Questions_and_Answers__2,_19-236-SOL-00017-1,_Complete_Version.pdf

Questions and Answers #2: Solicitation # 19-236-SOL-00017-1

*Answers are detailed in Red font color.

1. Is there a page limit for the proposal?

There is no page limit for proposals. However, please keep resume submissions to key personnel.

2. For the review time period of 60 to 90 days, who chooses that time frame?

IHS or does IHS work with the contractor to determine the appropriate time period

The review time period is 30 to 60 days. IHS will determine the appropriate time period for each review upon submission to the contractor.

3. Would a one page statement confirming Contractor's acceptance of 212-4 be acceptable, and would a one page statement confirming Contractor's SAM registration is current be acceptable for 212-3?

Yes.

4. Does the agency need the BAA completed by Contractor along with bid proposal, or does agency intend to have both parties sign and complete document after award is made (and prior to actual work commencing)?

Only the awarded vendor and applicable staff working the contract will need to complete and submit the Business Associate Agreement. Both the Business

Associate Agreement and the required trainings mentioned under “Special

Contract Requirements” will need to be completed prior to actual work commencing.

5. The bid states: "Offerors must submit resumes. Resumes must include information relating to: (a) Professional Education; (b) Certifications; and

(c) Previous jobs". Who is the agency requesting resumes from? Anyone working on the contract, such as the contract manager and admin staff? The professional staff making the reviews? Would the agency accept resumes of the physician specialties highlighted in Source Selection plan, which were the following: orthopedics, spine surgery, hand surgery, neurosurgery, neurology, cardiology, emergency medicine, pediatrics and all pediatrics sub-specialties, radiology and all radiology sub-specialties, internal medicine and all internal medicine sub-specialties?

Submission of resumes of key personnel, as well as the physician specialties highlighted in the solicitation is acceptable. Documentation of access to any additional physicians (physician pools, partnerships with health systems/organization etc.) is recommended.

6. Does the agency reserve the right to enter into BAFO (Best and Final offers) with bidders, or will it only accept the lowest technically acceptable offer without any pricing discussions?

The agency will award the contract pursuant to the Source Selection Plan.

Pending proposal submissions, clarifications or discussions may be needed.

The agency does reserve the right to enter into Best and Final offers.

7. The Solicitation requests the following: "overview of contractor and contractor staff qualifications/certifications (e.g. Board Certification, DEA

Registration, National Practitioner Data Bank, Applicable Licensing, etc.)"

Are you requesting names of each physician, their DEA registration, and license number? For purposes of this Solicitation, can the contractor provide an outline of physicians (without names), their state of license, and their individual specialty areas in a chart to IHS to demonstrate scope of our pool and expertise?

An outline of physicians, their state of license, and their individual specialty areas in a chart is acceptable for submission. However, please also include resume submissions for key personnel expected to work the contract. Medical license and DEA numbers etc. may be omitted. Please refer to the answer for

Question #5.

8. Does IHS have any redacted samples of the report(s) that Contractor is expected to complete?

The IHS in unable to provide a redacted report sample. Report format will be negotiated with the IHS Tort Claims Manager during the “Month 1” meeting referenced in the Statement of Work (SOW). The report format will generally follow the sample outline in the SOW.

9. Do the Tort Claim Files and Medical Malpractice Claim Files have approximately the same amount of documentation to review?

The reviews will only cover medical malpractice tort claims. The amount of documentation for each review varies.

10. How many Tort Claim Files were reviewed last period of performance year?

A total of 60 medical malpractice tort claim peer reviews were completed during the last period of performance.

11. How many Medical Malpractice Claims were filed last period of performance year?

A total of 60 medical malpractice tort claim peer reviews were completed during the last period of performance.

12. Is there an incumbent or any entity (whether contractor or government personnel) performing the work currently?

There is an incumbent contractor that has performed these services prior.

Performance ended January 25th, 2019. Information requested is below:

-Contract Number: HHSI236201400055G

-Contract Awarded To: MAXIMUS Federal Services, Inc.

13. What was the total dollar amount paid out for the last period of performance year?

A total of $46,017.60 was obligated to cover services for the last period of performance.