractor is responsible for payments of such costs and must include all such costs in the fixed prices in this contract.

(c) Personal Injury, Property Loss or Damage (Liability) The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to:

--negligence of the Contractor's personnel in the performance of this contract, or

--any cause arising from accidental, careless or irresponsible discharge of any firearms assigned to the Contractor's personnel.

The Contractor's assumption of absolute liability is independent of any insurance policies.

(d) Amount of Insurance The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability

(1) Bodily injury stated in U.S. dollars:

Per Occurrence Unlimited

Cumulative Unlimited

(2) Property damage stated in U.S. dollars:

Per Occurrence Unlimited

Cumulative Unlimited

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

(a) any property of the Contractor,

(b) its officers,

(d) servants,

(e) employees, or

(f) any other person, arising from and incident to the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

(e) Permit Without additional cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor.

H.5

GOVERNMENT AS ADDITIONAL INSURED

The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State,” as an additional insured with respect to operations performed under this contract.

H.6

TIME FOR SUBMISSION OF EVIDENCE OF INSURANCE

The Contractor shall provide evidence of the insurance within five (5) days after contract award. Failure to timely submit this evidence, in a form acceptable to the Contracting Officer, may result in rescinding or termination of the contract by the Government.

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